Event Checklist

Title of Event:
Date:
Project Oversight:
Project Coordinator:
Extra
Needed/ Manpower
Week Task NotNeed Budget Lead Person /
ed Resources
needed
Pre-event
Setting Forum Objectives
Listing of Resource Persons / VIP
Listing of Guest for Invitation
Booking of Venue
Food estimate
Finalizing table arrangement (Secretariat Table)
Audio/Video Requirements
Projector Table
Computer Audio Out Cable
DVD Player
Extension Cords
Internet
Reserve Parking / Validation
Billing/Payment Procedure
Booking Accommodation of Out of Town
Participants
Total number of out of town
participants
Coordinate with participants
arrangement of their accomodation
Processing of Cash Advance
Dress Code
Staf
Guest
Drafting Invitations
Formal Letter
E-vite (graphics)
Approval and Sending Invites
Sending Email Invites
Call and Fax Formal Letters, Ask for
date of Confirmation
Follow-up of Confirmation (Name of
Rep, Mobile Number, Validate contact
infromation)
SMS Reminder - Give directions to
Confirmed (VIP) guests day before the
event
Website Event Announcement
Preparing Registration
Attendance Sheets
Name Tags
Collaterals / Hand-outs (Programme)
Event Merchandising
Event Banner
Generic Banner
Photo Wall
 Extra
Needed/ Manpower
Week Task NotNeed Budget Lead Person /
ed Resources
needed
Speaker's Poduim Banner
Videos for playback
Documentation
Voice Recording
Video Recording
Documentor
Transcription Service
Equipment Needed
Recoders
Video Camcorder
Digital Camera
Projector
White Screen
Computer
Printer (portable)
Materials Needed
Ballpens
Marking Pens
Masking Tape
Manila Paper
Cartolinas
Metacards
Token of Appreciation
Give-Aways to Guest
Travel Reimbursement Form (if it is
stipulated in the project that transpo of
pax is reimbursable)
Certificate of Participation/Attendance
Day of Activity
Logistics Setup
Final Briefing of Staf and Volunteers
Final Briefing of Resource Persons
Programme (with instructions/lead person)
Opening ceremony
List of Acknowledgements
Activity by minute
Tokens/Photo Ops
Live Blogging
Parking Validations
Reimburse travel expenses of participants
Billing Arrangements
Pack-up and Loading of Materials
Final Venue Check
Post Activity
Attendance List
Thank You letter for Guests
Thank You letter for Resource Persons / VIPS
Quotable Quotes on Twitter
Press Release
Website Updates (Photos and News)
Deadline/Updates
Deadline/Updates
 Office Office
Compan Departm Address Address
Last NameFirst NameNickname Position Title y Name ent Line 1 Line 2 City

Program
Specialist for 71 Esteban Loyola
Lim Patrick Plim Advocacy Mr. CODE - NGO Abada St. Heights Quezon City
State Zip Code Country Home Address Email Address Email Address 2

Manila 1108 Philippines plim@code-ngo.org

 Work Phone Fax Number Home Phone Mobile

02-9202595 loc 105 7212720 9178144275

 TITLE
DATE

VENUE

Last Name First Name Nickname

1
Alimurung Mike

2
Amador Clare Cattleya Clare

3
Arceno Belle

4
Arellano Jeeno
 LOGOs

Office - Department Email Address Office Number Mobile Number

Office of the Executive

Assistant malimurung@gmail.com 9175374752

Department of Budget and amador.dbm@gma 490-1000 loc

Management il.com 2602 / 7354936 9088867591

Department of Finance

Department of Budget and jeenoarellano1120

Management 08@gmail.com