Technical Response - RFP - STT - DC02 - KOLKATA - T&C Consultancy Services

SECTION 2: PROJECT DELIVERY PLAN
DETAILED METHODOLOGY ADOPTED DURING THE ENTIRE PROJECT LIFECYCLE

We have put together a Project Delivery Methodology / Strategy to execute the given scope of works
& also counter above challenges for smooth delivery of project.
SEQUENCE OF ACTIVITIES TO BE FOLLOWED
Steps Activity
Step-1 Understand project requirements, designs, Systems involved & necessary
deliverables as well as reporting aspects for the projects
Step-2 Preparation of Commissioning Plan
Step-3 Preparation of detailed method statements
Step-4 Preparation of draft commissioning schedule
Step-5 Witnessing factory testing of MEP equipment’s. (Level-1)
Step-6 Management of On-site commissioning process
Step-7 Pre-commissioning / QA QC checks (Level-2)
Step-8 Issue of critical and noncritical snags and observations
Step-9 Closure of critical snags hampering functional testing
Step-10 Functional testing (Level-3 & 4)
Step-11 Closure of noncritical snags
Step-12 Preparation and sharing of test observations brief report
Step-13 Sharing the IST Plan and Integrated System Test (IST) Script
Step-14 Finalization of IST method statement
Step-15 Execution of IST at Site (Level-5)
Step-16 Final Snag list / outstanding items / Turnover inspection (Level-6)
Step-17 Necessary report submissions & final project handover. (Level-7)
PROJECT UNDERSTANDING PHASE

(a) Location- Kolkatta DC02 –1st Floor, Sillicon Valley
(b) Floor – 1st Floor.
(c) Power (IT KW) – 3MW
(d) Timeline anticipated: Eight Months, starting from February 2024. The actual date will be
provided by the project manager prior to 1 week in advance.
(e) As first & foremost condition entire overview of systems involved & start works w.r.t. following:
(f) Preparation of individual system wise Method Statements, Sequence of Operations, IST Scripts
(g) Preparation of check lists for Functional Testing of equipment at site
(h) Preparation of check lists for IST at site
(i) The team will ensure all the Testing & Commissioning requirements are captured correctly in all
the documents with a level of dependencies & variations that can be foreseen during the project
execution stage.
(j) Phase wise Handover & systems readiness. Commissioning Systems & Project in phases in a
modular manner without affecting the previously commissioned or operational systems.
(k) CxA Team shall be involved in defining / alignment of necessary aspects (documents) as required
by client on their portals.
(l) Highlighting Key issues if found w.r.t. any documents/design/Construction at the right time &
propose preventive and corrective actions to reduce turn-around time or rectification time to
Beratung Consultants Private Limited

Registered Office: Unit 1B, 5th Floor, A Wing, Kaledonia HDIL Building, Sahar Road, Andheri East, Mumbai - 400069. T +91 - 22 - 62154013
CIN: U74999MH2016PTC285930 |enquiry@beratungconsultants.com |www.beratungconsultants.com
avoid any effect on project schedule on the longer timeframe.
Key Deliverables
Understanding of MEP Systems / Specs / Requirements
A commissioning plan & Program
Individual Systems Method Statements for FAT & SAT of individual systems
IST plan & script
CONSTRUCTION & COMMISSIONING PHASE

(a) Have timely check on the construction work progress & have couple of site visits during
construction to understand site conditions & also early identify any issues from commissioning
perspective.
(b) Attend meetings and make visits to the site as appropriate to the stage of construction or as
otherwise agreed to assist the Project Manager & STT team to quality inspect the works that are
being executed in accordance with the contract and design documents.
(c) During the site visits or during the construction stage clarifying necessary technical doubts / co-
ordination issues / onsite issues.
(d) Provide a quality inspection report / Site Observation Reports/Issue Logs
(e) Chair commissioning meetings as necessary and attending site progress and, technical
meetings.
(f) Interact with the designers and Package Trade Contractors to establish detailed information on
systems.
(g) Updating, with Package Trade Contractors’ input, co-ordinated commissioning logic networks,
review Package Trade Contractors method statements and programmes adding input and
agreeing as necessary.
(h) Prepare Fire Systems Cause & Effect matrix by having discussion with the design team on the
logics & controls planned.
(i) Review of ME&P installation during construction to ensure measuring facilities are correct for
both static & dynamic testing and commissioning.
(j) Have CxA Engineers / CxA Lead stationed on site during the functional testing phase (Level-3
onwards)
(k) Plan & attend SAT Testing / Validate the same based on the method statements & systems
tolerances to meet the design intent.
(l) Co-ordinating and technically supervising commissioning and testing procedures.
(m) Witnessing pre-commissioning activities.
(n) Checking and agreeing a set of test instrumentation required for the Testing.
(o) Validate failure scenarios in association with the MEP Consultant.
(p) Monitoring and updating of the IST script if required.
(q) Monitoring of site progress against plan in terms of commissioning.
(r) Plan, Monitor & Execute for Integrated Systems Test along with the PM & Individual trade
contractors.
(s) Circulate an ISSUE LOG during the functional testing & prior site visits as part of overall master
sang list / defect list of commissioning.
(t) Witnessing of test results, demonstrations, and acceptance tests.
(u) Checking that agreed start up procedures are being adhered to.
(v) Agree and witness pre-completion commissioning demonstrations.
(w) Signing off completed systems to clients and end users using standard handover
documentation.
(x) Advise on the completion of all commissioning testing documentation and issue a full
commissioning completion report, detailing the history, methods used and overall success.
(y) Assist in the clearance and resolution of defects. with respect of commissioning
(z) Submit a IST Report and Commissioning closeout report.
Key Deliverables
Chairing Commissioning meeting & Driving the CxA Process on site.
Witness FAT & SAT Testing & Issue our FAT & SAT Reports, Quality Inspection report / Site Observation
Reports
Integrated Systems Test Plan & Report
CxA meeting & Review CxA Progress on Weekly Basis.
Witness & Validate Pre-Commissioning & Commissioning Activities
CxA overview reports for MEPF systems
Review of As-Built drawings or O&M documents submission from Contractors, Review the equipment
list, maintenance checklist, maintenance procedure and frequency and essential spare part list for
handover to STT Operations Team.
Review & Witness O&M Staff Trainings
Commissioning Closeout Report

QUALITY & SERVICE
At Beratung providing quality service is an important aspect for any project; various strategies,
processes & documentations shall be used to maintain quality & deliver services within given
timelines.
Eg. A Network Diagram as illustrated below shall be chalked out during early project stage so
effectively understand the systems interdependencies making planning of tasks more effective:

Below is a snapshot of Weekly report:
Communication & Effective management is the key to execute any project within the defined schedule.
We have an experienced team who have executed similar projects. Hence, they understand the
requirements and working as a team in completing the necessary milestone as per the project schedule
without impacting the quality.
Following is a strategy which would ensure proper coordination & timely execution of different
functions during different stages of the project & for tasks such as:
• System documentation
• Equipment start up
• Control system calibration
• Testing and Balancing
• Performance testing
• Training

SAMPLE T&C TRACKER SNAP SHOT

CO-ORDINATION
To enhance co-ordination between the multiple stakeholders during the project phase following
strategies shall be implemented for each stake holder:
Project Manager (PM)/Construction Manager (CM)/ STT:

BCPL SPOC / BCPL Project Lead shall be directly coordinating with the PM or STT for the project related
topics. PM shall be kept in loop for all the communication mails w.r.t. the project.
BCPL SPOC / BCPL Project Manager shall be coordinating through PM for scheduling any tasks or
meetings.
BCPL SPOC / BCPL Project Manager shall initiate verbal discussions or written communications
depending on the requirement. If any important points are to be documented & kept for records the
same shall be kept in written communications.
Any important points where STTs consent is required; for such communications STTs shall be kept in
loop & kept informed about the situation.
Designer:
BCPL SPOC / BCPL Project Manager shall also communicate with the designer during the construction
stage for any design related issues & shall invite the designer for any commissioning meeting along
with the contractors to draw out a solution on the same. Such meeting shall be scheduled in
coordination with the PM or CM.
Individual Trade Contractor’s:

BCPL SPOC / BCPL Project Manager shall be communicating with the contractors directly by keeping
PM & CM informed about the communications.
For any coordination w.r.t. scheduling commissioning activities or task shall be directly done by BCPL
SPOC / BCPL Project Manager in confirmation with the contactor. A detailed commissioning meeting
shall be scheduled weekly or bi-weekly to enhance coordination with contactors of different trades.
Communication / Management protocols:

Following Protocols shall be used on this project for management of commissioning process:

ISSUE PROTOCOL
For Request for information (RFI) CxA team will go through PM for the required information
or formal documentation request
For minor verbal information or CxA team will go directly to the required party for the required.
clarification information
For notifying contractors of CxA Team will document the deficiencies & notify the
deficiencies contractors through CM/PM.
For scheduling functional tests or CxA Team will coordinate with contractors through CM/PM
training
For scheduling commissioning CxA Team will select a date & CM/PM to organize the same.
meeting
For making request for significantCxA Team will not issue or finalize any change orders. But will
changes identify the issues to the STT / CM/PM & design team for review
& consideration.
Contractors or vendors CxA Team will initially attempt to resolve the situation directly.
disagreeing with the request There after CxA Team will work through CM who will ultimately
made by CA resolve the situation.
Scheduling Commissioning Contract will co-ordinate with CxA Team in close
activity communication with CM/PM for scheduling any activity
Scheduling Site Walk through with CxA Team will schedule the site walk through with co-
the Commissioning team ordination with CM/PM who will communicate the same to the
entire commissioning team
Commissioning Team: The members of the commissioning team consist of the CA, the Architect and
MEP Design Engineers, the Mechanical Contractor (MC), the Electrical Contractor (EC), the TAB
representative, and any other installing subs or suppliers of equipment. If known, the STT’s building
or plant operator/engineer is also a member of the commissioning team.
Management: The CA directs and coordinates the commissioning activities and reports to the STT. All
members work together to fulfill their contracted responsibilities and meet the objectives of the
Contract Documents.
Scheduling: CxA Team will work with CM & also closely with the contractors to established protocols
to schedule the commissioning activities & generate a commissioning schedule out of I, the same shall
be tracked by CxA Team on regular basis to keep a update & track of the work progress. The
contractors will provide sufficient notice (generally two weeks’ notice) to the CxA Team for scheduling
commissioning activities. The CxA Team will integrate all commissioning activities into the master
schedule. All parties will address scheduling problems and make necessary notifications in a timely
manner in order to expedite the commissioning process.
The CxA Team will provide the initial schedule of primary commissioning events, or commissioning
milestones, at the initial commissioning meeting. The Commissioning Plan provides a format for this
schedule. As construction progresses the same shall be passed on to the contractors who shall prepare
more detailed schedules for each of their systems to achieve the milestones. The same shall be
submitted to CxA Team for review. If required CA will adjust the commissioning schedule accordingly
in conformance with the CM & STT.
Construction Stage:
Initial Commissioning meeting would be conducted by CxA Team where the commissioning process
is reviewed with the commissioning team members, MEP consultant, Project Manager.

Additional meetings will be conducted throughout construction, scheduled by the CA with
necessary parties attending, to plan, coordinate, schedule future activities and resolve problems.
The CA will be developing method statements which will be circulated to project team and would be
binded on contractors for compliance. Contractors would be provided with construction checklist to
be completed during the installation and startup process.
The Contractors, under their own direction, will execute and document the completion of construction
checklists and perform startup and initial checkout. The CxA Team will witness & documents that the
checklists and startup were completed according to the approved plans. The functional testing and
procedures are executed by the Contractors under the direction of, and documented by, the CA will
submit a comprehensive report for the same.
The CxA Team will conduct weekly meeting with necessary parties attending it to plan, coordinate,
schedule future activities and resolve problems. Meeting minutes will be distributed to all parties by
the CxA Team The CxA Team will update the site observation report and circulate the same on weekly
basis to entire project team.
The CxA Team will review the reports and submit either a non-compliance report or an approval form
to the contractors. The CxA Team shall work with the Prime contractors to correct and retest
deficiencies or uncompleted items. The CxA Team will involve the contractors and others as necessary.
The installing contractors shall correct all areas that are deficient or incomplete in the checklists and
tests in a timely manner, and shall notify the CxA Team as soon as outstanding items have been
corrected and resubmit an updated startup report and a Statement of Correction on the original non-
compliance report. The CxA Team will recommend solutions to problems found; however, the burden
of responsibility to solve, correct, and retest problems is with the contractors and MEP consultant.
Documentation & Non-Compliance

Documentation: The CxA Team shall witness and document the results of all functional performance
tests using the specific procedural forms developed for that purpose. The CxA Team will review the
O&M manual submitted by contractors which shall include the technical specification, Operating
manuals, SOPs, Test reports, etc.
Non-Conformance
1. The CxA Team will record the results of the functional test on the procedure or test form. All
deficiencies or non-conformance issues shall be noted and reported to the MEP consultant and
Project members
2. Corrections of minor deficiencies identified may be made during the tests at the discretion of the
CxA Team. In such cases the deficiency and resolution will be documented on the procedure form.
3. Every effort will be made to expedite the testing process and minimize unnecessary delays, while
not compromising the integrity of the procedures. However, the CxA Team will not be pressured
into overlooking deficient work or loosening acceptance criteria to satisfy scheduling or cost
issues, unless there is an overriding reason to do so at the request of the STT & atleast the systems
integral performance is satisfied with all the safety & O&M aspects kept in mind. CxA Team shall
communicate in writing with a summary report of such aspects to the STT & project manager.
4. If tests progress and a deficiency are identified, the CxA Team discusses the issue with the
executing contractor & shall work out a solution.
5. Resolutions of deficiencies are made at the lowest management level possible (In the
commissioning meeting which involved CM, Contractor, CxA Team & Design representative). The
further escalations to other parties shall be made depending on the nature & type of deficiency
identified. Final interpretive authority is with the MEP consultant.
Training of STT personnel

The Contractor shall be responsible for training of facility staff. CxA Team shall co-ordinate, schedule
and ensure that training is completed.

The CxA Team shall be responsible for overseeing and approving the content and adequacy of the
training of STT personnel for commissioned equipment.
Each contractor and vendor responsible for training will submit a written training plan to the CxA Team
for review and approval 2 weeks prior to training
SECTION 3: PROJECT ORGANIZTION CHART

ROLE NAME
Director Mr. Mihir Save
General Manager (CxA Head) Mr. Ajinkya Kakade
Project Manager (Oversight) Mr. Ramesh Lakde
CxA Lead (SPOC) Mr. Sagar Dombe / Mr. Shailesh Rayani
CxA Engineer Mr. Hamid Hashmi
CxA Engineer Mr. Prashant Kumar

MR. MIHIR SAVE
MR. AJINKYA KAKADE
MR. RAMESH LAKDE
MR. SAGAR DOMBE /

MR. SHAILESH RAYANI
MR. HAMID HASHMI MR. PRASHANTKUMAR

SECTION 4: TEAM CV’s
MR. SAGAR DOMBE
Principal Engineer - Electrical
sagar.dombe@beratungconsultants.com
Experience: 10+ years
Nationality: Indian
Years of Experience in Data Centres: 3+
QUALIFICATION:
o B.E. Electrical Engineer
BRIEF:
• An Electrical Engineer with 10+ years of experience in the construction industry. Have been a
part of various projects delivering various roles & scope such as Project Manager,
Commissioning Manager, Cost Manager, Construction Manager. Have an experience with a
blend of management project execution, Design management, Reviews of Electro-mechanical
systems & Commissioning.
• Have hands on experience on Installation, Start up, Functional Testing and Commissioning of
systems.
• Expert on Fire & LV systems & have commissioned & handed over mega projects with
stringent fire security compliances
• Responsible for the developing & utilizing the commissioning plans & procedures &
management of complete commissioning process onsite.
• Witnesses the static and dynamic testing of complex electrical systems.
• Perform Test Procedures as per plan.
• Prepare commissioning test procedures and reports; Develop and maintain commissioning
logs, equipment checklist, and other tools to track commissioning projects; Write
comprehensive reports which include the following sections: recommendations for optimizing
building operations, functional checklists, list of deficiencies, equipment operation and
maintenance manuals
• Interact with contractors, interpreting design and specifications.
• Strong communication and management skills.
• Give Time to time consultations, on execution of Project activities, technical aspects
• Assist in developing & documenting case studies for the project.
• Take care of project related milestone & deliverables
PROJECT EXPERTISE:
Project Handled with Expertise in Skill set
➢ Data Centers
➢ IT Parks
➢ Banks & Financial Institution
➢ Corporate Offices
➢ Institutions

MR. SHAILESH RAYANI
Principal Engineer – Electrical
shailesh.rayani@beratungconsultants.com
Nationality: Indian
QUALIFICATION:
o BE Electrical Engineer
BRIEF:
• A more than 8+ years of experience is responsible for performing site / offsite commissioning
of various systems such as:
- Medium and low voltage power systems
- Generators
- UPS
- HVAC (Air Handlers / Exhaust Fans / VFD)
- Chilled Water Systems
- Building Management systems (BMS)
- Electrical Power Monitoring Systems (EPMS)
- Pumps and Hydronic systems
• Develops various test procedures as per project requirements & further plans & witnesses
various Cx activities on day-to-day basis as per agreed test scripts.
• Actively participates in providing input into the scheduling, test script development,
supporting design reviews & planning of the projects Commissioning.
• Supports in review of various component submittal packages.
• Witness various Factory Witness Testing (FWT), Site Inspections Testing (SIT), Plan & perform
system level and integrated system testing.
• Verify compliance with environmental, quality, and safety requirements during
commissioning at site.
• Additionally, support in comprehensive weekly reporting of status of all ongoing project
progress.
• Aware of testing for electrical (HV & LV) Systems.
PROJECT EXPERTISE:
➢ IT Parks
➢ Data Centers
➢ Institutions

MR. HAMID RAZA HASHMI
Engineer - Mechanical
hamid.hashmi@beratungconsultants.com
Nationality: Indian
QUALIFICATION:
o B.E. Mechanical Engineering
BRIEF:
More than 5+ years of experience in Domain areas of Mechanical systems Commissioning, such as
AHU (Air Handling Unit) Commissioning, TFA (Treated Fresh Air) Commissioning, Data Centre Cooling
systems, CSU (Ceiling Suspended Unit) Commissioning, Pumps (Primary Pump, Secondary Pump,
Condenser Pump) Commissioning, Cooling Tower & Fan’s commissioning, Air Balancing, Water
Balancing, Fire Fighting Systems (Water & Gas Based)
• Support in Review & Perform Various Sizing Calculations such as Heat Load Calculations, Pipe
Sizing Calculations, Systems Selections based on client needs & various site aspects, Perform
Detailed duct pressure loss calculations
• Preparation of necessary documents for HVAC Systems / Fire systems Commissioning s
• Verify Technical Documentation of vendors.
• Review Technical Submittals.
• Address Client Technical Queries, Participate in design discussions or CxA Meetings, etc
• Perform commissioning procedures at site as per plan.
• Co-ordinate with various stakeholders during site activities.
PROJECT EXPERTISE:
➢ IT Parks
➢ Data Centres
➢ Institutions

MR. PRASHANT KUMAR
Sr. Engineer - Mechanical
prashant.kumari@beratungconsultants.com
Nationality: Indian
QUALIFICATION:
o B.E. Mechanical Engineering
BRIEF:
6+ years of experience in hardcore Testing & Commissioning of HVAC Systems.
• Successfully managed technical, financial, and administrative issues; ensured adherence to
safety, environment, regulatory and energy conservation norms
• Impressive fast track career driven by challenges; showcased tenacity while working on
scrutinization of documents, reviewing technical specifications & estimates and day-to-day
activities
• Review design criteria, specifications, drawings, equipment submittals, and other
documentation pertinent to commissioning
• Integrated system testing; Load Bank Testing; Compilation of all testing procedure results
• Develop and administer functional tests for various systems, such as: HVAC systems.
• System Assembly; Commission plan preparation; Follow company QC process and procedures
• Help lead and manage any external resources; Schedule and direct periodic commissioning
meetings; Attend construction and coordination meetings as required for the project
• Interface with clients, contractors, equipment vendors and client managers as needed;
Execute project assignments; Interface with project contractors, vendors, and testing
technicians; Interact with all stakeholders of various disciplines such as site managers, design
engineering, etc.
• Skilled in AutoCAD, HAP, PDMS, REVIT, Troubleshooting & Networking
PROJECT EXPERTISE:
➢ IT Parks
➢ Data Centres
➢ Institutions


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SECTION 2: PROJECT DELIVERY PLAN

DETAILED METHODOLOGY ADOPTED DURING THE ENTIRE PROJECT LIFECYCLE

SEQUENCE OF ACTIVITIES TO BE FOLLOWED

PROJECT UNDERSTANDING PHASE

Beratung Consultants Private Limited

CONSTRUCTION & COMMISSIONING PHASE

Beratung Consultants Private Limited

Beratung Consultants Private Limited

Beratung Consultants Private Limited

Beratung Consultants Private Limited

Project Manager (PM)/Construction Manager (CM)/ STT:

Individual Trade Contractor’s:

Communication / Management protocols:

Beratung Consultants Private Limited

Beratung Consultants Private Limited

Documentation & Non-Compliance

Training of STT personnel

Beratung Consultants Private Limited

SECTION 3: PROJECT ORGANIZTION CHART

Beratung Consultants Private Limited

MR. AJINKYA KAKADE

MR. RAMESH LAKDE

MR. SAGAR DOMBE /

MR. HAMID HASHMI MR. PRASHANTKUMAR

Beratung Consultants Private Limited

Beratung Consultants Private Limited

Beratung Consultants Private Limited

Beratung Consultants Private Limited

Beratung Consultants Private Limited

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