AVINASH DEGREE COLLEGE, KKP/HTN/LBN

COURSE: EXCEL FOUNDATION PAPER CODE: GE(a)

PROGRAM: BCOM (Honours) COURSE TYPE:

SEMESTER: V FACILITATOR: Ms. SUVARNA. P

UNIT-I
Section A: Choose the correct answer and write in the box below:
Q.No. 1 2 3 4 5 6 7 8 9 10 11 12 13
Ans.
Q.No. 14 15 16 17 18 19 20 21 22 23 24 25
Ans.

Multiple Choice Questions:

1. With which of the following symbol, all formulas in excel starts?
a) / b) * c) $ d) =

2. On an excel sheet the active cell in indicated by?

a) A dotted border b) A dark wide border c) A blinking border d) By italic text

3. Which would you choose to create a bar diagram?

a) Edit, Chart b) Insert, Chart c) Tools, Chart d) Format, Chart

4. Which of the following is not a valid data type in Excel?

a) Number b) Character c) Label d) Date/Time

5. How many characters can be typed in a single cell in Excel?

a) 256 b) 1024 c) 32000 d) 65535

6. Which of the following formula is not entered correctly?

a) =10+50 b) =B7*B1 c) =B7+14 d) 10+50

7. A typical worksheet has ___________number of columns?

a) 16,384 b) 256 c) 512 d) 1024

8. Which of the following keyboard shortcut can be used for creating a chart from the selected
cells?
a) F11 b) F10 c) F4 d) F2

9. Formula palette is used to?

a) Format cells containing numbers b) create and edit formulas containing functions
c) Entered assumptions data d) copy all cells
10. A Spreadsheet contains?
a) Columns b) rows c) rows and columns d) None of above

11. To open an existing workbook, click the Open button on the toolbar?
a) Form b) Standard c) Drawing d) Formatting

12. Which among following is not associated with spelling dialogue box?
a) Edit b) Ignore c) Ignore All d) Change

13. which among following is associated with excel?

a) Graphic program b) Word Processor c) Presentation d) Spreadsheet

14. The cell reference for a range of cells that starts in cell C1 and goes over to column H and
down to row 10 is?
a) C1:10H b) C1:H10 c) C1: H-10 d) C1: H: 10

15. Getting data from a cell located in a different sheet is called_________

a) Accessing b) Referencing c) Updating d) Functioning

16. Long text can be broken into many lines within a cell through_____
a) Loop Text b) Wrap Text c) Justify Text d) None of the above

17. MS- Excel provides the default value for step in Fill Series dialog box?
a) 0 b) 1 c) 5 d) 10

18. Short cut key to replace a data with another in sheet?

a) Ctrl+ H b) Ctrl+ R c) Ctrl+ F d) Ctrl + G

19. Which of the following is not a valid zoom percentage in Excel?

a) 10 b) 100 c) 300 d) 500

20. How do you change column width to fit the contents?

a) Single-click the boundary to the left to the column heading
b) Double click the boundary to the right of the column heading
c) Press Alt and single click anywhere in the column
d) All of above

21. To insert three columns between columns A and B you would

a) Select column A b) Select A and B c) Select B d) All of above

22. A function inside another function is known as?

a) Round function b) Sandwich function c) Switch function d) Nested function

23. Ctrl + D shortcut key in Excel will

a) Open the font dialog box b) Apply double underline for the active cell
c) Fill down in the selection d) None of above
 24. B7:B9 indicates:
a) Cells B7 and cell B9 only. b) Cells B7 through B9. c) Cell B8 only. d) None
of the above.

25. Which function will you use to enter current date and time in a worksheet cell?
a) =time() b) =nowtime() c) =now() d) =currenttime()

Section B: Fill in the blanks:

1. ______________ function is used to enter current date in cell in excel.

2. Shortcut key to delete the selected column is ______.
3. In Excel ------Function return smallest value in a selected range of cells.
4. In MS Excel, an individual file is known as -------
5. MS Excel is an example for -------- program
6. Maximum number of columns in Excel is ------
7. Maximum number of rows in Excel is -------
8. Ctrl+ Down arrow is used to ____________
9. Ctrl+ UP arrow is used to ____________
10. _________ is the column name of the last column.
11. Ctrl + right arrow on a selected row is used to _____
12. _____________is the cell reference of a last cell of a worksheet.
13. By default, Excel provides ___________ number of worksheets.
14. _________ Functional key is used to check the spelling.
15. ____________is a small box where user inputs information and makes choices about
different aspects of the current worksheet.
16. ____________function is used to count non-empty cells.
17. A function that leaves remainder after division operation is ___________.
18. NOT, OR, AND, XOR are ____________ operators.
19. Command used to restore accidentally erased data is________
20. The function used to calculate addition from A1 to B9 is __________.
Section C: Short Answer Questions

1. What is a cell and how do you identify a cell?

2. Which function in Excel tells how many numeric entries are there?
3. What is an Active Cell?
4. What is cell reference?
5. What is a cell range?
6. List out different types of Chart
7. What is a chart?
8. What is Quick Access Toolbar?
9. What is ribbon?
10. How do you hide and unhide Ribbon?
11. Explain Spreadsheet and its Basics.
12. How many data formats are available in Excel? Name some of them.
13. What is the use of Name Box in MS-Excel?
14. Difference between COUNT, COUNTA, COUNTIF and COUNTBLANK in Ms-Excel.
15. Which function is used to determine the day of the week for a date?
16. What is a Toggle Button?
17. What is Modeless Dialog Box?
18. What is Mini Toolbar?
19. What is Modal Dialog Box?
20. What are short menus?
21. How do you create a chat?
22. What is Number Formatting?
23. What are data types existing in Excel?
24. What is a Task Pane?
25. What is Backstage View?

Answers to Unit-I: INTRODUCTING EXCEL:

Part-B

A) MCQs

Q.No. 1 2 3 4 5 6 7 8 9 10 11 12 13
Ans d b b c d d A a b c b a d
Q.No. 14 15 16 17 18 19 20 21 22 23 24 25
Ans b b b b a d B c d c b a

1. Option: d, Equal to Sign: All the formulas in MS-Excel begins with ‘=’ sign
2. Option: b, Active Cell: An active cell is always highlighted by a dark wide border.
3. Option: b, Bar Diagram: Select the range of data cells. Click on Insert Tab on the Ribbon
and select a type of chart that is suitable for your data to insert a chart in the worksheet.
Shortcut key to create a chart is select data cells to which you want to insert a chart and
press F11 functional key.
4. Option: c, Label: There is no data type called as Label. The existing data types in Excel are
Number, Text, Currency, Accountancy, date, time etc)
5. Option: d, Max number of characters: You can type up to 65535 characters in an Excel
Cell.
6. Option: d, Always a formula in Excel must begin with = sign since option d is not begin
with = sign, that formula is incorrect.
7. Option: a, Max number of Columns: A worksheet in Excel has maximum 16,384 columns
and its label is XFD)
8. Option: a, Shortcut Key to create chart: A function key F11 is used to create a Chart for
the selected data cells in a worksheet.
9. Option: b, Formula Palette: It is used to create and edit a formula that containing functions
in Excel.
10. Option: c, A Spreadsheet contains rows and columns, maximum of 1,048,576 rows and
16,384 columns.
11. Option: b, Open a Workbook: Usually a standard toolbar of some older versions of Excel
2003 have file related options such as open, new, save, save as etc) But , all the latest
versions (2007, 2010, 2013…) do not have a standard toolbar for its file options, instead file
backstage view is used to operation file related options.
12. Option: a, Spelling dialog box: It consists of sub options such as Ignore, Ignore All,
change but it does not have an option called Edit.
13. Option: d, Excel is associated with spreadsheets
14. Option: b, Cell Reference: A cell is an intersection of a row and a column, a cell reference
is made with a row label followed by column label. If we want to reference multiple
continuous cells, then it is represented as first cell reference: last cell reference. Ex: C1:H10.
For non-contiguous cells reference a comma operator is used for each selected cells.

(A2:C5) (A1:A5)

(A2:A3,B4:B5) (A2:C2)

15. Option: b, Cell Referencing: Getting data from a cell located in a different sheet is called
Referencing.
16. Option: b, Wrap Text: Long text can be broken into many lines within a cell.
17. Option: b, Auto Fill series: It is a feature is used to fill cells with data that follows a pattern
or are based on data in other cells. default, it steps in by one value when no pattern is given.
18. Option: a, Replace Data: Ctrl +H is used to Find and Replace. You can search for
something in your workbook, such as a number or text string. You can either locate the
search item for reference, or you can replace it with something else. You can include
wildcard characters such as question marks, tildes, and asterisks, or numbers in your search
terms. You can search by rows and columns, search within comments or values, and search
within worksheets or entire workbooks and replace with any new data.
19. Option: d, Valid Zoom: Zooming percentage cannot go beyond 400. By default,
everything on screen is displayed at 100% in MS Excel. You can change the zoom
percentage from 10% (tiny) to 400% (huge). Zooming does not change the font size, so it
has no effect on the printed output. You can view the zoom slider at the right bottom of the
workbook
20. Option: b, Change width of a column: Double click the boundary to the right of the
column heading to change the width to fit the content in a cell.
21. Option: c, Insert Columns: Place mouse pointer on column label B and right click mouse
to select insert option, with which a new empty column is inserted between A and B) Repeat
the same procedure twice to insert three columns between A and B)
22. Option: d, A nested function uses a function as one of the arguments. Excel allows you
to nest up to 64 levels of functions. Users typically create nested functions as part of a
conditional formula)
Ex: IF(G10>9,"Distinction”, IF(G10>8,"First", IF(G10>6,"Second,
IF(G10>5,""Pass")))
23. Option: c, Open Font Dialog Box: Ctrl + D shortcut key is used to Open the Font Dialog
box for font formatting.
24. Option: b, B7:B9: The cell references from column B7 through B9. I.e., Data from Cells
B7, B8, B9 are selected for some operation.
25. Option: a, =now() is a function used to display current date time in a cell 11-04-2020 19:16

B) Fill in the Blanks

1. Ctrl +;
2. Ctrl + -
3. =min()
4. Workbook
5. Spreadsheet
6. 16,384
7. 1048576
8. Jump down to next data region
9. Jump up to next data region
10. XFD
11. To move to the last cell of that row
12. XFD1048576
13. Three
14. F7
15. Dialog Box
16. =countA()
17. =mod()
18. Logical
19. Undo/ Ctrl + z
20. =sum(A1:B9)

C) Concept Based Question:

1. What is a cell and how do you identify a cell?

Ans: A cell is an area where data is stored Every cell is identified by a unique
address depends on the row and column label of the cell. Ex: A1, B78,
D100……….XFD10,48,567
2. Which function in Excel tells how many numeric entries are there?
Ans:Count () function is used to count the number of numeric entries

3. What is an Active Cell?

Ans: Active cell: A cell that is dark wide bordered is called an active cell

4. What is cell reference?

Ans:A cell reference or cell address: It is a combination of a column letter and a
row number that identifies a cell on a worksheet. For example, A1 refers to the cell at
the intersection of column A and row 1; B2 refers to the second cell in column B, and
so on.

5. What is a cell range?

Ans: Range: A range in Excel is a collection of two or more cells. A range can be 2 or
more cells and those cells don't necessarily have to be adjacent to each other. Let's look
at some examples to quickly demonstrate the different types of ranges.

Vertical Range (A1:A5)

Horizontal Range(A2:C2)

Mixed Range(A2:C5)

Multi selection Range (A2:A3,B4:B5)

6. List out different types of Chart
Ans: Excel offers the following major chart types:
 Column Chart
 Line Chart
 Pie Chart
 Doughnut Chart
 Bar Chart
 Area Chart
 XY (Scatter) Chart
 Bubble Chart
 Stock Chart
 Surface Chart
 Radar Chart
 Combo Chart
7. What is a chart
Ans:Chart: To enable graphical representation of the data in Excel, charts are provided)
A user can use any chart type, including column, bar, line, pie, scatter, etc) by selecting
an option from Insert tab's Chart group.

8. What is Quick Access Toolbar?

 Ans:Quick Access Toolbar: It is located at extreme left side on a title bar, that
allows you to add frequently used commands that are independent of the tab on
the ribbon that is currently displayed) You can move the Quick Access Toolbar from
one of the two possible locations i.e., above the ribbon and below the ribbon. The
default tools available are save, undo, and redo commands. Quick access toolbar can
be customized according to user preferences.

9. What is ribbon?
Ans:Ribbon: The ribbon is the strip of buttons and icons located above the work
area) It is your primary interface with Excel. It allows you to access most of the
commands available to you in Excel. The Ribbon is composed of three parts: Tabs,
Groups, and Commands. Each ribbon tab has its own group of commands.

10. How do you hide and unhide Ribbon?

Ans: Hide/ Unhide: Ctrl+ F1 is the shortcut key to hide and unhide the Ribbon.

11. Explain Spreadsheet and its Basics.

Ans: Spreadsheet: It can be compared to a paper ledger sheet. It consists of rows
and columns and their intersection called cells.

12. How many data formats are available in Excel? Name some of them.
Ans:Data Formats: Eleven data formats are available in Microsoft Excel for data
Storage. Example:
 Number – Stores data as a number
 Currency – Stores data in the form of currency
 Date – Data is stored as dates
 Percentage – Stores numbers as a percentage
 Text Formats – Stores data as string of texts

13. What is the use of Name Box in MS-Excel?

Ans: Name Box: It is used to return to a particular area of the worksheet by typing
the range name or cell address in the name box.

14. Difference between COUNT, COUNTA, COUNTIF and COUNTBLANK in

Ms-Excel.
Ans: Differences:
 COUNT is used to count cells containing numbers, dates, etc) any value stored
as number excluding blanks.
 COUNTA or Count All is used to count any cell value containing numbers, text,
logical values, etc) any type of value excluding blanks.
 COUNTBLANK count blank cells or cells with an empty string.
 COUNTIF and COUNTIFS count cells matching a certain criterion.

15. Which function is used to determine the day of the week for a date?
Ans: WEEKDAY (): A function to return the day of the week for a date counting
from Sunday.
Example: Let date at A1 be 12/30/2016
WEEKDAY (A1, 1) =>6
16. What is a Toggle Button?
Ans: Toggle Button: It is a command button that changes colour on mouse click or
'toggle' to match the opposite of the action just performed) Example: Bold, Italic
Underline button under Font command group are toggle button. Upon click on the
bold button changes its colour and select cell content is changed to Bold) If you click
on bold toggle button again then the content in a selected cell change to normal text
again.

17. What is Modeless Dialog Box?

Ans:Modeless Dialog Box: When a modeless dialog box appears, you can
continue your work in Excel, being that dialog box remains open. Until user
press CLOSE button, the dialog box remains open. Since modeless dialog box
does not have OK button itself, changes made in modeless dialog box take place
immediately. Ex: Find, Replace, GoTo dialog boxes are modeless dialog boxes.
18. What is Mini Toolbar?
Ans:Mini Toolbar: It is a floating toolbar that appears above the shortcut menu
when you right click a cell or other objects like a shape or chart. It displays
commonly used formatting commands like Bold, Italics, Font Size and Font
Colour.
19. What is Modal Dialog Box?
Ans:Modal Dialog Box: When a modal dialog box appears, you cannot do
anything unless you finish the job and click on Cancel button or Esc key. Until
you press on OK button, the selected job doesn’t take place. Most Excel dialog
boxes are Modal Dialog Boxes. Ex: Task Pane, Format Cell, etc.)
20. What are short menus?
Ans:Shortcut menu: It is a menu that appears at the mouse-pointer position
when you right-click an object such as a cell, chart, symbol, shape, sheet tab, etc)
It contains commands that are relevant to the selection of an object.
21. How do you create a chat?
Ans:The following are the steps to create a chart:
a. Select the range of cells including column titles and row labels.
b. Click on Insert Tab on a Ribbon
c. Select a desired chart that is suitable to your data)
d. Click on down arrow indicator more sub types of a chart.
e. If you are not sure, which type of chart is suitable for your data then click on
Dialog box launcher under charts command group to go for excel
Recommendations.
f. Select one from list of recommended charts.
22. What is Number Formatting?
Ans: Number Formatting: It is the ability to change the data type of a cell.
Instead of displaying all cell contents in the same way, you can use formatting to
change the appearance of dates, times, decimal, percentages, currency and much
more.
23. What are data types existing in Excel?
Ans: Data Types: Any information you enter a spreadsheet will be stored in a
cell. Each cell can contain different types of content, including text,
Accountancy, percentage, decimal, date, time and custom data)
24. What is a Task Pane?
Ans:Task Pane: It is one of the useful interfaces in Excel. Some commands in
Excel will respond automatically with a Task Pane, a small portion of a content
area)
 Ex: 1. If you are working any Picture in a worksheet, right click the picture and
select format picture, Excel displays a Format Picture dialog box at the right
side.
2. Find, Replace and GoTo Dialog boxes also comes with a Task Pane.
25. What is Backstage View?
Ans:Backstage View: In Excel 2010 the Office button was replaced with the
File Tab)
This is also commonly known as backstage view. This tab is displayed in
different colours in the different applications. When you click on File Tab a
backstage view appear where you will have all the commands that are to be
performed on Excel Workbook such as New, Open, Save, Save As, share,
Publish, Print, Info, Options, Export, Close Options.

__________________________________________________________________

UNIT-II:

Section A: Choose the correct answer and write in the box below:
Q.No. 1 2 3 4 5 6 7 8 9 10 11 12 13
Ans.
Q.No. 14 15 16 17 18 19 20 21 22 23 24 25
Ans.

Multiple Choice Questions

1. When you start typing the same value as of some cells on same column, Excel
automatically shows that text. This feature is known as-------
a) Auto Fill b) Auto Correct c) Auto Complete d) Auto Format

2. How many recent Files you can display on File menu at maximum?
a) 4 b) 6 c) 12 d) 9

3. Default Font size in Excel?

a) 12 points b) 11 points c) 8 points d) None of the above

4. How we can view a cell comment?

a) position the mouse pointer over the cell
b) click the comment tool on the view menu
c) click the edit comment commands on the Insert menu
d) click the Display comment command on the window menu

5. To drag a selected range of data to another worksheet in the same workbook, use the?
a) Ctrl key b) Shift key c) Alt key d) Tab key

6. How do you insert a row?

a) Right-click the row heading where you want to insert the new row and select Insert from
the shortcut menu
b) Select the row heading where you want to insert the new row and use a shortcut key Ctrl
+ to insert a row.
c) Select the row heading where you want to insert the new row and click the Insert Row
button on the standard toolbar
d) All the above

7. The name box

a) Shows the location of the previously active cell b) Appears to the left of the formula bar
c) Appears below the status bar d) Appears below the menu bar

8. Comments put in cells are called

a) Smart tip b) Cell tip c) Web tip d) Soft tip

9. Which is used to perform what if analysis?

a) Solver b) Goal seek c) Scenario Manager d) All the above

10. Which area in an excel window allows entering values and formulas
a) Title bar b) Menu bar c) Formula bar d) Standard toolbar

11. Excel files have a default extension of

a) xlsx b) xlw c) Wk1 d) 123

12. Which of the following is a popular DOS based spreadsheet package? window
a) Word b) Smart cell c) Excel d) Lotus 1-2-3

13. The Paste Special command lets you copy and paste only:
a) Cell comments b) Formatting options
c) The resulting values of a formula instead of the actual formula
d) All the above

14. -------- key is used to select non-contagious cells in a worksheet

a) Ctrl b) Shift c) Alt d) None of the above

15. --------key is used to select continuous cells in a worksheet

a) Ctrl b) Shift c) Alt d) None of the above

16. In a worksheet you can select

a) The entire worksheet b) Rows c) Columns d) All the above

17. The numbers in our worksheet look like this: You want them to look like this: $1,000.
How can you accomplish this?
a) Right click on a cell, select Format cell > Currency> Symbols> select $ sign
b) Click the Currency Style button on the Number formatting toolbar.
c) You must retype everything and manually add the dollar signs, commas, and decimals
d) both a and b

18. How do save a workbook

a) Click on save tool on the Quick Access Toolbar b) Using Ctrl+S shortcut key
c) Click on File-> Save option in Backstage View d) All the above

19. Comments can be added to cells using

a) Edit > Comments b) Insert > Comments c) File > Comments d) View >
Comments
 20. Which menu option can be used to split windows into two
a) Format > window b) View > window > split c) Window > split d) View > split

21. Which of the following is an absolute cell reference?

a) A!1 b) $A$1 c) #a#1 d) A1

22. Which function will calculate the number of workdays between 6/9/2004 and
8/12/2004?
a) Workday b) Date c) Networkdays d) All the above

23. When you see a cell with a red triangle in the top right corner, what does this signify?
a) There is an error in the cell b) There is a Note associated with the cell
c) The font colour for text in the cell is red d) A formula cannot be entered into the cell

24. When you see a cell with a green triangle in the top right corner, what does this signify?
a) There is an error in the formula in a cell b) There is a Note/Comment associated with
the cell
c) The font colour for text in the cell is red d) A formula cannot be entered into the cell

25. Who can use a Spreadsheet?

a) Finance Professionals b) Engineers c) Stoke Brokers d) All of these

B) Fill in the Blanks

1. ______________ Key is used to select multiple ranges in a worksheet.

2. ____________Shortcut key to activate previous sheet if one exists
3. ____________shortcut key to activate next sheet if one exists
4. ____________shortcut key used to create a new workbook
5. ____________technique is used to see certain rows & columns all the time in a worksheet
especially Header cells.
6. ___________ Key is used to select complete column of an active cell.
7. ____________ Key is used to select complete row of an active cell.
8. _____________ Feature helps to hold row and column titles in places so that they do not
scroll when you scroll a worksheet.
9. _____________ is a quick way to copy formatting from a selected cell to other cells on the
same worksheet.
10. ___________ feature displays row data in a column or column data in a row
11. MS-EXCEL is based on_______________ Operating system.
12. ________________ key do you press to check spelling
13. ____________features record a sequence of keystrokes and mouse actions to play back later
to use.
14. NOT, AND, OR and XOR are _________________Operators.
15. <, <=, >, >=, !=, == are ________________Operators
16. _____________ Function is used to add data from the cells A1 through A10.
17. ____________________ Key is used to hide entire row of the active cell.
18. By default, text in a cell is aligned towards_________.
19. By default, a number in a cell is aligned towards___________.
20. _____________ Formatting tool will a text in a cell in diagonally.

Section C: Short Answer Questions

1. What is Multi sheet ranges?

2. Write about Paste Special Dialog Box?
3. Write steps for copying ranges of cells?
4. Write steps for moving ranges of cells?
5. How do you Hide and Unhide a worksheet?
6. How do you freeze a row?
7. How do you freeze a column?
8. Write steps to change sheet tab colours?
9. How do you Resize a worksheet window?
10. What is switching among windows?
11. How do you compare Excel worksheet side by side?
12. What is the quick way to return to a cell or area of a worksheet?
13. What is a comment?
14. What are different Comment Operations?
15. How do you add a comment to a cell?
16. How do you hide & show comment?
17. How do you Edit a Comment?
18. How do you delete a Comment?
19. How do you Activate Previous and Next Worksheet?
20. What is Arrange All tool for in Window Command Group?
21. How do you copy a worksheet to another workbook or to a new workbook?
22. How do you move a worksheet physically from the current workbook to another workbook?
23. How do you move a worksheet to a new book?
24. Write shortcut keys for the following:
 Inset a Link
 Select continuous cells
 Select non-continuous cells
 Create a Table
25. Write shortcut keys for the following:
 Current Date
 Current Time
 To create a new worksheet
 To create a new workbook
 To replace a data in a cell

Answers to Unit-II: WORKSHEET OPERATIONS:

Part-B

A) MCQs

1 2 3 4 5 6 7 8 9 10 11 12 13
c d b A b a b b b c a d d
14 15 16 17 18 19 20 21 22 23 24 25
a b d D d b b b c b a d

1. Option: c, Auto Complete: Excel automatically completers the entry based on other
entries that you have already typed in the column to reduce typing. It also ensures that your
entries are spelled correctly and are consistent.
2. Option: d, Nine recent Files you can display on File menu at maximum.

3. Option: b, Default Font Size in MS-Excel is 11 and Font style is Calibri. It may vary in
different versions.

4. Option: a, To View a Cell Comment position the mouse pointer over the cell.

5. Option: b, Shift Key is used to drag a selected range of data to another worksheet in the
same workbook

6. Option: a, Insert a Row: All the above mention ways can be used to insert a row.
a) Right-click the row heading where you want to insert the new row and select Insert from
the shortcut menu
b) Select the row heading where you want to insert the new row and select Edit >Row from
the menu
c) Select the row heading where you want to insert the new row and click the Insert Row
button on the standard toolbar

7. Option: b, The Name Box appears to the left of the Formula bar.

8. Option: b, Cell Tip: Comments put in a cell are called Cell Tip

9. Option: b, Goal Seek is used to perform What-if analysis

10. Option: c, Formula bar in an excel window allows entering values and formulas

11. Option: a, Excel File Extension: By default, an extension is .xlsx

12. Option: d, Lotus 1-2-3 is a DOS based Spreadsheet package

13. Option: d, Paste Special: command lets you copy and paste only
Cell comments, only Format of a cell or only Formula value instead of Formula.
So, all the above is the answer.

14. Option: a, Ctrl key is used to select non-contagious cells in a worksheet

15. Option: b, Shift key is used to select contagious cells in a worksheet

16. Option: d, Worksheet Selection: In a worksheet you can select either an entire
worksheet or a row or a column. So, all the above is the answer.
17. Option: d, Currency Number Format: It can be accomplished either by Click the
Currency Style button on the Number formatting toolbar or Right click on a cell, select
Format cell > Currency> Symbols> select $ sign. So, the answer is d

18. Option: d, Save a workbook

 Ctrl+ S shortcut key
 Click on save tool on the Quick Access Toolbar
 Click on File-> Save option in Backstage View
So, answer is All the above.

19. Option: b, Add Comment: Click on Insert Tab> Select Comments to a add a comment
to a cell.

20. Option: b, Split Window: Click on View tab> window > split option can be sued to
split windows into two

21. Option: b, An absolute reference in Excel refers to a reference that is "locked" so that
rows and columns will not change when copied) Unlike a relative reference, an absolute
reference refers to an actual fixed location on a worksheet. To create an absolute reference
in Excel, add a dollar sign before the row and column. Answer for this question is $A$1

22. Option: c, Calculating number of working Days: The function

Networkdays(StartDate : EndDate, Holidays) is used to find number of workdays between
start date 6/9/2004 to end date 8/12/2004.

23. Option: b, Comment Indicator: A red triangle at the top right corner of cell indicates
a comment associated If you place mouse point over the triangle it will show the comment
typed.

24. Option: a, Error Indicator: A green triangle at the top right corner of cell indicates an
error in the formula

25. Option: d, Users of Spreadsheet: A Spreadsheet can be used by Finance

Professionals, Engineers, and Stoke Brokers.

B) Fill in the Blanks

1. Shift + F8
2. Ctrl+ PgUp
3. Ctrl+ PgDn
4. Ctrl+ N
5. Freeze Pane
6. Ctrl+ space bar
7. Shift+ space bar
8. Freeze Pane
9. Format Painter
10. Transpose
11. Windows
12. F7
13. Macro
14. Logical
15. Comparison operators used with Conditional statement such as IF
16. =sum(A1:A10)
17. Ctrl+9
18. Left
19. Right
20. Orientation

C: Concept Based Questions

1. What is Multi sheet ranges?

Ans: Multi Sheet Range: A reference that refers to the same cell or range on multiple
sheets is called a 3-D reference.
2. Write about Paste Special Dialog Box?
Ans: Paste Special dialog box: It is useful in a situation where you may not always want
to copy everything from source range to destination range. Sometimes you may want
only formula to be copied or sometime may want only value of the cell to be copied but
not the formula, in some other case you may want only a format to be copied)
3. Write steps for copying ranges of cells?
Ans: Copying range of Cells: Select the range of cells and press Ctrl + C, go to a cell
where you want to move the previous range and press Ctrl + V.
4. Write steps for moving ranges of cells?
Ans: Moving range of cells: Select the range of cells and press Ctrl + X, go to a cell
where you want to move the previous range and press Ctrl + V.
5. How do you Hide and Unhide a worksheet?
Ans:Hide and Unhide a worksheet
a. Right click on sheet tab, select Hide option to hide a worksheet
b. Right click on sheet tab> select Unhide option, which opens a Unhide dialog box >
select the worksheet which you want to Unhide.
6. How do you freeze a row?
Ans: Freeze a row: When you want to see certain rows all the time in your worksheet
then:
 Select the row below the row(s) you want to freeze. In our example, we want
to freeze rows 1 and 2, so we will select row 3. ...
 Click the View tab on the Ribbon.
 Select the Freeze Panes command, then choose Freeze Panes from the drop-
down menu. ...
 The rows will be frozen in place, as indicated by the grey line.
7. How do you freeze a column?
Ans: Freeze a Column: Select the cell below the rows and to the right of the
columns you want to keep visible when you scroll. Select View > Freeze Panes >
Freeze Panes.
8. Write steps to change sheet tab colours?
Ans: Sheet Tab Colour: Right click on a sheet tab which you want to change its colour>
Select Tab Colour option, select a colour from the palette.
9. How do you Resize a worksheet window?
Ans: Resize worksheet: Click and Drag on any side of the border of a window to resize a
worksheet window.
10. What is switching among windows?
Ans: Switching: If there are many worksheets in a workbook, switching between the
worksheet becomes difficult. Some of the worksheet tabs are not visible. By clicking on
sheet tab that are visible are easy to access, but the sheet tabs that are not visible will be
difficult to switch. One way is use scroll bars looks likes right and left indicators to look for
the worksheets that you want. Another way is right click on scroll bars an Active dialog box
appear with list of worksheets available in that workbook, select the open to activate.
11. How do you compare Excel worksheet side by side?
Ans: Comparing Worksheet: Click on View tab> click on New Window tool> Click on
View tab again> Click on Arrange All under window command group and select Horizontal
in a Arrange Window dialog box.
12. What is the quick way to return to a cell or area of a worksheet?
Ans: Quick way to return a cell: Type the cell reference in a Name Box or Address Box.
13. What is a comment?
Ans: Comment: Comments are basically a note(description) that can be inserted into any
cell in Excel. It is useful for reminders, notes for others, and for cross-referencing other
workbooks.
14. What are different Comment Operations?
Ans: Comment Operations: Insert New Comment, Hide/Unhide comment, Edit Comment
and Delete Comment.
15. How do you add a comment to a cell?
Ans: Adding a Comment: Click on Review Tab> Click on New Comment> Type the
description in the text box and click on Post button to add a comment to a cell.
16. How do you hide & show comment?
Ans: Hide/ Show Comment: Click on Review Tab> Click on Show/Hide comment to show
as well as hide comment
17. How do you Edit a Comment?
Ans:Edit Comment: Select a commented cell. Right Click on a Cell>select Edit comment
and make changes

Or
Select a cell to which you want to edit its comment. Click on Review> Click on Edit
comment> make changes
18. How do you delete a Comment?
Ans: Delete Comment: Right Click on a cell to which you must delete>Select Delete
Comment option.
OR

Select the cell to which you want to delete the comment. Click on Review Tab on the
Ribbon> Click on Delete Comment tool to delete a comment.

19. How do you Activate Previous and Next Worksheet?

Ans: Activate Sheet: The shortcut keys used to activate previous and next worksheet are:

 Ctrl + PgUp is used to activate previous worksheet.

 Ctrl + PgDn is used to activate next worksheet.
20. What is Arrange All tool for in Window Command Group?
Ans: Arrange All: The Arrange All Tool is helpful to manage when multiple new windows
are created for the current workbook for comparing the worksheet side by side. Click on
Arrange All tool in Windows command group of View Tab on the Ribbon, with which a
Arrange Window Dialog Box appears with four options such as Tiled, Horizontal, Vertical,
Cascade with a check box Windows of active workbook. Choose the way you want to
arrange the windows.
21. How do you copy a worksheet to another workbook or to a new workbook?
Ans: Copy Worksheet: Select the sheet tab that you want to copy
 Right click on the sheet tab, select Move or Copy option
 Select the book to which you want to copy, to the same workbook, or any other
active workbook or to a new workbook.
 If a copy is in the same workbook a worksheet before which you a new copy to be
created)
 Check a Create a Copy option
 Click on OK button.
22. How do you move a worksheet physically from the current workbook to another
workbook?
Ans: Move Worksheet within the book: Right click the sheet tab which you to move
from current location

 Select a Move or Copy option from the short menu

 Select the book to where you to move the selected worksheet.
 Select the worksheet before which a worksheet to be moved)
 Do not check a Create a Copy option.
 Click on OK button.
23. How do you move a worksheet to a new book?
Ans: Move Worksheet in a new book: Right click the sheet tab which you to move from
current location
 Select a Move or Copy option from the short menu
 Select a New Book.
 Uncheck a Create a Copy option
 Click on OK button
24. Write shortcut keys for the following:
 Inset a Link
 Select continuous cells
 Select non-continuous cells
 Create a Table
Ans: Shortcut keys:

 Minimize a workbook: Ctrl + F9

 Insert a Link: Ctrl + K
 To select continuous cells: Shift
 To select non-contagious cells: Ctrl
 To create a table: Ctrl + T
25. Write shortcut keys for the following:
 Current Date
 Current Time
 To create a new worksheet
 To create a new workbook
 To replace a data in a cell
Ans: Shortcut keys:
  Current Date: Ctrl +;
 Current Time: Ctrl+ Shift+;
 To create a new worksheet: Shift + F11
 To create a new workbook: Ctrl+ N
 To replace a data in a cell: Ctrl + H

UNIT-III

Section A: Multiple Choice Questions

1 2 3 4 5 6 7 8 9 10 11 12 13

14 15 16 17 18 19 20 21 22 23 24 25

1. Once data in a table gets filtered, you cannot unfiltered the table nor get the table back to
the original settings.
a) False, you may change filters up to three times.
b) True
c) False, you may change filters as many times as you wish without limits
d) False, tables cannot be filtered

2.When you group worksheets

a) You can enter variable data on multiple worksheets at one time
b) You can print more than one worksheet at a time
c) You can enter common data, formats, and formulas on multiple worksheets at one time
d) b, and c

3. The default header for a worksheet is

a) Your name b) The date and time c) The sheet tab name d) None

4.To drag a selected range of data to another worksheet in the same workbook, use the
a) Tab key b) Alt key c) Shift key d) Ctrl key

5.You can group non-contiguous worksheets with

a) The group button on the standard toolbar b) The shift key and the mouse
c) The ctrl key and mouse d) The Alt + Enter key

6. Except for the …… function, a formula with a logical function shows the word “TRUE”
or “FALSE” as a result
a) IF b) AND c) OR d) NOT

7.Which of the following is a correct order of precedence in a formula calculation?

a) Multiplication and division, exponential positive and negative value
b) Multiplication and division, positive and negative values, addition, and subtraction
 c) Addition and subtraction, positive and negative values, exponentiation
d) None of above

8. You can set a Page Border in Excel?

a) From Edit Menu b) From Home Tab
c) From tools Tab d) You cannot set page borders in Excel

9. Which function calculate monthly mortgage payment?

a) PMT b) PV c) NPER d) All the above

10. Which key is used to copy the data from above the cell?
a) Ctrl + ; b) Ctrl + ’ c) Ctrl + C d) Ctrl + D

11. Each Excel file is called a workbook because

a) It contains text and data
b) It can be modified
c) It can contain many sheets, including worksheets, charts, tables.
d) None of the above.

12. When a Label is too long to fit in a cell of a worksheet, you must
a) Shorten the label. b) Increase the Column width
a) Decrease the column width d) Adjust the row height

13. Without using a mouse and arrow key, the fastest way to move to cell A1.
a) Press Ctrl + Home b) Press Home
c) Press Shift +Home d) Press Alt+ Home

14. You can enter which type of data in an Excel worksheet

a. Label, Values and Formulas b) Label and Values but not formulas
b. Values and Formulas but not Label d) None of the above

15. How do you Save a Workbook?

a. Ctrl+ S b) File>Save
b. Click on Close tool at Top Right Corner d) Both a & b

16. MS-Excel is a case sensitive Language

a) True b) False

17. Text Alignment Options are:

b) Left Align b) Right Align c) Centre Align d) All the above

18. Excel Formatting Tools are available at

c) Home Tab b) Format Cells Dialog Box c) Mini Toolbar d) All the above

19. ________ feature allows you to narrow down the data to view only the information that
you need at that instance.
a) Sorting b) Filtering c) Both a & b d) None of the above

20. ___________ feature of Excel helps you to organize your data in an order.
b) Filtering b) Sorting c) Both a & b d) None of the above
 21. Remove Duplicates tool is available on ________ Tab)
d) Home b) Review c) View d) Data

22. _______ in a table contains formulas that summarise the information in the columns.
a) Total Row b) Functions c) Formulas d) None of the above

23. Insert, delete, and format tools of cells are on ______________ tab
a. Format Tab b) Home Tab c) Data Tab d) View Tab

24. You can rotate your text in which way?

a. Diagonally b) Vertical Text c) Rotating text up & down d) All the above

25.Colours and Shading is applied to

a. To change Text colour b) To change Text Background Colour
b. Both a & b d) None of the above.

Section B: Fill Up the Blanks

1. ______ function in Excel tells how many numeric data entries there in a column are.
2. ________ function in Excel is used to count the non-empty cells
3. A workspace is a group of _____________.
4. MS-Excel is an application based on __________ type of Operating System
5. In Excel, the sum of large range of data is done by _____________tool.
6. _____________ function is used to get remainder after division operation.
7. ____________ are another visual enhancement that you can add around a group of cells.
8. _____________ are called as Predesigned cell styles formatting options to a cell or range of
cells.
9. You can change the colour of the text or add colours to the background of the worksheet
cells through_____________.
10. _______________ option display the text in a cell into multiple lines.
11. Left. Right, Centre, Top, Middle, Bottom are option in _____________.
12. ___________ is the key to make your selected text Bold)
13. ____________ is the key to make your selected text Italicize.
14. ____________ is the key to underline your selected text.
15. __________________________ tools are used to make your text bit bigger and smaller.
16. _____________ is the shortcut key used to open Font dialog Box formatting Text.
17. Most of the formatting tools are available on _____________ Tab
18. Table Tools> Design> Tools> ________________ tool is used to convert table back to
Range.
19. ____________________ toolbars appear above or below the shortcut menu, which contains
most used formatting tools from the Home Tab
20. MS-Excel Cell Formatting tools are available at Home tab, Mini toolbar and at
____________.

Section C: Short answer questions

1. What is a table?
2. How do you create a table?
3. How do you convert range a cell to a table?
4. How do you change the look of a table?
5. How do you select an entire column?
6. How do you select an entire row?
7. How do select an entire table?
8. Write about selecting parts of a table?
9. What are the steps to add a row and a column to a table?
10. How do you delete a row or a column to a table?
11. What are the steps involved in moving a table?
12. How to remove duplicate rows in a table?
13. Write about the types of summary formulas available for total row?
14. Write about sorting of a table?
15. What is filtering a table?
16. Differentiate between sorting and filtering a table?
17. Write steps to convert a table into a range?
18. What are formatting tools on a Home Tab?
19. Explain about Font Formatting Tools under Font group?
20. What are Text alignment formatting?
21. What is wrapping of text?
22. How does a Merge & Centre tool useful?
23. Write about Colours and shadings?
24. Write about Borders and Lines?
25. Write about named styles?
Answers to Unit-III: TABLES AND FORMATTING
Part -B

A) MCQs

1 2 3 4 5 6 7 8 9 10 11 12 13
c d c d c a d d a d c b a
14 15 16 17 18 19 20 21 22 23 24 25
a d b d a b b a a b d b

1. Option: c, No Filter Limit: Once data in a table gets filtered, you may change filters as
many times as you wish without any limits.
2. Option: d, Group Worksheet: Group worksheet will help you to print more than one
worksheet at a time as well as you can enter common data, formats, and formulas on
multiple worksheets at one time.
3. Option: c, Default header: The default header for a worksheet is the sheet Tab name
and sheet number.
4. Option: d, Ctrl key is used to drag selected range of data to another worksheet in the
same workbook.
5. Option: c, Ctrl key and mouse, helps you to select non-contiguous worksheets
6. Option: a, The Microsoft Excel IF function returns one value if the condition is TRUE,
or another value if the condition is FALSE.
7. Option: d, Operator Precedence: If you combine several operators in a single formula,
Excel performs the operations in the order shown as follows :, single space, comma, _ve,
%, ^, * ,/, +, -, &,=, <>, <=,>=
8. Option: d, Page Border: None of the above is the answer. (d) You can set a Page
Border in Excel, from Font group under Home Tab on the Ribbon, but not to page in
excel.
9. Option: a, PMT: To calculate an estimated mortgage payment in Excel with a formula,
you can use the PMT function. To calculate the monthly payment with PMT, you must
provide an interest rate, the number of periods, and a present value, which is the loan
amount.
10. Option: d, Ctrl + D is the key to copy the data from above the cell.
11. Option: c, Workbook: Each Excel file is called a workbook because it can contain
many sheets, including worksheets, charts, tables.
12. Option: b, Adjust width of a column by increasing the column width.
13. Option: a, Moving faster to a Home cell: Press Ctrl + Home key to move faster to cell
A1 without using arrow keys or mouse.
14. Option: a, Data Type: You can enter Label, Values, and Formulas type of data in an
Excel worksheet.
15. Option: d, There are various ways to Save a Workbook:
 Ctrl + S is the shortcut key to save a workbook, give a name to workbook in
Save Dialog box, press OK
 Click on File Tab> Select Save Option, give a name to workbook in Save
Dialog box, press OK
 Click on Save tool on Quick Access Toolbar
16. Option: b, Case Sensitivity: MS-Excel is not a case sensitive language. i.e., you can
either type formula, functions, data either in uppercase or in lowercase. Answer: False
17. Option: d, Text Alignment: There are six text alignments: Top, bottom, middle, left,
right, centre Answer: All the above.
18. Option: a, Excel Formatting tools: Font, Alignment, Number, Cells, Styles are
available at Home tab
19. Option: b, Filtering is the feature that allows you to narrow down the data to view only
the information that you need at that instance.
20. Option: b, Sorting is the feature that help you to organize your data in a order.
21. Option: a, Remove duplicate tool is available on Data tool command group of Data
Tab on the Ribbon. It allows you to select by checking the check boxes of columns of
your data set you want to remove.
22. Option: a, Total Row in a table contains formulas that summarize the information in
the columns. By default, this option for a table is off. You have to turn on, with which a
drop-down arrow appears in each cell. Click that to check for the following summaries
such as: Total, Average, Count, Max, Min, StdDev, Var and More functions.
23. Option: b, Cell Tools: Insert, Delete, and Format are tools of Cells command group of
Home Tab)
24. Option: d, Text Rotation: A text in a cell can be aligned diagonally clockwise or anti-
clockwise, rotate text upside or downside, vertically clicking on orientation tool under
alignment command group of Home Tab)
25. Option: b, Colours and shading are a colour theme, that can be applied to background
of the worksheet Cell.

B) Fill in the Blanks

1. Count ()
2. CountA ()
3. Workbooks
 4. Windows
5. Auto Sum
6. Mod ()
7. Borders and Lines
8. Named styles
9. Colours & Shadings
10. Wrap Text
11. Text Alignments
12. Ctrl+ B
13. Ctrl+ I
14. Ctrl+ U
15. Increase and Decrease Font Size tools under Font command Group
16. (Ctrl+ D / Ctrl+ Shift+ F)
17. Home
18. Convert to Range
19. MiniTool bar
20. Format cell Dialog Box

C : Concept Based Question

1. What is a table?
Ans: Table: A table is a powerful feature to group your data together in Excel. Think of
a table as a specific set of rows and columns in a spreadsheet. You can have
multiple tables on the same sheet. Tables allow you to analyse your data
in Excel quickly and easily
2. How do you create a table?
Ans:Table Creation: Ctrl+ T is the shortcut key to open a Table dialog box, mention
the range of cells to convert to a table.
OR
Click on Insert> Table> Check with range and check the check box of my table has a
header, if your data set contains header> click on OK button
3. How do you convert range a cell to a table?
Ans:Range Conversion: Select the cells that you want to format,
a. Click on Format as Table under Styles group of Home Tab)
b. Confirm with the selected range of cells in create table dialog box
c. Check the check box of my table has a header if your data set contains header
d. click on OK button

4. How do you change the look of a table?

Ans: Change the look of a table:
 Select any cell in a table, Click on Design Tab of Table Tools
 Select the desired style to change

5. How do you select an entire column?

Ans: Select Entire Column: Ctrl + Spacebar is the shortcut key to select entire column.

6. How do you select an entire row?

Ans: Select Entire Row: Shift + Spacebar is the shortcut key to select entire row.
7. How do select an entire table?
Ans: Select Entire Table: Ctrl + A is used to select an entire table.

8.Write about selecting parts of a table?

Ans: A user can select various parts of a table such as

 either a complete row

 complete column
 an entire table

9. What are the steps to add a row and a column to a table?

Ans: Add row and a table: Begin typing new content after the last row or column in the

table. The row or a column will be included in the table automatically.

or
Click at bottom right corner of a table, hold and drag to add automatically new row or
columns.

10. How do you delete a row or a column to a table?

Ans: Delete row and a column: Select and right click on the rows or columns you want
to delete, select delete

or
Select the rows or columns you want to delete> Click on delete tool of Cells group on
Home Tab> select Delete sheet column

11. What are the steps involved in moving a table?

Ans: Moving a Table: Position mouse point anywhere on a cell of a table,

 Press Ctrl+ A to select entire table,

 Press Ctrl +X,
 Move to the location on the worksheet or to another worksheet where you want to
paste the table,
 Press Ctrl + V to paste the table.

12. How to remove duplicate rows in a table?

Ans: Remove duplicate: A tool is available on Data tool command group of Data Tab on
the Ribbon. It allows you to select by checking the check boxes of columns of your data
set you want to remove.
 13. Write about the types of summary formulas available for total row?
Ans: Summary Formulas: Sum, Average, Max, Min, Standard Deviation, Count,
Count numbers, Variance, none are different summary formulas are available for the
Total Row.
14. Write about sorting of a table?
Ans: Sorting Table: allows you to organize data based on some criteria, usually
alphabetically (A-Z or Z-A) or numerically (lowest to highest or highest to lowest).

15. What is filtering a table?

Ans:Filtering: Filtering is the feature that allows you to narrow down the data to view
only the information that you need at that instance.
16. Differentiate between sorting and filtering a table?
Ans:Sorting: To arrange your data in an order. E.g. Arranging a list on the alphabetical
order, arranging your data on in increasing or decreasing order of numeric
values. Filtering: To filter out some data based on a condition.
17. Write steps to convert a table into a range?
Ans: Converting Table: To convert a table to range of data, select a cell in a table>
Click on Table Tools> Design> Tools> Convert to Range.
18. What are formatting tools on a Home Tab?
Ans:Different Formatting Tools:
 Font formatting: Font style, Font Size, Text Colour, Bold, Italic, Underline, Border
and lines, Colours, and shadings.
 Alignment Formatting: Top, Bottom, Middle, Left, Right, Centre,
 Orientations: diagonal clockwise anticlockwise, vertical text, Rotate Text up and
down, Wrap text and /merge and Centre.
 Decrease and Increase Indent.
 Number Formatting: Number, General, Currency, Accounting, Date, Time, Text,
Percentage, Fraction, Scientific.
 Styles: Conditional Formatting, Format as Table, Cell Named Styles.
 Inserting, Deleting, Format cells.

19. Explain about Font Formatting Tools under Font group?

Ans: Font Formatting: Basic Formatting can customize the look and feel of the
worksheet, allowing you to draw the attention to specific sections and making your
content easier to view and understand. The following are Font formatting: Font style,
Font Size, Text Colour, Bold, Italic, Underline, Border and lines, Colours, and shadings.
20. What are Text alignment formatting?
Ans:Text Alignment Formatting: By default, text is aligned towards bottom-left in
the cell and numbers are aligned towards bottom-right side in the cell. But you can
choose these alignments to display the data whichever side (left, right, centre, top,
bottom, middle) you want to make the cell content easier to read.
21. What is wrapping of text?
Ans:Wrap Text: If your text too wide to fit the column width but you do not want that
text to spill over into adjacent cells, you can use wrap text option of alignment group in
Home Tab.
22. How does Merge & Centre tool useful?
Ans:Merge and Centre: Combine and centres the contents of the selected cells in a
new larger cell. This is a way to create a label that spans multiple Columns.
23. Write about Colours and shadings?
Ans: Colours and shadings: It can be applied to either text foreground or background
(fill colour) of the worksheet cells. You can select the desired colour for the text or
background colour to highlight the text.
24. Write about Borders and Lines?
Ans: Borders and lines: It is another enhancement that you can add around groups of
cells. Borders are often used to group a range of similar cells to delineate rows or
columns.
25. Write about named styles?
Ans: Named Styles: It is an Excel’s predesigned cell styles which are extremely easy to
apply to a cell or range. Different styles are used for different purpose such as important
data in one style, heading1, heading 2…. are with different styles and warnings into
another style etc.

UNIT-IV

Section A: Choose the correct answer and write in the box below:
Q.No. 1 2 3 4 5 6 7 8 9 10 11 12 13
Ans.
Q.No. 14 15 16 17 18 19 20 21 22 23 24 25
Ans.

1. To Protect a worksheet, you can choose Protection and the Protect sheet from the _ menu.
a) Edit b) File>Info c) Review> Protect Sheet. d) both b and c

2. Excel supports which template?

a) The default Workbook Template b) The default worksheet template
b) Custom workbook templates d) All the above

3. Worksheet level protection is intended for

a) avoiding user modifications b) Security c) Authentication d) None

4. Can you recover your Password if you forget it

a) Yes b) No c) Microsoft helps in retrieving d) None

5. Digital Signature assures______

a) Authenticity b) Integrity c) both a & b d) Security

6. Collapsing the Ribbon is nothing but_________

a) Hiding b) Customizing c) Deleting d) None

7. Quick Access toolbar consists______

a) Formatting tools b) Frequently used tools c) Resizing tools d) None

8. For the Lock or Unlock Cells function to work, which option should be enabled?
a) The Protect Workbook function needs to be enabled.
b) No functions need to be enabled other than the lock or unlock cells options.
c) The worksheet must be saved before the cells will become locked or unlocked.
d) The Protect worksheet function needs to be enabled

9. What does the Protect Workbook function do?

a) It protects all the worksheets in a workbook from being reformatted or typed into.
b) It adds a password to access the worksheet.
c) It prevents worksheets from being inserted, deleted, or moved.
d) It saves a workbook in a way that will allow only a select group of people to access to it.

10. If you click on the File button in an open Excel workbook, which of the following
options will be available for selection?
a) Saving and printing an Excel workbook.
b) Exporting an Excel worksheet to a PDF document.
c) Accessing Excel’s online library of templates.
d) All the above.

11. What is the purpose of the drawing pin shaped icons to an Excel file when you are
opening a file?
a) These denote that the workbooks have been attached to the Recent view and will always
appear at the top of this list.
b) These are information icons that when clicked, provide more details about each
workbook in the list.
c) These are workbook opening icons, click the pin icon to open the workbook in the
Backstage view.
d) These are workbook location icons, the pin, when clicked, will show where the
workbook is saved.

12. How can you recover a workbook you did not save?
a) Go to Info in the Backstage view, click on Manage Workbook, and select Recover
Unsaved Workbooks to find and restore it.
b) Go to Open in the Backstage View, click on Recover Unsaved Workbooks to find, and
restore it.
c) Go to Open in the Backstage View, open your computer hard drive folder browser, and
navigate to a folder called \AppData\Local\Microsoft\Office\UnsavedFiles, to find and
restore it.
d) All the above

13. Where can I find a setting to change how often my workbook is saved automatically,
for example, to every 5 minutes?
a) In the Excel Options dialog box, under Save Options.
b) In the Excel Options dialog box, under Advanced Options.
c) By using the Ctrl+ S shortcut key combination and timing it every five minutes.
d) There is unfortunately no option to automatically save an Excel workbook every five
minutes.

14. Hyperlinks cannot be

a) Special shapes like stars and banners
b) Drawing objects like rectangles ovals
c) Pictures
d) All can be hyperlinks
15. Auto Save feature of Excel by default saves after every _______ minutes
a) 12 mins b) 20 mins c) 10 mins d) 5 mins

16. Mark as Final Option Protect workbook feature will changes access permission to
a) read & write b) No read & Write c) read-only d) write-only

17._______ helps prevent sensitive information from being printed, forwarded, or copied by
unauthorized people.
a) Workbook Protection b) Worksheet Protection
c) Protect Workbook structure d) None

18. Data can be arranged in a worksheet in an easy to understand manner using

a) Auto Formatting b) Applying Styles c) Changing Font d) All the above

19. When integrating Ms-Word and MS-Excel?

a) Word-Client & Excel- Server b) Word-Server & Excel-Client
c) Word-Source & Excel-App c) None of the above

20. How should you print a selected area of a worksheet, if you will want to print a different
area next time?
a) on the file menu, point to print area, and then click set print area
b) on the file menu, click print, and then click selection under print what
c) on the view menu, click custom views, then click add
d) all the above

21. Which of the following will not cut the information?

a) Ctrl +C b) Scissors Icon on quick access toolbar
c) Cut Icon in clipboard tools d) Ctrl + X

22. Getting data from a cell located in different sheet is called_____

a) Accessing b) Referencing c) Updating d) Functioning.

23. What is the correct way to refer to cell A10 on sheet3 from sheet1?
a) Sheet3!A10 b) Sheet1!A10 c) sheet3.A10 c) A10

24.How can you update values of a formula cells if Auto Calculate mode of Excel is
disabled?
a) F8 b) F9 c) F10 d) F11

25.To arrange the countries from Highest population to lowest, you need to sort population
field in
a) Ascending b) Descending c) Alphabetical order d) Random

Section B: Fill in the blanks

1. Excel files are called as______________
2. Creating a new workbook from an Excel template is done through ___ menu.
3. ____________ is the shortcut key to create a new Excel workbook
4. ____________ is the shortcut key to Open an existing workbook.
5. ____________ option of File menu creates a different version of a workbook while
keeping the original copy as it is.
6. By default, Excel autosaves on every __________ minutes.
7. If you are editing a workbook for less than 10 minutes, will Excel creates an autosave
version or not. ___________
8. _______________ control what type of changes people can make to the workbook.
9. __________________ command is used to protect the structure of a workbook so that
others cannot make changes to the structure, format, formula.
10. To protect worksheet in Excel, choose Protect sheet from _______
11. ___________ are the horizontal or vertical line that extends across plot area.
12. Two common wildcard characters of MS-Excel are____________.
13. ____________ is an extension of Excel template files.
14. ______________ is an extension of Excel Macro-Enable Template.
15. IRM stands for_________________.
16. ________________________is an electronic, encrypted, stamp of authentication on
digital information
17. __________________________ confirms that the message is originated from the
intended person and is not altered.
18. Is Digital Signature visible ____________
19. you cannot use any newer functionality that your newer Excel version provides when
the workbook is in _______________ mode.
20. _____________________ View consists of all workbook commands such as new,
open, save, print etc.

Section C: Short Answer Questions

1. what is an Excel Template?

2. What is Auto Recovery?
3. What is Auto Save?
4. How do you change the time of Auto Save feature?
5. What are default access permission for an Excel workbook?
6. How do you protect your workbook with Password?
7. How do you Recover Unsaved Work?
8. What does Mark as Final Option Protect workbook feature?
9. Write the steps to protect current worksheet?
10. What is Protect Workbook structure?
11. What is Compatibility mode?
12. How to convert a workbook from compatibility mode?
13. What is an Excel Template?
14. Write the steps to create a new workbook from a template?
15. How do you modify a template?
16. Which templates does Excel supports?
17. What is Custom workbook template?
18. What is Restrict Access option under Protect workbook command?
19. What are different types of Views?
20. What are the Steps to create default workbook template?
21. What is Zoom to selection tool used for?
22. What is Text to Column tool of Data tool used for?
23. List out few settings that can adjust in custom template?
24. Why is hyperlink used in Excel?
25. List out few general templates that Excel holds?
Answers to Unit-IV: EXCEL FILES & TEMPLATES:
PART-B
A) MCQs

1 2 3 4 5 6 7 8 9 10 11 12 13
d d a b c a b d a d a a a
14 15 16 17 18 19 20 21 22 23 24 25
d c c a d a d a b a b b

1. Option: d, A worksheet Protected in two ways

Click on File tab to access backstage view>Select Info> Click on Protect workbook >select
Protect worksheet option.
Click on Review Tab on the Ribbon, Click on Protect worksheet under Protect command
group.

2. Option: d, Excel supports three types of template:

The default workbook template, the default worksheet template and custom workbook
template

3. Option: a, Worksheet level protection is only intended to avoid user to modify cell
formulas and formatting.

4. Option: b, Recover Password: Microsoft does not have a provision to recover password
for your protected workbook, but their special software available to recover MS-Office
application password recovery app.

5. Option: c, Digital Signature assures you about authentication and integrity but not for
security, i.e., the file is created by the intended user and is shared without any alternation by
anyone.
6. Option: a, Collapsing of Ribbon is called as hiding the ribbon to give more workspace
area for the user.
7. Option: b, Quick Access Toolbar consists of the tools are frequently used such as save,
cut, copy, redo, undo. But user can customize to have their choice of tolls that are used
frequently by them.
8. Option: d, Cell Lock/ Unlock: Cells may be locked or unlocked but will show no effect
until the worksheet is protected.
9. Option: a, Protect Workbook function protects all the worksheets in a workbook from
being reformatted or typed into.
10. Option: d, File Tab: The correct answer is d. The Backstage view in Excel contain
hundreds of functions that help you create and manage a workbook. The Backstage view tab
option list gives you access to different function areas, including saving, printing, creating
PDFs and Excel’s template library.
11. Option: a, Pin a File: If you have files that you use often, you can pin them in the
Recent page so that they appear at the top of the list to get them quickly.
12. Option: a, Recover Unsaved Workbook: Go to Info in the Backstage view, click on
Manage Workbook, and select Recover Unsaved Workbooks to find and restore it.
 13. Option: a, Auto Save: Click File Tab> Select Option to access Excel Options Dialog
box> Click on save > change the number of minutes through spinner button under Auto
Recovery information every.
14. Option: d, Hyperlinks can be applied to text, numbers, special shapes, drawing object
as well as pictures.
15. Option: c, Auto Save feature of Excel by default saves unsaved work after every 10
minutes
16. Option: c, Mark as final option under protect workbook will change the access
permission to read only, because if a write access is given anyone may change the final copy
of work.
17. Option: a, Workbook Protection helps to prevent sensitive information from being
printed, forwarded, or copied by unauthorized people.
18. Option: d, Formatting: Data can be arranged in a worksheet in an easy to understand
manner using Auto Formatting, by applying different styles and changing font size and
style and making Heading text Bold and side heading Italic with underling of text etc.
19. Option: a, Integration of Excel and Word: When A MS-Word document and MS-
Excel are integrated each other, then MS-Word acts as a Client and MS-Excel acts as a
Server which provides data to the Client.
20. Option: d, Print Selected Area: To print a selected area of a worksheet, if you will
want to print a different area next time click on the file menu, click print, and then click
selection under print what
21. Option: a, Cut Information: Ctrl +X, Scissors Icon on quick access toolbar and Cut
tool in clipboard tool are used to cut the information. But Ctrl + C is used to Copy the
selected text.
22. Option: b, Referencing: Getting data from a cell located in different sheet is called
Referencing.
23. Option: a, Referencing a cell of another sheet: Sheet3!A10 is the correct way to refer
to cell A10 on sheet3 from sheet1
24. Option: b, Auto Calculate: A function key F9 is used to update values of a formula
cells if Auto Calculate mode of Excel is disabled.
25. Option: b, Sorting in Descending order: To arrange the countries from Highest
population to lowest, you need to sort population field in descending order.

B) Fill in the Blanks

1. Workbooks
2. File>New
3. Ctrl+ N
4. Ctrl+ O
5. Save As
6. Ten mins
7. No
8. Protect Workbook
9. Protect workbook Structure
10. File> Backstage View>Info
11. Gridlines
12. * and?
13. .xltx
14. .xltm
15. Information Rights Management
16. Digital Signature
17. Digital Signature
18. No
19. Compatibility
20. Backstage

C) Concept Based Questions

1. Excel Template: It is a special type of workbook that is used as the basis to create
another workbook. i.e., it serves as the basis for creating another workbook.
2. The Auto Recover feature saves copies of all open Excel files at a user-definable fixed
interval. The files can be recovered if Excel closes unexpectedly
3. Auto Save: It is a feature of Excel, that saves your files automatically after every ten
minutes. If a user wants to change this time limit, can be done.
4. To set Auto Save Time:
 Click on the File Tab on the Ribbon
 Select Option, option to open Excel Option Dialog box
 Click on Save Option, Check on Auto Save Checkbox.
 Change the timing using Spinner button Up or Down
5. Access Permissions: By default, anyone can access your workbook either to open, copy
or edit its content unless you protect it.
6. Protect Worksheet:
 Click on File Tab to access Backstage View
 Click on Info option
 Click on Protect Workbook drop-down menu in Info Pane
 Select Encrypt with Password option
 Type the Password in Encrypt Document Dialog Box.
 Click on OK button.
 When you reopen the workbook, you will be prompted for a password.
7. Recover Unsaved Workbooks: Click on File Tab on the Ribbon> Select Info Option
>Select Manage Versions> Click on Recover Unsaved Workbooks
Note: The unsaved workbooks are store in the XLS file format and read-only file. You
need to save file with a new name then it would save with .xlsx format. Draft versions
are deleted after four days or when you edit the file.
8. Mark As Final: This option designates the workbook as “Final”. The document is saved
as a read-only file to prevent changes. This is not a secure feature. Rather, the Mark as
Final command is useful to let others know that you are sharing a completed version of a
workbook.
9. Protect current worksheet:
 Right click a worksheet tab.
 Click Protect Sheet.
 Enter a password.
 Check the actions you allow the users of your worksheet to perform.
 Click OK. Note: if you do not check any action, users can only view the Excel file!
 Confirm the password and click OK.
10. Protect workbook structure: It prevents unwanted changes to the structure of the
workbook, such as adding, deleting except editing. Note: Protect workbook structure
does not avoid editing and viewing of workbook.
11. Compatibility Mode: After you save a workbook in an older format, Excel runs
in Compatibility Mode. In this mode, you cannot use any newer functionality that your
newer Excel version provides. This ensures that you do not add enhanced features to the
document that people using an older Excel version cannot view. In order to exit from the
compatibility mode, you must convert the workbook to the newer version.
12. To convert to Compatibility mode:
 Click on File tab to access backstage view
 Select Info
 Click on Convert command.
 A Save As dialog box appears, in which type the file name if you want to change, select
the location where you want to save, choose a newest version from Save as type drop-
down list
 Click on Save button to convert the workbook to the newest version.
13. A template is a predesigned spreadsheet you can use to create new spreadsheets with
the same formatting and predefined formulas. With templates, you do not need to know
how to do the math, or even how to write formulas—these are already integrated into
the spreadsheet.
14. To create a Budget Template:
 Click the File tab to access to Backstage view.
 Click New. Several templates will appear, select Budget template.
 If you do not find the one that you want, choose from online available templates.
Note: The selected template file will be in .xltx/.xltm or .xlt extension. So, resave the
selected template with the name that you want to convert into .xlsx format after
modifying the template with your content and logo etc.
15. Modifying Template: The selected template file will be in .xltx/.xltm or .xlt extension.
So, resave the selected template with the name that you want to convert into .xlsx format
after modifying the template with your content and logo etc.
 Open the template you want to change.
 Make the changes you want to the template.
 Click File tab> Select Save As.
 Click the Save as type list arrow and click Excel Template.
 The location defaults to the folder for My Templates.
 Type a file name. Click Save.
16. There are three types of templates Excel supports:
 The default workbook templates
 The default worksheet templates
 Custom workbook templates
17. Custom Templates: Template files are the same as standard Excel files, but with
formatting content already set. You just use the template to create a new Excel file, and
fill in the data. You can create a custom template from scratch, or you can save an
existing spreadsheet as a template, and then clean it up a bit. Example you create a
monthly sales report that consists of your company’s sale by monthly.
18. Restrict Access: Excel gives you the ability to protect your work, whether it’s to
prevent someone from opening a workbook without a password, granting Read-Only
access to a workbook, or even just protecting a worksheet so you don’t inadvertently
delete any formulas or workbook itself. If your organization has permissions set up
 using Information Rights Management (IRM), you can apply any of the available IRM
permissions to your document.
19. Types of views
 Normal View
 Page Break View
 Page Layout View
 Custom View
20. Default Custom Template: You create a workbook for yourself with all custom
options and you want everyone to use the same. Here are the steps for it:
 First click on File tab>New option> select Blank Workbook
 Customize all option such as change font formatting, default alignment, display
options, zoom settings, Column width & row Height, number of sheets in a
workbook, Place holders such as title, column headings, etc.
 Save the workbook as an Excel template with the name "book" (Excel will add .xltx)
 Move the template to the start-up folder used by Excel
 Quit and relaunch Excel to be sure settings are fresh
 Test to be sure Excel is using the template when new workbooks are created
21. Zoom To Select Tool: It is a tool used to zoom the sheet so that the selected range of
cells fill the entire window.
22. Text to Column: As its name suggests, it is used to split a single column of text into
multiple columns. Ex: Suvarna, Sumedha, Suhas is a single column text, using text to
column it changes into multiple columns as Suvarna in one column, Sumedha into
another column and Suhas into third column.
23. Settings for custom Templates: Styles, custom number format that you frequently use,
custom width and height of a cell, Print setting, worksheet orientation, header and
footer, customized ribbon, custom quick analysis tools etc.
24. Hyperlink: It is a function that creates a shortcut to a file or Internet address. The
hyperlink function is a built-in function in Excel that is categorized as a
Lookup/Reference Function. It can be used as a worksheet function (WS) in Excel.
25. General Excel Templates: Bill paying checklist, simple invoice, personal monthly
budget, monthly company budget, weekly attendance report, Sales invoice tracker, Loan
amortization Schedule etc
_______________________________________________________________________

UNIT-V

Section A: Choose the correct answer and write in the box below:
Q.No. 1 2 3 4 5 6 7 8 9 10 11 12 13
Ans.
Q.No. 14 15 16 17 18 19 20 21 22 23 24 25
Ans.

Multiple Choice Questions

1. When working in the page break preview, you can

a) View exactly where each page break occurs b) Add or remove page breaks
c) Changes the print area d) All the above
2. Which of the following setup options cannot be set in the page setup dialog box?
a) Printer selection b) Vertical or horizontal placement
c) Orientation d) Row and column titles

3. To centre worksheet titles across a range of cell, you must

a) Select the cells containing the title text and use the fill handle to centre the text across a
range of cells
b) Select the cells containing the title text and click on Centre button
c) Select the cells in range containing the title text and use the Merge and Centre tool
d) Widen the column

4. when you work with large worksheets, you may need to

a) size the worksheet to fit on the specific number of pages
b) add and remove page breaks
c) specify only certain print areas
d) All the above

5. When you print preview a worksheet?

a) Entire Worksheet is displayed b) Selected range is displayed
c) Active portion of worksheet d) All the above

6. How to print 3 copies of a workbook?

a. File> Print> choose 3 in spinner command for 3 copies
b. Ctrl +P> choose 3 in spinner command for 3 copies
c. Take 3 copies one after the other by giving print command for 3 times.
d. Both a and b

7. When creating a vertical page break

a) The active cell must be A1 b) The active cell can be anywhere in the worksheet
c) The active cell must be in row 1 d) The active cell must be in column A

8. How should you print a selected area of a worksheet, if you will want to print a different
area next time?
a) On the file menu, point to print area, and then click set print area
b) On the file menu, click print, and then select print selection under settings.
c) On the view menu, click custom views, then click add
d) All the above

9. Which function calculates your monthly mortgage payment?

a) PMT (payments) b) NPER (number of periods)
c) PV (present value) d) All of above

10. Which of the following options is not a valid paper size setting in Excel?
a) Landscape b) A3 c) Letter d) Tabloid

11. You can convert existing Excel worksheet data and charts to HTML documents by using
the?
a. Intranet Wizard b) Import Wizard c) Export Wizard d) Internet Assistant Wizard

12. Tab scrolling Button is used for

a. Allows you to view different worksheets
b. Allows you to view additional columns to the right
c. Allows you to view additional rows to the down
d. Allows you to view additional sheet tabs

13. A numeric value can be treated as a Label value if it is proceeding with

a. Apostrophe’ b) Exclamation! c) Ampersand& d) None of the above

14. Concatenation of two strings can be done using

a. Apostrophe’ b) Exclamation! c) Ampersand& d) None of the above

15. When a formatted number does not fit within a cell, it displays
a) #### b) #DIV/0 c) 3DIV@ d) None of these

16. The accounting style shows negative numbers in

a) Bold b) Brackets c) Parenthesis d) Quotes

17. If you want a blank line after the title in the worksheet, which of these methods will be
the best?
a) Re-Format the spreadsheet b) Insert the Row
b) Increase the column Width d) Use the Space bar

18. How can you show or hide the Grid lines in Excel sheet?
a) Check View tool check box under sheet options of Page layout Tab on the Ribbon
b) Check Gridline check box under show group of View Tab on the Ribbon
c) Both a & b
d) None of the above

19. To show the range of cells, we use …………. in excel

a) Semicolon b) Comma c) Colon d) Dot

20. What is the shortcut to open the dialog box of Format cell?
a) Alt + 1 b) Ctrl + 1 c) Ctrl + Shift + 1 d) None of these

21. Which function is used to calculate Rate of Return, Loan, Amount and Future Value?
a) Statistical function b) Financial function
c) Logical function d) Mathematical function

22. The programming language in which Excel keeps the macro code record
a) Java b) Visual Basic c) Basic d) Video Basic

23. What is the purpose of the Create PDF/XPS Document buttons?

a) It is to save an Excel worksheet to a format that can be opened by Adobe PDF.
b) It allows a worksheet to be opened in a read-only format in a browser.
c) It is to save an Excel worksheet so that it can be opened by people who do not have
Excel.
d) All the options listed above are correct.

24. You can zoom a worksheet

a) With the mouse pointer in Print Preview
b) With the zoom button on the Print Preview toolbar
c) With the Zoom command on the view menu
d) All the above

25. Where will you find the Page Break Preview view function?
a) By pressing Ctrl + P on your keyboard.
b) By clicking on the File button> Backstage view >selecting Print from the list.
c) By clicking on the View tab on the Ribbon > selecting Page Break Preview in the
Workbook Views group.
d) All the above

B) Fill in the blanks:

1. ________________ is the default view for all worksheets in Excel. (Normal View)
2. _______________view displays how your worksheets will appear when printed. (Page
Break View)
3. In ____________ view you can also a Header & Footer. (Page Layout)
4. When you are printing a lot of data_____________ view helps to change the location of
page breaks. (Page Break Preview)
5. _______________ is the shortcut key to open a Format cell dialog box. (Ctrl + 1)
6. ___________________ view allows you not only to view the page breaks in your
worksheet but also to move them and manipulate how your document prints. (Custom
View)
7. View that puts blue line around each page that would be printed is _________ (Page
Break View).
8. Shortcut key to open a Open dialog box is ________________(Ctrl+F12)
9. From __________________tab a Custom View can be accessed (View Tab)
10. PDF stands for _______________________ (Portable Document Format).
11. ________________ view consists file operation commands like open, new, save.
(Backstage View)
12. __________________ shortcut key to open Print pane. (Ctrl + P)
13. Locking cells, or hiding formulas has no effect until you protect_______________.
(Worksheet)
14. __________________ page break separates rows. (Horizontal Page Break)
15. _________________ Page break separate columns. (Vertical Page Break)
16. _____________________shortcut key used to place information into multiple cells
simultaneously. (Ctrl + Enter)
17. In ____________ view you can also add headers and footers. (Page Layout)
18. Unlike the preview in Backstage View, __________________ is not a view-only mode.
(Page Layout view)
19. _________________ option refers to how output is printed on the page horizontally or
vertically. (Page Orientation)
20. ___________________ is the space between your content and the edge of the page.
(Page Margin)

Section C: Short Answer Questions

1. What is backstage view?
2. How to access Print Pane?
3. How do you print a workbook?
4. What is a Page break?
5. List out page setup options?
6. What changes does Excel Performs when you enter a Page Break Preview?
7. How do you select what you want to print?
8. How do you print a selected content to print?
9. What are different Page Orientation options existing?
10. How do you change Page Orientation for Printing your workbook?
11. How do adjust Page Margins?
12. How do you customize margin for printing?
13. What is Scale to Fit Print Options
14. How do you insert a horizontal Page Break?
15. How do you add a Header and Footer?
16. How do print row and column title?
17. How do you create custom view of your worksheet?
18. How do you prevent cells, objects from being printed?
19. What is different view existing in your worksheet?
20. What are different Print options existing in Print Pane?
21. What is Page Layout View?
22. What is a Macro?
23. Write steps to create a PDF files?
24. What is the use of collated option in print pane?
25. Write the procedure to remove manual page breaks?

Answers to Unit-V: DISTRIBUTED AND CLIENT SERVER DATABASES

PART-B
A) MCQS

1 2 3 4 5 6 7 8 9 10 11 12 13
d d a b c a b d a a a d a
14 15 16 17 18 19 20 21 22 23 24 25
d c c a d a b b b a d d

1. Option: d, Page Break View: When you are working in the page break preview, you
can view exactly where each page break occurs as well as add or remove page breaks
and changes the print area.
2. Option: d, Page setup dialog box: It consists Vertical and horizontal placement,
orientation, page break, row & column title, print area, size except printer selection.
3. Option: a, Merge & Centre: To centre worksheet titles across a range of cell, you
must the cells in range containing the title text and use the Merge and Center tool
4. Option: b, Page Break: when you work with large worksheets, you may need to size
the worksheet to fit on the specific number of pages, add and remove page breaks,
specify only certain print areas. All the above is the answer
5. Option: c, Print Preview: Only an active portion of worksheet is visible when you
print preview a worksheet
6. Option: a, Printing Multiple Copies: File> Print> choose 3 in spinner command for
3 copies of worksheet to be printed.
7. Option: b, Vertical Page Break: The active cell can be anywhere in the worksheet
when you create a vertical page break.
 8. Option: d, Selection for Printing: To print only a selected area of a worksheet, click
on the file menu, click print, and then select print selection under settings.
9. Option: d, PMT(): It is a function used to calculate monthly mortgage payment for
which need to give number of years, present value/ future value and rate of interest.
10. Option: a, Paper Size: The correct answer is a. Although changing the orientation of
a page to landscape will allow for more space on a page for columns, it is not a paper
size. All the other options represent paper sizes that can be selected.
11. Option: a, Internet Wizard: You can convert existing Excel worksheet data and
charts to HTML documents by using the Intranet Wizard.
12. Option: d, Tab scrolling Button is used to view additional sheet tabs.
13. Option: a, Label Value: A numeric value can be treated as a Label value if it is
proceeding with Apostrophe’
14. Option: d, Concatenation of two strings can be done using Ampersand &.
15. Option: c, Unformatted number: If a formatted number does not fit within a cell it
displays as ####. Similarly, if unformatted number does not fit, it displays the number
in scientific format
16. Option: c, Negative number: Accounting style shows negative numbers in
parenthesis.
17. Option: a, Insert row: If you want a blank line after the title in the worksheet, simply
insert row after the title.
18. Option: d, Grid Lines: You show or hide the Grid lines in Excel sheet in two ways:
a) Check View tool check box under sheet options of Page layout Tab on the Ribbon
b) Check Gridline check box under show group of View Tab on the Ribbon
19. Option: a, Range of Cell: To show the range of cells, we use colon symbol between
the cell reference in excel.
20. Option: b, Format Cell: Ctrl + 1 is the shortcut to open the dialog box of Format cell
21. Option: b, Financial function: It is used to calculate Rate of Return, Loan, Amount
and Future Value
22. Option: b, Macro Code: Excel keeps the macro code record in Visual Basic (VB).
23. Option: a, PDF files: When you want your excel workbook in Adobe PDF format,
then you Save As the workbook with a PDF file type.
24. Option: d, Zoom: You can zoom a worksheet any of three ways:
a) With the mouse pointer in Print Preview
b) with the zoom button on the Print Preview toolbar
c) With the Zoom command on the view me
25. Option: d, Page Break Preview: The correct answer is c. Options a and b describe
methods for accessing the Print Preview Area and not the Page Break Preview area.

B) Fill in the Blanks

1. Normal View
2. Page Break View
3. Page Layout
4. Page Break Preview
5. Ctrl +1
6. Custom View
7. Page Break View
 8. Ctrl+F12
9. View Tab
10. Portable Document Format
11. Backstage View
12. Ctrl + P
13. Worksheet
14. Horizontal Page Break
15. Vertical Page Break
16. Ctrl + Enter
17. Page Layout
18. Page Layout View
19. Page Orientation
20. Page Margin

C : Concept Based Questions

1. What is backstage view?
Ans:Backstage view: It is the area where files and data about them is managed— creating,
saving, printing, sending to others, inspecting for hidden metadata or personal information,
and setting options. The Ribbon contains the set of commands for working in a workbook,
while the Microsoft Office Backstage view is the set of commands you use to do things to a
workbook.
2. How to access Print Pane?
Ans:Access Print Pane: Click on File Tab> Backstage View> Select Print Option, with
which a Print Pane will open

3. How do you print a workbook?

Ans: To Print a Workbook
Navigate to the print pane, then select the desired printer
 Enter the number of copies you wish to print
 Select any settings if needed such as number of sides, paper size etc
 Click on Print button

4. What is a Page Break?

Ans: Page Break: They are indicated by horizontal and vertical dotted lines. These page
break lines adjust automatically you change the page orientation, add or delete rows or
columns, changing row hight and column width and so on.

5. List out page setup options?

Ans: Page Setup options: Scaling, Orientation and Paper Size, print title

6. What changes does Excel Performs when you enter a Page Break Preview?
 Ans:Page Break Preview: It changes the zoom factor so that you can see more of the
worksheet.
 Displays Page numbers overlaid on the pages.
 Displays the current print range with a white background and non-printing data
appears with a grey background.
 Displays all page breaks as draggable dashed lines.

7.How do you select what you want to print?

Ans: Select Active sheet to print: Before you print a workbook, it is important to decide
what exactly you want to print such as you want to print Active sheet, or you want to print
entire workbook, or print only a selected part.
Steps to select what you want to print:
 Click on File Tab> Backstage View> Select Print option
 Click on Print Active Sheets drop down list on Settings of Print Pane.
 Select one among above option
 Click on Print button.

8.How do you print a selected content to print?

Ans:Steps to select content to print:
 Select the range of cells that you want to print.
 Navigate to Print Pane
 Select Print Selection from the Print range drop-down menu.
 Click on Print button

9. What are different Page Orientation options existing?

Ans: Page Orientation
 Portrait: Prints Vertically (Which includes a greater number of rows)
 Landscape: Prints Horizontally (Which includes a greater number of columns)

10. How do you change Page Orientation for Printing your workbook?
Ans:Changing Page Orientation: Click on Page Layout Tab> Click on Orientation drop-
down list under Page setup command group> Select the layout you want
(Portrait/Landscape)

11. How do adjust Page Margins?

Ans: Adjust Page Margins
 Click on Page Layout tab on the Ribbon
 Click on Margins drop-down menu
 Select the desire margin size (Normal/ Narrow/ Wide/ custom)
12. How do you customize margin for printing?
Ans:Steps to customize margins for printing
 Click on Page Layout
 Click on Margins drop-down menu under Page Setup command group
 Select custom Margins option, which opens a Page Setup dialog Box
 Adjust the values for each margin (Left/ Right/Top/Bottom).
 The margins you changed will be applied to workbook pages.

13. What is Scale to Fit Print Options

Ans:Scale To Fit: When you think of scaling to fit, especially when using MS Excel, the
first thing that comes to mind is to shrink the content, so it fits on one piece of paper.
However, scaling means to shrink or enlarge.

14. How do you insert a horizontal Page Break?

Ans:Horizontal Page Break: It separates rows. To insert a horizontal page break
 Click on View tab on the Ribbon, select Page break view
 Select the below where you want the page break to appear. For example, to insert a
page break between 34 and 35, select row 35.
 Click on Page Layout Tab on the Ribbon, click on break tool under Page setup
command group, then select Insert Page Break.
 The page break will be inserted which is represented by a dark blue line.

15. How do you add a Header and Footer?

Ans:Header and Footer: On the Insert tab, in the Text group, click Header & Footer.
Excel displays the worksheet in Page Layout view. To add or edit a header or footer, click
the left, centre, or right header or footer text box at the top or the bottom of the worksheet
page (under Header, or above Footer)

16. How do print row and column title?

Ans: Print Row and Column Title: On the Ribbon, click the Page Layout tab. In the
Sheet Options group, under Headings, select the Print check box, and then under Print,
select the Row and column headings check box.

17. How do you create custom view of your worksheet?

Ans:Create a custom view
 On a worksheet, change the display and print settings that you want to save in a
custom view.
 Go to View > Workbook Views > Custom Views > Add.
 In the Name box, type a name for the view. ...
 Under Include in view, select the check boxes of the settings that you want to
include.

18. How do you prevent cells, objects from being printed?

Ans:a) To prevent row or column from printing you can hide it from view:
 Select row(s)/column(s)
 Right click on it.
 Choose "Hide" in context menu.
 b) To prevent an object to be printed
 Right-click the object (such as Combo Box) and select Format Control.
 Select the Properties tab.
 Deselect the Print object checkbox, and then click OK.

19. What is different view existing in your worksheet?

Ans: Different Views exists in MS-Excel:
 Normal View
 Page Layout View
 Page break view
 Custom View

20. What are different Print options existing in Print Pane?

Ans:Print Options: Printer selection, what you want to print, worksheets, which sides to
print, orientation, paper size, margins, scaling to fit into a page etc.

21. What is Page Layout View?

Ans:Page Layout View: It is one of three worksheet views that you can use in Microsoft
Excel 2016. The first benefit of using Page Layout is that it divides your worksheet into
separate pages instead of a normal full worksheet view. You can then easily arrange
contents over different pages.

22. What is a Macro?

Ans:Macro: A macro is recorded set of actions that you can run as many times as you want.
Example You can create and then run a macro quickly to applies formatting changes to the
cells you select. Macros are written in Visual Basic Language (VBA), which can be easily
modifiable. i.e., macro once recorded can be changed at any time.

23. Write steps to create a PDF files?

Ans:Steps to create a PDF file for a workbook:
 Click the File Tab on the Ribbon to access Backstage View
 Select Export option
 Click on PDF/XPS button
 The Save As dialog box will appear.
 Select the location for a file to where you want to export the workbook> Enter a file
name, then click on publish.
 Note: by default, only active worksheet will export, but if you want multiple
worksheets, or entire workbook and save all them as a PDF file, then click Options
in the Save As dialog box. Select the option button Entire workbook under Publish
what option. Click on OK button

24.What is the use of collated option in print pane?

Ans:Collated printing: It is used to keep pages in order when printing multiple copies. For
example, if unchecked, two copies of a three-page document will print in this order:
1,1,2,2,3,3. If checked, the order will be 1,2,3,1,2,3. This option is not available when
printing only one copy.

25. Write the procedure to remove manual page breaks?

Ans:Remove all manually inserted page breaks
 Click the worksheet that you want to modify.
 On the View tab, in the Workbook Views group, click Page Break Preview. You can
also click Page Break Preview. on the status bar.
 On the Page Layout tab, in the Page Setup group, click Breaks.
 Click Reset All Page Breaks.