JOB DESCRIPTION

JOB TITLE: BUSINESS MANAGER’S ASSISTANT (BOOKKEEPER)

A. Basic Function: To oversee & manage all petty cash expenditures

and complete clerical work to assist the Business Manager

B. Qualifications: Completion of secondary school + post-secondary accounting

course; fluency in both French & English (oral & written); ability
to type with speed & accuracy; ability to work with PC
computers & DOS software (Word; Excel; Access); ability to
maintain high levels of confidentiality

C. Abilities: Excellent written and verbal communication skills, strong

organizational and interpersonal ability and the ability to meet
deadlines and solve problems. Ability to maintain a high level of
confidentiality and remain calm under trying circumstances and
work with frequent interruptions, patient and polite attitude.

Under the supervision of the Director and in coordination with the Business Manager, the
Business Manager’s Assistant will:

● receipt all check/cash payments to the school and subsequently deposit said monies in the
school’s bank account(s)

● assist the Business Office Manager to prepare & distribute semestrial invoices for tuition
and other school fees for all students enrolled in the school

● assist the Business Office Manager to prepare & distribute letters of reminder and/or
make phone calls to ensure prompt payment of tuition & school fees by families whose
payments are overdue

● register all tuition payment into a log book and provide the Business Manager with
updated information as required
● Register invoices and transactions of payments & expenditures in CFA or US dollars) in ICSA
accounting software AFRISOFT

● Maintain & disburse a petty cash fund of CFA 1.000.000 and handle the cash register

● Write all checks related to ICSA’s expenditures

● Assist HR and Business Office Manager to prepare paperwork for social security and
FDFP declarations.

● assist local faculty & staff to file & receive reimbursement for health/medical insurance
claims

● Facilitate the payment of electricity, water, and phone bills for members of the faculty

● Fulfill other duties related to ICSA business as requested by the School Director, the other
members of the administrative staff.

Updated: Nevember, 2015

- Bank Reconciliation
- Prepare & send customers invoices
- Recording of banks transactions & suppliers invoices
- Analysis of General accounts and sub-ledger accounts
- Assist the BM with the monthly reporting (cost control checking)
- Reconciliation of ODOO and SAGE revenues
- Send reminders & families account statement to parents
- Prepare monthly and unannounced cash audits
- Assist the BM with the financial Audit
- Assist the BM with the US Embassy’s grant
- Prepare & submit for payment monthly taxes statement
- Ensure the respect of purchasing procedure / Checking all payments by checks before
submitting them to the BM