Project Charter

Name of project
G+3 Residential Building
Project Stakeholders
 Name: Council
Title/Role: The Governing Bodies
 Name: Owner
Title/Role: The Sponsor of the project
 Name: Architects
Title/Role: Designer and Draftsman of Project
 Name: Civil Engineer
Title/Role: Structural and Site Quality Monitoring
 Name: Contractor
Title/Role: Carrying out construction task with specification provided.
 Name: Sub-Contractor
Title/Role: Carry out individual task assigned by contractor.
 Name: Neighbour
Title/Role: Provide assistance for completion of project.
Project Description
Background
The project is a three-storey residential building being built on Northern Sydney in Hornsby.
The plot where is project is to be made is 300 square meters of area and individual floor area
is going to 150 square meters. It is going to be a steel structure framed building.
Challenges
 Difficult terrain to construct footings.
 Small site space, difficult for material storage.
 Time Constraint for project handover
Opportunities
 Opportunity to experience steel framed residential building design.
 Limited time frame helps to learn better teamwork.
Project Objectives
 Finish and hand over the project over to the client within given time frame.
 Finish the exterior façade as well as interior of the project within limited budget given
by client.
Overview of the Impact

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 The project is going to aid to solve the housing crisis problem in Hornsby area. The
lightweight steel structure is also going to make the building safe for seismic load and
will go easier for the sponsor pocket as well. This project will impact on low carbon
emission greenhouse concept positively as low concrete is being used in the project.
Measurable Organisational Value (MOV)
The project objective is specific and is to complete a steel residential house in specified area
under limited constraint budget with client approved drawing and design. The goals are
measurable as there will be a work breakdown structure to evaluate the progress of project
life cycle. There is a fixed defined time frame to completer the project from designing to hand
over. With the help of teamwork this project is a green flag to be successfully completed with
the given specification under given time and budget.
Under the MOV aspect, the aim is to provide the client (customer) with their new dream
home in fixed time decided in the work breakdown schedule. The strategies used are mostly
technical, quick engineering ideas on each floor of construction. Under the financial wing, we
must check and finish the project under the estimated time frame. This project is going to aid
in solving housing crisis in Hornsby areas.
Project Scope
In Project Scope
 Structure of Building
 Walls- Interior and Exterior walls
 Painting
 Electrical and plumbing as per drawings.
 Floor Tiles
 False Ceiling

Out of Scope
 Landscaping
 Interior Furniture
 Swimming Pool
 Fencing

Schedule summary
Start date: 15/March/2024.
End date: 30/NOV/2025.

The only time constraint is the weather change from May in Sydney due to which there is
arrival of winter, and the setting time of concrete slabs may increase which might delay the
project. But the team might decide to use accelerator to increase the setting of concrete.
Timeline of project phases and milestones

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Project reviews and review dates Budget Summary
Total Project Budget: $2,000,000
Budget by Phase:
1. Pre-Construction Phase:
 Design and Planning: $200,000
 Permitting and Approvals: $50,000
 Site Preparation: $100,000
 Subtotal: $350,000
2. Construction Phase:
 Foundation and Framing: $400,000
 Exterior Work (Roofing, Siding, Windows): $300,000
 Interior Work (Wiring, Plumbing, Insulation): $500,000
 Finishing Touches (Painting, Flooring, Fixtures): $350,000
 Subtotal: $1,550,000
3.Post-Construction Phase:
 Final Inspections and Testing: $50,000
 Landscaping and Exterior Finishing: $100,000
 Subtotal: $150,000
High-Level Budget Breakdown:
 Pre-Construction Phase: $350,000
 Construction Phase: $1,550,000
 Post-Construction Phase: $150,000
Project Reviews and Review Dates:
Regular project reviews will be conducted to monitor budget adherence and project progress.
Review dates are scheduled as follows:
1. Mid-Construction Review: Scheduled for September 15, 2024, to assess progress
and budget utilization halfway through the construction phase.
2. Quarterly Budget Review: Quarterly reviews will be conducted on December 15,
2024, March 15, 2025, June 15, 2025, and September 15, 2025, to evaluate budget
performance and make any necessary adjustments.
3. Final Project Review: Scheduled for December 30, 2025, to review the overall
project budget and assess final outcomes against initial projections.
Quality
Here are some quality requirements which we are planning to focus on our Project:
1) Safety- To minimise the risks to the residents, Safety features such as smoke
detectors, fire alarm, proper ventilation, usage of fire-resistant materials are to be
installed.

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 2) Structural Integrity- The entire building must be structurally strong to withstand all
types of loads and is planned to be designed based on the building codes and
standards.
3) Durability- All the supply materials are selected based on the long-term endurance
and minimisation of the post construction maintenance.
4) Energy efficient- Inclusion of energy efficient design features can reduce the energy
consumption and save the utility costs for the residents. Smart lighting and High-
performance insulation to be installed.
5) Comfort- Resident comfort such as natural lighting, proper ventilation, lower noise
levels are taken into consideration.
6) Aesthetics- The visual appearance of both the interior and exterior are to be appealing
which in turn improves the life quality of the occupants.
Resources Required
People
Resources to be provided.
Resource

Assumptions and Risks

Assumptions:
 Availability of construction materials will remain consistent throughout the project
timeline.
 Skilled Labor will be readily accessible and adequately trained to perform the
necessary tasks.
 Weather conditions will be favourable for outdoor construction activities, minimizing
delays.
 All regulatory approvals and permits will be obtained in a timely manner.
 The client's requirements and specifications will remain unchanged during the
construction process.
 The project budget and schedule are accurately estimated and approved by
stakeholders.
Key Risks:
1. Supply Chain Disruption: There's a risk of delays or cost increases due to disruptions in
the supply chain, such as material shortages or transportation issues.
 Probability: Moderate
 Impact: High, as it could lead to project delays and increased costs.
2. Workforce Shortages: Shortages in skilled Labor could delay construction progress or
compromise quality.
 Probability: Low to Moderate

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  Impact: Moderate to High, depending on the severity of the shortage and its effect on
project timelines.
3. Weather Delays: Unforeseen adverse weather conditions, such as heavy rain or storms,
may disrupt outdoor construction activities.
 Probability: Moderate to High
 Impact: Moderate, as it could cause delays in the construction schedule.
4. Regulatory Changes: Changes in building codes or regulations could necessitate
modifications to the construction plans, leading to additional costs and delays.
 Probability: Low
 Impact: Moderate, depending on the extent of the regulatory changes and their impact
on project requirements.
5. Budget Overruns: Unexpected cost increases in materials, Labor, or other project
expenses could result in budget overruns.
 Probability: Moderate
 Impact: High, as it could strain project finances and lead to financial difficulties for
the stakeholders.
Constraints:
1. Budgetary Limitations: The project is constrained by a fixed budget of $2,000,000,
requiring careful allocation of resources to stay within financial limits.
2. Time Constraints: The project must adhere to a strict timeline, commencing on
March 15, 2024, and concluding by November 30, 2025.
3. Regulatory Compliance: Compliance with local building codes, zoning regulations,
and environmental standards is mandatory and may impose constraints on design and
construction.
4. Resource Availability: Availability of skilled labor, materials, and equipment may
impact project scheduling and execution.
Dependencies:
1. Permitting and Approvals: Dependency on obtaining necessary permits and
approvals from local authorities before commencing construction.
2. Supply Chain Dependencies: Dependencies on timely delivery of construction
materials from suppliers to maintain project schedule.
3. Contractor Availability: Dependency on the availability and performance of
subcontractors and construction teams to meet project milestones.
4. Utility Connections: Dependency on utility companies for connections such as
electricity, water, and sewage.
Outstanding Issues:
1. Land Acquisition: Finalization of land acquisition agreements and property
ownership documentation.
2. Contract Negotiations: Completion of contract negotiations with subcontractors,
vendors, and suppliers.

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 3. Design Approval: Pending approval of architectural and engineering designs by
relevant stakeholders and authorities.
Project Administration:
1. Communications Plan: Establishing communication channels, protocols, and
stakeholders' engagement strategies.
2. Scope Management Plan: Defining project scope, objectives, and deliverables, and
managing any changes or variations.
3. Quality Management Plan: Implementing quality assurance and control processes to
ensure construction meets specified standards and regulations.
4. Change Management Plan: Managing changes to project scope, schedule, or budget
effectively and minimizing their impact on project outcomes.
5. Human Resources Plan: Identifying staffing requirements, roles, responsibilities,
and training needs to support project execution.
This high-level overview provides insight into the key constraints, dependencies, outstanding
issues, and project administration aspects essential for successful project planning and
execution.
Implementation Strategy:
The implementation strategy for the 3-story building construction project will follow a
phased approach. This phased approach allows for the project to be broken down into
manageable stages, facilitating better control and coordination of activities. Each phase will
focus on specific aspects of the construction process, such as site preparation, foundation
work, structural construction, interior finishing, and landscaping. By adopting a phased
approach, it enables the project team to address potential issues more effectively and ensures
smoother progress throughout the project lifecycle.
Implementation Plan:
Phase 1 - Pre-Construction (March 15, 2024 - May 30, 2024):
 Obtain necessary permits and approvals.
 Finalize architectural and engineering designs.
 Procure construction materials and equipment.
Phase 2 - Foundation and Structural Work (June 1, 2024 - December 31, 2024):
 Commence site preparation and foundation work.
 Construct building structure up to the third story.
Phase 3 - Interior and Exterior Finishing (January 1, 2025 - October 31, 2025):
 Complete interior work including plumbing, electrical, and HVAC systems
installation.
 Finish exterior elements such as facade, roofing, and landscaping.
Phase 4 - Testing, Inspection, and Handover (November 1, 2025 - November 30, 2025):
 Conduct quality inspections and testing of building systems.

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  Address any deficiencies and ensure compliance with regulations.
 Obtain final approvals and certificates.
 Hand over the completed project to the client.
Acceptance and Approval:
Project Manager: Shriram Varadarajan
Client Representative: XYZ
Architect: X Architect Sydney, SW
Construction Manager: Hassan Tahir
This phased implementation strategy allows for a systematic and organized approach to
construction, mitigating risks and ensuring smoother project execution. The acceptance and
approval of project deliverables will be overseen by the designated project manager, client
representative, architect, and construction manager to ensure alignment with project
requirements and stakeholder expectations.

References
1. Australian Government. (2021). Building and Construction Industry. Department of
Industry, Science, Energy and Resources. [Online] Available at:
(https://www.industry.gov.au/industry/Industry-Sectors/building-and-construction-industry)
Accessed on November 10, 2023.
2. Project Management Institute. (2017). A Guide to the Project Management Body of
Knowledge (PMBOK® Guide) - Sixth Edition. Project Management Institute, Inc.
3. Australian Bureau of Statistics. (2023). Construction Work Done, Australia, Preliminary,
Sep 2023 (Cat. no. 8755.0). [Online] Available at:
https://www.abs.gov.au/statistics/industry/construction-and-engineering/building-approvals-
australia/latest-release) Accessed on November 10, 2023.

Terminology / Glossary
 Foundation: The base structure of a building that provides support and stability.
 Structural Framing: The framework of beams, columns, and other structural
elements that support the building's floors and walls.
 Cladding: The exterior covering or skin of a building.
 Fit Out: The process of installing interior finishes, fixtures, and fittings.
 Handover: The formal process of transferring the completed building to the client or
owner.
Appendices (as required)
Appendix A: Detailed Floor Plans
Appendix B: Construction Schedule

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Appendix C: Material Specifications
Appendix D: Budget and Cost Estimates
Appendix E: Safety Plan and Risk Assessments

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