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Office Renovation Project Charter

Project Team

Siddhanth Sahu - Project Manager

Kit Yuk Betty So - Assistant Project Manager
Ritika - Communication Manager
Norlyn Ngo - Head Document Editor
Namanpreet Kour – Risk Manager
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Table of Contents
Project Purpose and Justification.....................................................................................................3
Project Objectives............................................................................................................................3
Project High-Level Requirements...................................................................................................3
Project Description and Boundaries................................................................................................4
Project high-level risk......................................................................................................................4
Project Milestones...........................................................................................................................5
Project Budget.................................................................................................................................6
Project Assumptions and Constraints..............................................................................................6
Organizational Influence.................................................................................................................7
Environmental and External Influences...........................................................................................7
Project Stakeholders........................................................................................................................7
Project Approval Requirements.......................................................................................................8
Project Personnel.............................................................................................................................8
Approvals.........................................................................................................................................8
Version Control...............................................................................................................................9
References......................................................................................................................................10
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Project Charter

Project Purpose and Justification

TRX Ltd has been in the home renovation industry for a long time and has built a solid
reputation in the market by delivering great quality work on time and within the specified
budget. The company is in New Westminster and has projects all over British Columbia.

According to recent surveys by research institutes, TRX ranks 4 th in British Columbia in house
renovations. TRX is now expanding its business into office renovations. As a part of the
company’s vision, TRX wants to penetrate the office renovation business and lead the market.

Flywire’s office renovation is a great opportunity for TRX Ltd to secure a place in the office
renovation market and showcase its capability.

Project Objectives

The main objective of Flywire office renovation is to expand their business into office
renovations. With the successful completion of this project, the company expects to show its
presence in the industry in BC.

TRX calculated the project with a 15% markup instead of their business model of 30%. We are
using this strategy hoping to enter a new market and be competitive with our competitors. Our
plan is to go with new suppliers and maintain a good relationship with them so that we get good
discounts for the coming projects and can cover our profits according to our business model.

The main supplier of the materials required for this project is Avid Suppliers located nearer to
the project venue. By doing business with these new suppliers, we plan to establish new business
relationships. This may help us in our future projects, which can lead to even better pricing for
materials for the coming projects which will then result in covering our profits.

Project High-Level Requirements

The renovated office will provide a comfortable and modern working environment for the
employees. The requirements include as follows:
 Increase the size of the conference room and add windows on one side of the room.
 Improve the air ventilation system to ensure the comfort of the office during the summer
period.
 Increase no. of windows on each side of office and the windows’ size and use the natural
light through the windows to save energy.
 Provide reasonable spaces between individual workstations to maintain privacy and
eliminate distraction.
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 Add more shared areas for small group discussion.

 Improve the air ventilation of female washroom.
 Reserve some areas for placing indoor plants inside the office areas.

Project Description and Boundaries

The renovation includes the design and construction of the ground floor. Details are as follows:
 Ground floor to accommodate 70 staff.
 The conference room to accommodate a maximum of 25 people.
 Add 2 projection screens on two sides of the wall of the conference room.
 2 meeting rooms to accommodate a minimum of 4 people per room.
 Add 1 table and 2 chairs to the pantry.
 2 microwaves, 1 coffee maker, 1 refrigerator for pantry.
 3 sinks for each washroom.
 Lounge corner with 4 chairs.
 1 Reception desk.
 Use adjustable electric standing desk for each workstation.
 Replace indoor light fixtures.
 Add sofa for shared areas
 Items/areas to be excluded from the project:
 Installation of telephone line
 Computer equipment – laptop/desktop
 Printers and copiers
 Indoor plants
 The stairs between ground floor and 1st floor
 The lighting outside the property
 Driveway

Project high-level risk

 Unable to follow proper building codes and regulations can result in a delay in the
project's completion.
 Usage of low-quality material can result in maintenance problems.
 Unfortunate accidents and injuries can result in an extension of the deadline.
 Poor communication between stakeholders and the project team can result in
misunderstanding and can increase the chances of mistakes.
 The project schedule is rigid and the TRX renovation team has no room for delays.
 The design team may face damaged structures and beams or pest infiltration.
 Moist weather may affect the painting process by creating uneven coatings.
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Project Milestones

The below table presents Mr. Smith’s Home renovation milestone.

Milestone Date
Building Permit Application Submission 2023 October 23
Apply other required permits and approvals 2023 October 23
Building Permit Issued 2023 December 16
Clearing Commences 2023 December 18
Arrange separate access of the Second Floor 2023 December 20
City Structural Inspection 2023 December 27
First Floor Closed In 2024 January 02
Structural/Mechanical Rough In Complete 2024 February 16
Electrical Inspection 2024 January 04
City Mechanical Inspection 2024 January 05
Painting, Flooring Complete 2024 January 31
Pantry/Washrooms Millwork Installed 2024 February 09
Reception area and Lounge area complete 2024 February 16
Conference and small meeting room complete 2024 February 23
Workplace complete 2024 March 29
Mechanical/Electrical Fixtures Installed 2024 April 12
Office Furniture/Pantry Appliance Delivery 2024 April 15
Office Equipment (computers, printers etc.) from
2024 April 22
Flywire
Finishing Touches/Cleanup 2024 April 24
Walk Through with Flywire representative 2024 April 26
Deficiencies Complete 2024 April 29
Turnover to Flywire 2024 April 30
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Project Budget

Flywire has accepted the budget of $1,500,000 and has signed an agreement with TRX Ltd.

The approved budget for this renovation has been set at $1,350,000 with a set-aside contingency
of $150,000. Every change in the project scope will be communicated by the Project Manager to
the client and both parties will sign the changes that are required.

TRX Ltd will be receiving a $400,000 deposit while starting the project and with payments at
every key interval throughout the project timeline.

Project Assumptions and Constraints

Assumptions

 A defined budget of $1,500,000 has been allocated to complete the project.

 The office floor is legally owned by our client.
 The client will vacate the property for renovation.
 The TRX project team will complete milestones according to the schedule.
 The project will be handed over by 1st May 2024 to our client.
 TRX Ltd will secure a 15% profit margin.

Constraints

 The project budget is fixed at $1,500,000 including a contingency fund and cannot be
exceeded.
 The property is in a busy street which makes delivering raw materials difficult.
 The renovation team must abide by the noise restrictions laws while working as the office
is in a busy office building.
 The renovation must be completed by 30th April 2024 as there is an office party on 3rd
May 2024.

Organizational Influence
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 The project team will work only on weekdays excluding public holidays. This period can
be increased to complete the project on time.
 TRX Ltd always fulfill the project within the decided budget.
 TRX Ltd follows ecofriendly ways and makes the maximum usage of environmentally
beneficial products.
 The team will make the best use of space, which will help with the accommodation of
more employees.
 The team will follow all the necessary rules and regulations.

Environmental and External Influences

 Potential for labor disputes and/or material and supply delays.

 Construction workplace health and safety is a high priority of the Ministry of Labor, and
this site would be subject to mold inspections.
 Not able to fully comprehend if there will be any major issues during the renovation from
 adjoining properties?
 The home renovation marketplace remains “hot” in the GTA and G1 must be mindful
that a scarcity of key materials and fixtures with any delay in the supply chain may have
a significant impact on the project budget and/or schedule.

Project Stakeholders

Role in the Telephone

Full Name Position/Organization E-mail
Project
John Project
Flywire Company 236-543-1357 JohnTaylor@flywire.ca
Taylor Sponsor
Charlie Portfolio
TRX Limited 778-893-4782 CharlieS@trxlimited.ca
Smith Manager
Leon Approvals
City Inspector 604-591-5284 www.vancouver.ca
Brown Authority
Noah Bravo Demolition &
Contractor 236-416-8869 bravo@disposal.biz
Martin Disposal
Mike
MS Architecture Inc. Architect 605-326-9641 MikeS@msarchitecture.ca
Sandoval
Martha Structural
MC Engineering 776-421-9034 martha@mcengineering.com
Cecilia Engineer
Mark
ABC Plumbing Supply Supplier 238-843-0264 mark.reyes@gmail.com
Reyes
Erick Mechanical
Mechanical Permit 367-821-0495 cleanenergy@yvr.ca
Patterson Inspector
Chase Electrical Safety Electrical 823-745-3916 crobertson@esa.yvr.ca
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Robertson Authority Inspector

Sally Price Avid LTD. Supplier 673-208-9156 Sallyp@avid.ca
Bob
BC Choice Windows
Macdonal Contractor 721-809-4263 bob@bcchoice.ca
& Doors
d
Teddy Top Edge Mechanical
Contractor 845-721-0465 TWhite@topedge.ca
White Plumbing and HVAC
Neighbors To be established

Project Approval Requirements

 The project manager will prepare the budget after negotiating with the interior designer
and the client will finalize it.
 All the activities included in the scope will be agreed upon by the client in writing.
 The client will approve the schedule formulated by the project manager.
 The scope cannot be changed until agreed upon in a written document by the client.
 The budget, schedule, and quality compliance will be the basis for the success of the
project.

Project Personnel

CEO TRX Builders – Judy Athens

Project Manager – Siddhanth Sahu

Project Sponsor – John Taylor

Approvals

Roy Hughmans Siddhanth Sahu John Taylor

____________________ ____________________ ____________________

Roy Hughmans Siddhanth Sahu John Taylor

Portfolio Manager Project Manager Project Sponsor

Date: 7th Oct Date:7th Oct Date:7th Oct

Version Control
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VERSION AUTHOR DATE DESCRIPTION

1.0 TEAM-TRX 28-9-23 Initial Document

2.0 TEAM-TRX 3-10-23 Major Revision

3.0 TEAM-TRX 5-10-23 Minor Revision
4.0 TEAM-TRX 7-10-23 Final Document
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References

How long it takes to obtain a Building Permit for your Vancouver custom home? DOS Design

Group. Retrieved October 8, 2023, from https://dosdesigngroup.com/building-permit-

vancouver-custom-home/