Sports Flow with Inputs from NB

1. Ali will be in-charge of all sports inventory that will be issued to the organizing committee
including the balls, shuttlecocks, etc.
2. Security at Gate 3 will have a list of participants for each sport for that day.
3. On producing ID and comparing it with the list provided to the security, the participants will be
allowed inside.
4. If the person doesn’t figure on the list then the guest will be directed to Gate 1 from where he
will be escorted to the HUB as a normal guest and then shown to the registration desk.
5. Route from Gate 3 to sports arena must have at least 1 security guard moving around to ensure
that the participant reaches the registration desk which will be set up near the Paddle Courts.
6. The registration desk will collect fee from the participants before they have access to the courts
and the order of play for the day will be displayed on a board for everyone’s reference.
7. The registration desk will detail out to the participant the court number and handover the
House rules of the sport for reference and guide. The accompanying guests will be shown to the
HUB for F&B and informing them that a tour of the resort can be taken. For this activity there
will always be 2 resources available at the desk.
8. During the matches each sport will have a supervisor who will be responsible for ensuring that
the matches are started on time and will ensure that the tournament director can settle any
dispute that may arise.
9. The supervisor will report the score of the match to the organizing desk after every match.
10. The Desk will sell coupons booklets of AED 200 comprising of denominations 5,10,20 and 50 for
use at the food truck.
11. There will be a white board at the Desk for displaying the scores of all matches.
12. Cleaning staff will always be on standby to ensure the court is clean after every match and clean
the glasses of the Paddle courts after 3 matches have been played in the court.
13. Dustbins will be placed at an interval of 20-30 yards across the sports area.
14. Cleaning staff will be on a round in the sports area and Hub every 15 mins.
15. There will be Cool Boxes placed with water bottles at the following locations:
a. 2 at the Paddle Courts which will service the Badminton, TT and Tennis court on the
upper deck
b. 2 at the Tennis Courts
c. 1 at the squash courts
16. On the Day of the finals the Winners and runners up will be given Trophies for each sports
category
17. There will be a banner which can either be physical or digital which will be there in the
background for the prize distribution ceremony
18. The Prize Distribution ceremony shall take place at the Coliseum with the Large screen as the
backdrop
19. After the Prize giving ceremony there will be a small 2 minutes speech giving a vote of thanks to
all the participants and the associations

Required Items:

1. Trophies for presentation with ANAVRIN Logo on them or the Hit2Fit Logo
2. 250 cans of Tennis Balls
3. 250 cans of Paddle Balls
4. 10 cans of Shuttlecocks of Yonex – feather not synthetic
5. 1 PA system each for the upper deck and lower deck for announcements