Eu Ets User Documentation 38 en

European Commission - DG CLIMA
EU-ETS Service Desk
EU Union Registry - User Guide

Union Registry (New Interface) version 14.1
Version 38.0
29/01/2024
This manual is intended solely for use by the registered users of the Union Registry.
It must not be circulated, reproduced or published, in whole or in part, to persons
who are not registered users of the Union Registry.
Table of Contents
Table of Contents ................................................................................................................................................... 2
1 Description of the tasks ................................................................................................................................. 8
1.1 Starting application ............................................................................................................................... 8
1.1.1 About the user account creation process ..................................................................................................... 8
1.1.2 Create an EU Login user account ................................................................................................................ 10
1.1.3 Install the EU Login mobile app .................................................................................................................. 11
1.1.4 Start the application.................................................................................................................................... 13
1.1.5 Register in the Union Registry ..................................................................................................................... 14
1.1.6 Activate your enrolment key ....................................................................................................................... 16
1.1.7 Login and Logout......................................................................................................................................... 17
1.1.8 View and update your user profile settings ................................................................................................ 19
1.1.9 Open another Member State section ......................................................................................................... 21
1.1.10 Un-enrol from the Union Registry ............................................................................................................... 22
1.2 Working with accounts ....................................................................................................................... 23
1.2.1 About accounts ........................................................................................................................................... 23
1.2.2 Request new account .................................................................................................................................. 25
1.2.3 Multi accounts view .................................................................................................................................... 29
1.2.4 Account overview ....................................................................................................................................... 31
1.2.5 Account release & claim ............................................................................................................................. 32
1.2.6 Navigate through sub-pages ....................................................................................................................... 32
1.3 Working with Tasks ............................................................................................................................. 34
1.3.1 View tasks ................................................................................................................................................... 34
1.3.2 Assign a task ................................................................................................................................................ 35
1.3.3 Complete a task .......................................................................................................................................... 36
1.4 Being compliant with the EU-ETS ........................................................................................................ 37
1.4.1 About compliance ....................................................................................................................................... 37
1.4.2 Appoint verifier ........................................................................................................................................... 39
1.4.3 Remove or replace an appointed verifier ................................................................................................... 40
1.4.4 Enter emissions ........................................................................................................................................... 41
1.4.5 Surrender allowances ................................................................................................................................. 43
1.5 Working with transactions .................................................................................................................. 45
1.5.1 View detailed balance ................................................................................................................................. 45
1.5.2 Search for transactions ............................................................................................................................... 46
1.5.3 Propose a transaction ................................................................................................................................. 47
1.5.4 Abort a transaction ..................................................................................................................................... 49
1.5.5 Return of Excess Allocation ......................................................................................................................... 50
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1.5.6 Return of excess international allocation .................................................................................................... 52
1.5.7 Reverse a transaction .................................................................................................................................. 54
1.5.8 Transactions Threshold ............................................................................................................................... 55
1.6 Manage Authorised Representatives .................................................................................................. 57
1.6.1 About the user roles ................................................................................................................................... 57
1.6.2 View representatives .................................................................................................................................. 59
1.6.3 Add representatives .................................................................................................................................... 60
Update an ................................................................................................................................................... 61
1.6.4 Authorised Representative ......................................................................................................................... 61
1.6.5 Replace an Authorised Representative ....................................................................................................... 62
1.6.6 Suspend an Authorised Representative ...................................................................................................... 63
1.6.7 Remove an Authorised Representative ....................................................................................................... 64
1.6.8 Change Role of an Authorised Representative............................................................................................ 65
1.7 Manage Trusted Accounts ................................................................................................................... 66
1.7.1 Search Trusted Accounts ............................................................................................................................. 67
1.7.2 Add Trusted Accounts ................................................................................................................................. 68
1.7.3 Update Trusted Accounts ............................................................................................................................ 69
1.7.4 Remove Trusted Accounts ........................................................................................................................... 70
1.7.5 Update transactions settings....................................................................................................................... 71
1.8 Account Details ................................................................................................................................... 72
1.8.1 Edit account details ..................................................................................................................................... 72
1.8.2 Close your account ...................................................................................................................................... 73
2 Description of the user interface.................................................................................................................. 74
2.1 Interface for starting the application ................................................................................................... 76
2.1.1 Application Home Page ............................................................................................................................... 76
2.1.2 Enrolment ................................................................................................................................................... 77
2.1.3 EU Login (1) ................................................................................................................................................. 78
2.1.4 EU Login (2) ................................................................................................................................................. 79
2.1.5 EU Login Authentication by QR code method ............................................................................................. 80
2.1.6 EU Login – Registration form....................................................................................................................... 81
2.1.7 Registration ................................................................................................................................................. 82
2.1.8 Registration summary ................................................................................................................................. 84
2.1.9 Registration confirmation ........................................................................................................................... 85
2.1.10 Enrolment key entry .................................................................................................................................... 86
2.2 Interface for Working with accounts ................................................................................................... 87
2.2.1 Accounts Overview ..................................................................................................................................... 87
2.2.2 Account Details - Overview ......................................................................................................................... 90
2.2.3 Account Details - Details ............................................................................................................................ 92

2.2.4 Account Opening – Account Type ............................................................................................................... 94
2.2.5 Account Opening – Define Account Holder ................................................................................................ 95
2.2.6 Account Opening – Installation Information ............................................................................................... 97
2.2.7 Account Opening – Aircraft Operator Information ..................................................................................... 99
2.2.8 Account Opening - Maritime Operator Information ................................................................................. 100
2.2.9 Account Opening – Transaction Settings ................................................................................................... 102
2.2.10 Account Opening – Add Account Representatives .................................................................................... 103
2.2.11 Account Opening – Add Contact Person ................................................................................................... 105
2.2.12 Account Opening - Transaction Voluntary Thresholds .............................................................................. 106
2.2.13 Account Opening – Confirmation Message............................................................................................... 107
2.3 Interface for Tasks ............................................................................................................................. 108
2.3.1 Task List – Task List .................................................................................................................................... 108
2.3.2 Task List – Task Details............................................................................................................................... 110
2.4 Interface for being compliant with the EU-ETS .................................................................................. 112
2.4.1 Account Details - Compliance ................................................................................................................... 112
2.4.2 Verifiers ..................................................................................................................................................... 114
2.4.3 Enter emissions ......................................................................................................................................... 117
2.4.4 Surrender of allowances ........................................................................................................................... 118
2.5 Interface for working with Transactions ............................................................................................ 120
2.5.1 Account Details - Balance & Transactions ................................................................................................ 120
2.5.2 Account Details – Transactions Thresholds ............................................................................................... 122
2.5.3 Account Details – Transactions Thresholds Update .................................................................................. 123
2.5.4 Transactions search ................................................................................................................................... 124
2.5.5 New Transaction ....................................................................................................................................... 126
2.5.6 New Transaction – Acquiring Account selection ....................................................................................... 127
2.6 Interface for managing authorised representatives........................................................................... 128
2.6.1 Account Representatives Information....................................................................................................... 128
2.6.2 Add Authorised Representative (1) ........................................................................................................... 130
2.6.3 Add Authorised Representative (2) ........................................................................................................... 131
2.7 Interface for managing the trusted account list ................................................................................. 133
2.7.1 Trusted Accounts & Settings ..................................................................................................................... 133
2.7.2 Addition of a Trusted Account .................................................................................................................. 134
2.8 Interface for managing the account details ....................................................................................... 135
2.8.1 Account Details Edition ............................................................................................................................. 135
2.8.2 Account Closure ........................................................................................................................................ 136
Index.................................................................................................................................................................. 137
Acronyms ........................................................................................................................................................... 138

Document Overview
The EU emissions trading system (EU ETS) is the key tool of the EU's policy to combat climate change and for reducing
greenhouse gas emissions cost-effectively.
The Union Registry is an online platform that holds accounts for stationary installations and for aircraft operators to
record:
• National implementation measures (a list of installations covered by the ETS Directive in each EU country and
any free allocation to each of those installations for specific periods);
• Accounts of companies or individuals holding such allowances;
• Transfers of allowances ("transactions") performed by account holders;
• Annual verified greenhouse gas emissions from installations and aircraft operators;
• Annual reconciliation of allowances and verified emissions, where each company must have surrendered
enough allowances to cover all its verified emissions.
The Union Registry guarantees accurate accounting for all allowances issued under the EU emissions trading system (EU
ETS) and covers all 31 countries participating to the program.
The Union Registry covers all 31 countries participating in the EU ETS. The National Administrators of each country are
responsible for the administration of the accounts under the jurisdiction of their Member State (e.g. some accounts are
administered by the National Administrators of Belgium and others by the National Administrators of Spain). In this
documentation, we will refer to each part administered by a country as “Member State section”.
This document describes the tasks the account holders are responsible for and provides the information they need to
execute them.
The user interface elements used to execute the tasks are also described.

Conventions
The following conventions are applied in this documentation.
Name of the interface topic

In §Chapter 2 Description of the user interface, the name of the topic corresponds to the name of the page (to be
found at the top of the work area).
Conventions
The following conventions are used to indicate the interface elements in the text:
Part Function
The name of the page is written between quotes (e.g. “Enrolment”, “European Commission
Page name
Authentication Service”).
The name of the area is written between quotes (e.g. “application menu”, “Account area”,
Page area
“Search criteria” area).
Button The name (label) of a button used in a procedure is written in bold.
Field The name (label) of a field used in a procedure is written in bold.
All internal cross-reference within this document will be preceded by the symbol “§” and will
Cross Reference
be italic.
Displayed in the margin, this symbol will present a tip, or an information requiring your
attention.
Acronyms
No abbreviations are used in this documentation. For more information about the acronyms displayed in the user
interface, please refer to the Acronyms list available at the end of this document.

Links
You will find below useful links.
Name URL
Union Registry https://union-registry.ec.europa.eu/ar/#/
Manuals, Interactive Guides and

https://ec.europa.eu/clima/sites/registry/index_en.htm
Videos
EU Login https://webgate.ec.europa.eu/cas/login
Help and information within the application

Multiple help and tooltips are available within the application for your convenience:
Name Description
ⓘ Don’t
know ?
Based on the context, it will open a pop-up window within the application, providing additional
information or serves like an address book opening a list of choices.
Learn More Link pointing to an external web page
ⓘ Know
Link opening a contextual window
More
ⓘ Hover over tool tip menu

1 Description of the tasks
This chapter describes the tasks to be executed by the users of the Union Registry.
Each procedure is described step by step and the interface elements used to perform it are referenced.
Each interface element is described on §Chapter 2 Description of the user interface on page 74.
Contents
This chapter contains the following sections
Chapter Topic Page

§1.1 Starting application 8
§1.2 Working with accounts 23
§1.3 Working with Tasks 34
§1.4 Being compliant with the EU-ETS 37
§1.5 Working with transactions 45
§1.6 Manage Authorised Representatives 57
§1.7 Manage Trusted Accounts 66
§1.8 Account Details 72
1.1 Starting application

This section describes the tasks related to the application start-up.
It includes the login/logout procedure as well as all the steps to be done to become a user of the Union Registry.
The first topic explains the entire process and the rest of the chapter describes the tasks execution in detail.
1.1.1 About the user account creation process

Access to the Union Registry is a process where the user, the National Administrator and the European Commission
Authentication Service (EU Login) interact.
Before being able to use the system to access the information or perform transactions, a user needs to be enrolled in
the system and get a role in an account.
To become enrolled a series of tasks must be executed partially by the user himself and partially by the National
Administrator.
The schema below illustrates the tasks that have to be conducted in order to become enrolled.
The different layers indicate the actors (the user, the National Administrator and EU Login) responsible for the tasks.

1.1 - Starting application
1.1.1 - About the user account creation process
The tasks you, as user, are responsible for, are described in this section of the documentation as main topic or as part of
a main topic.
Understanding the entire process will help you to understand the notifications (e-mail) that you will receive during the
process and also the fact that the process may take some time to be completed.
To be used by Union Registry users only User Guide - Page 9/138

1.1.2 - Create an EU Login user account
1.1.2 Create an EU Login user account

EU Login is the name of the European Commission Authentication Service, a platform used by multiple website
applications to authenticate users.
This procedure describes how to create an EU Login user account.
Chapter Interface Element Page

§2.1.1 Application Home Page 76
§2.1.2 Enrolment 77
§2.1.6 EU Login – Registration form 81
To create a user account, execute the following steps from the Application home page:
Step Action Interface
Click on the arrow next to the Find Registry field to display the
1
dropdown list and select your Registry.
2 Click the First Time User button.
Click the Create an EU Login account button to access the EU

3
Login application.
The “EU Login-Registration form” page opens.

4 Fill in the request form and click the Create an account button
at the bottom of the page to send your request.
The Authentication service sends you an e-mail indicating your

5 username and providing a link to create a password.
Click the provided link and create your password.
Indicate and confirm your password and click on Submit to

6
validate it.

1.1.3 - Install the EU Login mobile app
1.1.3 Install the EU Login mobile app

The Union Registry requires the use of the EU Login Mobile app to authenticate and sign processes.
1.1.3.1 Download EU Login Mobile app

To download the app:
Operating
URL Link
System
Android https://play.google.com/store/apps/details?id=eu.europa.ec.ecas
IOS https://itunes.apple.com/be/app/ecas-mobile/id1056119441?mt=8
You can find the more details about the compatibility of the EU Login Mobile app in each URL provided in the table
above.
1.1.3.2 Register a mobile device to your EU Login account

Execute the following steps to register a mobile device in your EU Login account:
1 Log into EU Login (https://webgate.ec.europa.eu/cas).
Hover your mouse over the gear icon next to your name and click
2
My Account.
3 Click Manage my mobile devices.
4 Click Add a mobile device.
If you already have another second factor authentication method registered in EU Login, you will need to
authenticate with it before continuing.
5

1.1.3 - Install the EU Login mobile app
Enter a device name and a PIN code of your choice.

6 Enter the PIN code a second time to confirm it
Click the Submit button.
EU Login displays a QR code to be scanned.

7
To do so, open your EU Login Mobile app on your smartphone, and tap on Initialise1.
8 Tap on Continue and scan the QR code displayed by EU Login with your EU Login Mobile app.
9 In your EU Login Mobile app, enter the PIN code you created on step 6.
10 A push notification is displayed on your mobile device. Click on it to confirm your action.
Your mobile phone is added to your EU Login account.
11
When a mobile device is successfully added to an EU Login account, it generates a MUDI (Mobile Unique Device
Identifier) used by the Union Registry to authenticate you.
For this reason, a mobile device can only be linked to one EU Login account and one user can log into the Union Registry
with one mobile device only.
Furthermore, if you reinitialise your EU Login Mobile app and add it again to your EU Login account, it will generate a
new MUDI, even if it is the same mobile device.
When trying to log into to the Union Registry after generating the new MUDI, the system will ask you to choose between
logging in with the mobile device previously registered or change to the new mobile device. After the change has been
approved by a National Administrator, you will be able to log in again to the Union Registry.
1
For security reasons, this option is disabled if you do not have any security measure (PIN, unlock pattern, fingerprint
or face recognition,…) configured in your smartphone

1.1.4 - Start the application
1.1.4 Start the application

The Union Registry is a web application. You need a web browser to start it.

§2.1.1 Application Home Page 76
Execute the following steps to start the application:
Step Action
1 Open your web browser
2 Enter the application URL provided by your National Administrator in the address field of the browser.
3 The application home page opens.
You can connect to the application.

➢ If you already have an EU Login user account → Follow the topic §1.1.7 Login and Logout procedure
4 on page 17.
➢ If you don’t have any user account → You need to request one. Follow the procedure §1.1.2 Create
an EU Login user account on page 10.

1.1.5 - Register in the Union Registry
1.1.5 Register in the Union Registry

Once you have an EU Login account (after receiving an e-mail), you need to request access to the Union Registry. This
topic describes how to proceed.
Note that you need to register yourself in the section administered by the Member state(s) you need to work with. You
will be assigned a different URID (Unique Registry Identifier) for each section you are registered in.
The following interface elements are used for executing this task:

§2.1.7 Registration 82
§2.1.8 Registration summary 84
§2.1.9 Registration confirmation 85
Execute the following steps to register in the Union Registry

Select the Member State you want to work with. See topic §1.1.9 Open another Member State section on
1
page 21.
2 The “Registration” page opens. Fill in your personal details.
3 Click Submit to continue.
A summary of your request is displayed on the screen.
Review your details.
• If your details are correct → Check the box to confirm that your details are correct and Click
Confirm to confirm your registration.
• If your details are not correct → Click Cancel and go to step 2.
4

1.1.5 - Register in the Union Registry

The system indicates that you are now registered.
The message indicates your URID for the Member State section you applied for.
Provide this URID to the person responsible of appointing you to an account.
The URID starts with the abbreviation of the Member State you registered to (e.g. FR for France, BE for
Belgium, ES for Spain, HR for Croatia…).
The home page of the application is now displaying two buttons (depending on your Member State
permissions configuration): Enter your enrolment key and Request New Account.
You now need to be appointed to an account and activate your enrolment key.

1.1.6 - Activate your enrolment key
1.1.6 Activate your enrolment key

After being registered (See §1.1.5 Register in the Union Registry on page 14) and being appointed to an account (See
§1.2 Working with accounts on page 23), the National Administrator validates your enrolment and sends you your
enrolment key.
To complete the activation of your user account, you will be asked to introduce the enrolment key (e.g. RZKP-U42U-
93DG-F29M-NT89).

§2.1.10 Enrolment key entry 86
To validate your user account, execute the following steps from the home page when you are logged on the system:
Click Enter your enrolment key.

1
The “Enrolment Key Entry” page opens.
Enter the enrolment key you received from your
2 National Administrator.
Click Enrol to confirm.
Your user account is now enrolled. You can use the application in the scope of your role.
You have now access to the additional application functions according to your role.

1.1.7 - Login and Logout
1.1.7 Login and Logout

Visitors who want to follow-up on ETS news, look at public reports or create an account can do so without a login.
Users who want to work with the application need to log into the Union Registry. This is a safe and restricted environment
where only authenticated users can have access to some non-public information and features. Note that you need to
have an EU Login user account to authenticate and log into the application. Refer to the procedure § 1.1.2 Create an EU
Login user account on page 10 for more information.

§2.1.3 EU Login (1) 78
§2.1.4 EU Login (2) 79
§2.1.5 EU Login Authentication by QR code method 80
1.1.7.1 Steps to log in

To login using the EU Login Mobile App, execute the following steps from the Application Home page:
Step Action
➢ If you do not have an EU Login account → Click First Time user. Then, follow the procedure §1.1.2
Create an EU Login user account on page 10.
1
➢ If you already have an EU Login account → Click Login. The EU Login page opens. Go to step 2.
2 Enter your e-mail address, your password and choose verification method
“EU Login Mobile App QR Code”.
3 Click Sign in.
4 Scan the QR code with your EU Login Mobile app installed on your
smartphone
5 Enter the code generated by the app and click Sign in.
The first-time logging into the Union Registry after switching from SMS authentication to “EU Login Mobile
App QR Code” verification method, you will be requested to register your mobile device.
6 Please click Device registration followed by Confirm to save your mobile device details and login again.
The Application Home page opens again. You can see in the top right corner of the window that you are
logged in.
You can retrieve you user details by clicking on the arrow next to your name.
Please note that you can click anytime on the title “Union Registry” to come back to this Hope Page.
If you log into the Union Registry after registering a new mobile device in EU Login, the system will ask you to choose
between logging in with the mobile device previously registered or update it.

1.1.7 - Login and Logout
A change of mobile device needs to be approved by a National Administrator.
1.1.7.2 Steps to log out

To log out of the application, click the Logout next to your name at the top of the page.
1.1.7.3 Re-registration
If you were previously un-enrolled in a Member State registry and your personal details were not yet anonymised for
GDPR reasons, you will be able to re-register again with the information already stored in the system.
This is only possible if you log in using the same credentials, i.e. EU Login account and mobile device. To do so, click the
Re-Register button to access the “Registration” page, already filled with your previous information.
Follow the steps described on section §1.1.5 Register in the Union Registry on page 14 to register again.

1.1.8 - View and update your user profile settings
1.1.8 View and update your user profile settings

After being registered, you can modify your personal details.
Note that this procedure changes only your personal information in the Member State section where you request the
update, and not in other Member State or in the EU Login system.

To modify your personal details in the Union Registry, execute the following steps:
Click on the arrow next to your name and select User Profile
1 Settings.
The “Personal Details Update” page opens.
2 Your “User Profile Settings” page is displayed. Make the necessary modifications.
3 Click Submit to continue.
A summary of your modification is shown.
➢ If your modifications are correct → Click Confirm to submit your request.

➢ If your modifications are incorrect → Click on the top right cross to go back to previous screen.

1.1.8 - View and update your user profile settings
The system indicates that your update has been submitted to the administrator for approval. The changes
are not immediately applied and will appear only after approval.
Click Continue to close this window.

Please note that an update of the following fields do not require an approval and are immediate effective:
• Title;
• Preferred Language.
Please note that only one personal details update request can be active for one user at any given time. If a second
request is submitted, the following message will be displayed:

1.1.9 - Open another Member State section
1.1.9 Open another Member State section

If you are working in different EU Member States, you need to select and enrol yourself in the appropriate sections.
Each URID and enrolment key relates to one and only one Member State.
To select another Member State section:
Click on the arrow next to your current registry to display the drop-
1
down list of all available Member State registries.
The “Registry switcher drop-down list” opens.

Select from the list the Member State you want to work with.
2
Alternatively, you can also find a registry by typing its name, or part of it,
in the search box.
The Login page is displayed. Follow the steps §1.1.7 Login and Logout on
3
page 17 to login.
If you are registered with different mobile phone numbers in another Member State section, make sure to log out from
both the Union Registry and EU Login before changing the Member State. Otherwise, the application will detect a
discrepancy in the mobile phone number information and will display a warning message.

1.1.10 - Un-enrol from the Union Registry
1.1.10 Un-enrol from the Union Registry

This topic describes how you can un-enrol yourself.
If you suspect someone is using your identity to connect to the application, un-enrol yourself. It is always possible to
get enrolled afterwards and receive a new URID and enrolment key.
As soon as the un-enrolment is proposed, even if the request is not yet approved, you will not be able to access the
Union Registry.

To un-enrol from the ETS application, execute the following steps when you are logged into the Union Registry:
Click on the arrow next to your name and select User

1 Profile Settings
The “Personal Details Update” page opens.
Click Unenroll on the top right corner of the window.

The “un-enrolment” page opens.
2 Enter the reason of your un-enrolment request
(mandatory).
Click Confirm to submit your un-enrolment request.
3 Click Submit to confirm your un-enrolment request.
The system indicates that your update has been submitted to the administrator for approval.
As soon as the un-enrolment request is submitted, you will no longer have access to your accounts. A National
Administrator needs to confirm your request.
If your un-enrolment request is rejected, your user will be rolled back to status “Enrolled” and you will regain access to
the Union Registry and your accounts.
Even if your user is un-enrolled, you can enrol yourself again by redoing the same procedure:
1. Fill in your personal details.
2. Be appointed to the account.
3. Activate your new enrolment key.

1.2 - Working with accounts
1.2.1 - About accounts
1.2 Working with accounts

This section describes the tasks regarding the account management.
1.2.1 About accounts

An account in the Union Registry is administered by a Member State and can hold units and initiate transactions.
An account is created by a holder following the Union Registry and/or the Kyoto protocol requirements.
The account number (identifier) is unique throughout the registries all over the world. The account number of a
deactivated or deleted account cannot be reused.
Account numbers are created and defined only by registries.
No Kyoto related information are currently displayed in the Union Registry – New Interface environment.
If you need to access information about Kyoto units or Kyoto accounts, please use the Legacy environment.
1.2.1.1 Account and Member States

An account is specific to the Member State in which it is created. An account holder that acts in different Member States
must have an account in each corresponding section of the Union Registry.
Depending on the business scope, an account is considered to be an ETS account (i.e. accounts with EU prefix) or a Kyoto
account (i.e. accounts with the Member State prefix).
1.2.1.2 Account number structure

The account value provides us with the following information:
<Registry code>-<Type>-<ID>-<Commitment period>-<check Digits>.
e.g. EU-100-10140-0-97
• EU indicates the country code (2 characters - all ETS account numbers start with EU).
• 100 is the account type, (3 digits - see below for the different account types).
• 10140 is the unique account identifier (up to 15 digits).
• 0 is the applicable commitment period (1 digit (0 for holding accounts)). The commitment period of the Kyoto
protocol (CP) is the period in which an Annex I Party must show compliance with its emissions target.
o The CP0 (2005-2007) coincided with phase 1 of the EU-ETS and worked as a pilot for CP1 and phase 2
of the EU-ETS (2008-2012).
o The first Commitment Period for the Kyoto Protocol (CP1) is from 2008 to 2012.
o The second Commitment Period for the Kyoto Protocol (CP2) started on 01/01/2013.
• 97 is a verification code and is used for security purposes (2 digits).
1.2.1.3 Account element

Depending on the account type, different elements compose the account description:
Account element Account type

Account Details All
Account holder All
Authorised Representatives (AR) All
Installation Operator Holding Accounts
Aircraft information Aircraft Operator Holding Accounts
Maritime Information Maritime Operator Holding Accounts

1.2.1 - About accounts
Account element Account type

Trusted accounts All (except verifier)
Account statements All (except verifier)
Verifier (Aircraft/Maritime) Operator Holding Accounts
Compliance (Aircraft/Maritime) Operator Holding Accounts
Contact person information (Aircraft/Maritime) Operator Holding Accounts
Several accounts can be linked to the same account holder and work with the same representatives.
1.2.1.4 About account representatives

In order to be fully operational, an ETS holding account needs, at least, two Authorised Representatives: one that can
initiate transactions and processes and one that can approve transactions and processes initiated by another Authorised
Representative.
For more details about account representatives, please review the chapter §1.6 Manage Authorised Representatives on
page 57
1.2.1.5 Account types

Several types of account opening can be created in the Union Registry:
Account type Account

Account type Type of allowances
number holder
EU General Allowances (EUA)
Operator Holding EU Aviation Allowances (EUAA)

100 Operator
Account Swiss General Allowances (CHU)
Swiss Aviation Allowances (CHUA)
Aircraft Operator Aircraft Swiss General Allowances (CHU)

100 operator
Holding Account EU Aviation Allowance (EUAA)
Maritime
Operator Maritime Swiss General Allowances (CHU)
Holding 100 operator
EU Aviation Allowance (EUAA)
Account
Operator EU General Allowances (EUA)
Aircraft Swiss General Allowances (CHU)
Trading account 100 operator
EU Aviation Allowance (EUAA)
Person
* Depends on the Member State. Contact your National Administrator for more information.
** Excluding units which are ineligible.

1.2.2 - Request new account
1.2.2 Request new account

To initiate the creation of a new account, click the Request New Account button on the left vertical menu.
Any “Enrolled”, “Validated” or “Registered” user (depending on your Member State permissions configuration) can
request the opening of an account.
The account opening request will always need to be approved by a National Administrator.
The accounts available for creation are:
• Operator Holding Account (OHA)

• Aircraft Operator Holding Account (AOHA)
• Maritime Operator Holding Account (MOHA)
• Trading Account (TA)
Depending on the type of account selected, the form

will contain different sections to be filled in with the
required information. These sections are described in
the following table.
As soon as all needed information of a section is

entered, the section title will be displayed in green
with a checkmark.
If a field is missing or incorrect, the section title as well

as the related field will be displayed in red.

§2.2.4 Account Opening – Account Type 94
§2.2.5 Account Opening – Define Account Holder 95
§2.2.6 Account Opening – Installation Information 97
§2.2.7 Account Opening – Aircraft Operator Information 99
§2.2.8 Account Opening - Maritime Operator Information 100
§2.2.9 Account Opening – Transaction Settings 102
§2.2.10 Account Opening – Add Account Representatives 103
§2.2.11 Account Opening – Add Contact Person 105
§2.2.12 Account Opening - Transaction Voluntary Thresholds 106
§2.2.13 Account Opening – Confirmation Message 107

Step Remarks
Select the Account Type you want to create and enter the name of the account. The
sections to be filled in will be displayed dynamically depending on the account type
Select Account Type selected.
If during the account creation process, the Account Type is changed, the Account
Name field will be cleared and will have to be entered again.
Click the Define Account Holder text to extend the section and fill in all the needed
fields.
If you want to pick an existing account holder, enter the three first characters of the
Account Holder Name to search for an existing account holder. The matched account
holder(s) will be displayed in a dropdown list.
This Account Holder list includes only the account holders linked with
you, for which you are already an Account Representative. When the
Define Account Holder account holder selected is 'A Person', then, only Person account holder
data can be loaded. If the account holder selected is "A Company', then,
only Company account holder data can be loaded.
If the value of the Account Holder field is changed (e.g. from “A company” to “A
Person”), the information entered in the Define Account Holder section is cleared and
will have to be filled in again.
You can select whether the phone and email information should or not be available
publicly in the EUTL Public website. Tick the checkbox below each field accordingly.
Installation Information
This section will depend on account selected.
Aircraft Operator
Click on the section title to extend the section and fill and the needed fields.
Information
Please review the corresponding Interface Element section to find additional
Maritime Operator
information about this step.
Information
Click the Transaction Settings text to extend the section.

Upon opening of a holding account, you can define a set of preferences that will impact
how transactions can be proposed and approved.
By default, transactions can only be proposed towards accounts saved in the account’s
Transaction Settings trusted account list. Furthermore, transaction proposal must be, by default, approved
by a second Authorised Representative. This is a security measure referred to as 4-eyes
principle.
Trading accounts are an exception since they are always allowed to transfer to accounts
not listed in their Trusted Account List.

Step Remarks
Click the Add Account Representatives text to extend the section and allows you to
appoint Authorised Representatives to the account.
This can be done:
• Through the dropdown list for Authorised Representatives that are already
linked to the account holder of your account.
• By filling in the form with a valid URID for new Authorised Representatives.
Add Account Four levels of permissions are available for each Authorised Representative:
Representatives • Read Only: Can not propose or approve any action.
• Initiate Only: Can propose transactions and processes.
• Approve Only: Can approve actions initiated by other Authorised
Representatives.
• Initiate and Approve: Can propose and/or approve actions initiated by other
Authorised Representatives.
Adding additional Authorised Representatives can be done using the Add Another
Representative button.
This optional section is available for all types of Holding accounts (except Trading
accounts) and allows you to define a contact person for the account.
You can choose to select one of the representatives appointed to this account to be the
contact person. It is required to specify at least one representative. If you have not
defined a representative yet, the list will be empty. Alternatively, you can opt to specify
a new contact person, which is not a representative, by selecting "No".
Add Contact Person The Contact Person of an account is usually related to the
installation/aircraft operator/maritime operator and not to the account
holder.
If you set one of the Account Representatives as a contact person and
later on remove the Account Representative of the account, the contact
person form group will be reset and you will need to choose another
Authorised Representative as a contact person or specify a non-
Authorised Representative as a contact person.
This optional section is available for all types of accounts.

Click the Transaction Voluntary Thresholds (Optional) text to extend the section.
This section allows you to define the Transaction Voluntary Thresholds of the account
being requested.
• Transactions voluntary thresholds are applicable to transaction type Transfer
of Allowances or Transfer of Allowances to Switzerland.
• They are applicable to both trusted and non-trusted transfers.
• In case a transaction amount violates the set limits, the transaction is not
Transaction Voluntary
allowed.
Thresholds
Please note that this functionality is entirely at the discretion of the
Member State and might not be enabled in your local registry. If you want
to define Transaction Limits for the account but can’t see it, please
contact your National Administrator.
You need to take into consideration the following rules when defining the limits:
Single transaction limit <= Accumulated daily transactions limit <= Accumulated weekly
transactions limit, work week (Monday to Friday) <= Accumulated weekly transactions
limit, last 7 days <= Accumulated monthly transactions limit(calendar month).

Step Remarks
When all the sections of the form are validated (highlighted in green) , you are ready to
submit your request.
the Request new Account button at the bottom of the form is clickable.
Click Request new Account button to submit your request or click the Cancel to stop
Finalise the account the process and come back to the home page.
creation If submitted, a confirmation message is displayed. It indicates that the request is
recorded and it is now waiting for the approval of a National Administrator.
The Request Identifier and a summary of the account request is also displayed in the
confirmation message.
Click the Close button to return to the home page.

1.2.3 - Multi accounts view
1.2.3 Multi accounts view

If you are an Authorised Representative for more than one account, your home page will display Account tiles for all the
active accounts where you have an access. Accounts in status “Closed” or “Closure Pending” are not displayed.

§2.2.1 Accounts Overview 87
§2.2.2 Account Details - Overview 90
Using the various fields available on the top bar of the window, you can filter the accounts displayed. Multiple criteria
can be used to refine the filter. Additional filters are available by clicking on the button + More Filters.
These filters can be removed one by one by clicking on the cross, or all at once using the Clear All link.
The accounts displayed are, by default, sorted by account identifier (ascending). The Sort By field allows you to change
this default setting and sort the accounts by Account Name, by Balance or by Account Holder.
By default, the accounts will be displayed in a “Tiles view”. A “List view” button is available for your convenience.
Both the “Tiles view” and the “List view” include multiple shortcuts pointing to the different pages of the account.
For more details about this, please refer to §1.2.6 Navigate through sub-pages on page 32.

1.2.3 - Multi accounts view
1.2.3.1 Search for an account

As highlighted below, two options are available to search and find an account. In both cases, you have the possibility to
search accounts using the search box (letters, numbers and special characters are accepted).
Selecting an account from the Accounts Overview search results will redirect you to one of the sub-pages
of the account, depending on what has been clicked. For more details about this, please refer to §1.2.6
Navigate through sub-pages on page 32.
Selecting an account from the drop down list search’s results will redirect you to the Account Overview page (see §1.2.4
Account overview for more details).
Alternatively, you can use the drop-down list available below the Select an Account button on the left vertical menu to
scroll between your accounts. The accounts from the drop down will be displayed in ascending order, based on account
identifier.
A total of 10 accounts are displayed in the drop down at the same time. If you want to see more accounts, click ''View
All Accounts''.
The drop down will display:
• The account number;

• The account name;
• A bubble containing the number of outstanding tasks for that account. If no bubble is displayed, it means that
the account does not have outstanding tasks.
Selecting directly an account from the drop down list will redirect you to the Account Overview page (see §1.2.4 Account
overview for more details).

1.2.4 - Account overview
1.2.4 Account overview

The account Overview sub-page presents you a summary of the account state. The page is broken down into different
elements. Depending on the type of account, the elements displayed can be different.

§2.2.1 Accounts Overview 87
§2.2.2 Account Details - Overview 90
Available elements to be displayed:
• Account Details ribbon
It displays the following information:
o The installation ID
o The Account type
o The Account status
o The Trusted Accounts List preferences
• Balance Summary
• Compliance Summary
Based on the account type, the EU Compliance Summary or both EU and CH Compliance Summary are
displayed.
• Latest transactions.
The View All button will redirect you to the “Balance & Transactions” sub-page. See §1.5 Working with
transactions for more details.
• Open Tasks.
The View All button will redirect you to the “Tasks” sub-page. Please review §1.3 Working with Tasks for more
details.
• Quick Actions
Based on the account type, the dropdown list will contain some of the following links:
o New Internal Transfer

o New International Transfer
o Surrender Allowances
o Delete Allowances
o Return of Excess Allocation
o Return of International Excess Allocation
o Report Emissions (EU)
o Report Emissions (CH)
Each action mentioned above will only be shown in the Quick Actions if the relevant conditions for them to be
available apply.

1.2.5 - Navigate through sub-pages
1.2.5 Account release & claim

This functionality is not yet available in the Union Registry New UI environment.
Please use the Union Registry Legacy environment to perform these actions and refer to the User Documentation version
36.0 if needed.
1.2.6 Navigate through sub-pages

This section covers all the shortcuts and links available on the “Accounts Overview” page and how to easily navigate
through them.
Depending on where you click within the Account card, you will be redirected to one of the following sub-pages:
Location Clicking item Redirection page
A Account Name Account Details page > General Information section
B Account Number Overview page
C Account Holder name Account Details page > Account Holder
Installation/Aircraft Operator/Maritime Account Details page > Installation/Aircraft

D
Operator ID Operator/Maritime Operator Information section
E Balance number Balance & Transactions page
F Compliance status Compliance page

1.2.6 - Navigate through sub-pages
Location Clicking item Redirection page
Depending on the account type and status, the following

buttons will be displayed:
G Quick Action
• Report Emissions (EU and/or CH)
• Surrender Allowances
H Open Tasks Tasks page
I Anywhere else in the card/row Overview page
Menu proposing the following actions:

• Surrender Allowances (only for accounts requiring it)
• Export Account Statement
J Three dots menu • New Transaction
• View Account (will redirect to Overview Page)
• View Open tasks
• Suspension Reason (only for Suspended accounts)
For Non-compliant accounts, a tooltip will pop-up when the mouse is placed over the leaf, providing
additional details on reasons for non-compliance.

1.3 - Working with Tasks
1.3.1 - View tasks
1.3 Working with Tasks

Following the “4-eyes” principle, some actions require a second user approval, e.g. transactions, addition of accounts
to the trusted account list or entering emissions.
This section describes the procedures related to the tasks management.
1.3.1 View tasks

This topic describes how you can view and filter tasks waiting to be approved. You will only see tasks related to your
accounts, tasks initiated by you or tasks pending for your approval.
Examples:
• A representative of a Verifier account only sees tasks for the approval of emissions and appointments as verifier
of holding accounts;
• A task to approve a transaction can only be viewed by the representatives appointed to the account initiating
the transaction.

§2.3.1 Task List – Task List 108
§2.3.2 Task List – Task Details 110
Execute the following steps from any page of the application:
Select Tasks from the left vertical menu.

If you selected one account before, you would find the
1 outstanding tasks concerning the specific account. Otherwise, a
global task list displaying the outstanding tasks of all accounts
you are appointed to would be displayed.
The Outstanding tasks are displayed by default. If you wish to

2 see closed tasks, select the History tab.
Define your search criteria by using the available filters or by

entering an alphanumeric value in the search field.
The list will apply your filters instantly.
Filters can be removed one by one by clicking on the cross or all
3 at once by using the Clear All link.
Click the Request ID to view the details of the task.

1.3.2 - Assign a task
1.3.2 Assign a task

When you assign a task to a user (or to yourself), the task will be locked and only the assignee will be able to approve
or reject it.


1
Use the filters available to find your task.

See topic §1.3.1 View tasks on page 34.
Select the task to assign and click the request ID to open its
3
details.
Click Assign
4 Only tasks that can be approved by an Authorised

Representative can be assigned. You cannot assign a task
requiring approval from a National Administrator
5 Select the assignee user.
6 Click Confirm
7 A message is displayed confirming the assignment.

1.3.3 - Complete a task
1.3.3 Complete a task

This topic describes how you can complete a task by approving or rejecting it. As a reminder, a task can never be
approved by its initiator, this step needs to be performed by another user. Eventually, a specific type of user needs to
approve the task (a verifier, a National Administrator,…).

§2.3.2 Task List – Task Details 110

1
Use the filters available to find your task.

See topics §1.3.1 View tasks on page 34 and §1.3.2 Assign a
task on page 35 for more details.
2
Click the request ID to see its details.

3
Click Approve or Reject, as applicable.

4
A confirmation dialog box opens.

5 Enter a comment and click Confirm to confirm your approval or
rejection.
Sign your action in EU Login.
6 Enter your password and scan the QR code with your EU Login
Mobile app, enter the information displayed on the EU Login
signature page and tap Continue.
7 Enter the “Code generated by your app” and click Sign.
The task is completed and a green confirmation message is

8 displayed.

1.4 - Being compliant with the EU-ETS
1.4.1 - About compliance
1.4 Being compliant with the EU-ETS

Installations, aircraft operators and maritime operators in the scope of the EU ETS are required to monitor and report
their emissions on a yearly basis.
Aircraft Operator Holding Accounts have, in addition, compliance obligations with Switzerland.
Every year, operators must submit an emissions report. The data for a given year must be verified by a verifier by 31 st
March of the following calendar year. Once verified, operators must surrender the equivalent number of allowances by
30th September of that year.
At the end of September, each holding account must be compliant with the EU ETS-directive.
This section describes how to report the emissions and surrender allowances in order to be compliant.
1.4.1 About compliance

To be compliant with the EU-ETS requirements, the Authorised Representatives of an account with compliance
obligations must enter the verified emissions and surrender the allowances following a well-defined plan, as described
below.

§2.4.1 Account Details - Compliance 112
The planning for the compliance actions and calculation is the following:
Period Action
1st January – 31st March of the year following the An Authorised Representative of the account enters
emissions emissions and the verifier validates them.
During the year of emissions until the 30th of Surrender general or aviation allowances.
September of the year following the emissions
The surrendering can be done multiple times during the
year (the surrendered amounts are cumulated).
Between 1st and 15th of October of the year following The compliance figure is calculated.
the emissions
Calculated on the 1st of October, for the whole phase:

Compliance Figure = Surrenders – reversal of surrenders – verified emissions for non-excluded years + carry-over
(positive or negative) from previous phase
Status Compliance figure Description
A 0 or any positive The number of allowances surrendered by 30th September is greater than or
number equal to verified emissions or the account is excluded for all years of the current
phase and the dynamic compliance status of the previous phase is A.
B negative number The number of allowances surrendered by 30th October is lower than verified
emissions.
C Verified emissions for preceding year were not entered by 30th October.
- Exemption from obligation for the current phase and the compliance status of
the previous phase is non-existent or it is “-“.

1.4.1 - About compliance
Status Compliance figure Description
X Entering verified emissions and/or surrendering was impossible due to the

allowance surrender process and/or verified emissions update process being
suspended for the Member State.
*<Initial Verified emissions were estimated or corrected by the competent authority.

status>
The compliance status and figure are visible in the Overview tab of the account related information page and in more
details in the Compliance tab.
The same information is published in the EUTL public2 website by 15th October of the year following the emission year.
The compliance status in EUTL Public is a snapshot of the account compliance on 1 st October and never changes even if
emissions are corrected or allowances surrendered afterwards. Only the asterisk will show when emissions are
corrected.
2
https://ec.europa.eu/clima/ets/

1.4.2 - Appoint verifier
1.4.2 Appoint verifier

The emissions entered by the account Authorised Representatives during the compliance process must be verified by a
certified verifier before end of March. Only accounts with compliance obligations can appoint a verifier.
The account holder of the verifier must not have any open accounts of another type, and verifier representatives can
only be appointed to verifier accounts.
This topic explains how an Authorised Representative of an account can appoint an existing verifier account.

§2.4.2.1 Appoint Verifiers 114
Execute the following steps from the account related information page:
Select Compliance from the left vertical menu.

1
2 Click Appoint Verifier.
Select a verifier from the dropdown list.

3 Note that the system does not show a verifier account if at least one
of its Authorised Representatives is also appointed as
representative of the holding account.
Click Submit.
4
Confirm the appointment by clicking Submit in the modal

5 dialogue.
The request is submitted and the system displays the pending request.
The verifier appointment must now be accepted or rejected by the verifier account’s Authorised
Representative or by a National Administrator. You will be informed by e-mail when it is done.

1.4.3 - Remove or replace an appointed verifier
1.4.3 Remove or replace an appointed verifier

This topic explains how an account Authorised Representative can remove an appointed verifier account. Note that
each verifier must be appointed to your account for approving your emissions.

§2.4.2.2 Remove a Verifier 115
§2.4.2.3 Replace a Verifier 116
Execute the following steps from any page of the account related information page:
1 Select Compliance from the left vertical menu.
2 In “Your Verifier” area, expand the contextual menu options.
If Then Interface
you select
select a replacing verifier from the dropdown list
Replace
and click Submit
3 Verifier
you select
Remove click Confirm in the confirmation message
Verifier
4 Confirm the action by clicking Submit in the modal dialogue.
The removal of a verifier does not require approval.

However, a replacement request triggers an approval request.
The verifier replacement must now be accepted or rejected by the verifier account’s Authorised
Representative or by a National Administrator. You will be informed by e-mail when it is done.

1.4.4 - Enter emissions
1.4.4 Enter emissions

This topic describes how you can enter greenhouse gas emissions for an account with compliance obligations. This
must be done and approved by a verifier before the end of March of the year following the emissions year.
It is possible to enter and verify emissions for the current year if the last year of verification has been defined to the
current year or another year in the future.

§2.4.3 Enter emissions 117
Select Compliance from the left vertical menu.

1
In the “Compliance Summary” area, click Report Emissions.
2 Or, alternately, click on the Quick Actions button and select Report
Emissions
The “Report Emissions” page opens.

Select the reporting year and enter the quantity of emissions (as CO2
equivalent) emitted during the year. If there is nothing to report for
3 any of the emission types, you need to enter “0”.
Click Propose.
4
The request is submitted and the system displays the pending request.
The declared emissions must be approved by a verifier (or a National Administrator if no verifier is
appointed to your account) in order to be taken into account for compliance.
The Member State can be set to allow the verifier to enter the emissions.

If emissions are not entered before 1st April, your account will be blocked, preventing you from executing transactions.
You can still enter the missing emissions and surrender the equivalent amount in order to be compliant and get your
account unblocked.
1.4.4.1 Swiss emissions

Aircraft Operator Holding Accounts have compliance obligations with both EU and Switzerland.
Therefore, incoming flights from Switzerland to an EEA country must be reported under Swiss emissions.
If no emissions for Swiss obligation exists, please enter zero to not become BLOCKED on April 1st for not entering the
emissions on time.

1.4.5 - Surrender allowances
1.4.5 Surrender allowances

This topic describes how you can surrender allowances.
The “surrender of allowances” is the transaction type used to compensate the verified emissions and calculate the
account’s compliance status for a year.
Only the Authorised Representatives of the following account types can perform this type of transaction:
▪ Operator Holding Account
▪ Aircraft Operator Holding Account
▪ Maritime holding account
The “surrender of allowances” can be performed any time and in any situation of the account (e.g. blocked accounts
can still surrender, and you can execute a surrender transaction in a public holiday or after working hours).
However, depending on the execution date, a surrender transaction will be accounted for one compliance year or
another. The yearly compliance figure is calculated at the end of September, when the system verifies if your account
surrendered enough allowances to compensate for the amount of verified emissions during the calculated phase.
Any surrender transaction executed after 30th September will be accounted for the next compliance year.

§2.5.1 Account Details - Balance & Transactions 120
§2.4.4 Surrender of allowances 118
Select Balance & Transactions from the left vertical menu.

1
Expand the “New Transaction” dropdown list and select

Surrender allowances.
Remark: If the account is already non-compliant, the button is
named "Surrender allowances".

1.4.5 - Surrender allowances
Enter the amount of allowances in Quantity to Transfer.

You can use EU or Swiss allowances3 to surrender
indistinctly. However, you might need to surrender specific
allowances depending on the compliance year and
3
allowances issuance phase.
Phase 4 allowances can only be distributed to Phase 4
obligations, while Phase 3 Allowances may cover both Phase
3 negative Carry Over (if any) and Phase 4 Obligations.
Click Propose.
4
The “Surrender Confirmation” dialog box open.

5 Click Propose to confirm the surrender.
6 Enter your password and scan the QR code with your EU

Login Mobile app, enter the information displayed on the
EU Login signature page and tap Continue.
The “Surrender of allowances” page opens again indicating that your transfer is recorded and given a
transaction id.
Your transaction might need to be approved by another representative (depending on the transaction
8 settings defined in your trusted account list).
This transaction type has no delay in its execution and it is not affected by the Union Registry business
hours window.
The Union Registry implements an automatic redistribution of the accumulated surrender amount so that Swiss
compliance obligations are met before EU.
3
You might not be able to surrender Swiss allowances when the Swiss Linking Article 4(1) is suspended and the surrender
of Swiss allowances is not allowed

1.5 - Working with transactions
1.5.1 - View detailed balance
1.5 Working with transactions

This section describes the tasks related to the management of allowances and execution of transactions.
1.5.1 View detailed balance

Select Balance & Transactions from the left

1 vertical menu.
Two tabs are available at the top of the screen.

2
Select Balance & Transactions.
Click View Detailed Balance in the “Balance

3 Summary” area.
You will be displayed a detailed view on unit type, issuance phase and balance (total, per type, reserved).

1.5.2 - Search for transactions
1.5.2 Search for transactions

Chapter Interface Page
Element
§2.5.4 Transactions search 124
If you manage multiple accounts and you wish to

see a global view on transactions involving all
your accounts, select Transactions from the left
vertical menu of the homepage.
1 If you manage one account only or you prefer to
view transactions concerning one specific
account, select Balance & Transactions from the
left vertical menu of the account related
information page.
For the account details view only, select the

2 Balance & Transactions tab at the top of the
screen.
Define your search criteria by using the available
filters or by entering an alphanumeric value in
the Search by ID field.
3 The list will apply your filters instantly.
Filters can be removed one by one by clicking
on the cross or all in at once using the Clear All
link.
You will be displayed an overview list of executed and pending transactions.
Additional details can be displayed when clicking on the transaction ID.

1.5.3 - Propose a transaction
1.5.3 Propose a transaction

This topic describes how to initiate a transaction.
Chapter Interface Page

Element
§2.5.5 New
126
Transaction
§2.5.6 New Transaction – Acquiring Account selection 127
Some transaction types may be available in the Quick

Actions button of the “Overview” tab.
1
To see all available transaction types, select Balance &
Transactions from the left vertical menu.
Expand the New Transaction dropdown list and select the

transaction type of your choice.
The transactions you can propose depend on the
following conditions:
• The account type of your account;
2
• The type of units held by your account;
• The status of your account (compliant, waiting
for transaction confirmation…);
• Your rights on the system.
Standard transactions require to choose an acquiring

account.
3
Click Select Account.
You can select an account from your Trusted Account List

or, if your transaction settings allow it, a non-trusted EU or
Swiss account.
4
Complete the acquiring account number if you propose a
transaction to a non-trusted account.
Enter the Quantity to Transfer.

5
Select whether the transaction is bilateral in nature or not.

6

1.5.3 - Propose a transaction
Click Propose.
7
All transactions need to be signed in EU Login.

Enter your password and use your EU Login Mobile App to
read the QR code displayed on screen.
8
A code is generated by the application and displayed

on your phone.
9
Enter the code displayed and click Sign.
1.5.3.1 Transactions approval and Trusted accounts

It is important to maintain your trusted account list up to date and accommodate the transactions settings to your
needs. This has an impact on how transactions are executed:
• Transactions towards non-trusted accounts require approval from another representative.
• Transactions towards trusted accounts might not require approval from another representative, depending on
the transaction settings of your account.
For more information regarding the trusted account list, please refer to §1.7 Manage Trusted Accounts on page 66.
For more information regarding the transaction settings, please refer to §1.7.5 Update transactions settings on page 71.
1.5.3.2 Execution delay

The Union Registry considers the following working days and hours for execution of operations:
- Working days: From Monday to Friday (not considering public holidays in the Member States)
- Working hours: Between 10:00 and 16:00 CE(S)T
Transactions from ETS accounts towards trusted accounts do not have any delay, as long as they are executed within
working days and hours.
Transactions from ETS accounts towards non-trusted account have a delay as follows:
- Approved before 12:00 CE(S)T: It will be executed at 12:00 CE(S)T the next working day.
- Approved after 12:00 CE(S)T: It will be executed at 12:00 CE(S)T of the second working day following the day of
proposal for execution
If a transaction initiates on to trusted accounts to non-trusted accounts

it executes on it executes on
Thursday at 11:30 Thursday at 11:30 Friday at 12:00
Saturday at 12:30 Monday at 10:00 Tuesday at 12:00
Monday at 19:00 Tuesday at 10:00 Wednesday at 12:00
Friday at 09:00 Friday at 10:00 Monday at 12:00
In addition to the abovementioned delay, transactions of allowances to Swiss accounts are executed as per the given
calendar: https://climate.ec.europa.eu/news-your-voice/news_en?f%5B0%5D=oe_news_title%3Aswitzerland

1.5.4 - Abort a transaction
1.5.4 Abort a transaction

This topic describes how you can abort a transaction before execution, under the following conditions:
• On transactions from an ETS account to a non-trusted account;
• Up to two hours prior to the execution time of the transaction.
A National Administrator can, on your behalf, abort any delayed transaction. Furthermore, National Administrators do
not have a time limit constraint to abort transactions.

§2.5.4 Transactions search 124
Find the transaction you want to cancel and open its details.
1 For more information on how search for a transaction, please refer to §1.5.2
Search for transactions on page 46
2 Click the Abort Transaction button
A modal dialogue is displayed.

Specify the reason in aborting the transaction and enter a comment.
3 This is mandatory in order to submit the action.
4 A confirmation message is displayed, to confirm the cancellation of the

transaction.

1.5.5 - Return of Excess Allocation
1.5.5 Return of Excess Allocation

This topic describes how a user can return over-allocated allowances.
This transaction can be proposed if the following conditions are fulfilled:
• The account is an Operator or Aircraft Operator Holding Account;

• The account status is Open, Suspended or Blocked;
• the account is Over Allocated (meaning that a National Allocation Table downwards revision was done so that
the Allocated figure became larger than the National Allocation Table figure for that year);
• the account has enough Phase 3 or Phase 4 EU General or Aviation Allowances to initiate the transaction;
• The EU Allocation Account (General) or the EU Allocation Account (Aviation) is on the trusted account list.
The return of Excess Allocation Transaction cannot be proposed for Maritime Operator Holding Accounts.
The unit type being used in the transaction must respect the over-allocation unit type (e.g. an Operator Holding Account
EU General allowances (EUAs) over-allocation can only be fulfilled by returning EUAs and not EU Aviation Allowances
(EUAAs)).
Only the issuance phase can be interchanged as mentioned below:
• for Phase 3 over-allocations both Phase 3 and Phase 4 allowances can be returned back to the allocation
account with priority to Phase 3 allowances;
• for Phase 4 over-allocations both Phase 3 and Phase 4 allowances can be returned back to the allocation
account with priority to Phase 4 allowances.

§2.5.5 New Transaction 126
1 Select Balance & Transactions from the left vertical menu.
2 Initiate a New Transaction and select Return of Excess Allocation.
If the account type is an Aircraft Operator Holding Account, select the return type
Internal REA.
3
The International REA is described in the section §1.5.6 Return of excess
international allocation on page 52.
Select the phase and over-allocated year for which you want to return excess
allocation.
4
The “Year” selection area includes all years for which the excess international
amount is still greater than zero. For each year it displays Over-allocated quantity

1.5.5 - Return of Excess Allocation
Indicate the amount of allowances to return in the field Quantity to return.
6 Click Propose.
A pop-up window is displayed, summarising the proposed transaction.

7
Click Propose to continue or Cancel to go back to the previous screen.
As all transactions, this one need to be signed in EU Login.

8 Enter your password and use your EU Login Mobile App to read the QR code
displayed on screen.
A code is generated by the application and displayed on your phone.

9
Enter the code displayed and click the Sign button.
Once signed, your transaction might need to be approved by another representative (depending on your trusted account
list preferences).
This transaction type has no delay in its execution.

1.5.6 - Return of excess international allocation
1.5.6 Return of excess international allocation

This topic describes how to return over-allocated allowances received from Switzerland.
This transaction can be proposed if the following conditions are fulfilled:
• the account is an Aircraft Operator Holding Account;

• the account is in status Open, Suspended, or Blocked;
• the account is “Over-Allocated” (meaning that a downwards revision was done to the Swiss National Aviation
Allocation Table so that the Allocated figure became larger than the allocation figure for that year);
• the account has enough Phase 3 or Phase 4 Swiss Aviation Allowances to initiate the transaction;
• No pending “Return of Excess International Allocation” transaction exists for the same aircraft operator.
The type of allowances that can be used to perform a return of excess international allocation are the following:
• for Phase 3 over-allocations both Phase 3 and Phase 4 Swiss Aviation allowances can be returned back to the
Swiss allocation account with priority to Phase 3 allowances;
• for Phase 4 over-allocations both Phase 3 and Phase 4 Swiss Aviation allowances can be returned back to the
allocation Swiss account with priority to Phase 4 allowances.
This type of transaction cannot be reversed.

§2.5.5 New Transaction 126
1 Select Balance & Transactions from the left vertical menu.
2 Initiate a New Transaction and select Return of Excess Allocation.
3 Select the return type International REA.
Select the phase and over-allocated year for which you want to return excess
allocation.
4
The “Year” selection area includes all years for which the excess international
amount is still greater than zero. For each year it displays Over-allocated quantity
5 Indicate the amount of allowances to return in the field Quantity to return.

1.5.6 - Return of excess international allocation
6 Click Propose.
A pop-up window is displayed, summarising the proposed

transaction.
7
Click Propose to continue or Cancel to go back to the previous
screen.
As all transactions, this one need to be signed in EU Login.

8 Enter your password and use your EU Login Mobile App to read the
QR code displayed on screen.
A code is generated by the application and displayed on your

9 phone.
Enter the code displayed and click the Sign button.
Once signed, your transaction might need to be approved by another representative (depending on your trusted account
list preferences).
This transaction will be processed at the next ingestion window4
4
Calendar and details available at https://climate.ec.europa.eu/news-your-voice/news/2024-arrangement-execution-
transfers-between-emission-trading-registries-eu-and-switzerland-2023-11-21_en

1.5.7 - Reverse a transaction
1.5.7 Reverse a transaction

If you unintentionally or erroneously initiated a transaction, you may request the National Administrator to conduct a
reversal of the completed transaction in a written request.
Only the following transaction types can be reversed:

• Deletion of allowances;
• Surrender of allowances.
The reversal request document must be signed by the account holder and submitted to the National Administrator
within ten working days of the transaction completion.
After receiving the formal request, the National Administrator will proceed with the reversal. Only deletion and
surrender of allowances executed in the last 30 working days can be reversed.
In the exceptional case that a surrender of allowances needs to be reversed while the Swiss Linking Article 4(1) is
suspended, the amount of units reversed is subtracted from the corresponding cumulative surrendered units based on
the following parameters:
• The time of the surrender (Surrender completed before or after the suspension)
• If the account has Swiss Obligations
• If the Preferential surrender apply

1.5.8 - Transactions Threshold
1.5.8 Transactions Threshold

This topic describes how to view and update the transactions thresholds of your account.
Three types of limits can be activated within the EU ETS. These limits are the Central Threshold, the Thresholds per
registry and the Thresholds per account.
Central Threshold are applicable:
• To all the Registries
• To "Transfer of allowances" or "Transfer of allowances to Switzerland" transactions
• To all ETS holding accounts
• To non-trusted accounts only
• To single transfers only
Transactions Thresholds are applicable:

• To a single Registry or a single Account
• To "Transfer of allowances" or "Transfer of allowances to Switzerland" transactions
• To OHA, AOHA, TA
• To both trusted and non-trusted accounts.
• To various voluntary thresholds categories:
o Single transaction limit
o Accumulated daily transactions limit
o Accumulated weekly transactions limit, last 7 days
o Accumulated weekly transactions limit, work week (Monday to Friday)
o Accumulated monthly transactions limit(calendar month)
Please note that the visibility of the defined limits and the possibility of updating them depends on the permissions you
have been granted with.
The following rules need to be applied when defining these limits:
Single transaction limit <= Accumulated daily transactions limit <= Accumulated weekly transactions limit, work week
(Monday to Friday) <= Accumulated weekly transactions limit, last 7 days <= Accumulated monthly transactions limit
(calendar month).
When a transaction is submitted, the system will first check the limits defined at the Account level and then the ones
defined at the Registry level. When both Account and Registry limits are set, the strictest limit is applied.

§2.5.2 Account Details – Transactions Thresholds 122
§2.5.3 Account Details – Transactions Thresholds Update 123
Execute the following steps from any page of the related account information page:
Select Balance & Transactions from the left

1 vertical menu.
Two tabs are available at the top of the screen.

2 Select Transactions Threshold.

1.5.8 - Transactions Threshold
3 Click Edit on the “Account Transactions

Voluntary Thresholds” area.
4 Update the value of the limit you want to

change.
Click Save Changes.
5
Sign the action in EU Login.
7 A confirmation message is displayed and a task to be approved by a National Administrator is created.

1.6 - Manage Authorised Representatives
1.6.1 - About the user roles
1.6 Manage Authorised Representatives

This section describes the tasks related to the management of Account Representatives. Depending on the number of
Representatives, the available actions are Update, Replace, Suspend, Remove or Change Role.

§2.6.1 Account Representatives Information 128
Any change in the representatives configuration of an account needs to be approved by a National

Administrator.
1.6.1 About the user roles

Multiple users with distinct functions and responsibilities interact in the Union Registry. Please find below a brief
description of the main roles played by the Union Registry users:
1.6.1.1 Authorised Representative (AR)

This is the main actor on accounts. The AR is responsible for managing the account, entering emissions, initiating
transactions and complying with the yearly obligations on behalf of the account holder.
The following types of AR are:
• Process Initiator Only: They can only propose transactions and processes.
• Process Approver Only: They can only approve actions initiated by others.
• Process Initiator and Approver: They can propose and/or approve actions initiated by others.
• Read-Only: They cannot propose or approve any action.
In order for an ETS account to be fully operational, it needs, at least, one Authorised Representative that can initiate
transactions and processes and one that can approve transactions and processes initiated by another Authorised
Representative.
Kyoto accounts must have, at least, two active ARs appointed to the account.
1.6.1.2 Verifiers
Responsible for verifying and approving the yearly emissions entered by the account holder representative.
In some cases, depending on the Registry configuration, a verifier can also enter the emissions for the verified
account.
Only Operator Holding, Aircraft Operator Holding Accounts and Maritime Operator Holding Accounts can
appoint a verifier. An Account Holder of another account type cannot open a Verifier account or have any of
its representatives appointed to one.

1.6.1 - About the user roles
1.6.1.3 Service Desk (SD)

The Service Desk is a business-oriented administrator for a particular Member State in the Union Registry.
They are granted a subset of administration permissions held by the National Administrator in order to
perform some administration tasks.
1.6.1.4 National Administrator (NA)

The National Administrator is a business-oriented administrator for a particular Member State in the Union
Registry.
The National Administrator is your first point of contact for any questions or issues concerning the Union
Registry, as it has more permissions than the other users, e.g. able to add (or remove) roles to a user.
1.6.1.5 Auditor for National Administrator

A read-only role that is able to audit trail the actions performed by the National Administrators.
1.6.1.6 Central Administrator (CA)

The Central Administrator is a business-oriented administrator designated by the European Commission.
The CA conducts checks to ensure that there are no irregularities on the Union Registry and is responsible for
issuing all allowances and transferring them for auctioning and allocation.
1.6.1.7 Central Administrator for Swiss Linking (CA CHL)

The Central Administrator is a business-oriented administrator designated by the European Commission.
This role can access information and functionalities related to communication and transactions to/from the
Swiss registry.

1.6.2 - View representatives
1.6.2 View representatives

This topic describe how access and review the Representatives of an account.

1 Select the Representatives tab from the left vertical menu.
The Representatives page is displayed, separated in sections:

1. Initiate only.
2. Approve Only
3. Initiate and Approve
4. Read Only
2 5. Authorised Representatives Count Summary
Sections 1 to 4 are displayed only if they contain at least one user and are listing all the current Representatives
of the account, based on their permissions.
Clicking anywhere on the line of a Representative name will display all the details of the user
Section 3 list the count of Representatives, per their Status or their Roles.

1.6.3 - Add representatives
1.6.3 Add representatives

This topic describes how to add a Representative to an account.

§2.6.2 Add Authorised Representative (1) 130
§2.6.3 Add Authorised Representative (2) 131
Step Action
2 Select Add Representative on the top right corner.
3 The form Add Authorised Representative is displayed in pop-up window.
Select whether the representative is already related to the Account Holder. For ETS accounts, you can also
indicate if the account holder exists in other Member State section(s) of the Union Registry.
If the representative is already related to the account holder, select it from the dropdown list and select the
role to assign.
5a
Otherwise, fill the form with the user details
5b
6
Click Submit to the form

1.6.4 - Update an Authorised Representative
1.6.4 Update an Authorised Representative

Click on the contextual menu (three dots) on the right of the line of the user you want to update and select
Update.
The Update Authorised Representative form is displayed. Update the needed field(s) and click the Update
Authorised Representative button to submit the request.

1.6.5 - Replace an Authorised Representative
1.6.5 Replace an Authorised Representative

Click on the contextual menu (three dots) on the right of the line of the user you want to replace and select
Replace.
3 The form Choose New Authorised Representative is displayed in pop-up window.
Select whether the representative is already related to the Account Holder.For ETS accounts, you can also
indicate if the account holder exists in other Member State section(s) of the Union Registry.
If the representative is already related to the account holder, select it from the dropdown list and select the
role to assign.
5a
Otherwise, fill the form with the user details
5b
6
Click Submit to submit the request.

1.6.6 - Suspend an Authorised Representative
1.6.6 Suspend an Authorised Representative

Click on the contextual menu (three dots) on the right of the line of the user you want to suspend and select
Suspend.
The Suspend Authorised Representative form is displayed.

1. Select if the representative should continue to receive email notifications once the suspension is in
place
2. Provide the Suspension Reason
3. Click the Submit button to submit the request.

1.6.7 - Remove an Authorised Representative
1.6.7 Remove an Authorised Representative

Click on the contextual menu (three dots) on the right of the line of the user you want to remove and select
Remove.
The Removal of Representative is displayed.

Review the details and click the Remove Representative button to submit the request.

1.6.8 - Change Role of an Authorised Representative
1.6.8 Change Role of an Authorised Representative

Click on the contextual menu (three dots) on the right of the line of the user you want to update and select
Change Role.
The Change Representative Role form is displayed.

Select the new role from the dropdown list and Click the Submit button to submit the request.

1.7 - Manage Trusted Accounts
1.6.8 - Change Role of an Authorised Representative
1.7 Manage Trusted Accounts

The trusted account list is a feature to save several accounts to facilitate their retrieval and the execution of transactions.
By default, Operator Holding Accounts, Aircraft Operator Holding Accounts and Maritime Operator Holding Accounts
can only transfer to trusted accounts. This can be changed in the trusted account list preferences.
Trading accounts can execute transfers towards non-trusted accounts. These transfers will follow the standards delay
rules, as described in §1.5.3.2 Execution delay on page 48.
Please note that, as applicable to all “Transfer of allowances” or “Transfer of allowances to Switzerland” transactions,
any transaction of those types to trusted accounts is impacted by the voluntary thresholds defined for the account
proposing the transaction. (For more details about voluntary thresholds, see §1.5.8 Transactions Threshold on page 55).
Transfers to a trusted account may require or not approval from another account representative, depending on your
account’s trusted account list preferences.
The following tasks are described in this topic:
• 1.7.1 Search Trusted Accounts on page 67

• 1.7.2 Add Trusted Accounts on page 68
• 1.7.5 Update transactions settings on page 71

1.7.1 - Search Trusted Accounts
1.7.1 Search Trusted Accounts

This topic describes how to search and find a specific account within your Trusted Account List.

§2.7.1 Trusted Accounts & Settings 133
1 Select the Trusted Accounts tab from the left vertical menu.
The Trusted Account & Settings page is displayed. It shows you:

2 • The Trusted Account List Preferences.
• The List of Trusted Accounts
Define your search criteria by using the available filters or by entering an alphanumeric value in the Select
from trusted account field.
The list will apply your filters instantly.
3 Filters can be removed one by one by clicking on the cross or all in at once using the Clear All link.
An overview list of accounts will be displayed.

The "Holder's accounts" are marked accordingly and are presented on the top of the list by default.
Closed accounts will also be shown in the list, as well as accounts that have been removed from the Trusted
Accounts list, allowing you to trust them again. The addition of an account on the list is described on §1.7.2
Add Trusted Accounts on page 68.
• For all Operator Holding Accounts, the EU Allocation Account (for return of excess allocation) and the
Union Allowance Deletion Account (for Surrenders and Deletion of Allowances) are already added in
the Trusted Accounts List by default.
• For all Aircraft Operator Holding Accounts, the EU Aviation Allocation Account (for return of excess
allocation) and the Union Allowance Deletion Account (for Surrenders and Deletion of Allowances) are
already added in the Trusted Accounts List by default.
• For all Maritime Operator Holding Accounts, the Union Allowance Deletion Account (for Surrenders)
is already added in the Trusted Accounts List by default.
• For all Trading Accounts, the Union Allowance Deletion Account (for Deletion of Allowances) is already
added in the Trusted Accounts List by default.

1.7.2 - Add Trusted Accounts
1.7.2 Add Trusted Accounts

This topic describes how to add an account within your Trusted Account List.

§2.7.2 Addition of a Trusted Account 134
2 Click the Add Trusted Account button on the top right corner.
The Add Trusted Account pop-up window is displayed.

Enter the number of the account you want to trust.
3
For your convenience, upon clicking, the system presents you the last three
"recently used" accounts on the top of the dropdown.
4 Check the box to confirm the addition.
5 Click the Submit button to create your request.
6 Enter your password and scan the QR code with your EU Login Mobile app,
enter the information displayed on the EU Login signature page and tap
Continue.
A confirmation message is displayed. It indicates that the request is recorded

and it is now waiting for the approval of another Account Representative.
8
The Request Identifier and a summary of the request is also displayed in the
confirmation message.
Any update to the trusted account list must be approved by another Authorised Representative. After approving the
addition, the status of the account to be trusted is “Trust delayed”.
An account will be fully trusted by an ETS account after a delay of 4 working days from the approval:
• Working days: From Monday to Friday
• Working hours: Between 10:00 and 16:00 CE(S)T
For example:
If you trust an account on The delay starts on And ends on
Week 1 - Thursday at 11:30 Week 1 - Thursday at 11:30 Week 2 - Wednesday at 11:30

Week 1 - Saturday at 12:00 Week 2 - Monday at 10:00 Week 2 - Friday at 10:00
Week 1 - Monday at 19:00 Week 1 - Tuesday at 10:00 Week 2 - Monday 10:00
Any public holiday between the Trusted Account List addition approval date and the completion date will add one day
to the delay. Addition of accounts to a KP account’s trusted account list have a delay of 7 working days

1.7.3 - Update Trusted Accounts
1.7.3 Update Trusted Accounts

This topic describes how to update a specific account within your Trusted Account List.

Click on the contextual menu (three dots) on the right of the line of the
2 account you want to update and select Update.
The Update Trusted Account pop-up window is displayed.

3
Both the Account description and the comment fields can be updated.
4 Check the box to confirm the addition.
5 Click the Submit button to create your request.
6 A confirmation message is displayed.

1.7.4 - Remove Trusted Accounts
1.7.4 Remove Trusted Accounts

This topic describes how to remove a specific account within your Trusted Account List.

Click on the contextual menu (three dots) on the right of the line of the
2 account you want to update and select Remove.
3 The Delete Trusted Account pop-up window is displayed.
4 Click Remove Account button to confirm the removal.
5 Enter your password and scan the QR code with your EU Login Mobile app,
enter the information displayed on the EU Login signature page and tap
Continue.

7 and it is now waiting for the approval of another Account Representative.
The Request Identifier is also displayed in the confirmation message.
Until the request is approved, the impacted account is greyed out in the list with a status of “Delete approval pending”.
Trusted accounts from the same account holder cannot be removed from the trusted account list.

1.7.5 - Update transactions settings
1.7.5 Update transactions settings

This topic describes how update the transactions settings of an account.

Two features are available and customisable on the trusted account list:
• Whether approval of a second AR is required when proposing transactions towards trusted accounts
• Whether transactions from the account towards non-trusted accounts are allowed.
If you do not have the permission to update these preferences, please request the change to your National Administrator.
If you have the possibility to change your account’s trusted account list preferences, execute the following steps from
the list of trusted accounts:
2 Click the Update Transaction Settings button.
The Update Transaction Settings pop-up window is displayed.
4 Select your preferred configuration and click Submit.

5 and it is now waiting for the approval of a National Administrator.
Any change to the trusted account list preferences must be approved by a National Administrator before becoming
effective.
This change requires a duly signed statement to be submitted to the National Administrator.

1.8 - Account Details
1.8.1 - Edit account details
1.8 Account Details

As an Authorised Representative of an account, you can access all its details, and if your role allows it, edit them too.
1.8.1 Edit account details

This topic describes how to edit the details of an account.

§2.8.1 Account Details Edition 135
Execute the following steps from any page of the account related information:
1 Select the Accounts Details tab from the left vertical menu.
The Account Details page is displayed. Depending on the account type, it will
contain different sections, like:
• General Information
2 • Account Holder
• Contact Person
• Installation/Aircraft Operator/ Maritime Operator Information
Click the Edit button of the section you want to change.
A pop-up window will be displayed, allowing you to edit the fields you want to.
3
Perform the editing and click the Save Changes button.

Any change in the Account Details must be approved by a National Administrator before becoming effective.

1.8.2 - Close your account
1.8.2 Close your account

This topic explains how you can close an account. You can propose the closure of an Operator Holding Account or of an
Aircraft Operator Holding Account only after the “Last year of verification” and the “Permit revocation date” (only for
the Operator Holding Accounts) have been entered by a National Administrator.

§2.8.1 Account Details Edition 135
§2.8.2 Account Closure 136
Closure Pending
If your account is inactive for an extended period, it can become “Closure Pending”. If that happens, you
will immediately lose access to your account.
Please note that this is not an automatic process and it is up to the National Administrator’s discretion to
set the account to this status.
Please contact your National Administrator as soon as possible in order to take action on the account.
1 Select the Accounts Details tab from the left vertical menu.
2 Click the Close Account button.
A confirmation pop-up window is displayed.

3
Review it and click Submit button to confirm your request.

If the request is approved, the linked Account Representatives will no longer have access to the closed account.

2 Description of the user interface

This chapter describes the interface elements used to execute the user tasks.
Contents
This chapter contains the following sections
Chapter Topic Page

§2.1 Interface for starting the application 76
§2.2 Interface for Working with accounts 87
§2.3 Interface for Tasks 108
§2.4 Interface for being compliant with the EU-ETS 112
§2.4 Interface for being compliant with the EU-ETS 112
§2.5 Interface for working with Transactions 120
§2.6 Interface for managing authorised representatives 128
§2.7 Interface for managing the trusted account list 133
§2.8 Interface for managing the account details 135

Application main page

This topic describes the general organisation of the application pages.
It provides the user with all the functions he/she can use.
Area Name Description
Before being logged-in, the page banner displays the European Commission and
program title, as well as the Language selection button.
A “Page Banner”
When logged in, it will also display your Name, your Union Registry Identifier and the
Logout button.
Before being logged-in, the left bar menu displays

• The Registry selection, allowing you to select the Member State you want to
connect, or to move from one to another.
• The Need Help ? button. This button will display the link to the user manuals,
as well as a contextual help, based on the page you are visiting.
B “Left Bar Menu” When logged-in, it will also display all the buttons allowing you to navigate through
the application.
• The Need Help ? button. This button will display the link to the user manuals,
as well as a contextual help, based on the page you are visiting.
When logged-in, it will also display all the buttons allowing you to navigate through
the application.
This menu is always the same and contains the following information:
• The application version number.
• Contact: link to the Contact information.
C “Footer Menu” • Cookies: link to the Cookies policy.
• Privacy Statement: link to the Privacy Statement for users registered with
the EU ETS Union Registry.
• Legal notice: link to the Site Legal notice.
The main part of the page is used to complete the tasks (fill in form, select
D “Work Area” option, confirm a selection, and displays system messages….).
Its content changes based on the context

2.1 - Interface for starting the application
2.1.1 - Application Home Page
2.1 Interface for starting the application

This section describes the interface elements used for starting work with the application (log in, register…).
2.1.1 Application Home Page

This page is the first page you see when you connect to the application (unlogged user)
Functions are restricted because you must be logged before using most of the application functions.
Description of the work area
Part Description
Login Allows you to log on the application if you already have an EU Login user account.
Opens the site of the European Commission Authentication Service, called EU

First time user Login, allowing you to request a user account.

2.1.2 - Enrolment
2.1.2 Enrolment
This page is used when you connect to the Union Registry for the first time after clicking First time user from the
“Home page”.
The page is composed of the following significant elements:
Part Description
Opens the “EU Login” page and allows you to log on the system when you
Login
already have an EU Login.
Open the “EU Login Registration form” page and allows you to create an EU
Create an EU Login account
Login user account.
Opens an “EU Login” page with instructions about how to initialise your EU
Initialise EU Login Mobile App
Login Mobile App.

2.1.3 - EU Login (1)
2.1.3 EU Login (1)

This page provided by the Authentication Service of the European Commission is used each time a user logs on to the
Union Registry.
Part Description
E-mail address Your e-mail address.
Next Button Next to continue the login process.
Create an account Link to request a new EU Login account.

2.1.4 - EU Login (2)
2.1.4 EU Login (2)

This page provided by the Authentication Service of the European Commission is used each time a user logs into the
Union Registry.
Part Description
Password Your password.
Lost your password? Link to reset your password.
The second factor authentication selected to log in.

Choose your verification method
To connect to the Union Registry, select “EU Login Mobile App QR Code”.
Sign in Logs you in and redirects you to your application (ETS).

2.1.5 - EU Login Authentication by QR code method
2.1.5 EU Login Authentication by QR code method

This page is used to enter the code received on your mobile device when logging on to the Union Registry.
Part Description
QR code Please scan this code with your EU Login Mobile app in order to obtain the
challenge code.
Code generated by your app Textbox to enter the challenge code obtained on your EU Login Mobile app.

2.1.6 - EU Login – Registration form
2.1.6 EU Login – Registration form

This site is provided by the European Commission Human resources and Security directorate.
This form is to be filled in by any new user requesting a user account to access a Commission’s application.
Part Description
First name Your first name.
Last name. Your last name.
Your e-mail address. This address will be used by EU Login when sending
Email
your account information to you.
E-mail language The language you prefer for the mail sent by the EU Login system.
Indicates how your personal data are used by the European Commission's
Identity Management Service (IMS).
Privacy statement Click the link opens the page describing the Privacy statements
Selecting the option means that you acknowledge that you read the privacy
statement.
Create an account Sends the user account request to the European Commission Authentication
Service. You will receive an e-mail for confirming your account and defining
your password.

2.1.7 - Registration
2.1.7 Registration
This page is used to register in the Union Registry.

2.1.7 - Registration
Part Description
EU Login UID Your unique EU Login ID, linked to your email address.
Preferred Language The language you prefer for the mail sent by the EU Login system.
First Name Your first name.
Last name Your last name.
Title Optional field. Your Title.
Date of Birth Can be picked using a calendar.
Place of Birth The place of your birth.
Country of Birth Drop down list containing all countries.
Type of Identity Document The type of identity document your personal details refer to.
Identity Document Identifier Unique code of your identity document.
Identity document expiry date Optional field. The expiry date of the identity document.
Optional field. Your ID number. In some countries, this number is different

National Registration Number
from the card number of the ID card.
Default email address E-mail address retrieved from EU Login.
The mobile phone number entered in your EU Login account. If you change it
Mobile Phone Number in EU Login, the Union Registry will propose you to update it when you log
in.
Secret Question A question to help you retrieving your password.
Answer to the Secret Question The answer to the secret question.
Submit Confirms that your information is correct and submits it.
Cancel Cancels the registration.

2.1.8 - Registration summary
2.1.8 Registration summary

This page is presented to you after registration. It summarises the information you entered.
Part Description
Summary All the information that will be submitted to the application.
Check box A box to check to confirm the validity of the information provided.
Confirm Confirms that your information is correct and submits it.
Cancel Used to come back to the previous page and review the personal details you
have entered.

2.1.9 - Registration confirmation
2.1.9 Registration confirmation

This page is displayed after submitting a user registration.
Part Description
Summary Conformation of the successful submission. It indicates your URID too, for
the Member State section you applied for.

2.1.10 - Enrolment key entry
2.1.10 Enrolment key entry

This page is used to enter the registration key you received from the National Administrator.
Part Description
Key entry field Used to enter the key you received from the administrator.
Cancel Cancels the operation.
Submit Confirms that your information is correct (if you enter a wrong key, a
notification appears).

2.2 - Interface for Working with accounts
2.2.1 - Accounts Overview
2.2 Interface for Working with accounts

This section describes the interface elements used for working with the accounts.
2.2.1 Accounts Overview

This page is displayed when an Authorised Representative appointed to more than one account logs in or selects the
Accounts tab of the left menu. By default, the Tiles View is displayed. You can switch to the List View by clicking to the
button on the top right side.
Tiles View
List View

Both views are composed of the same significant areas:
• The filter criteria area

• The Tiles view and the List view buttons
• Tiles/List of accounts
Search box Free text field to dynamically search for an account. Letters, numbers and special
characters are accepted.
Sort By Allows you to sort the search results by Account Name, Balance or Account Holder.
Account Type Filter per the account type (e.g. OHA, AOHA etc). The result will contain all accounts
under the selected account type.
Account Status Filter per the account status (e.g. Open, Transfer Pending, Blocked, Suspended). The
result will contain all accounts under the selected account status.
EU Dynamic Filter per the EU Compliance status of the accounts (e.g. B, C).
Compliance Status
Swiss Dynamic Filter per the CH Compliance status of the accounts (e.g. B, C).
Compliance Status
+ MORE FILTERS Clicking on More Filters the system will display the remaining filters, listed below.
Account Holdings per Filter per unit type (e.g. EUA, EUAA etc). The result will contain all accounts which hold
Unit Type units of the selected unit type.
Account Holdings per Filter per ETS Phase (e.g. phase 3, phase 4 ). The result will contain all accounts holding
ETS Phase units of the selected ETS Phase.
Transactions on TAL The result will contain all accounts with the selected Trusted Accounts List 4-eyes/2-eyes
settings principle settings (with or without approval).
Transactions not on The result will contain all accounts (OHA and/or AOHA) with the selected non-TAL transfer
TAL Settings setting.
Over-Allocated? If checked, the result will contain all accounts having received allocation in excess.
Only with Open Tasks If checked, the result will contain all accounts with outstanding tasks.
The Tiles view and the List view buttons allow you to switch from one view to the other.

The Tiles/List of Accounts will display all the accounts meeting the filters criteria. If no filters are selected, all your
accounts are displayed. For each account, the following information is displayed:
Part Description
Account Name Name of the Account
Account Number Unique number of the account
For Maritime Operator Holding Account only: International Maritime Organisation: Unique
IMO
company and registered owner identification number
Icon per account type: Operator Holding Account, Aircraft Operator Holding Account,
Account Type
Maritime Operator Holding Account or Trading Account
Account Status The account status: Open, Suspended, Blocked, Transfer Pending or Closure pending.
2-EYES or 4-EYES. Indicate if the account holder opted or not to allow transfers' proposal to
Transfers on TAL
accounts on Trusted Account List without second Authorised Representative approval.
Allowed or not Allowed. Indicate if the account holder opted or not to allow transfers to
Transfers not on TAL
accounts not on Trusted Account List.
Account Holder Name of the Account Holder
Installation ID
Aircraft Operator ID Unique Identifier of the Installation / Aircraft Operator / Maritime Operator
Maritime Operator ID
Balance Summary Balance of the number of units and allowances owned by the account.
Presents the current compliance status of the (Aircraft/Maritime) Operator Holding

Account for EU/CH compliance.
See §2.2.2 Account Details - Overview on page 90 for a detailed information on the icons
Dynamic Compliance displayed.
Status
Based on it, a quick action button could be displayed :
• Surrender Allowances (Status B)
• Report Emissions (Status C)
Outstanding Tasks Only if the account has outstanding tasks, a bubble displaying the number of these tasks.
Its content will depend on the account type and status. It could contain some of the
following links :
Contextual (3 dots) • Export Account Statement
menu • New Transaction
• View Account
• View Open Tasks

2.2.2 - Account Details - Overview
2.2.2 Account Details - Overview

This page is displayed when the Overview tab of a specific account is selected.
Based on the account type, the content of the Overview sub-page will contain the following information:
Account details ribbon:
Field Description
Installation ID
Aircraft Operator ID Unique Identifier of the Installation / Aircraft Operator / Maritime Operator
Maritime Operator ID
International Maritime Organization: Unique company and registered owner identification

IMO
number
The account type: Operator Holding Account, Aircraft Operator Holding Account, Maritime
Account Type
Operator Holding Account or Trading Account
Account Status The account status: Open, Suspended, Blocked, Transfer Pending or Closure pending.
2-EYES or 4-EYES. Indicate if the account holder opted or not to allow transfers' proposal to
Transfers on TAL
accounts on Trusted Account List without second Authorised Representative approval.
Allowed or not Allowed. Indicate if the account holder opted or not to allow transfers to
Transfers not on TAL
accounts not on Trusted Account List.
Yes or No. Indicate if the account own over-allocated allowances. In case of an Aircraft
Over-Allocated
Operator Holding Account, both EU and CH status is indicated.

2.2.2 - Account Details - Overview
Field Description
A dropdown list with the following quick actions:

• New Internal Transfer
• New International Transfer
• Surrender Allowances
• Delete Allowances
Quick Actions • Return of Excess Allocation
• Return of International Excess Allocation
• Report Emissions (EU)
• Report Emissions (CH)
Each action of the above will be shown in the Quick Actions only if the relevant conditions
for them to be available apply.
Main area:
Field Description
Balance Summary Balance of the number of units and allowances owned by the account.
Presents the current compliance status of the (Aircraft/Maritime) Operator Holding

Account for EU compliance.
The account has no compliance obligation yet.
The account is compliant.
The account is not compliant and need to surrender

EU Compliance allowance.
Summary A button Surrender Allowances is available to redirect
you to the surrender transaction windows.
Swiss Compliance
Summary The account is not compliant and need to report its
emissions.
A button Report Emissions is available and will open a
pop-up window allowing you to report the needed
Emissions.
The account is excluded for all the years.
Latest Transactions Presents the last 5 transactions related to the account
Open Tasks Presents the last 5 newest tasks related to the account, regardless of the initiator.
Number of Authorised
Representatives per Presents for each of the four possible Roles, the number of Authorised Representatives.
Role

2.2.3 - Account Details - Details
2.2.3 Account Details - Details

This page is displayed when the Account Details tab of a specific account is selected.
Depending on the account type, the page is composed of the following significant elements:
Part Description
For more details about the Account Details ribbon, please see §2.2.2 Account Details -
Account Details ribbon
Overview on page 90.
This element contains the following information from the account:

• Name
General Information • Account ID
• Type
• Account Group
• Account Opening Date
This element contains the following information from the account holder:
Account Holder • Account Holder Name

• Account ID
• Account Holder details
Only available on Holding Accounts, this element contains the details of the contact
person:
Contact Person • Email Address

• Phone Number
• Secondary Phone Number
• Address

2.2.3 - Account Details - Details
Part Description
Depending on the account type, this section will contain all the details of the
installation/Aircraft Operator/Maritime Operator, such as:
• Installation ID/Maritime Operator ID/Aircraft Operator ID
• Installation Name/Shipping Company Name
• Activity Type
• IMO Number
• Shipping Company Type and Country of Registration
• First Year of Verified Emission
• Last Year of Verified Emission
• Permit ID
• Permit Status
Installation • Permit Entry Into Force Date
Information • Permit Expiry Date
Aircraft Operator • Permit Revocation Date
Information • Address
• Telephone Number
Maritime Operator
• Second Telephone Number
Information
• Email Address
• EPRTR Identification
• Longitude and Latitude
• Parent Undertaking Information:
o Account Holder ID
o Name
o Company Registration Number
• Subsidiary Undertakings Information:
o Name
o Company Registration Number
• Registered shipowner(s) for which the company is responsible
• ISM Company(ies) responsible for ISM Code
Present on each section, this button allows you to update the information displayed.
Edit Depending on the information updated, the change will be immediate or submit to the
approval of your National Administrator.
Expand/Reduce arrow
By default, the General Information is the only section expanded when you access the
^
page. These buttons allow you to expand/reduce each section.
V

2.2.4 - Account Opening – Account Type
2.2.4 Account Opening – Account Type

This section is displayed when a Request for a New Account is initiated.
This section is composed of the following significant elements:
Part Description
Used to select the type of account.

It can be:
Account Type • Operator holding account,
• Aircraft operator holding account
• Maritime Operator Holding Account
• Trading account.
Account Name Used to indicate the name of your account.

2.2.5 - Account Opening – Define Account Holder
2.2.5 Account Opening – Define Account Holder

This section is displayed during the account creation, after the account type is selected.

2.2.5 - Account Opening – Define Account Holder
Part Description
This choice will dynamically display the other fields to fill.

For a person: you need to complete the National Registration Number, date of birth, place
of birth, country of birth, the person’s ID number (national ID card, special ID card,
Person or Company
international passport) and its expiry date.
For a company: you need to complete the company registration number and the VAT
Registration Number with Country Code (e.g. for Romania: “RO 1235”).
Account Holder Name Name of your account holder.
Legal Entity Identifier Optional field. The unique Global Legal Entity Identifier (LEI) as defined by the ISO 17442.
Countries where
Optional Field. If the holder of your account is already registered in other Member State
Account Holder has
section of the Union Registry, you can select them.
other open accounts
Authorised Trading
Radio button to select if yes or no the Account Holder has a recognized status of Trading
Venue or Central
Venue or Central Counterparty.
Counterparty
Preferred Language The language in which the e-mail notifications will be received.
Country The country of your account holder.

Region or state Optional field. The region or state of your account holder.
City The city of your account holder.
Postcode The city postcode.
Address line 1 and 2 Only the address line 1 is mandatory.
Telephone 1 and 2 Two telephone numbers are mandatory.
E-mail Address The e-mail address of your account holder.
Public on EUTL Public Radio buttons to select whether the related information should or not be available publicly
website in the EUTL Public website.

2.2.6 - Account Opening – Installation Information
2.2.6 Account Opening – Installation Information

This section is displayed during the creation of an Operator Holding Account.

2.2.6 - Account Opening – Installation Information
Part Description
Permit ID The identification number of the operator permit.

Permit entry into
The starting date of the permission.
force Date
First year of verified The first year in which the operator was emission certified under ETA regulations and the
emission submission installation has to enter the emissions.
Installation activity Drop down list with several activity types. Click on the “?” to have a description of the
type types of activities listed.
Installation name The name of the installation (company).
Same address as the If selected, the contacts fields (address, phone numbers, email) will not be displayed
Account Holder anymore, and the information will be directly copied from the Account Holder details.
Country The country in which your installation is located.
Region or state The region or state in which your installation is located.
City The city in which your Installation is located.
Postcode The Postcode of this city.
E-mail Address The e-mail address of your Authorised Representative.
The European Pollutant Release and Transfer Register identification of your installation
EPRTR identification
(not mandatory).
Longitude / Latitude GPS location of the installation (not mandatory).
It is a legal obligation of the account holder to provide the name of closest parent
Name of the parent
undertaking if it exists. You can use the search feature to fill in the existing data or you
undertaking
can enter the name in the text field if it does not exist yet in the system.
Company
Registration
The registration number of the company registered as the closest parent undertaking.
Number of the
Parent Undertaking
+ Add Subsidiary
Button to add a subsidiary undertaking company.
Undertaking
If you want to pick an existing Name of Parent Undertaking or add an existing Name of Subsidiary undertaking, enter
the three first characters of the name to start the search. To help you choose the accurate entry from the result set, the
following columns are displayed:
• Name of Parent/Subsidiary undertaking

• Company Registration number of the Parent/Subsidiary undertaking
• Address
An existing company can only be selected once, either as a parent or subsidiary undertaking, not both.

2.2.7 - Account Opening – Aircraft Operator Information
2.2.7 Account Opening – Aircraft Operator Information

This section is displayed during the creation of an Aircraft Operator Holding Account.
Part Description
Unique Code under

Commission The Unique Code under Commission Regulation 740/2009
Regulation 740/2009
Call sign The acronym used by the Company.
Monitoring plan id The identification number of the aircraft operator monitoring plan.
Monitoring Plan first
The first year of monitoring plan application by the aircraft operator.
year of applicability
First year of First year in which the aircraft operator was emission certified under ETA regulations and
verification has to enter the emissions.

2.2.8 - Account Opening - Maritime Operator Information
2.2.8 Account Opening - Maritime Operator Information

This section is displayed during the creation of a Maritime Operator Holding Account.

2.2.8 - Account Opening - Maritime Operator Information
Part Description
IMO number IMO Unique Company and Registered Owner Identification Number.
Shipping Company
Name of the shipping company.
Name
Shipping Company
Country as recorder under the IMO Unique Company and Registered Owner
Country of
Identification Number Scheme.
Registration
After selecting the Shipping Company Type, you can enter the ISM Company(ies)
Shipping Company responsible for ISM Code or the Registered shipowner(s) for which the company is
Type responsible. In both cases, you can add multiple entries.
First Year of Verified First year in which the maritime operator was emission certified under ETA regulations
Emission and has to enter the emissions.
Same address as the If selected, the contacts fields (address, phone numbers, email) will not be displayed
Account Holder anymore, and the information will be directly copied from the Account Holder details.
Country The country in which your maritime operator is located.
Region or state The region or state in which your maritime operator is located.
City The city in which your maritime operator is located.

2.2.9 - Account Opening – Transaction Settings
2.2.9 Account Opening – Transaction Settings

This section is displayed during the account creation, for all account types.
For Trading Accounts, only the first question will be displayed.
Part Description
Yes/No Radio buttons to select your preference for each feature.

2.2.10 - Account Opening – Add Account Representatives
2.2.10 Account Opening – Add Account Representatives

This section is displayed for during the account creation, for all types of accounts.

2.2.10 - Account Opening – Add Account Representatives
Part Description
URID The URID of the user.
Rights given to the user:

• Read Only.
Rights • Initiate Only.
• Approve Only.
• Initiate and Approve.
Employer Name The name of the company in which your Authorised Representative works.
The name of the company department in which your Authorised Representative

Employer Department works.
Job Title The Job title of your Authorised representative.
Country The country in which your Authorised Representative works.

Region or state The region or state in which your installation is located.
City The city in which your Installation is located.
Add Another
Allow you to enter the details of an additional representative.
Representative

2.2.11 - Account Opening – Add Contact Person
2.2.11 Account Opening – Add Contact Person

Part Description
You can choose to select one of the representatives indicated for this account to be the
contact person. It is required to specify at least one representative. If you have not
Contact Person ?
defined a representative yet, the list will be empty. Alternatively, you can opt to specify a
new contact person, which is not a representative, by selecting "No".
Fist Name The contact first name.
Last Name The contact last name.
Country The contact residence country.
Region or State The contact region or state.
City The contact city.
Postcode The contact city postcode.
Address Line 1 & 2 The contact address.
Telephone 1 & 2 The contact phone number(s).
Email Address The contact email.

2.2.12 - Account Opening - Transaction Voluntary Thresholds
2.2.12 Account Opening - Transaction Voluntary Thresholds

Part Description
Single transaction limit Number of allowances authorised to be transferred in a single transaction.

Accumulated daily transactions
Number of total allowances authorised to be transferred within a single day.
limit
Accumulated weekly
Total number of allowances authorised to be transferred within a work week
transactions limit, work week
(From Monday 00:00 till Friday 24:00)
(Monday to Friday)
Accumulated weekly Total number of allowances authorised to be transferred within the last
transactions limit, last 7 days seven days.
Accumulated monthly
transactions limit(calendar Total number of allowances authorised to be transferred within the month.
month)

2.2.13 - Account Opening – Confirmation Message
2.2.13 Account Opening – Confirmation Message

This popup window is displayed when a request for account has been successfully submitted.
The message displayed on the window indicates that the account creation needs to be approved by an administrator
before being active.

2.3 - Interface for Tasks
2.3.1 - Task List – Task List
2.3 Interface for Tasks

This section describes the interface elements used for working with the tasks.
2.3.1 Task List – Task List

This page is used to search for tasks that you can approve or reject.
The page is composed of the following areas:

▪ The account details top bar (displayed only when accessing the task list of a specific account)
▪ The filter criteria area
▪ The tasks list (Filter results)
▪ The navigation bar
The account details bar is composed of the following significant elements:
Part Description
Installation ID The identifier of the stationary installation/aircraft operator/shipping operator associated

to your account.
Account Type The type of the account
Account Status The status of the account
Transfers on TAL It indicates if the account requires approval when proposing transactions to trusted
accounts
Transfers not on TAL It indicates if the account allows executing transactions to non-trusted accounts
Over-Allocated It indicates if the account received allocation in excess

2.3.1 - Task List – Task List
The filter area is composed of the following significant elements:
Part Description
Search box Free text field to dynamically search for initiator, request ID, approver,…
Filter by task type Dropdown list used to search for a specific type of task.
Filter by task status Dropdown list used to search for tasks in a specific status.
From-To filters Used to search for tasks initiated during a specific period of time.
The task list is split into the following tabs:
Part Description
Task list Allows you to retrieve tasks pending for approval.
History Allows you to retrieve completed tasks.
The results area is composed of the following significant elements:
Part Description
Request ID ID automatically attributed to the request. Clicking the link sends you to the task details
page.
Task Summary of the task
Initiator Indicates the person who proposed the task.
Initiation date Indicates the date and time when the request was submitted.
Additional info Additional information about the task, based on the task type

2.3.2 - Task List – Task Details
2.3.2 Task List – Task Details

This pop-up window is displayed when accessing a specific task.

2.3.2 - Task List – Task Details
Each type of task will have its own details screen, including specific details and slightly different from
another task type. The above screenshot illustrates one of these types only.
• The Task Details
• The Request Details
• The Status History
The Tasks Details is composed of the following significant elements:
Part Description
Tasks Details • Task Status

• Task Type
• Transaction ID
• Bilateral
• 2nd AR Approval Required
• Transfers on TAL
• Initiated by
Accounts Involved The Transferring Account and the Acquiring Accounts are presented, both showing their
registry, their number, their name and the account holder name.
Unit Type the type of units that are being transferred
Quantity to Transfer The quantity of units proposed for the transaction.
ETS Phase Phase of the units transferred belong to.
Comments Any comments left by the requester or another Account Representative.
The Request Details is composed of the following significant elements:
Part Description
Request Identifier ID automatically attributed to the request.
Role(s) that can The role of the users that can be assigned to the task.
approve
Additional Info To whom the task is currently assigned.
The Status History is composed of the following significant elements:
Part Description
Status Current Status of the task.
Changed By User who has performed the change of status.
Status Date Date of the change of status.

2.4 - Interface for being compliant with the EU-ETS
2.4.1 - Account Details - Compliance
2.4 Interface for being compliant with the EU-ETS

This section describes the interface elements used to be compliant with the EU ETS .
2.4.1 Account Details - Compliance

This tab of the Account related information page indicates the account compliance status and allows you to enter the
emission for the years of the different commitment periods. This page is displayed when the Compliance tab of a specific
account is selected.

2.4.1 - Account Details - Compliance

Area Description
Account details ribbon The elements presented in the Account details ribbon area are detailed in §2.2.2
Account Details - Overview on page 90.
Note(s) The Note(s) area displays informative notes, depending on the status of the
account.
The Dynamic Compliance Summary area displays EU and CH compliance

Dynamic Compliance Summary information per ETS phase applied to the account. For a detailed information
about the colours and symbols displayed, refer to §2.2.2 Account Details -
Overview on page 90.
ETS Phase The ETS Phase is a filtering criterion, allowing you to select any ETS phase. By
default, the current ETS phase is displayed.
The Cumulative Total amounts area displays, as tiles, for all years of the phase,
the value of the cumulative total of the following:
Cumulative Total amounts • Cumulative Verified Emissions
• Cumulative Surrendered Allowances
• Carry Over
• Compliance Figure
The Compliance History per year area displays, for both EU and CH, a table with
the compliance history of each year of the selected phase. The following
information is displayed:
Compliance History per year • Year
• Compliance status (i.e. the published compliance status)
• Surrendered Allowances
• Reported Emissions
• Compliance Figure
The Verifier area displays the current Verifier of the account. Based on your
permissions, the 3 dots button will display the following options:
Verifier
• Replace Verifier
• View Verifier Details
• Remove Verifier

2.4.2 - Verifiers
2.4.2 Verifiers
2.4.2.1 Appoint Verifiers
This page is used to appoint a Verifier
Part Description
Permit ID The permit attributed to the installation (only for operator holding).
Installation Name The name of the installation to verify (only for operator holding).
Aircraft operator name The name of the aircraft operator (only for aircraft).
Maritime operator name The name of the maritime operator (only for maritime).
Dropdown list displaying a list with the names of potential Verifier Accounts
Verifier Account to be appointed
holders.
Record the entered data and submit it to the approval of the Authorised
Submit
Representative of the verifier account that is being appointed.
Cancel Close the page without appointing a verifier

2.4.2 - Verifiers
2.4.2.2 Remove a Verifier

The following pop-up windows is displayed when removing a verifier:
Part Description
Details of the Verifier:

• Name
Details • Email Address
• Phone
• Secondary Phone
• URID
Confirm Confirm the removal of the Verifier. This action does not require an approval
Cancel Close the page without removing the verifier

2.4.2 - Verifiers
2.4.2.3 Replace a Verifier

The following pop-up windows is displayed when replacing a verifier:
Part Description
Permit ID The permit attributed to the installation (only for operator holding).
Installation Name The name of the installation to verify (only for operator holding).
Aircraft Operator name The name of the aircraft operator (only for aircraft).
Maritime operator name The name of the maritime operator (only for maritime).
Dropdown list displaying a list with the names of potential Verifier Accounts
Verifier Account to be appointed
holders.
Record the entered data and submit it to the approval of the Authorised
Confirm
Representative of the verifier account that is being appointed.
Cancel Close the page without replacing the verifier

2.4.3 Enter emissions

This page is used to enter the emissions for a specific year.
Part Description
The account is predefined and not editable, as the reporting of emissions

Account
corresponds to the selected account.
Year of the emissions. The field is pre-selected with the year for which a report
Year of Emissions
is required but is editable to another year if you want to.
Depending on the account type and the ETS compliance obligation, this screen
shows different emission types to fill in:
For Operator Holding accounts:
• CO2 emissions (in tonnes)
• N2O emissions (in tonnes of CO2 equivalent)
• PFC emissions (in tonnes of CO2 equivalent)
For ETS compliance of Aircraft Operator Holding accounts:
Emissions
• Domestic emissions (in tonnes of CO2)
• Non domestic emissions (in tonnes of CO2)
For ETS compliance of Maritime Operator Holding accounts:

• CO2 emissions (in tonnes)
For Swiss compliance of Aircraft Operator Holding accounts:
• Swiss emissions (in tonnes of CO2)

2.4.4 - Surrender of allowances
2.4.4 Surrender of allowances

This page is used to surrender allowances.

2.4.4 - Surrender of allowances

Compliance Panels (EU and CH)
Part Description
Cumulative Verified Emissions Total of all emissions entered for the account during the entire phase.
Cumulative Surrendered Units Total of all allowances surrendered the account during the entire phase.
The compliance figure from previous Phase incorporated to the displayed one.
Carry-Over from the previous It can be negative if the account was not compliant at the end of previous
period Phase, or positive if the account surrendered more than the minimum to be
compliant.
It is the result of the following formula:
Compliance Figure = Surrenders – reversal of surrenders – verified emissions for
non-excluded years + carry-over from previous phase
A zero or positive figure means the account is compliant.
Compliance Figure
Negative figure means the account is not compliant.
An account must surrender enough allowances to have a zero or positive

compliance figure.
Shows the quantity in surrender transactions of the account that are not yet
Pending Surrendered approved or completed.
Cumulative Surrenders for Carry Total of all allowances surrendered to compensate the carry over from previous
Over phases.
Cumulative Surrenders for Total of all allowances surrendered to compensate for the current verified
Current Phase emisions.
Units Panel
Table containing all the existing units of the account, listed by Unit Type - ETS Phase - Available Quantity.
The Available Quantity is the sum of the units of the specified type, excluding units already reserved for transactions and
blocked due to reconciliation issues or manual suspension.
The Quantity to Transfer allow you to select the amount of units you want to transfer. One surrender transaction may
contain multiple unit types.
Comments
Optional field, allowing you to add any comment to the transaction.

2.5 - Interface for working with Transactions
2.5.1 - Account Details - Balance & Transactions
2.5 Interface for working with Transactions

This section describes the interface elements used for working with transactions.
2.5.1 Account Details - Balance & Transactions

This page is displayed when the Balance & Transactions tab of a specific account is selected.

2.5.1 - Account Details - Balance & Transactions
Part Description
Display a summary of the balance of the account for all types of units:
• Balance: represents the result of the following calculation (or the net balance):
General Allowances (including CHU) + Aviation Allowances (including CHUA) (+
reserved for transactions amount in a greyed-out colour).
Balance Summary • General Allowances displays in bold the gross amount of general allowances
and with small figures, the amount of general allowances reserved for
transactions
• Aviation Allowances: displays in bold the gross amount of aviation allowances
and with small figures, the amount of aviation allowances reserved for
transactions
Display a pop-up screen showing the balance per Unit type and ETS Phase, also
View Detailed Balance
depicting the units reserved for transactions.
Transactions Filter See §2.5.4 Transactions search on page 124 for details about the transactions filter.
Contains 3 sub-panels one on top of the other:
• Pending Transaction Requests sub-panel
• Ongoing Transactions sub-panel
• Transactions History sub-panel
Each of these panels will display a list of corresponding transactions of the account,
with the following details:
• Transaction ID
Transaction Panel • Transaction type
• Started
• Last Updated
• Status
• Units
• Quantity
• Transferring Account
• Acquiring Account
Each list is sortable (Ascending or Descending) by clicking on the column name.

2.5.2 - Account Details – Transactions Thresholds
2.5.2 Account Details – Transactions Thresholds

This page is displayed when the Transactions Threshold tab of a specific account is selected.
Part Description
If setup, this section will display the Central Thresholds, applicable to all Registries. The
Threshold Edit button is greyed out as only a Central Administrator has the permissions to edit it.
If setup, this section will display the Registry Transaction Thresholds, applicable to your
Registry Transaction whole registry. The Edit button is greyed out as only a National Administrator has the
Threshold permissions to edit it.
If setup, this section will display the various Account Transactions Thresholds:
• Single transaction limit
• Accumulated daily transactions limit
Account Transactions • Accumulated weekly transactions limit, last 7 days
Threshold
• Accumulated weekly transactions limit, work week (Monday to Friday)
• Accumulated monthly transactions limit(calendar month)
The Edit Button will allow you to update any of these Thresholds.

2.5.3 - Account Details – Transactions Thresholds Update
2.5.3 Account Details – Transactions Thresholds Update

This popup window is displayed when the Account Transactions Thresholds are edited.
The window is composed or the following parts:
Part Description
Amount of allowances authorised to be transferred in a single
Single transaction limit
transaction.
Amount of total allowances authorised to be transferred within
Accumulated daily transactions limit
a single day.
Accumulated weekly transactions limit, Amount of total allowances authorised to be transferred within
work week (Monday to Friday) a work week (From Monday 00:00 till Friday 24:00)
Accumulated weekly transactions limit, last Amount of total allowances authorised to be transferred within
7 days the last seven days.
Accumulated monthly transactions Amount of total allowances authorised to be transferred within
limit(calendar month) the month.
Save Changes Save the update
Multiple Thresholds can be modified in a single request.

2.5.4 - Transactions search
2.5.4 Transactions search

This page is displayed when the Transactions tab of the Balance & Transactions tab is selected.

2.5.4 - Transactions search
Part Description
The following filters are available:

Initial filters (displayed by default)
• ID: Transaction ID
• Type: Transaction Type
• Started: The starting date from which we filter transactions
• Last updated: The end date up to which we filter transactions.
• Status The status of the transaction.
• Unit The unit type of the transaction.
Filter area
Additional filters (displayed when More Filters button is used)
• Transferring Registry: The registry of the transferring account.
• Transferring Account Type: The type of the transferring account.
• Transferring Account: The transferring account name.
• Acquiring Registry: The registry of the acquiring account.
• Acquiring Account Type: The acquiring account type.
• Acquiring Account ID: The identifier of the transferring account.
• Transferring Account ID: The identifier of the transferring account.
• Phase: The phase of the units in the transactions.
Contains 3 sub-panels one on top of the other:

• Pending Transaction Requests sub-panel
• Ongoing Transactions sub-panel
• Transactions History sub-panel
Each of these panels will display a list of transactions corresponding to the filters, with the
following details:
• Transaction ID
Transactions List • Transaction type
• Started
• Last Updated
• Status
• Units
• Quantity
• Transferring Account
• Acquiring Account
Each list is sortable (Ascending or Descending) by clicking on the column name.

2.5.5 - New Transaction
2.5.5 New Transaction

The following page is displayed when a new transaction is initiated:
Part Description
The From Account field displays, in a read only format, the account number initiating the
transaction.
Account When clicked, the To Account will display a pop-up window (see §2.5.6 New Transaction –
Acquiring Account selection on page 127) in which you can select an account from your
Trusted Account List or, if your transaction settings allow it, a non-trusted EU or Swiss
account.
Table containing all the existing units of the account, listed by Unit Type - ETS Phase -
Available Quantity.
Units The Available Quantity is the sum of the units of the specified type, excluding units already
reserved for transactions and blocked due to reconciliation issues or manual suspension.
The Quantity to Transfer allow you to select the amount of units you want to transfer.
Biliteral Transaction Allow you to select if the proposed transaction is bilateral or not.
Comments Optional field, allowing you to add any comment to the transaction.

2.5.6 - New Transaction – Acquiring Account selection
2.5.6 New Transaction – Acquiring Account selection

This pop-up window is displayed when the To Account button of a new transaction is clicked.
Part Description
Search field, allowing you to enter account number or account name. The results
Search
will dynamically be listed in the List of Accounts.
Switch button, allowing you to display all the accounts matching your search
View
criteria, or only the ones of the Account Holder.
Dynamic list of accounts of the Trusted Accounts List, based on your search
List of accounts
criteria.
Buttons allowing you to manually enter the number of an account not present
Accounts not in TAL in the Trusted Accounts List. Based on your choice (EU or CH account), the
correct format of account number will be displayed.

2.6 - Interface for managing authorised representatives
2.6.1 - Account Representatives Information
2.6 Interface for managing authorised representatives

This section describes the interface elements used for working with account representatives.
2.6.1 Account Representatives Information

This page is displayed when the Representatives tab of a specific account is selected.

2.6.1 - Account Representatives Information
Part Description
List of Authorised representatives grouped by permissions. (Initiate Only,

Approve Only, Initiate and Approve) If a certain permission category does not
have an AR assigned to it, the category will not be displayed at all.
Each line will contain the following information:
List of Authorised
Representatives • Name
• Enrolment Status
• Email address
• Phone number
• URID (Unique Registry Identifier)
Displays a summary of the count of representatives per role. It contains the

following numbers per category:
Authorised Representatives • Number of ARs per enrolment status: Enrolled, Validated, Registered,
Count Summary Un-enrolled.
• Number of Minimum and Maximum number of ARs
• Number of ARs per role: Read-only, Initiate only, Approve only, Initiate
and Approve.

2.6.2 - Add Authorised Representative (1)
2.6.2 Add Authorised Representative (1)

The following popup window is displayed when adding an Account Representative already related to the Account
Holder.
Part Description
This section displays two options:

• If the new Account Representative is already related to the Account
Representative Relations Holder, the current popup window is displayed.
• If the new Account Representative is not yet related to the Account
Holder, the window described in §2.6.3 Add Authorised Representative
(2) on page 131 is displayed.
Three fields are displayed in this section:

• URID: Dropdown list containing URID of all the existing active
Authorised Representatives of the same account holder.
Representatives Details • Name: Name of the Authorised Representative, pre-filled based on the
URID selected.
• Rights: Dropdown list allowing you to select the permissions to grant to
the new Authorised Representative.

2.6.3 Add Authorised Representative (2)

The following popup window is displayed when adding an Account Representative not yet related to the Account
Holder.

Part Description
This section displays two options:

• If the new Account Representative is already related to the Account
Representative Relations Holder, the window described in §2.6.2 Add Authorised Representative
(1) on page 130 is displayed.
• If the new Account Representative is not yet related to the Account
Holder, the current window is displayed.
This section allows you to enter the details of the new Account Representative.
• The Name field is greyed out and will be filled based on the URID
entered.
• The Rights field is a Dropdown list allowing you to select the
permissions to grant to the new Authorised Representative.
Mandatory fields:
• URID
• Rights
• Country
• City
Representatives Details
• Post Code
• Address Line 1
• Telephone Number
• Second Telephone Number
• Email address
Optional fields:
• Employer Name
• Employer Department
• Job Title
• Region or State
• Address Line 2

2.7 - Interface for managing the trusted account list
2.7.1 - Trusted Accounts & Settings
2.7 Interface for managing the trusted account list

This section describes the interface elements used for working with the trusted accounts list.
2.7.1 Trusted Accounts & Settings

This page is displayed when the Trusted Accounts tab of a specific account is selected.
Part Description
For more details about the Account Details ribbon, please see §2.2.2 Account
Account Details ribbon
Details - Overview on page 90.
This list includes :

• All the non-closed accounts that are held by the same account holder
as that of the account.
• Accounts that were explicitly added to the trusted account list of the
account
List of Trusted Accounts For each account, the following information is displayed:
• Account Number
• Account Holder Name
• Account Name
• Request Status
• Comments

2.7 - Interface for managing the trusted account list
2.7.2 - Addition of a Trusted Account
2.7.2 Addition of a Trusted Account

The following popup window is displayed when adding a new Trusted Account to the Trusted Accounts List.
Part Description
Dynamic field. Upon clicking, the system presents you the last three "recently
used" accounts on the top of the dropdown.
Number of the account
A full account number can be entered (<Registry code>-<Type>-<ID>-
<Commitment period>-<check Digits>) by selecting EU or Swiss Account.
Account description Description of the trusted account.
Used to add a comment to the trusted account. It will be visible in the list of
Comment (Optional)
trusted accounts.

2.8 - Interface for managing the account details
2.8.1 - Account Details Edition
2.8 Interface for managing the account details

This section describes the interface elements used for managing the Account Details.
2.8.1 Account Details Edition

This page is displayed when the Account Details tab of a specific account is selected.
Part Description
Edit Allows you to edit the specific section of the account details
Expand/Reduce arrow
By default, the General Information is the only section expanded when you
^
access the page. These buttons allow you to expand/reduce each section.
V

2.8.2 - Account Closure
2.8.2 Account Closure

This popup window is displayed when an account closure is requested.
The message displayed on the window indicates that the account closure needs to be approved by an administrator
before being completed.

Index
The index below lists the title of the pages that you can see in the application interface and provides the number of the
page describing the fields and buttons displayed and used to perform the related actions.
Account Details, 140

Account Details - Details, 97
Account Details - Overview, 93
Account Opening – Account Type, 99
Account Opening – Add Account Representatives, 108
Account Opening – Add Contact Person, 110
Account Opening – Aircraft Operator Information, 104
Account Opening – Confirmation Message, 112
Account Opening – Define Account Holder, 100
Account Opening – Installation Information, 102
Account Opening - Maritime Operator Information, 105
Account Opening – Transaction Settings, 107
Account Opening - Transaction Voluntary Thresholds, 111
Account Representatives Information, 133
Add Authorised Representative (1), 135
Add Authorised Representative (2), 136
Addition of a Trusted Account, 139
Application Home Page, 79
Appoint Verifiers, 119
Authorised representatives, 133
Balance & Transactions, 125
Compliance, 117
Enrolment, 80
Enrolment key entry, 89
Enter emissions, 122
EU Login - Registration form, 84
EU Login (1), 81
EU Login (2), 82
EU Login Authentication by QR code method, 83
New Transaction, 131
New Transaction – Acquiring Account selection, 132
Registration, 85
Registration confirmation, 88
Registration summary, 87
Remove a Verifier, 120
Replace a Verifier, 121
Surrender of allowances, 123
Task List – Task Details, 115
Task List – Task List, 113
Transactions search, 129
Transactions Thresholds, 127
Transactions Thresholds Update, 128
Trusted Account List, 138
Trusted Accounts & Settings, 138

Acronyms
This section describes the acronyms you can see in the application interface.
Acronyms Description
In the Union registry, any person or organisation for whom a National Administrator
AH - Account Holder
has opened an account.
From January 1st 2012 all aircraft operators in the EU are required to open an
AOHA - Aircraft Operator Aircraft Operator Holding Account. This account, like other holding accounts in the
Holding Account Union Registry, enables the proposal of verified emissions, the surrender of
allowances and the transfer of KP units and allowances.
The Authorised Representative is responsible for one or several accounts as
AR - Authorised specified in Article 19 of the Regulation (920/2010). In the Union registry, the
Representative Authorised Representative initiates transactions and other processes on behalf of
the account holder.
The Central Administrator is a business-oriented administrator designated by the
CA - Central Administrator
European Commission pursuant to Article 20 of Directive 2003/87/EC.
The European Commission's authentication service. It is the system for logging into
EU Login
a full range of websites and online services run by the Commission.
Emissions Trading Scheme (European Union). One of the three Kyoto emissions
EU-ETS - European Union
trading mechanisms, by which an Annex I Party may transfer Kyoto Protocol units
Emissions Trading Scheme
to or acquire KP units from another Annex I Party.
Independent transaction logs recording and checking the issuance, transfer and
EUTL - European Union
cancellation of allowances within the European Emissions Trading System in the
Transaction Log
form of a standardised electronic database.
From January 1st 2024, account used by maritime operatots to fulfill their
MOHA – Maritime Operator
compliance obligations under the EU ETS, to hold and transfer units, and to record
Holding Account
verified emissions and surrendered allowances.
MUDI Mobile Unique Device Identifier.
The National Administrator is a business-oriented administrator for a particular
NA - National Administrator
Member State in the Union registry.
OHA - Operator Holding
Accounts where the Operators’ allowances and KP units are stored.
Account
An intergovernmental negotiating committee treaty signed at the 1992 Earth
UNFCCC - United Nations
Summit, with the ultimate objective to stabilise greenhouse gas concentrations in
Framework Convention on
the atmosphere at a level that would prevent dangerous human-caused
Climate Change.
interference with the climate system.

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European Commission - DG CLIMA

EU-ETS Service Desk

EU Union Registry - User Guide

To be used by Union Registry users only User Guide - Page 2 / 138

To be used by Union Registry users only User Guide - Page 3 / 138

To be used by Union Registry users only User Guide - Page 4 / 138

To be used by Union Registry users only User Guide - Page 5 / 138

Name of the interface topic

Button The name (label) of a button used in a procedure is written in bold.

Field The name (label) of a field used in a procedure is written in bold.

To be used by Union Registry users only User Guide - Page 6 / 138

Union Registry https://union-registry.ec.europa.eu/ar/#/

Manuals, Interactive Guides and

Help and information within the application

Learn More Link pointing to an external web page

ⓘ Hover over tool tip menu

To be used by Union Registry users only User Guide - Page 7 / 138

Chapter Topic Page

1.1 Starting application

1.1.1 About the user account creation process

To be used by Union Registry users only User Guide - Page 8 / 138

To be used by Union Registry users only User Guide - Page 9/138

1.1.2 Create an EU Login user account

This procedure describes how to create an EU Login user account.

Chapter Interface Element Page

Step Action Interface

2 Click the First Time User button.

Click the Create an EU Login account button to access the EU

The “EU Login-Registration form” page opens.

The Authentication service sends you an e-mail indicating your

Indicate and confirm your password and click on Submit to

To be used by Union Registry users only User Guide - Page 10/138

1.1.3 Install the EU Login mobile app

1.1.3.1 Download EU Login Mobile app

1.1.3.2 Register a mobile device to your EU Login account

Step Action Interface

1 Log into EU Login (https://webgate.ec.europa.eu/cas).

3 Click Manage my mobile devices.

4 Click Add a mobile device.

To be used by Union Registry users only User Guide - Page 11/138

Step Action Interface

Enter a device name and a PIN code of your choice.

EU Login displays a QR code to be scanned.

Your mobile phone is added to your EU Login account.

To be used by Union Registry users only User Guide - Page 12/138

1.1.4 Start the application

Chapter Interface Element Page

Execute the following steps to start the application:

1 Open your web browser

3 The application home page opens.

You can connect to the application.

To be used by Union Registry users only User Guide - Page 13/138

1.1.5 Register in the Union Registry

Chapter Interface Element Page

Execute the following steps to register in the Union Registry

Step Action Interface

To be used by Union Registry users only User Guide - Page 14/138

Step Action Interface

To be used by Union Registry users only User Guide - Page 15/138

1.1.6 Activate your enrolment key

Chapter Interface Element Page

Step Action Interface

Click Enter your enrolment key.