MPL 3204 SUSTAINABLE PROCUREMENT COUSEWORK

TASK: ANALYSING BIDDING DOCUMENTS TO PICK SUSTAINABILITY ISSUES

YEAR 3 SEM II
Instructions
 You have been given the file names of the 3 documents to analyse.
 Write down all the sustainability issues seen in each of the bidding documents. For each
sustainability issue found, be sure to state the page where it is found and the sustainability
pillar (i.e. economic, social, environment, governance) to which the issue belongs. (The
assignment is not meant for converting the contents to sustainability but only picking
the sustainable issues already incorporated there). If you think that the document does not
have sustainability issues, you are free to say so.
 Use a word document (Times New Roman, font size 12). pdfs will not be accepted.
 The file name and subject of the email for your submitted work ought to be clear to avoid
missing marks e.g., BPLM A DAY GROUP A, BPLM B DAY GROUP F, BPLM A
EVE GROUP T (please change the filename of this template to suit this instruction
before submitting)
 Deadline is Tuesday 2nd April, 2024 at 7:00 pm

GROUP NAME: GROUP J

NAME REG. NO
MUYOMBA EDISON 21/U/PLE/12755/PE
NAYEBARE DAPHINE 21/U/PLD/13081/PD
MANYOLOLI JOHN BAPTIST 21/U/PLD/12618/PD
NABUNYA JOAN 21/U/PLD/12809/PD

Bidding documents for review

1. KYU Hallow Road
2. KCCA WORKS LOT 5-Upgrading to paved standard of 9.54km of roads, reconstruction of 6.72km of
roads
3. Kenya Tender Document for the Assorted furniture items
File Name of the Bidding Document: KYU Hallow Road
SUBJECT OF PROCUREMENT
Sustainability issue Sustainability Pillar to Page
which the issue belongs

INVITATION TO BID NOTICE/BID ADVERT

Sustainability issue Sustainability Pillar to Page
which the issue belongs

INSTRUCTIONS TO BIDDERS
Sustainability issue Sustainability Pillar to Page
which the issue belongs
Compliance with ethical standards and anti-corruption measures i.e. the bidder is not the Governance 11
subject of legal proceedings for any of the circumstances for example the bidder is not: insolvent, in
receivership, bankrupt or being wound up.
Ensuring eligibility criteria for bidders and subcontractors Governance, Economic 11
Nationality requirements for bidders and subcontractors Economic, Social 12
Conflict of interest prevention, it is suggest on page 12 that A Bidder, and all parties Governance 12
constituting the Bidder including sub-contractors, shall not have a conflict of interest (Eligible
Bidders)
Transparency and fairness in the bidding process Governance 12
Suspension of providers engaged in corrupt or fraudulent practices Governance 12
Communication protocol for reporting fraud or corruption Governance 12
Requirement for materials, equipment, and services to originate from eligible countries Economic, Environmental 12
BID DATA SHEET
Sustainability issue Sustainability Pillar to Page
 which the issue belongs
Governance 29
Compliance with bid submission requirements
Language requirement for bid submission Social 30
Requirement for evidence of previous works done Economic 30
Submission of audited statements of accounts Economic 30
Submission of registered powers of attorney Governance 30
Submission of signed code of ethical conduct Governance 30
Requirement for bid security in the form of a bank guarantee Economic, Governance 30
Submission of activity schedule Economic 30
Submission of filled and completed bills of quantities Economic 30
Requirement for documentary evidence of similar nature contracts Economic 30
Validity period of bids Economic 30
EVALUATION METHODOLOGY AND CRITERIA
Sustainability issue Sustainability Pillar to Page
which the issue belongs
Governance 32
Compliance with eligibility and administrative criteria
Documentation requirements for evidence of eligibility Governance, Economic 32
Submission of audited financial statements Economic 32
Submission of signed code of ethical conduct Governance 32
Power of Attorney requirements for bid submission Governance 32
Documentation requirements for Joint Venture formation and authorization Governance 32
Evaluation of pending litigation Governance 36
Evaluation of historical contract non-performance Governance 36
Submission of audited accounts or financial statements Economic 36
Assessment of average annual turnover Economic 36
Demonstration of access to financial resources for contract execution Economic 37
Evaluation of historical contract non-performance Governance 36
Evaluation of pending litigation Governance 36
BIDDING FORMS
Sustainability issue Sustainability Pillar to Page
which the issue belongs
There are no explicit mentions of sustainability issues within this section of the document

ELIGIBLE COUNTRIES
Sustainability issue Sustainability Pillar to Page
which the issue belongs
The mention of "ELIGIBLE COUNTRIES" in the bidding process may pertain to
sustainability pillar of governance, but it's unclear if it's merely procedural eligibility
requirements.

STATEMENT OF REQUIREMENTS
Sustainability issue Sustainability Pillar to Page
which the issue belongs
The bidding documents' Part 3, Section 7 mentions technical requirements for work
procurement, but does not explicitly address sustainability issues, indicating no sustainability
concerns.

GENERAL CONDITIONS OF CONTRACT

Sustainability issue Sustainability Pillar to Page
which the issue belongs
 SPECIAL CONDITIONS OF CONTRACT
Sustainability issue Sustainability Pillar to Page
which the issue belongs

CONTRACT FORMS
Sustainability issue Sustainability Pillar to Page
which the issue belongs
File Name of the Bidding Document:
SUBJECT OF PROCUREMENT
Sustainability issue Sustainability Pillar to Page
which the issue belongs

INVITATION TO BID NOTICE/BID ADVERT

Sustainability issue Sustainability Pillar to Page
which the issue belongs

INSTRUCTIONS TO BIDDERS
Sustainability issue Sustainability Pillar to Page
which the issue belongs

BID DATA SHEET

Sustainability issue Sustainability Pillar to Page
which the issue belongs
 EVALUATION METHODOLOGY AND CRITERIA
Sustainability issue Sustainability Pillar to Page
which the issue belongs

BIDDING FORMS
Sustainability issue Sustainability Pillar to Page
which the issue belongs

ELIGIBLE COUNTRIES
Sustainability issue Sustainability Pillar to Page
which the issue belongs
 STATEMENT OF REQUIREMENTS
Sustainability issue Sustainability Pillar to Page
which the issue belongs

GENERAL CONDITIONS OF CONTRACT

Sustainability issue Sustainability Pillar to Page
which the issue belongs

SPECIAL CONDITIONS OF CONTRACT

Sustainability issue Sustainability Pillar to Page
 which the issue belongs

CONTRACT FORMS
Sustainability issue Sustainability Pillar to Page
which the issue belongs
File Name of the Bidding Document:
SUBJECT OF PROCUREMENT
Sustainability issue Sustainability Page
Pillar to which
the issue belongs

INVITATION TO BID NOTICE/BID ADVERT

Sustainability issue Sustainability Page
Pillar to which
the issue belongs

INSTRUCTIONS TO BIDDERS
Sustainability issue Sustainability Page
Pillar to which
the issue belongs

BID DATA SHEET

Sustainability issue Sustainability Page
 Pillar to which
the issue belongs

EVALUATION METHODOLOGY AND CRITERIA

Sustainability issue Sustainability Page
Pillar to which
the issue belongs

BIDDING FORMS
Sustainability issue Sustainability Page
Pillar to which
the issue belongs
 ELIGIBLE COUNTRIES
Sustainability issue Sustainability Page
Pillar to which
the issue belongs

STATEMENT OF REQUIREMENTS
Sustainability issue Sustainability Page
Pillar to which
the issue belongs

GENERAL CONDITIONS OF CONTRACT

Sustainability issue Sustainability Page
Pillar to which
the issue belongs
 SPECIAL CONDITIONS OF CONTRACT
Sustainability issue Sustainability Page
Pillar to which
the issue belongs

CONTRACT FORMS
Sustainability issue Sustainability Page
Pillar to which
the issue belongs

The file name and subject of the email for your submitted work ought to be clear to avoid missing marks e.g.,
BPLM A DAY GROUP A, BPLM B DAY GROUP F, BPLM A EVE GROUP T
please change the filename of this template to suit this instruction before submitting