SUMMARY of DIGITAL

COUNTY
MAPPING AND PLANNING
GOVERNMENT
KINNA
OF ISIOLO

ISIOLO COUNTY
Department of Land
and Physical
Kinna Town, Kinna Ward Planning
 CONTENTS

i. List of PLATES...........................................................................................Error! Bookmark not defined.

ii. List of tables............................................................................................................................................................... 3
EXECUTIVE SUMMARY................................................................................................................................................... 3
CERTIFICATION.....................................................................................................Error! Bookmark not defined.
1.0. INTRODUCTION.......................................................................................................................................................5
1.1 Background............................................................................................................................................................ 5
1.2. Map of venue of meeting...............................................................................................................................6
2. OBJECTIVES.................................................................................................................................................................. 7
3. LEGAL FRAMEWORK...............................................................................................................................................8
Legal requirements and guidelines in perspective...................................................................................8
3.1. The Kenya constitution (2010).................................................................................................................8
3.2. The Land use and Physical Planning ACT. No 13 of 2016....Error! Bookmark not
defined.
3.3. County Public Participation Guidelines............................................................................................8
3.4. National Land Commission planning guidelines........................................................................9
3.5. The Physical Planning Handbook..........................................................................................................9
4. METHODOLOGY........................................................................................................................................................10
5. THEMATIC PROBLEMS IDENTIFIED.....................................................................................................................16
6. CONCLUSION AND RECOMMENDATION..............................................................................................17
6.1. Challenges............................................................................................................................................................ 17
6.2. Conclusion and Recommendation......................................................................................................17
APPENDIX 2................................................................................................................................................................................ 18
Presentation Session Outlooks......................................................................................................................................18
APPENDIX 5................................................................................................................................................................................ 19

I. LIST OF FIGURES

FIGURE 1 : MEMBER OF PUBLIC GIVING FEEDBACK.............................................18

FIGURE 2 > NLC COORDINATOR MATTHEW MULI MAKING PRESENTATION ON
PUBLIC LAND.....................................................................................................18
FIGURE 3 :SUB COUNTY ADMINISTRATOR MAKING CLOSING REMARKS...............18
FIGURE 4 : PHYSICAL PLANNIING TEAM..................................................................18
FIGURE 5 : LOCAL LAND COMMITEE MEMBERS KINNA TOWNSHIP.......................18
FIGURE 6 : MEMBERS OF PUBLIC LISTENING TO PLANNING PRESENTATIONS.....18

II. LIST OF TABLES

Table 1 Specific Objectives of Stakeholder engagement 7

Table 2 Structure of the stakeholder meeting. 10
Table 3 Thematic Problems identified 16

EXECUTIVE SUMMARY

Land Use Planning is a comprehensive and integrated process that seeks to

maximize the efficient use of spatial resources by Kinna residents, government
and development partners in human productivity, Governance, Recreation and
Social Support in a sustainable way.

It is a process designed to improve decision-making and provide a framework for

arbitrating between competing strategic priorities for providing services to the
people, and then make considerations for the sustainability of such activities.

The ultimate goal is to maximize efficient, long-term, sustainable use of the land
for the benefit of the people.

Kinna settlement is well positioned to be a model for the implementation of the

municipality targets. It is a residential hub enjoying with an economy large and
growing with great opportunities.

This report is a first effort to understand the views of Kinna Township. It was
undertaken by the Department of Lands and Physical Planning, National Land
commission and County Government of Isiolo Administration

Their comments suggested that, with proper planning and execution, the land
problems facing the residents would be settled ultimately. We are hopeful the
report will serve to educate the readers and also inform on the stakeholders
opinions
 1.0. INTRODUCTION

1.1 BACKGROUND

Planning entails participatory processes as outlined in the constitution,

relevant laws, policies, guidelines and best practices. Consultations,
discussions and meetings are the activities which are mandatory throughout
the project period. Key stakeholders were identified to be associated with the
study throughout the project period and majority of them played a key role in
the first stakeholder engagement.

In the first stakeholder meeting held on engagement, the consultations

involved building consensus, sensitization and problem identification as part
of the preparation of the plan.

The following were the issues of concern;

a. Orientation of stakeholders.

b. Definition of scope of the planning area.

c. Identification of key thematic resources

d. Identification of the major land and planning issues.

e. Definition of planning scope

Conducting a detailed dialogue among community groups and between the

community and the technical experts and the planning teams
 1.2. MAP OF VENUE OF STAKEHOLDERS FORUM MEETING

Below is an existing land use map of the planning area with a highlight of the
venue where the both the stakeholders meeting was held.

FIGURE 2 : VENUE OF MEETING PLACE : SOURCE CNES GOOGLE EARTH2019

FIGURE 1 VENUE OF THE MEETING SOURCE:CNES GOOGLE EARTH

MEETING VENUE, AT THE

CBD OF KINNA TOWN
 2. OBJECTIVES

The stakeholder engagement is a process and is sustained throughout the

planning process. Stakeholders were called upon with the following specific
objectives at every single stage of the planning process;

Table below shows the specific targets and objective sin respect to every

Table 1 Specific Objectives of Stakeholder engagement

Stage Objective engaging stakeholder Project team Role

Setting Priorities, Objectives and Facilitating stakeholders

`Planning
Purpose of Land Use Plan meeting

Continued clarification
of stakeholder goals and
roles in the planning
Evaluation of different Planning
process.
Analysis options based on existing
considerations
Cultivate acceptance to
give legitimacy to the
plan

Nurturing community based

Implementatio approach to involve the community Facilitating training
n in the regulatory and compliance community and
process
 3. LEGAL FRAMEWORK

LEGAL REQUIREMENTS AND GUIDELINES IN PERSPECTIVE

The following are legal and policy guidelines used in identification and
engagement of the stakeholders;

3.1. THE KENYA CONSTITUTION (2010)

Public participation is a principle in the Constitution that needs to be

respected and facilitated. The people’s participation in any legislation and
development processes is a key element in according it legitimacy and
acceptability.

The Constitution, (Article 174c), provides that one object of devolution is:
“to give powers of self-governance to the people and enhance their
participation in the exercise of the powers of the State and in making
decisions affecting them”. The Constitution assigns the responsibility to
ensure, facilitate and build capacity of the public to participate in the
governance to the county government through function 14 (Schedule 4
Part 2). As such, county governments are required to:

i. Create mechanisms of engagement by ensuring and coordinating

the participation of communities and locations in governance; and

ii. Build capacity by assisting communities and locations to develop the

administrative capacity for the effective exercise of the functions and
powers.

3.2. COUNTY PUBLIC PARTICIPATION GUIDELINES

The Council of Governors in collaboration with National Ministry of Devolution

developed Public participation guidelines to guide actualization of governance
as envisioned in the Constitution. Participatory planning instilled in the
national values and principles of governance stipulated in article 10.

The guidelines provide that the overall responsibility to facilitate and report on
public participation in the county government is on the Governor of the County
Government. This is to be done through the various departments and agencies
of the county and at all levels of decentralization (Sub-county, ward, village,
urban and city areas).

3.3. NATIONAL LAND COMMISSION PLANNING GUIDELINES

NLC guidelines provide that identification of stakeholders involves determining

and documenting those who will participate as the affected or influence the
process or the outcome. It is done through mapping and analysis of those who
may be affected or may influence the process or outcome of the plan.

3.4. THE PHYSICAL PLANNING HANDBOOK

Sustainable development is a process of bringing development processes into

balance with each other. The implementation of a sustainable development
strategy therefore involves negotiation among the primary interest groups
involved in development processes. Once an Action Plan for balancing these
development processes is established, these stakeholders must each take
responsibility and leadership to implement the plan.

The main purpose of stakeholder involvement as outlined by the handbook

includes;

a) To create a shared community vision of the future;

b) To identify and prioritize key issues

c) To support community-based analysis of local issues

d) To develop action plans for addressing key issues

e) To mobilize community-wide resources to meet service needs

f) To increase public support for County Government activities and local

understanding development needs and constraints.
 4. METHODOLOGY

Stakeholder meeting was structured in a manner that the largest part was
communication from the residents to the Planning team. Through the
mechanisms of the County Public participation team lead the ward
administrator, the stakeholder meeting was able to achieve its targets and
objective.

The table below shows the guiding framework to the meeting held;
TABLE 2 STRUCTURE OF THE STAKEHOLDER MEETING.

Estimate
Session Session Description Duration
1 Introduction Welcoming remarks 30 Minutes
Introduction
Meeting procedures

2 Concept Session Definition of Planning 1 Hour 30 minutes

Status of Planning and
Survey
Scope of work
Map visualization of the

3 Plenary Session Presentation of technical 2 Hours

officers
Open forum
Questions and respective
answers

4 Closing Session Participants key remarks 30 inutes

Feedback from the
planning them on the way
forward

4.1. COMPOSITION OF DATA COLLECTION TEAM

The team engaged by the department for the preparation of the land use plan for Kinna
involved stakeholders from all sectors. This was in compliance to the legal
requirements and also to ensure a success of the project.

Listed below were the major actors in the data collection for planning of Kinna

1. Technical Working Group

2. Local Land committee
3. Data Enumerators

1.1.1. TECHNICAL WORKING GROUP

The table below is indicative of the members of the technical working group for
replanning of Kinna and their respective department;

KEY ROLES
1. Provide a supervisory role to the entire planning process
2. Constitute the data collection enumerators
3. Set up data collection procedures
4. Train data collection officers
5. Interrogate and validate data collected

1.1.2. LOCAL LAND COMMITTEE

This is a team made up of local community members elected by the general

public to assist the data enumerators. Annexed is the list of members.

KEY ROLES

1. Assist data enumerators in plot owners identification

2. Identify Land Owners
3. Resolve disputes at the point of occurrence
4. Advise enumerators on plot boundaries
5. Any other tasks as advised by the technical team

1.1.3. DATA ENUMERATORS

These are the officers tasked with undertaking the actual data collection in form of
social surveys and GPS coordinated collection. This team consisted of the following;
 KEY ROLES
The above team was tasked with the following;

1. Picking of Geographical Coordinates of each individual parcels for record

2. Identification of land parcels with disputes
3. Compilation of the geographical data into field books for record.
4. Conducting household surveys
5. Taking photographs of all key planning points in area of study

1.2. DATA CAPTURE

Following the successful constitution of the team to undertake the data collection, the
next phase involved the data collection process. Below is a matrix of the process
engaged and their respective actors
TABLE 3 : DATA COLLECTION PROCESS

Planning for the survey Defining a timeline and Obtaining approval where
Preparation the survey tools Validation and
(Technical working group. financial logistics Filed data collection necessary
(Physical Planners and land verification(Technical
Land Committee (County Administatiion and (Data Enumerators) (County Administatiion and working group.
surveyors)
County Administration) LLC) LLC)

1.2.1. SOCIAL SURVEY

Planning is informed by the social wants and needs of every society. Data was
collected in the planning study area by use of questionnaires.

40 Households were randomly sampled and questionnaires administered.

Annexed to the report is a sample questionnaire used.
 1.2.2. GEOGRAPHICAL DATA

This involved use of Hand held GPS devices. Data clerks moved from parcel to
parcel picking all the corners of the plots. The coordinates collected were to give
a picture of the existing situation thus inform planning proposals to be made.

1.3. TIMELINE

The exercise took 35 days as summarized below

TABLE 4 :TIMELINE OF ACTIVITIES

ACTIVITY TIMELINE

1 Planning 7 days
2 Preparation of survey tools 7 days
3 Field data collection 28 days
4 Validation and verification 14 days

1.4. DATA COLLECTION EQUIPMENT

The exercise involved use of the following tools;

1. Hand held Global Positioning devices

2. Handheld camera
3. Data questionnaires

1.5. QUALITY ASSURANCE METHODS DURING DATA CAPTURE

Adequate and consistent field supervision during data collection is critical and.
Gaps in supervision can lead to significant delays in the scheduled timeline and
most importantly to preventable mistakes in the collecting or recording of data.
Different checks were performed to support quality assurance during data
collection.

1. Field supervision:

Checks by the fieldwork coordinators and field supervisors review of

questionnaire data and direct observation during interviews

2. Random coordinate check

Random coordinates were collected by members of the TWG and

counterchecked with the records submitted by the data clerks. Data errors were
found to be minimal.
 3. Reviewing data in questionnaires

Paper-based questionnaire: field supervisors examined the paper-based

questionnaires being completed by data clerks with intentions of identifying;

 Check for missing or duplicate data,

 Check for consistency in data

5.
Use computer-assisted data collection technology to improve data quality and
facilitate data sharing; – A survey manual should be prepared to include clear
data collection procedures;

5.1.1. CHALLENGES

The following are some of the changes faced;

 Identification and communication of objective stakeholders proved

tasking.
 Non-availability by some key stakeholders during the meeting day
 Delay in commencing the meeting due to other engagements by the
participants
 Failure of adequate Women and the Youth to
come up which limited the available stakeholders The challenges proved key
to a bias towards the male gender.
 Meeting exhaustion from the Population. In some to the team as they
areas, the residents expressed exhaustion from innovated on the best
attending participatory meetings with no tangible practices and
outcomes thereafter.
improvement in relating
with the public. The data
collection team also built
skills key to future similar
assignments
 6. THEMATIC PROBLEMS IDENTIFIED
The following table shows the problems identified clustered in their respective thematic
areas;
TABLE 5 THEMATIC PROBLEMS IDENTIFIED
SECTOR
1 Land Tenure Security
Urbanization, Settlement and
2 2. Absence of Playground and
Land Use
3 Transport and Infrastructure
4 Economy and Agriculture
KER PROBLEM IDENTIFIED
1. Absence of land ownership
documents
2. Inconsistency of land records
with ground occupation
3. Land disputes arising from
double allocation by the county
council
4. Historical Injustices on Land
ownership to the Kinna people
of Isiolo
1. The settlement is planned as a
sewerage facility
other land uses
1. Absence of access roads to plots
2. Encroachment on existing road
reserves
3. Poor road networks
1. Change from nomadic lifestyle
to permanent settlement
2. Inadequate water supply
3. Road network to the cemetery is
challenging
4. Electricity supply hindered by
absence of way leaves
 1. Absence of playground and
5 Culture and Sports
social halls

Despite the mentioned

challenges, the
CONCLUSION AND RECOMMENDATION stakeholders and members
presented enough quorum
providing adequate
6.1. CHALLENGES information that guided
the planning team on way
The following are some of the changes faced;
forward in the planning
 Identification and communication of objective
area
stakeholders proved tasking.
 Non-availability by some key stakeholders during
the meeting day
 Delay in commencing the meeting due to other
engagements by the participants
 Failure of adequate Women and the Youth to come up which limited the
available stakeholders to a bias towards the male gender.
 Meeting exhaustion from the Population. In some areas, the residents
expressed exhaustion from attending participatory meetings with no
tangible outcomes thereafter.

6.2. CONCLUSION AND RECOMMENDATION

The stakeholders meeting was representative of the residents of Kinna and their
engagement with the sector proved instrumental to the planning process for the
area. The planning process being participative throughout to the end, the
stakeholders were encouraged to always be available upon request for further
meetings.

The meeting captured the problems and aspirations of the people of Kinna
 APPENDIX 2

PRESENTATION AND PLENARY SESSION OUTLOOKS

FIGURE 3 > NLC COORDINATOR MULI MAKING FIGURE 4 : MEMBER OF PUBLIC GIVING FEEDBACK
PRESENTATION ON PUBLIC LAND

FIGURE 5 : MEMBERS OF PUBLIC LISTENING TO FIGURE 6 : LOCAL LAND COMMITEE MEMBERS

PLANNING PRESENTATIONS KINNA TOWNSHIP

FIGURE 7 :SUB COUNTY ADMINISTRATOR MAKING

FIGURE 8 : PHYSICAL PLANNIING TEAM
CLOSING REMARKS
APPENDIX 5 ATTENDANCE LISTS