595

Recording Business Transactions in Tally Prime

Accounting Invoice Mode
To change the mode to accounting invoice mode, the user needs to folow the steps beo
1. Firstly, open the voucher screen.
(a) Press Alt+G (Go To) > Create Voucher or Gateway of Tally > Vouchers, and
press F& (Sales).
The user can select any type of voucher using the right button options.
(b) The user must ensure that the screen is in Accounting Invoice Mode. He or she
can do so by pressing Ctrl+H(Change Mode) > select Accounting Invoice Mode
needed).
2. The second step isto select the mode of payment. In the Party Ale name field, selet
Cash ledger or Bank ledger.
3. Select the ledger and specify the Amount.
4. Provide Narration, if any.
Accounting Voucher CreationNationalEnterprises
Sales No. 9
Ficay
Party Alc Name:Cash
Particulars Rzte pe Atcut

Conslutation Fee 22009

Narration
Provided tax consutaion - AY 19-20 Accaçt
Yes ar No
5. As in the case of masters, the user can use Ctrl+A, or
box to save.
press Y in the Accept message
In a similar way, the user can create any other voucher.
used when services are rendered. Accounting invoices are mostly
Item Invoice Mode
To change the mode to item invoice mode, the user needs to follow
1. The frst step is to open the voucher screen. the steps below :
(a) Alt + G(Go To) > Create Voucher or Gateway of
F8 (Sales). Tally >Vouchers, and press
The user can select any type of
(b) The user must ensure that thevoucher using the right button options
sereen is in Item Invoice Mode. Press Ctri-H
(Change Mode) > select Itemn Invoice Mode (if needed).
2. The user should specify the buyer details.
(a) In Party Ale Name, select Cash or Bank for
party name. cash sales. For credit sales, select the
 596 SBPDPublishing House
(b) On the Dispatch Details &Order Details screen, specify the details if there ie
need to print in the invoice.
Alternatively, press Ctrl+A toproceed without entering the details.
If this screen does not appear, the user can press F12 in the voucher screen and sot
Provide dispatch, order, and export details to Yes. The user can use F12
configuration of the Dispatch Details & Order Details screen to set the order
and export details on or off.
(c) On the Party's Details sereen, the user needs to specify the required details. Ifthe
user does not see this screen, then he or she must press F12 in the voucher screen
and set Provide buyer details to Yes.
3. Next, the user needs to select the accounting ledger for item allocation.
In Sales ledger, select the required ledger created under Sales Accounts group.
As in other transactions, the user can create the ledger on the fly by pressing Alt+C.
In case the Sales ledger field doesn't appear on-screen, the user can press F12 and set
Select common ledger for item allocation to Yes.
4. Next, select item details. As explained above, the user can cereate the item on the fly by
pressing Alt+C.In case of stock item,enter theQuantity. Rate willbe auto-filled, if
available for the stock item. However, the user may choose to enter the Rate or Value.
5. Provide Narration, if any.
Accounting Voucher Creation National Enterprises
Sales No. 7 1-May-2021
Friday
Party Alc Name : Cash
Current balance 54,590.00 Dr
Sales ledger :Sales
Current balance 20,34,680. 00 Cr
Particulars Quantity Rate per Amount

Jaggery - Square 10 Kg. 102.00 1,020.00

Accept ?
Narration: 10, Kg.
Yes or No

6. As in the case of masters, the user can use Ctrl+A, or press Y in the Accept message
box to save.

OPENING OTHER OPTIONS OR GOTo (Alt+G)

or
Regardless of where the user is, he or she can press Alt+G to open any master, transaction.
report. This makes it easier to deal with any unforeseen requirements that arise while
working on a project. Let us assume that a creditor comes in to make payment when were
recording a long purchase order. We can leave the order entry in its current location, check the
outstanding orders, and then record the receipt. After we've recorded the receipt, go back to
the outstanding report to double-check it, then back to the order screen to resume where we
left off. The user can use this option to hold a bill while a customer leaves to pick up more
1tems, and then enter a bill for the next customer.
 Recording Business Transactions in Tally Prime 597
Auser can open many such screens, one on top of the other. Closing the last opened
sreen will take the user back to the immediate previous screen, and then he or she can
ontinue from where they left it.
MOVE TOOTHER OPTIONS OR SWITCH TO (Ctrl+G)
The user needs to press Ctrl+G to leave the current master, transaction or report regardless
of on whichever screen they are and move to a different screen. This function helps in quickly
moving to any other option without navigating to the Gateway of Tally. For example, let us
aSume that we started with viewing Balance Sheets and drilled down to Capital Account, then
to Drawings of Owner, then Ledger Monthly Summary, and Ledgers Vouchers for April 2020.
in case we need to view the Day Book or create a voucher, using the Gateway of Tally options,
we need to press Esc four times to reach the Gateway of Tally. Then choose the option Day
Book or Vouchers > Create. However, we don't need to do this if we are using Ctrl+G.
PRINT INVOICES
The user can print invoices after recording it. TallyPrime offers different formats to print
invoices. The user can configure the values that need to be printed in different types of invoices.
The steps to follow to print invoices are:
1. The first step is to press Ctrl+P to print the current invoice.
2. The user then needs to press Cto configure the details for printing.

Print Configuration

List of Configurations

Show More
Voucher Details
Use Simple Invoice fomat No
Show Customer's Seal and Signature No
Show Serial No. Yes
Show Quantity Yes
Show Quantity with Alternate Unit Yes
Show Alternate Unit in separate column No
Show Actual Quantity No
Show Rate
Yes
Show Discount %
Yes
Show Bill-wise details
No
Show Batch details
Yes
Show Godown Name
No

When one starts typing a word, the list will

the letters being entered. The user get filtered to show the options
can select the required option and that have
change the configuration. While the Yes/No press Enter to
Enter, another sub-screen will display options will toggle when the user presses
8. The user can preview the options for other types of
4. Finally, the user can invoice by Pressing I on the keyboard. configurations.
press P to print.
 598 SBPD Publishing House

INVOICE
Invoice No. Dated
National Enterprises 1-May-2021
#27m 80 Ft Road, Industrial Area 10
Koramangala 6th Block, Delivery Note Mode/Terms of Paymert
Bangalore
Reference No. & Date Other Reference

Consignee (Ship to) Buyer's Order No. Dated

Cash
Dispatch doc No. Delivery Note Date

Dispatched through Destination

Terms of Delivery
Buyer (Bill to)
Cash

INo Description of Goods Quantity Rate PerDisc.% Amount

Jagger-Square
10 Kg 102.00 Kg 1,020.00
Sugar Cubes 500gm Pkt 100 Pcs 120.00 | Kg 12,000.00

Total
Amount Chargeble (in words) 312,000.00
INR Thirteen Thousand Twenty Only E. &.0. E

Decdaration
VWe decare that this invoice
g0ods described and that all shows the acual price of the
particulars are true and correct For National Enterprises

This ia a Computer Authorised Signatory

Generated Invoice
The invoice will be printed on the
configure TallyPrime to print the invoiceprinter that has been
on saving the voucher.configured. The user can also
ALTERING OR DELETING
In case the user needs to
update details in any voucher, they can doso by
option.Similarly, if the user does
TRANSACTIONS
not need a specific voucher, then using the Ales
Altering Transactions they can delete it.
As in the case of recording
1. Theuser needs to go to transactions, one has different options to alter transactions tou
Gateway of Tally >Vouchers or use Alt+G (Go To) >
Reports > select the required report, and drill Vouche
Alternatively, the user can open any report that down to the voucher.
to the voucher and alter it. shows the required voucher, drill dow
2. Then the user can update the details as
hereafter. needed and save. These details will be used
 599
Recording Business Transactions in Tally Prime
Deleting Transactions
The user can delete a transaction if they have recorded it by mistake,or duplicated any.
he steps for the same are
1. The user needs to firstly go to Gateway of Tally >Vouchers or use Alt+G (Go To)>
Voucher Reports > select the required report, and drilldown to the voucher.
2. Secondly, he or she needs to press Alt+D. A message appears asking confirmation to
delete.
3. Press Y. The voucher will be deleted.

EXERCISE
Multiple Choice Questions
1. Tally Prime provides users with default Voucher Types:
(a) 24 (b) 25
(c) 32 (d) 22
2. This voucher mode is useful for accountants who want to continue using the double-entry mode
(a) Voucher Mode (b) Item Invoice Mode
(c) Accounting Invoice Mode (d) None of these
3. This voucher mode is useful for those who are not well-versed with accounting:
(a) Voucher Mode (b)Item Invoice Mode
(c) Accounting Invoice Mode (d) None of these
4. Tally Prime provides users with . . . default Groups :
(a) 24 (b) 28
(c) 32 (d) 22
5. Which of the following does the user need when he is dealing with an item that does not need more
than one unit:
(a) Simple Units (b) Compound Units
(c) Alternate Units (d) None of these
6. The user needs when they are dealing with an item that requires more than one unit.
(a) Simple Units (b)Compound Units
(c) Alternate Units (d) None of these
7. The user needs ... when there are multiple units used by the item and the conversion is flexible
or dynamic during the transaction.
(a) Simple Units (b) Compound Units
(c) Alternate Units (d)None of these
8. What is the shortcut to save any data on screen?
(a) Ctrl+A (b) Alt+A
(c) Ctrl+B (d) None of these
9. Regardless of where the user is, which of the following he or she can
transaction or report ? press to open any master,
(a)Ctrl+Z (b) Alt+G
(c) Alt+B (d)None of these
l0. Which of the following the user needs to
press to leave the current master,
regardless of on whichever screen he is and move to a different screen ? transaction or repuort
(a) Ctrl+A
(b) Alt+G
(c) Alt+C
11, What is the shortcut to (d) Ctrl+G
(a) Ctrl+A
print invoices?
(c) Ctrl+B (b) Ctrl+P
(d) None of these
 600 SBPD Publishing House
12. Maya hasjoined ABC company as an accountant. Which mode should be suggested for her to
transactions? record
(a) Voucher Mode (b) Item Invoice Mode
(c) Accounting Invoice Mode (d) None of these
13. Surya has no prior experience of accounting. Which mode should be
transactions? suggested for him to roe.
(a) Voucher Mode (b)Item Invoice Mode
(c) Accounting Invoice Mode (d) None of these
14. Akanksha needs to update the details in one of the
(a) Alter Transaction vouchers. What should she do?
(b) Delete Transaction
(c) Alter Master (d) None of these
15. Amit has no recorded ledgers in a Group. What
(a) Alter Transaction should he do?
(b) Delete Master
(c) Delete Transaction
(d) None of these
16. Devesh has recorded a transaction by
(a) Alter Transaction mistake. What should he do?
(c) Alter Master (b) Delete Transaction
17. What is the first step for using (d) None of these
(a) Enable Alternate Units for Alternate Units in a transaction?
stock items
(b) Select the appropriate
(c) Enter the details for Alternative Units
(a) None of these Alternate Units
18. Which of the following is not a
(a)Balance Sheet default ledger?
(c) Cash Account (b)Profit and Loss Account
19. What are the (d) None of these
options
(a) Use Multi-ledger available if the user has to create many
(c) Synchronise the Creation Option (b) Import Using XML file. ledgers?
(d) All of these ledgers created at the head office
20. Which of the
the business following
? feature of Tally Prime allows users to
(a) Ledger keep track of the items they
handle in
(c) Stock Items (b) Group
[Ans: 1. (a), 2. (a), 3.(c), 4. (b), 5. (a), 6.(d) None of these
15. (b),16. (b), 17. (a), 18. (b), 7. (c), 8.
(a), 19. (d), 20. (c).] (a), 9. (b), 10. (d), 11. (b), 12. (a), 13. (c), 14. (a),
Answer the following questions
1. Give the steps
2. Give the steps required for creating a ledger in Tally
3. Nita needs helprequired for creating a group in Prime.
4. Aarav has in creating a stock group in Tally Prime.
5. What do you
been asked by his boss to create a Tally Prime. Guide her with the process.
stock item.
6. Write a shortunderstand about Alternative Units? Give Guide himn with the process.
7. What should the note on: a) Simple Units, b) Compound the process for creating them.
same. user do if he Units.
wishes toupdate the details in any
8. What should the
user do if he wishes to master? Give the process tor u
Same.
delete the details in any
9. Sujeet is an master? Give the process tor
10. Hema does not experienced accountant.in Which mode would you suggest for him
have a background
transactions? accounting. Which mode would you suggest to record transactions?
for her to recose
 19)
ACCOUNTING VOUCHERS IN
TALLY PRIME
INTRODUCTION TO VOUCHER
A
voucher is a document that contains information about a financial transaction and is
BSed to record that information in the books of accounts. The user can use the appropriate
Tally Voucher to enter the details into the ledgers and update the company's financial position
for each transaction.
There are 24 pre-defined voucher types in Tally Prime for accounting, inventory, payroll
and orders. The user can even create more voucher types under these pre-defined voucher
types as per the requirements of the business. For example, the user can create Cash Sales
under Sales voucher type so that we can identify and sequentially number all our cash sales.
For faster data entry operation, one can also use the voucher class in Tally Prime.
VIEW / ALTER THE PRE-DEFINED VOUCHER TYPES
To view or alter a pre-defined voucher type in Tally Prime, the user needs to follow these
steps :
1. Gateway of Tally > Chart of Accounts > type or select Voucher Type.
2. Alternatively, Alt+G (Go to) > type or select Chart of Accounts > Voucher Type.
The screen appears asshown below :
Chart of Amounts National Enterprises
List of Voucher Types 1-Apr-2020 to 31-Mar-2021

A t t e n d a n c KSAAI#Ak
eE SAAtBAE

24 Voucher Type (s)

 602 SBPD Publishing House
TYPES OF VOUCHER
In tally, transactions are classified as Accounting and Non-Accounting transactiong
transactions that have a direct effect on books of accounts are Accounting Transactions
transactions that have noeffect on books of accounts are Non-Accounting transactions
ACCOUNTING VOUCHERS
Tally Prime is pre-programmed with a variety of accounting vouchers, each designed +
perform a different job. An accounting voucher is a primary document in which the comnlat
details of an accounting transaction are recorded.
The standard accounting vouchers are :
1. Contra Vouchers (F4)
2. Payment Vouchers (F5)
3. Receipt Vouchers (F6)
4. Journal Vouchers (F7)
5. Sales Vouchers (F8)
6. Credit Note (Alt+F6)
7. Purchase Voucher (F9)
8. Debit Note (Alt+F5)

1. CONTRA VOUCHERS (F4)

Fund transfers within different accounts of a
company, such as transfer from one bank
account to another, the deposit of cash to bank account,
withdrawals from banks using Cheque or DD, can be recorded cash withdrawals from ATMs or
TallyPrime. Such fund transfers from one account to the other -say using Contra Voucher in
Account or vice versa - appear on the same side of the Cash Account to Bank
impact the company's books. Contra Vouchers do not company's balance sheet, and do not
include transferring money to any
party account as part ofa payment. By
keeping a record of the contra entries, the third
track internal fund transfers done user can
month-wise
The user can also get a periodic view of or voucher-wise, for different
business needs.
fund transfers from one acoount to the the contra entries to havea better understanding
other using Contra Register in Tally of the
Recording the Transfer of Funds within the User's Prime.
When a user wishes to record the transfer of Accounts
money
internally keeps a record of such deposits. The user can printto the bank account,
TallyPrime
Gateway of Tally>Vouchers > press F4 (Contra). these deposit slips, as needed.
Alternatively, press Alt+G(Go To) > Create Voucher> press F4
The following voucher entries can be
done through Contra Vouchers :
(Contra).
Cash Deposited into Bank.
Cash Withdrawal from Bank.
Funds transfer from one Bank to
another Bank.
Cash transfer to Petty Cash.
The user has an option of recording
mode. Single entry mode helps in faster datacontra vouchers in a single entry or double enu
entry and allows multiple credits against a sing
debit. The double entry mode gives the
single transaction. flexibility of multiple debits and multiple creditS "
 603
Accounting Vouchers in Tally Prime
Becording the Contra Voucher in Single-Entry Mode
To record Contra Voucher in Single-Entry mode, the user must follow the steps given
below :
1. Debit the destination account and credit the source account. For example, if we are
withdrawing cash from our bank's ATM, the Cash ledger should be debited and the bank
ledger should be credited.
2. Next, the user must select the ledger account that he or she wants to debit in the
Account field.
3. Under Particulars, he or she should select the account that is to be credited and enter
the amount. One can deposit money fromn more than one account to a single destination
account.
As in other transaction, the user can create the ledger on the fly by pressing Alt+C.
Alternatively, press Alt+G (Go To) > Create Master> type or select Ledger> and
press Enter.
4. The next step is to specify the bank, cheque, or cash details, as required.
(a) For banks and cheques, the user can specify the details in the Bank Allocations
Screen.
(b) For cash, the user can specify the denomination details in the Bank Allocations>
Cash Denominations screen.
A sample image is shown below :

DBS Bank Alc

Denominations For: 25,500.00

Denominations Amount

2000 x 10 20,000.00
1000 x
500 x 10 5,000.00
200 x
100 x
50 x 10 500.00
20 x
10 x
5 x
2 x
1 x
Others
Total 25,500.00
Difference
It is to be noted that what we see on the sereen can vary based on our choices. Press
F12(Configure) to change the options andF1l(Features) to enable or disable features.
For example : Recording withdrawal of? 25,500 in cash from bank in tally.
 604
SBPD Publishing House
Accounting Voucher Creation National Enterprises
Contra No. 1
2-Aug-202+
`unday
Account: Cash
Current balance 2,81,000.00 Dr
Particulars
DBS Bank Alc Agmount
Cur Bal: 1,26,736.20 Dr
25,500.00

Narration :
25,500.00
Accept ?
Yes or No
5. Provide Narration, if any, and accept the
accept. voucher. As always, one can use Ctrl+A to
Recording the Contra Voucher in
To record Contra
Voucher
Double-Entry Mode
in Double-Entry mode, the
below : user must follow the steps given
1. Press Ctrl+H
(Change Mode)to select the Double Entry
2. Debit the mode.
destination account and credit the
withdrawing cash from our bank's ATM, the cashsource account. For example, if we are
ledger should be
ledger should be credited. debited and the bank
3. Under
Credit.
Particulars in the To field, select the source ledger account that one wants to
4. In the By field, select the
As in other
destination ledger account that the user wants to Debit.
transactions, one can create the ledger on the fly by
Alternatively, press Alt+G (Go To) > Create Master> type or pressing Alt+U:
press Enter. select Ledger> and
A sample image is shown below :
 Accounting Vouchers in Tally Prime 605
Accounting Voucher Creation National Enterprises
Contra No. 2 3-Aug-2021
Monday

Particulars Debit Amount

Cr DBS Bank Alc
Cur Bal: 89,735.20 Dr 36,000.00
Dr. Cash
Cur Bal: 3,17,000.20 36,000.00

Narration:
36,000.00 36,000.00
Accept ?
Yes or No
It is to be noted that what we see on
the
F12 (Configure) to change the options and screen.can varybased on our choices. Press
5. Provide Narration, if any, and F1l (Features) to enable or disable
accept the features.
voucher. The user, can use Ctrl+A to accept
well.
as
In case the user has
they want to deposit this received payment in a
to the company's different currency; say in
master and record the foreign amount bank account. Then he can Dollars,a and now
field. currency amount by prefixing the currency create currency
As in other vouchers, one can
symbol in the Amount
the Contra voucher. define the current rates of
Note : If we deposit cheques in
exchange ifneeded while recording
the bank for internal
track such deposit slips in Tally money
Prime and print themtransfer and collect the deposit slip, we
As in the case of other when needed. can
post-dated. voucher types, the user can mark a contra
voucher as optional and
2. PAYMENT VOUCHERS
a Recording Payment
(F5)
transactions TallyPrime
in
transaction with the following steps. Let us see follow a simple pattern. The user
0r rent
expenses as an example. the process of can record
1. The user
needs to go to Gateway of recording a
payment
transaction
Alternatively, Alt+G (Go to) > CreateTally > Vouchers > press F5
2. If the user
wants to change the
3. The third step Voucher press F5
> (Payment).
(Payment).
is to select the voucher date, he or
4. In
Account, mode of payment. she can do so by pressing F2 (Date).
select
The user we create aCash, which is already available.
-Cash and Profit & Loss Company TallyPrime,
in the
system creates two ledgers by
Account.
default
606 SBPD Publishing House
5. Select the ledger for which the user is making the payment and specify the amount B.
example, in this case, it will be Rent.
6. Under Particulars, the user needs to select the expense ledger for which they n
making this payment.
In case the ledger is not available, press. Alt+Cto create Ledger on the fly.
Creation (Secondary) screen, give ledger namne Rent and select the groupIn Indiret
Ledger
Expense in the Under field.
In TallyPrime, the user willfind patterns to do certain tasks, and these patterns are
consistent across the product. For example, when recording a transaction, the user can
press Alt+C to create a ledger, without leaving the voucher. This pattern works acrnse
the product. Anywhere in the product, in a ledger selection field, we can prêss Alt+Cte
create it.
7. Under Amount, specify the expense amount.
For example : Recording rent paid in cash ? 15,000 in tally.
Accounting Voucher Creation National Enterprises
Payment No. 19
1-Aug-2021
Account Cash
Sunday
Current balance: 2.30,500.00 Dr
Particulars
Amount
Rent
Cur Bal: 7,19,500 Dr 15,000.00
On Account 15,000.00 Dr.

Narration:
15,000.00

Accept ?
Yes or No

8. Provide Narration, if any, and accept the

accept. voucher. The user can also use Ctrl+A to
Payment for purchases can also be recorded similarly.
3. RECEIPT VOUCHERS (F6)
Let us use an example of Commission Received income
creating a receipt voucher. transaction to show the process o
1. Firstly, the user needs to goto Gateway of
Tally > Vouchers > press F6 (Recelp
Alternatively, Alt+G (Go to)> Create Voucher > press F6
2. If the user wants to change the (Receipt).
3. The third step is to select the voucher date, press F2 (Date).
4. In the Account field, select
mode of receipt.
Cash, which is already available.
When the user create a Company in
default - Cash and Profit & Loss Alc. TallyPrime, the system creates two ledge
 607
Accounting Vouchers in Tally Prime
5. The next step is to select the ledger for which one is making the receipt and specify the
amount. For example, Commission Received.
6. Under Particulars, the user needs to select the income ledger for which he or she 1s
making this receipt.
In case the ledger is not available, press Alt+C to create Ledger on the fly. In the
Ledger Creation (Secondary)screen, give the ledger name Commission Received and
select Indirect Income in the Under field.
7. Under Amount, specify the commission amount.
Accounting Voucher Creation National Enterprises
Receipt No. 25 2-Aug-2021
.Sunday
Account Cash
Current balance: 2,55, 500. O0 Dr
Particulars Amount

Commission Received 25,000.0o

Cur Bal: 25,000 Cr
On Account: 25,000.00 Cr.
Edible
Basic Edible 25,000.00 Cr.

Narration: 25.000.00

Accept ?
Yes or No

8. Provide Narration, if any, and accept the voucher. As always, we can use Ctrl+A to accept.
Receipt against sales can also be recorded similarly.
4. JOURNAL VOUCHERS (F7)
If the user is comfortable with accounting, he or she can record
Prime using a journal voucher. The steps for the same are as follows: transactions
in Tally
1. The first step is to go to Gateway of Tally > Vouchers > press F7(Journal).
Alternatively, Alt+G (Go to) > Create Voucher > press F7 (Journal).
2. Ifthe user wishes to change the voucher date, he or she can do so by pressing F2
3. The third step is to select the By/Dr (Debit) side of the transaction. (Date),.
(a) In By, select the expense ledger. For example, Rent.
As in other transactions, one can create the ledger on the fly by
Alternatively, press Alt+G (Go To) >Create Master type or selectpressing Ledger
Alt+C.
> and
press Enter.
By default, in a journal voucher, the user needs to first specify the By
(b) In Debit, specify the rent amount. (debit side).
4. The next step involves selecting the To/Cr (Credit) side of
(a) In To, select the payment mode. For the transaction.
example, Cash.
To select Cash, an F12 setting for Journal
As in other transactions, the user can createVoucher
is needed.
the ledger on the fly by pressing Alt+C.
Alternatively,
press Enter.
press Alt+G (Go To) >Create Master > type or select Ledger > and
 608 SBPD Publishing House
(b) In Credit, specify the amount.
Ifthe amount is not equivalent to the debit amount, the user needs toselect anothe
Credit ledger.
Accounting Voucher Creation National Enterprises
Journal No. 23 1-Aug-2021
Saturday
Particulars Debit Credit
Dr Rent 4,500.00
Cur Bal: 7,04, 500.00Dr
On Account: 4,500.00 Dr
Primary Cost Category
Primary 4,500.00 Dr
Cr. Cash 4,500.00
Cur Bal: 2,45,500.00 Dr

Narration: 4,500.00 4.500.00

Accept ?
Yes or No

5. Provide Narration, if any, and accept the voucher. The user can use
as well. Ctrl+A to accept
Though the user can use ajournal voucher in TallyPrime to record a payment transaction,
the specialised voucher type Paymnent helps ease the data entry.
5.SALES VOUCHERS (F8)
For recording sales of goods, the user can select cash or bank for cash sales and party
ledger for credit sales. The user can record sales of goods or items using the Item Invoice
mode. TallyPrime provides other modes such as Accounting Invoice mode and Voucher
for recording sales of goods or services. The user can use the other modes of the mode
interchangeably for recording sales, based on the requirement. voscher
As per the user's business practice, he or she can print all the invoices with the necssary
details. The process for creating Sales Voucher is:
1. Go to Gateway of Tally > Vouchers> F8(Sales).
Alternatively, press Alt+G (Go To) > Create Voucher > press F8 (Sales).
2. One must ensure that the voucher mode is set to Item Invoice mode by
pressing
Ctrl+H(Change Mode), or one can also confirm the same if he or she sees the Name of
Item on the voucher screen.
3. If the user wants to enter the Reference No. and Date for the invoice,
press Flz
(Configure),and set Provide Reference No. and Date to Yes.
If this option isn't visible, the user must set Show more configurations to Yes.
4. Thenext step is to specify the buyer details.
(a) Party Alc name: Select Cash or Bank for cash sales. For credit sales, select the
party name.
(b) Party Details: If the user needs Dispatch, Order, or Buyer details to be part o
the invoice, provide the relevant details.
If the Party Details screen isn't visible, press F12 (Configure), and set Provide
Dispatch, Order, and Export details tó Yes.
 609
6238 Accounting Vouchers in Tally Prine
(c) Dispatch & Order Details :The user can print these details in the invoice for the
buyer's reference. If the user already has a Delivery Note or a Sales Order, the
Delivery Note Number and the Order Number are pre-filled.
(d) Buyer's Details: In the case of cash sales, specify the buyer's details as needed in
the printed invoice.
Note : Our regular customers may need specific details, such as address with alandmark, alternative contact
number, and so on, to appear in the invoices they receive. In such cases, the user can create party ledgers
with the required details, such as Address, State, and so on. In the Buyers field, select the required ledger.
5. As always, the user can press Ctrl+A to save and proceed.
6. Select the accounting ledger to allocate the stock items.
For Item Invoice, select the Sales ledger.
If the user does not see this field on the sereen, press F12 (Configure) and set Select
common Ledger Account for Item Allocation to Yes.
Set this option as No, to allocate the sale of each item to different accounting ledgers if
needed.
7. Provide stock item details.
As in other transactions, the user can create the item or ledger on the fly by pressing
Alt+C. For Item Invoice, select the stock item, enter the Quantity. The Rate will be
auto-filled, if available for the stock item. However, thè user may choose to enter the
Rate or Amount.
8. Select additional ledgers, like transportation charges, insurance, or discount, if any.
9. Provide Narration, if needed, and accept the screen or press Ctrl+A to save.
Accounting Voucher Creation National Enterprises
Sales No. 1 6-Apr-2021
Monday
Party Ac name : Kotak Bank
Current balance 3,86,700,00 Dr
Sales ledger Sales
Current balance
Name of Item Quantity Rate Per Amount
Supreme 2-Lts Wet Grinders 30 Nos 7,500.00 Nos 2,25,000.00
Uttra Wx 3Wet Grinders 15 Nos 6,300.00 Nos 94,500.00
Premier 2-Lts Wet Grinders 10 Nos 6,600.00 Nos 66,000.00
3,85,500.00
Transportation 1,200.00
3,86,700.00
CGST 6% 23,202.00
SGST 6% 23,202.00

Narration: 55 Nos 4,33,104.00

It is to be noted that what we see on the screen can vary

based on our choices. Press
F12(Configure) to change the options and F11 (Features)to enable or disable features.
10. Print the invoice.
(a) Press Ctrl+P.
Alternatively, Alt+P (Print) > press Enter on Current.
(b) Press C (Configure) to configure the print options for the invoice, if needed.
 610 SBPD Publishing House 6238
" To change the printer,C(Configure) > typeof select Printer >and press Entes
" To print multiple copies of the invoice, select and provide Number of Copiess
select Type of Copy (for example, Original, Duplicate, or Triplicate, as needei)
o Press I (Preview) to check the invoice before printing if needed.
" Press P (Print) toprint.
6. CREDIT NOTE (ALT+F6)
Acredit note is generally issued when a customer returns some goods that the user sold to
him (Sales Returns).
Sales returns before receiving the payment
If the user is recording the sales returns before receiving the payment, he or she can
select the reference as Agst Ref while linking the credit note to the sales invoice.
1. Open the credit note voucher screen and specify the buyer's details.
(a) Gateway of Tally > Vouchers > F10 (0ther Vouchers) > type or select
Note >and press Enter. Credit
Alternatively, press Alt+G (Go To) > Create Voucher > F10 (0ther Vouchers) >
type or select Credit Note.
(b) Press Ctrl+H (Change Mode) and select the invoice mode as per the
(c) Party Alc Name: Select the party name. business's needs.
(d) Party Details: Provide the Buyer details. The user can
also provide the Receipt or
Order details as per the invoice requirements. The user can
Invoice No. and Date against which this sales return is being also enter the Original
If the user does not see the Party Details sereen with recorded.
No. and Date, press F12 (Configure), and set Provide options for Original Invoice
Import details to Yes. Receipt, Order, and Export
(e) Lastly,we can press Ctrl+A to save and
2. Select the Sales ledger to allocate the proceed.
3. Next, the user needs to provide the stockstock items.
item details.
As in other transactions, the user can
(a) Select the stock item. create the itemn on the fly by pressing Alt+C.
(b) Enter the Quantity. The Rate will be
previous transaction. However, the userauto-filled, based on the rate entered in the
may choose to enter the Rate. The Amount
appears automatically.
4. Select the bill-wise details.
(a) Press F12 (Configure) > set Use default
Henceforth, the user can select the bill Bill-wise
references
details for Bill Allocation to No.
in the Bill-wise Details screen,
until he or she changes the option in F12
(b) Select Agst Ref, as the (Configure)of the invoice.
payment has not been received against
Bill-wise Details
the sales.
National Enterprises
Credit Note No. 1
Party A/c n¡me ; Karan Enterprises
Current balance: 7,54,600.00 Dr Bill-wise Details tor : Karan
|Ledger Account Sales Upto : 80,000.00Enterprises
Cr
Current balance 21,65,680 Cr Type of Ref Name Due Date, or Amount Drl
Name of Item Pending Bills
Name Date Balance Final Balance
Washing Machine Agst Ref KR/01 1-May-2020 1,00,000.00 Dr 1,00,000.00 Dr
Air Conditioner 1-May-2020 60,000.00 Dr 60,000.00 Dr
1-May-2020 1,80,000.00 Dr 1,80,000.00 Dr
1-May-2020 37,000.00Dr 37,000.00 Dr
KRIO1 24-Ap2020 5,49,600.00D5,49,600.00 D
 Accounting Vouchers in Tally Prime 611
B. Provide Narration, if needed.
Accounting Voucher Creation National Enterprises
Credit Note No. 1 3-May-2021
[unday
Party A/c name : Karan Enterprises
Current balance 8,34,60O0.00 Dr
Ledger account Sales
Current balance 22,45,680.00 Cr
Name of ltem Rate Per
Quantity Amount

Washing Machine 1 Nos 3,5000.00 Nos 35,000.00

Air Conditioner 45,000.00
1Nos 45,000.00 Nos
80,000.00
-End of List

Narration: 2 Nos Accept ?

Yes or No

It is tobe noted that what we see on the screen can vary based on our choices. Press
F12 (Configure) tochange the options and FA1 (Features) to enable or disable features.
6. Accept the screen. The user can also press Ctrl+A to save.
The credit note will appear in the Credit Note Register.
Sales return after receiving the Payment
If the user is recording the sales returns after receiving the amount, he or she can select
the reference as New Ref while recording the credit note. When the user provides the reference
of the sales invoice, the credit note will be linked to it. Hence, when one raises a sales invoice
on a later date, he or she can record it against this credit note.
1. Open the credit note voucher screen and specify the buyer details.
(a) Gateway of Tally> Vouchers >press F10(Other Vouchers) type or select Credit
Note > and press Enter.
Alternatively, press Alt+G (Go To) > Create Voucher > F10(0ther Vouchers) >
type or select Credit Note.
(b) Press Ctrl+H (Change Mode) and select the invoice mode as per the business's
needs.
(c) Party Ale Name: Select the party name.
(d) Party Details: Provide the Buyer details. The user can also provide the Receipt or
Order details as per his or her invoice requirements. The user can also enter the
Original Invoice No. and Date, against which this sales return is being recorded.
If the user does not see the Party Details screen with options for
Original Invoice
No. and Date, he or she press F12 (Configure), and set Provide Receipt,
Expor/Import details to Yes. Order, and
2. Select the Sales ledger to allocate the stock items.
3. Provide the stock item details.
As in other transactions, the user can create the item on the fly by
(a) Select the stock item. pressing Alt+C.
(b) Enter the Quantity. The Rate will be
previous transaction. However, the userauto-filled, based on the rate entered in the
may choose to enter the Rate. The Amount
appears automatically.
612 SBPD Publishing House
4. Select the bill-wise details.
(a) Press F12(Configure))> set Use default Bill-wise details for Bill Allocation to
No.
Henceforth, the user can select the bill references in the Bill-wise Details screen,
until one changes the option in F12 (Configure) of the invoice.
(b) Select New Ref, as the payment has been received against the sales.
Billwise Details National Enterprises
Credit Note No. 2

Party Ac name Karan Enterprises Bill-wise Details for: Karan Enterprises

Current balance 7,54,600.00 Dr Upto :6,300.00 Cr
Ledger Acoount Sales
Type of Ref Name Due Date, or Amount, Del
Current balance21,65,680 Cr Credit Days Cr
Name of Item Method of Adj.9-May-2020}
New Ref Advance 6,300.00 Cr
Bajaj WX3 Wet Grinders Agst Ref
New Ref
"End of List On Account

5. Provide Narration, if needed.

Accounting Voucher Creation National Enterprises
Credit Note No. 2 19-May-2021
Tuesday
Party A/c name Karan Enterprises
Current balance 7.54,600.00 Dr
Ledger account Sales
Current balance 21,65,680.00 Cr
Name of Item Quantity Rate Per Amount
Bajaj Wx3 Wet Grinders 1Nos 6,300.00 Nos 6,300.00

End of List

Narration: 1 Nos Accept ?

Yes or No

It is to be noted that what we see on the screen can vary based on our choices. PTeSS
F12 (Configure) to change the options and F11 (Features) to enable or disable features.
6. Accept the credit note sereen or press Ctrl+A to save.
The user can settle this credit note by raising a sales invoice or pavment voucher tor
the customer.

7. PURCHASE VOUCHER (F9)

Whether the user makes a purchase on cash or credit, the procedure in TallyPrime remain
similar. The only difference is that the user will select cash or bank for cash purchases and the
supplier ledger for credit purchases. The user can record purchase of items using the lte
Invojce mode and record purchase without items using the Accounting Invoice mode. TallyPri
also provides the flexibility to use these invoice modes interchangeably for recording purchases.
The user can also print the invoices with the necessary details if needed. The process ofrecording
a transaction in purchase voucher is:
1. Open the purchase voucher screen.
 613
Accounting Vouchers in Tally Prime
(a) Gateway of Tally >Vouchers> press F9 (Purchase).
Alternatively,press Alt+G (Go To) >Create Voucher > press F9 (Purchase).
(b) Press Ctrl+H (Change Mode) to select the reguired voucher mode (Item Invoice,
in this case).
2. Specify the supplier details.
same
(a) Supplier Invoice No. and Date: The invoice number and date should be the
as given in the corresponding sales bill.
(b) Party Alc name: Select Cash or Bank for cash purchases. For credit purchases,
select the supplier ledger.
(c) Party Details: Enter the supplier's name and address, if needed.
Fl2
If the user does not see the Party Details screen, he or she must press
(Configure), and set Provide Receipt, Order, and Import details to Yes.
suppliers, such as address with landmark,
Note : A user may want to maintain specific details about their creating party
alternative contact number, and so on, in the invoices. In such cases, they can do so byrequired ledger.
select the
ledgers with the required details. In the Suppliers field of Party Details screen,
3. Purchase ledger :Select the accounting ledger to allocate the stock items.(Configure)
If the user does not see this field on the sereen, he or she must press F12Accounting
and set Select common Ledger Account for Item Allocation to Yes. In
Invoice, the user can select the purchase ledger under Particulars.
4. Provide the stock item or service details.
by pressing Alt+C.
As in other transactions, one can create the item or ledger on the fly
will be auto-filled,
In Item Invoice, select the stock item, enter the Quantity. The Rate or Amount.
if available for the stock item. However, one may choose to enter the Rate
Amount.
In Accounting Invoice, select the service ledger and enter the
5. Select additional ledgers, like transportation charges, insurance, or discount, if any.
6. Provide Narration, if needed, and accept the screen or press Ctrl+A to save.
| Accounting Voucher Creation National Enterprises
Purchase No. 1 2-Apr-2021
Supplier Invoice No. : Date
Thursday
Party A/c name Union Bank of India
Current balance
Purchase ledger Purchase
Current balance 2,30,000.00 Dr
Quantity Rate Per Amount
Name of Item

Supreme 2-Lts Wet Grinders 46 Nos 6,500.00 Nos 2,92,500.00

Ultra WX 3 Wet Grinders 26 Nos 5,800.00 Nos 1,45,000.00
Premier 2-Lts Wet Grinders 20 Nos 6,000.00 Nos 1,20,000.00
6,57,500.00
1,200.00
Transportation

Narration: 90 Nos 5,58,700.00

What we see on the sereen can vary based on our choices. Press F12 (Configure) to
change the options and F11 (Features) to enable or disable features.
614
SBPD Publishing House
7. Print theinvoice.
(a) Press Alt+P (Print) > press Enter on Current.
(b) Press I(Preview) to check the invoice before printing if needed.
(c) Press P (Print) to print.
The following is a sample preview screen of the purchase invoice.
INVOICE
National Enterprises Invoice No. Dated
4th Main Road
2-Apr-2021
Banshankari 1st Stage
Bangalore Supplier Invoice No. & Date Other Reference

Supplier (Billfrom)
Union Bank of India
12th Main Road,
Banashankari 1st Stage
Bangalore

SI
No. Description of Goods Quantity Rate PerDisc.% Amount,
1Supreme 2-Lts Wet Grinders 45 Nos
2 Ultra WX 3 Wet Grinders 6,500.00 Nos 2,92,500.00
25 Nos 5,800.00 Nos
Premier 2-Lts Wet Grinders 1,45,000.00
20 Nos 6,000.00 Nos 1,20,000.00
1,20,000.00
Transportation 1,200.00

Total 90 Nos
Amount Chargeable (in words) |R5,58,700.00
INRFive Lakh Fifty Eight Thousand Seven
Hundred Only E. &0. E

Company's Sales Tax No.

Byer's Sales Tax No.
Company's CST No.

Authorised Signatory
 Accounting Vouchers in Tally Prime 615)
8. DEBIT NOTE (ALT+F5)
Debit note Voucher is useful in case of Return Outward (Purchase Return) of damaged
goods to the suppher or in case of under-charging acustomer. Debit Notecan be entered in
nucher or invoice mode. The steps for the same are :
1. Gateway of Tally > Vouchers > press F10 (Other Vouchers) > type or select Debit
Note >and press Enter.
Alternatively, the user can press Alt+G(Go To)> Create Voucher >press F10 (Other
Vouchers) > type or select Debit Note > and press Enter. .
2. Press Ctrl+H (Change Mode) to select the required voucher mode (Item
this case). Invoice, in
(a) Party Alc Name : Select the party name.
(b) Party Details: Provide the Supplier details. The user can also provide the
or Order details as per his or her invoice requirements. The user can also Receipt
enter the
Original Invoice No. and Date, against which this purchase return is being recorded.
Iftheuser does not see the Party Details screen with options for Original
No. and Date, he or she can press F12 (Configure), and set Provide Invoice
Order, and ExportImport details to Yes. Dispatch,
(c) Press Ctrl+Ato save and proceed.
3. Select the Purchase ledger to allocate the stock
items.
4. Provide the stock item details.
As in other transactions, the user can create the item on the fly
by pressing Alt+C.
(a) Select the stock item.
(b) Enter the Quantity. The Rate will be auto-filled, based on
-previous transaction. However, the user may choose to enter the rate entered in the
the Rate. The Amount
appears automatically.
5. Select the bill-wise details.
(a) Press F12 (Configure) >set Use default Bill-wise
details for Bill
Henceforth, the user can select the bill references in the Bill-wiseAllocation to No.
until he or she changes the option in F12 (Configure) of the Details screen,
(b) Select Agst Ref, as the payment has not invoice.
6. Provide Narration, if needed. been received against the purchase.
Accounting Voucher Creation National Enterprises
Debit Note No. 1
5-Jun-2021
Party AJc name Karan Enterprises Friday
Current balance 7.42,000.00 Dr
Ledger account Purchases
Current balance 5,600.00 Cr
Name of ltem
Quantity Rate Per Amount
Air Conditioner
1Nos 23,500.00 Nos 23,500.00
End of List

Narration:
1Nos
Accept ?
Yes or No
616 SBPD Publishing House
It is to be noted that what we see on the screen can vary based on our choices.
F12(Configure) to change the options and F11 (Features) to enable or disable Press
7. Accept the screen or press Ctrl+A to save. features.
EXERCISE
Multiple Choice Questions
1. How many types of voucher does Tally Prime provides ?
(a) 24 (b) 25
(c)32 (d) 22
2. For faster data entry operation,which of the following can be used in Tally Prime?
(a) Voucher Numbering (b) Voucher Class
(c) Scenario Management (d) None of these
3. Which of the following is not an Accounting Voucher?
(a) Contra Voucher (b) Payment Voucher
(c) Memorandum Voucher (d) None of these
4. Which of the following is not an Accounting Voucher ?
(a) Sales Voucher (b) Purchase Voucher
(c) Journal Voucher (d) Mark as Optional Voucher
5. Which of the following is an Accounting Voucher ?
(a)Sales Voucher (b) Memorandum Voucher
(c) Mark as Post Dated Voucher (d) Mark as Optional Voucher
6. F4 is the shortcut for which Voucher?
(a) Sales Voucher (b) Contra Voucher
(c) Journal Voucher (d) Purchase Voucher
7. F8 is the shortcut for which Voucher?
(a)Sales Voucher (b)Contra Voucher
(c) Journal Voucher (d) Purchase Voucher
8. F7 is the shortcut for which Voucher?
(a) Sales Voucher (b) Contra Voucher
-(c) JournalVoucher (d) Purchase Voucher
9. Which of the following is the
shortcut for Payment Voucher?
(a) F6
(b) F5
(c) F9 (d) F4
10. Which of the following is the shortcut for
(a) F6
Purchase Voucher2
(b) F5
(c) F9
(d) F4
11. Which of the following is not recorded as a
Contra Voucher?
(a) Transfer from one bank account to another
(b) Cash Withdrawals from ATM
(c) Deposit of Cash to Bank Account
(d) Transferring Money toa Third Party
19 What should the user do if he or
she receives payment in a different currency?
(a)Create a Currency Master
(b) Record the transaction in HomeCurrency
(c) Not make any entry at all
(d) None of these
 617
Accounting Vouchers in Tally Prime
T. What is the shortcut for accepting the voucher in Tally Prime ?
(a) Ctrl+B (b) Ctrl+A
(c) Ctrl+D (d) None of these
14. Which of the following is issued when a customer returns goods that the user sold to him ?
(a)Credit Note (b)Debit Note
(c) Contra Voucher (d) None of these
15. What should the user do to enable the disabled features while creating a voucher ?
(a) Press F6 (b) Press F11
(c) Press F9 (d) Press F12
16. If the user is recording the sales return after receiving the amount, he or she can select the reference
as while recording the credit note.
(a) New Ref (b) Agst Ref
(c) Both (a)and (6) (d) Neither (b) nor (b)
17. If the user is recording the sales return before receiving the amount, he or she can select the
reference as .while recording the credit note.
(a) New Ref (b) Agst Ref
(c) Both (a) and (b) (d) Neither (b) nor (b)
18. Which of the following Voucher is useful in case of Return Outward of damaged goods to the supplier ?
(a) Credit Note (b) Debit Note
(c) Contra Voucher (d) None of these
19. Which of the following Voucher is useful in case of Purchase Return of damaged goods to the
supplier ?
(a) Credit Note (b) Debit Note
(c) Contra Voucher (d) None of these
20. Which of the following is the hotkey for Credit Note ?
(a) Alt+F6 (b) Alt+F5
(c) Alt+F9 (d) Alt+F4
[Ans: 1. (a), 2. (b), 3. (c), 4. (d), 5. (a), 6. (b), 7. (a), 8. (c), 9. (b), 10. (c), 11. (d), 12. (a), 13. (b), 14. (a)
15. (b), 16. (a), 17. (b), 18. (b), 19. (b), 20. (a).]
Answer the following questions
1. Name the 8 standard accounting vouchers.
2. What are Contra Vouchers? What is the process for creating them?
3. How can we record Contra Vouchers in Single-entry mode?
4. Give the process for recording Payment Vouchers.
5.Explain the process for recording Receipt Vouchers.
6. What are Sales Vouchers? What is the process for creating them in the Item
7. Invoice mode?
What is the process for printing Invoice?
8. When do we issue a Credit Note? Explain the process.
9. When do we issue a Debit Note? Explain the
10. What are Purchase Vouchers ?
process.