NAME: Harsh Gosula

UID:2022600014

BATCH:AIML

IPL AUCTION
Sardar Patel Institute of Technology, Mumbai

NOTICE OF MEETING

15 th March, 2024

A meeting has been scheduled in 008 room, SPIT college on 22nd March at 1 P.M to discuss the PR
strategies for the upcoming Oculus Event IPL Auction in our college. Your attendance is crucial as we
aim to address several issues pertaining to the event organization.

The Agenda is given below.

1. Opening Remarks

2. Discussion of PR Strategies

3. Evaluation of Marketing Team Performance

4. Assessment of Creatives Team Output

5. Operations Planning

6. Coordinator Communication

7. Next Steps

8. Closing Remarks

Best Regards

Vinayak Bhatia

Executive Head.
 Sardar Patel Institute of Technology
Bhavan’s Campus, Munshi Nagar, Andheri (West), Mumbai: 400058, India
(Autonomous Institute, Affiliated to University of Mumbai)

MINUTES OF MEETING

Meeting Name: OCULUS IPL AUCTION EVENT

Date of Meeting 15/03/2024 Time: 3:00 PM

Location: Conference Room,

Main Building
Meeting Agenda: Discussion of PR Strategies, Evaluation of Marketing Team Performance,
Assessment of Creatives Team Output, Operations Planning, Coordinator
Communication, Next Steps
Present Members: Vinayak Bhatia (Executive Head), Aashay Jadhav (Vice Executive Head),
Harshit Bhanushali (Marketing Head), Harsh Gosula (Marketing Head)

Subject Minutes

The chairperson, Vinayak Bhatia, welcomed all members and emphasized the
importance of addressing the issues facing the Oculus Event IPL Auction.

Discussion of PR 1. Firstly, current PR efforts were evaluated, with an emphasis on

Strategies reaching out to potential sponsors.
2. Aashay proposed strategies such as targeted social media
campaigns and direct outreach to businesses.

Evaluation of The marketing team’s efforts were reviewed, noting a lack of progress in
Marketing securing sponsors.
team 1. Harsh re-evaluated the marketing approach and assigned specific
Performance tasks to other team members.
2. Harshit devised and proposed plans to fulfill the deliverables of
existing sponsors.
 Sardar Patel Institute of Technology
Bhavan’s Campus, Munshi Nagar, Andheri (West), Mumbai: 400058, India
(Autonomous Institute, Affiliated to University of Mumbai)

Meeting Name: OCULUS IPL AUCTION EVENT

Assessment of 1. Recent posts and promotional materials were critiqued.

Creatives Team 2. The need for more engaging and visually appealing content was found.
Output 3. Aashay recommended engaging students proficient in content creation to
enhance authenticity, thereby expanding the event's reach.

Operations 1. Operational aspects such as venue setup, ticketing and scheduling

Planning were discussed.
2. It was agreed to establish clear timelines and responsibilities to
ensure execution.

Coordinator 1. Concerns regarding coordination among team coordinators were

Communication addressed.
2. It was decided that a communication platform would be set up to
facilitate regular updates and discussions among coordinators.

Next Steps 1. Vinayak assigned action items to each team which included revising PR
strategies, improving marketing materials, and finalizing operational
plans.
2. Deadlines were set for task completion and progress updates.

Action Items 1. Revise PR strategies - Marketing Team (Due: March 23)

2. Create new marketing materials - Creatives Team (Due: March 24)
3. Finalize operational plans - Operations Team (Due: March 23)
4. Set up communication platform - Tech Team (Due: March 25)

Next Meeting 1. It was decided that the next meeting would be on 22nd March, 2024, 3:00
PM in Conference Room, Main Building.
The chairperson thanked all members for their contributions and emphasized
the importance of collaboration in ensuring the success of the event.
The meeting was adjourned at 4:30 PM.

Prepared by: Vihaan Shinde

Signatory
Vinayak Bhatia
Executive Head