DR. D.Y.

PATIL PRATISHTHAN’s
Y.B. PATIL POLYTECHNIC

CERTIFICATE
This is to certify that,
ADITYA PARKHI (Y-3121)
KAUSTUBH RANAWADE (Y-3111)
AMOL KAWALE (Y-3122)
ADITYA KUDALE (Y-3124)
PRATIK PARKHI (Y-)
Has satisfactorily carried out and completed the project work

Online bidding and E-tendering

This work is being sub mitted for the award of Diploma in Civil Engineering partial fulfilment
Of syllabus of M.S.B.T.E. Mumbai for academic year 2023-24

Guide HOD of Civil Dept. Principal

Mrs. D. Pradhan. Mr. A. H. Patil Dr. A. S. Kondekar

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Annexure:- 1

Micro project Evolution sheet

Names of group members with enrollment no:

Sr.No Name Enrollment no.

1. Aditya Parkhi 2101340052
2. Kaustubh Ranawde 2101340004
3. Amol Kawale 2101320058
4. Aditya kudle 2201340338
5. Pratik Parkhi 21013400

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Annexure:- 2

MICRO PROJECT :- Online bidding and E-tendering

Course outcomes addressed:-

Sr. No Detail of activity Planned Planned Name of responsible

start date Finnish date team members
1. Collecting and
authenticatin 20/10/23 25/10/23 . Kaustubh Ranawde
information
2. Collecting 25/10/23 29/10/23 . Pratik Parkhi
images and links . Aditya kudle
3. Working on 30/10/23 04/11/23 . Aditya kudle
Microsoft word . Amol kawale

 Name of the team members with roll no :-

Sr. No Name Roll no.

1. Amol kawale Y (3022)
2. Kaustubh Ranawde Y (3011)
3. Aditya kudle Y (3024)
4. Pratik Parkhi Y (3021)
5. Aditya Parkhi Y (3034)

2.Resources required:-

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 Sr. No Name of resources Specifications Qty. Remark
1. Internet and links Collect information 1 -
2. Laptop Working on microsoft word 1 -

Name of Programme : T.Y.C.E

Semester: 06th
Course Title: Civil Engineering Diploma
Code: n22605
Title of Micro project:- Online bidding and E-tendering.

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 Micro Project:-

Online bidding and E-tendering

Figure no.1 sealed paper/floppy disc bid

Abstract:-

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With the advancements in Information and Communication Technologies(ICT), the use of online
bidding is steadily increasing in the construction industry. Online bidding allows contractors to
prepare and submit project bids electronically in encrypted format via secure network, there by
resulting in substantial time and cost savings. This paper will first discuss the concept of online
bidding with its advantages over the traditional paper-based bidding. Then two types of online
bidding systems, namely traditional online bidding and reserve auction bidding, will be discussed
with their pros and cons. At the end, findings of a research project which investigated the current
status and future prospects of online bidding in the U.S. construction industry will be presented.
Keywords :Online bidding, E-tendering, Bidding process, Information technology

Figure no. 2 online bidding and E-tendering

1.Introduction:-

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The bidding process is one of the most important phases of a construction project. The major
objective of construction companies is to expand business volume by successful bidding on
projects. For this purpose, companies must prepare bid proposals very carefully. The traditional
bidding process is time consuming and requires substantial monetary and human resources. With
the advancements in Information and Communication Technologies (ICT), the use of online
bidding (also called E-bidding)systems is steadily increasing in the construction industry. Online
bidding system allows contractors to prepare and submit project bids electronically in encrypted
form atvia a secure network, thereby resulting in substantial time and cost savings. Online
bidding was first introduced in the early 1990’s with small one-way bid programs. One-way
electronic bid systems allowed bid packages to be downloaded from a website, with bids
returned on paper, and sometimes with a requirement that they beaccom panied by files on a disk
(Sawyer, 2001).These programs were designed to increase the efficiency and ease to which
contractors could receive bid packages. As the construction industry has progressed, so has the
technology. In 1993 the first two-way online bidding system was developed for the Georgia State
Department of Transportation. This system
Allowed bidders to submit a bid through an online bidding system, and permit clients to receive
and open bids online. Two-way online bidding systems do not allow any other bidders, nor the
client, to view the bid prices until the due dateand time. This setup ensures the security of the
system to stop any act offraud and hacking. Figure 1 explains the concept of two-way online
bidding.

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 Figure No. 3 E-tendering value chain

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2. BENEFITS OF E-TENDERING:-ji

 Completely Automated Process.

 Shortens Procurement Cycle.
 Economical and Environment Friendly.
 Greater Transparency.
 Improvement in work culture in thedepartments .
 System aided Evaluation process.
 On the fly reports/comparatives statement.
 Minimize Human errors.
 Minimal Storage Spaces.
 bChange in Perception – Progressive Organization.
 Lesser hassle of communication and administration.

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 Figure No. 4 E-tendering Process

3. Advertise mentor lnvitation:-hi hu

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 Figure No. 5 create bid form

4. Current Trends and Future Prospects of Online Bidding.

RhTo investigate current trends and future prospects of online bidding in the U.S construction
industry, a questionnaire survey was conducted. The questionnaire was designed based on the
skip-logic method, in which the selection of the next question is based on the answer of the
previous question. The skip-logic method prevents respondents from answering questions which
they are not qualified to answer. The question naire was divided into five sections as follows:
(1) Company’s background
(2)Information about bidding methods
(3) Information about online bidding, if used
(4)Perceptions of users about online bidding
(5) Reasons for not using online bidding.

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5. E-BIDDING Online bidding
 Is an electronic bidding event.
 It has defined negotiation rules.
 A buyer and two or more suppliers take part in this online event.

 TYPES OF BIDDING
1. Penny Auction
2. 2. Beginner
3. Peak auction
4. Dutch bidding type
5. Scratch bidding process
6. Highest unique
7. Lowest unique

. ADVANTAGES OF E-BIDDING:-

 Buyers receive competitive prices.

 Buyers can reach suppliers worldwide.
 Bids can be easily compared by the buyer.
 Time saving in comparison to usual negotiations.
 Cost saving due to less person hours, less paperwork and less travel costs.
 Suppliers gain more knowledge of the market.
 All bidders have access to the same information and the process is clearlydefined.
 Secure Bidding System.
 Suppliers can react directly to bids from competitors.

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. Official govt. Of Indin’s central public procurement portal front page :-

Figure No.6 official page

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6. Concluding Remarks:-

The research results indicated that the online bidding is a reliable, cost effective and more
productive alternate to the traditional paper-based bidding. Online bidding offers many benefits
to contractors such as capability of easily obtaining project plans and documentation at a low-
cost, and reduced bidding costs because it is not necessary for any one to travel to an owner’s
office to submit a bid. Of the two types of online bidding, the traditional two-way bidding
systems are used by majority of construction organizations. We can conclude that tendering
process and work with tendering method is a system or process that should use advisably,
intelligently. Basically, these things are the job, duty and responsibilities of the Quantity
Surveyor. As a Quantity Surveyor, we should have abetter knowledge about tendering. Though
some owners are also using reverse auction bidding but it has not received good reviews from the
construction stakeholders. Based on the results of the questionnaire survey and other anecdotal
evidences it may be predicted that the online bidding can replace traditional paper-based bidding
in the next 10-20 years. Such change would help to improve the productivity of the construction
industry.

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