Maharashtra State Board of Technical Education,

Mumbai

A
MICRO PROJECT REPORT
ON

“E-Tendering”
Submitted By
BALSARAF KUNAL KUNDAN
CHAUDHARI SARTHAK BALU
HINGE JAY SURESH
KUTE BALKRUSHNA VILAS

Under The Guidance Of

Prof. Mehetre D. S.

DEPARTMENT OF CIVIL ENGINEERING

J.C.E.I’s

JAIHIND POLYTECHNIC, KURAN

TAL-JUNNAR, DIST-PUNE 410511
(2023 – 2024)
 Maharashtra State Board of Technical Education,
Mumbai
J.C.E.I’S
JAIHIND POLYTECHNIC, KURAN
TAL- JUNNAR, DIST-PUNE 410511

Certificate
This is to certify that
BALSARAF KUNAL KUNDAN ROLL NO. 03
CHAUDHARI SARTHAK BALU ROLL NO. 05
HINGE JAY SURESH ROLL NO. 13
KUTE BALKRUSHNA VILAS ROLL NO. 25

Of Sixth Semester have satisfactorily completed Micro Project On

“E- Tendering”
In subject Contracts and Accounts (22601) as per Curriculum of Maharashtra State
Board of Technical Education, Mumbai
For the partial fulfillment of

Diploma in Civil Engineering

In the academic year 2023-2024

Mr. Mehetre D.S. Mr. Benke V.G.

SUBJECT TEACHER H.O.D.

Dr. Pokharkar S.R.

PRINCIPAL
 Contents

Sr. No. Description

1. Micro-Project Proposal(Part A)

2. Micro-Project Report(Part B)

3. Micro-Project Evolution(Part C)
(PART – A)
Micro-Project
Proposal
 Micro-Project Proposal
E- Tendering
1.0 Brief Introduction :
The popularity of eTenders is increasing day by day due to many
government and private institutions opting for them instead of the traditional
tenders. Advanced technology makes it possible to complete the entire
tendering process online through e tender. Let us understand indepth about
the process of eTendering, its advantages and how to apply for eTenders.

2.0 Aims of the Micro-Project

a) Execute the method of PWD for initiating the works.

b) Execute the contract for civil engineering works.

c) Prepare the tender documents for civil engineering work.

d) Use the relevant type of form used in PWD to pay the bill of the executed
work

Prepare the detailed specification for various items of construction.

f) Justify the rent fixation of civil structures.

3.0 Resources Required
Sr. Name of Resources /
No. Material Specifications Qty. Remarks
Processor Dual Core
1. Computer System G630, RAM 500, HDD 7200 1 Use

2. Operating System Windows 10 1 Use

3. Tool Microsoft Word 1 Use

4. Printer Laser 1 Use

4.0 Action plan

Sr. Details of activity Planned Start Planned Name of

No. date Finish date Responsible
Team Members

1 Search micro project All Members

topics related
To subject.
2 Selection of micro All Members
project title
3 Search & collect All Members
information
Related to selected topic
4 Completion of micro All Members
project topic
Proposal
5 Analyze & finalize All Members
collected data
For micro-project report.
6 Designing, editing, All Members
formatting and
Observing the Wooden
Mobile Stand.
7 Implementation of micro All Members
project
8 Report Preparation, All Members
Finalization,
Submission
 Names of Team Members Roll No.

BALSARAF KUNAL KUNDAN ROLL NO. 03

CHAUDHARI SARTHAK BALU ROLL NO. 05
HINGE JAY SURESH ROLL NO. 13
KUTE BALKRUSHNA VILAS ROLL NO. 25

Subject Teacher :
Mr. Mehetre D. S.
(PART – B)
Micro-Project
Report
 Micro-Project Report
E- Tendering

Brief Description

The popularity of eTenders is increasing day by day due to many

government and private institutions opting for them instead of the traditional
tenders. Advanced technology makes it possible to complete the entire
tendering process online through e tender. Let us understand indepth about
the process of eTendering, its advantages and how to apply for e Tenders .

What are E-Tenders?

eTenders or electronic tenders are an internet based process of floating
tenders and receiving quotes. The entire process of tendering right from the
advertisement of the tender to the selection of vendors is done online.
eTenders are preferred by most government and private organizations
because of their transparency, speed of execution, efficiency and cost savings. e
tenders allow these organizations to reach to vendors throughout the world and
get the best solutions to address their issues. Moreover, increased competition
among different vendors ensures that these organizations get the most
competitive rates.

Types of E-Tender

The type of tender depends on the nature and complexity of the project, the
expertise needed to handle the requirements of the project and the applicable
tendering regulations. Some common types of tender include.
•Open Tenders
Open tenders are the most common type of tenders by Government,
Private and not-for-profit organizations. The tendering authority publishes the
advertisements for tender on the official website. The advertisement consists of
the key information about the project, last date for submission of tender
application, requirements to qualify for the tender, Earnest money requirement,
documents to be submitted along with the tender, and other relevant
information. Open tenders are published on the websites of the organization
issuing the tender, procurement pages of Government organizations and on
tender portals.

•Selective Tendering

Selective tendering is an offer calling bids from only a few selected

vendors. This is done to improve the quality of bidding and reduce the time
taken to evaluate the bids. The concerned authority publishing the tender
document shortlists a few vendors beforehand and sends the tender document
only to these selected vendors. This process is used for certain projects that
require huge expertise and experience.

•Negotiation Tendering

Negotiation tendering is used for projects, which require specialized

services. They are more common in construction and engineering. The client
approaches a contractor directly and negotiates for the price and other terms of
the project. This process is usually used for a single contractor and sometimes
can be scaled for up to three contractors.
 Process of E-Tender

1. Determining the Tender Process

The organizations issuing the tenders will first decide what type of
tender is to used. Once the type of tender is finalized, the next step is to
determine the method of seeking information from the vendors. Some
common methods of the tender process include

•Expression of Interest (EOI) –

Expression of interest is used to shortlist interested vendors before asking

for detailed quotations. The issuing authority can then use the selective
tendering process and call for tenders from the interested parties. This helps to
fasten the process and get quality bids only from interested parties. EOI helps as
a screening process before accepting tenders.
 •Request for Information (RFI)-

Request for Information is used to collect information about the

requirements of the project and the solutions offered by vendors to meet the
requirements. It is a preliminary document that enables organizations to
understand project requirements and vendor capabilities. The organization can
then determine the next steps in the tendering process depending on the
requirements.

•Request for Proposal (RFP)-

Request for Proposal is a document that asks for a specific action plan of
vendors to manage a project. It contains clear information about the different
challenges in the project, the business goals of the project and the time limit for
completion of the project.

•Request for Quotation (RFQ)-

Request for Quotations is a more specific document that mentions the

exact requirements of the organization and asks the vendors to quote their prices
to provide the product with exact specifications as mentioned in the RFQ. while
the RFP gives creative freedom to the vendors to provide innovative solutions,
the RFQ does not provide any scope for innovation.

2. Preparing the Request for Tender

Once the tender process is determined, the issuing organization will then
prepare a tender request. The request for tender consists of relevant information
about the project and the process of submitting the tenders. Some common
elements that are included in a request for tender are
 •Description of the goods or services to be procured, or the nature of the
project to be outsourced. The description includes the deliverables, deadlines,
timelines, technical specifications, and outcomes of the project.
•Eligibility criteria and the conditions to qualify for the tender. This
includes experience, expertise, capitalization, licenses and other conditions.
•Evaluation criteria outlining the procedure for the evaluation and shortlisting of
tenders.
•Submission format to let the suppliers know the format to submit the
tenders. It includes the details required in the applications, documents to be
submitted along with the tender, and requirement of an earnest deposit. Some
organizations may also provide templates to let the suppliers know the format of
tender submission.
•Deadlines of submission and other process information./li> •Standard
terms of the contract and other relevant information necessary for the vendors to
prepare their tender application.

3. Publishing the Tenders

 The next step is publishing the tenders. Government tenders are published
in the official websites of the government or the specific departments issuing
the tender. Tenders from Private organizations are published on their website.
Some public and private organizations also subscribe to the services of tender
portals, to reach global suppliers and get competitive bids.
These tender sites have a comprehensive database of suppliers and ensure
that the tender advertisement reaches the targeted suppliers. Hiring the services
of an e tender portal also helps organizations to reduce costs and get expert
guidance for their tender project.

4. Receiving Tenders
Once the eTender is published, the issuing authority will then receive the
response from the interested suppliers.

5. Evaluation of the Tender and Selection

After the deadline to submit the tenders is over, the issuing
organization will check each tender for compliance with the guidelines
and evaluate it on the basis of the evaluation criteria. The tenders are
shortlisted and the vendors are notified.
The organization will then ask for additional information if
anything is required to aid in the decision-making process. Any
negotiation regarding the price and deliverables are undertaken with the
shortlisted vendors. The action plan and other important parameters are
compared to select the winner.

6. Notification
The winning vendor is notified in writing and the contract is awarded.
 The process of applying for E-Tenders
The process of online tendering is simple and fast. Here is the stepby-step
procedure of the e tendering pro

•Pre-registration
The first step in applying for e Tenders is to apply for a pre-registration.
Government e Tenders in India require a class 3 digital signature. You have to
approach a digital signature provider to complete the process of digital signature
application. Once you get the digital signature, you can proceed with the
enrolment process for the eTenders.
You can either choose to register directly on the eprocurement website of
the Government or work with a service provider. Fill up the enrolment form on
the website to get a username and password. It is advisable to register with an e
tender portal as you can get regular updates about live tenders that match your
capabilities.
•Viewing the Tender Advertisements
You have to log-in to your account using the username and password,
regularly to view any tenders published recently. You can also opt to receive
notifications from your service provider, whenever new government eTenders
are published.

• Submitting the Tender

 Once you view the tender advertisement and ensure that you meet all the
qualifications necessary to apply for the tender, the next step is submitting the
quotation. You have to pay the necessary fee and download the tender
document from the website. You have to fill the tender document with correct
information and submit it to the concerned department, who called the tender.
Ensure that you attach all the necessary documents along with your tender. You
can store the scanned copies of your documents and certificates online, and use
them whenever required.
You should also submit Bank Guarantee, demand draft or Bankers
cheque as Earnest Money Deposit along with the tender application. You can
upload the scanned copies of these documents initially, and submit the originals
when the bidding process opens. However, you have to submit the tender
quotation well before the deadline, to ensure there is no last minute rush. Most
of the times submitting at last minute results in unwanted confusion.

Top 10 Companies In India That Provide Tender

Information
1. Tender Tiger
2. Tender info
3. Tender247
4. Tendermines
5. Classic Tenders
6. The Tenders
7. Tender Detail
8. Tender News
9. All Tenders
10. Tender Asian
• Aim of Micro Project

a) Execute the method of PWD for initiating the works.

b) Execute the contract for civil engineering works.

c) Prepare the tender documents for civil engineering work.

d) Use the relevant type of form used in PWD to pay the bill of the executed
work

Prepare the detailed specification for various items of construction.

f) Justify the rent fixation of civil structures.

• Course Outcomes Integrated

a) Execute the method of PWD for initiating the works.

b) Execute the contract for civil engineering works.

c) Prepare the tender documents for civil engineering work.

d) Use the relevant type of form used in PWD to pay the bill of the executed
work

Prepare the detailed specification for various items of construction.

f) Justify the rent fixation of civil structures.

• Actual Resources Used

Sr. Name of Resources /

No. Material Specifications Qty. Remarks
Processor Dual Core
1. Computer System G630, RAM 500, HDD 7200 1 Use

2. Operating System Windows 10 1 Use

3. Tool Microsoft Word 1 Use

4. Printer Laser 1 Use

5.0 Skill Developed/ learning out of this Micro-project

• Leadership - Project managers are the project leaders and often, the team
Leaders too. ...
• Communication - Any project management skills list is sure to include
Communication near the top. ...
• Collaboration. ...
• Time management. ...
• Organization. ...
• Problem solving. ...
• Adaptability.