Landis+Gyr Oy

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40100 Jyväskylä
FINLAND

The myGPS Time Off Module Instructions Finland

Human Resources
v2 - 06/2020
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The myGPS Time Off Module Instructions Finland

The myGPS Time Off Module is a self-service functionality allowing employees and managers to submit,
manage and approve absences. It contains an automated approval process; after employee submits the
request the tool generates an email to the relevant parties (employee, manager, HR). Absences are
approved after all needed approvals are in place.

The myGPS Time Off Module does not replace Kuokka which still acts as a legal time booking system
providing the basis for payroll and invoicing.

These instructions describe the time types used in Finland. Time Off Employee & Manager Self Service
guide can be found from here.

Description of time types, what the absence concern and what attachments are required. Minimum one
day absences if not otherwise stated:

Time type Description & information Attachment

Annual Leave • Annual Leave is based on
Finnish Annual Holidays
Act (summer and winter
holiday)
• Annual Leave guidelines:
Annual Holidays
Instructions
Needed attachments in special cases
(e.g. email):
• Agreement on splitting the
holiday exceeding 12 days into
less than one-week periods.
• Agreement on changing the
already agreed timing of the
holiday
• Carried-over holiday
(säästövapaa)

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FINLAND

The myGPS Time Off Module Instructions Finland

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Examination / Study Leave • Guided by law and

company instructions

• A long-term • Training & Further Studies

studying/training Request
programs alongside work • Contract of education and
advanced training – contact HR

• Study Leave (opintovapaa) • Study Leave Request

(Need to be requested
latest 45 days prior the
study leave starts.)
Time Compensation • Flexible hours (min 1 day)
Sickness Normal • Sickness absences
exceeding two weeks
• In case of sickness
instructions

Manager to fill in if employee

Unpaid Leave
Paternity, Adoption, Maternity
Family/Childcare leave
is incapable.
• Unpaid days off
• Military service
• Filled in by HR to Time Off
• Inform HR / Payroll by e-
mail of all family leaves
• Inform your family leave
at least 2 months before
the leave starts
• Practical information on
family leaves
• Filled in by HR to Time Off
(see instruction on other
family leaves above)

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Landis+Gyr Oy
Paperitehtaankatu 9
40100 Jyväskylä
FINLAND

The myGPS Time Off Module Instructions Finland

Human Resources
v2 - 06/2020
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Other Authorized leave Leave types:

• Holiday pay as free time • Holiday pay as free time

document
• Military refresher training
• Service year leave
• Senior leave instructions
• Other paid leave

Describe the reason for your

Sickness Accident
Sickness Accident on Duty
absence in the comment box.
• Accident at free time
• Sickness Accident
absences exceeding two
weeks
Manager to fill in if employee
is incapable.
• Accident at work
• Sickness Accident
absences exceeding two
weeks

Manager to fill in if employee

is incapable.
Jury Service Visible but not in use in
Finland
Union Related Visible but not in use in
Finland
Marriage Leave Visible but not in use in
Finland
Compassionate Leave Visible but not in use in
Finland