ADVANCE INSTRUCTIONS ON THE CONDUCT OF THE:

A. ANNUAL BASIC EDUCATION INFORMATION SYSTEM (BEIS) DATA

GATHERING AND VALIDATION FOR SY 2023-2024

1. In compliance with DepEd Order (DO) No. 27, s. 2019 titled

Guidelines on the Yearly Collection of Data/Information Requirements and
Validation Processes, this office through the Planning and Research Section
of the Schools Governance and Operations Division (SGOD) announces the
conduct of the Annual Basic Education Information System (BEIS) Data
Gathering and Validation for School Year 2023-2024 from March 25 to May
27, 2024.

2. All schools, with the school head in the lead, shall start the school
level planning, data gathering and validation.

3. Below are some reminders to ensure the accuracy and timely

submission of the reports:

a. Access the BEIS to download the templates and upload the

accomplished forms using the school head account. The SDO shall
also field the templates with the names of the validators/signatories
together with the validation form for reference.

b. All information in the tables and boxes shall be thoroughly

reviewed and validated at the school level for accuracy and
completeness of entries prior to uploading to the system and the
SDO validation;

c. Always refer to the cut-off dates required for every data

required;

d. Strictly observe the SDO schedule of the data collection and

validation to meet the timeline.

e. Prepare 2 copies of the validation form and the accomplished

templates to be used during the SDO validation.

4. Below is the timeline for strict compliance:

Activities Schedule Responsible Remarks

Person/s
 Data March 25 – School Head and The previous SY
Gathering, April 22, Concerned School BEIS report can
Encoding, 2024 Personnel be downloaded
School Level from the BEIS as
Validation & reference. Update
Uploading to any information
the BEIS as needed using
the current form.
All data elements
shall be
thoroughly
checked and
verified before to
uploading in the
system
SDO Meeting April 1, Focal Persons
2023
Virtual April 10, SGOD thru the
Orientation 2024 PRS and Focal
Persons
Data Validation April 23 – Program Focal 100%
and Uploading May 27, Persons/Official Table/paper
of Validated 2024 Representative validation
Reports
Planning & 100% online
Research Personnel validation
and Official Team
Members

5. The validation of specific data elements shall be done by the

Program Focal Persons/Official Representatives who shall sign the forms
confirming the accuracy of the data reported.
6.
Division Focal
Data Elements
Persons/Coordinators/Validators
Paper/Table Validation
Curriculum-related data on EPS In-charge of Special Programs
learners (IP, Muslim ED, SPED) (ALS, SPED, Sports, Madrasah,
IPED, Multi-Grade)
DRRM and other related activities DRRM Coordinator
Teaching and Non-Teaching HR Personnel
Personnel Data
HRD Personnel (for training-related
data)
Computer, Internet and other ICT- Information Technology Officer
related data
MOOE Finance Personnel
Instructional/Non-Instructional Education Facilities Personnel/Legal
Rooms, Including electricity, water Officer
and other sanitation facilities,
School Location, Travel Details
School Health Nutrition including /Health and Nutrition Personnel
solid waste management, tobacco (the district/school dentist and
control nurse shall directly validate the
public schools assigned to them)
School Sports Sports Coordinator
School Government Program SPG Coordinator
School Government Program Youth Formation Coordinator
(Youth Formation, SPG, SSG)
Private Schools, SUC and LUC SMME Personnel
Data
Division Child Protection Focal
Person/Coordinator
Online Validation
All data elements vis-à-vis Planning & Research Personnel and
validated reports by Focal Persons

B.

Conduct of National School Building Inventory for SY 2023-2024 (NSBI)

for Public Schools

1. Timeline
Activities Schedule Responsibile Remarks
Person/s
School Data March 25 – April School Head Refer to the
Gathering, 22, 2024 Administrative validated SY
Encoding, Officer 2022-2023 NSBU
Uploading and Bookkeeper and report. Update
Validation Other Non- the data as
teaching needed.
personnel
involved Always check the
cut-off dates and
the instructions
per table and box
to avoid errors.
 A validation form
similar to that of
the BEUS shall
also be fielded,
together with the
data gathering
forms.

All schools are

advised to
monitor the
availability of the
NSBI facility.

Virtual April 10, 2024 SGOD – PRS and

Orientation EFS
OSDS – Supply
Unit and Legal
Office
SDO Data Identified schools
Validation To undergo onsite
validation
Onsite Validation April 11-22, 2024 EFS
The SDO shall
field an expanded
Paper/table April 23 – May EFS, Supply team with the
validation 27, 2024 Unit, Legal Office members to be
identified thru a
Online Validation April 23 – May PRS and memorandum
27, 2024