Paragraph Formatting

A paragraph is a unit of text or other content that starts at the beginning of a document,
immediately after a hard return (a carriage return), a page break, or a section break, or at
the beginning of a table cell, header, footer, or list of footnotes and ends with a hard return
(carriage return) or at the end of a table cell. Word documents generally contain paragraphs
with different formatting. Even a very simple document with a centered heading and a
justified body contains paragraphs with two different types of formatting.

Word's graphical user interface (GUI) provides ways to apply numerous formatting options
to your paragraphs. However, these options are not available in a single location, and some
of these locations differ in different versions of Word. For this reason, this page is divided
into the following sections, and the applicable options are described in each section.

The Paragraph Group

Many options are available directly in the Paragraph group on the Home tab of the Ribbon,
in the Paragraph group on the Page Layout tab, and on the contextual toolbar and menu
that appear when you right-click within text.

Alignment Alignment or justification refers to the way in which the lines of a

paragraph are aligned. There are four types of alignment, and the type of
alignment of the paragraph where your cursor is located is indicated by the
highlighted button in the Paragraph group on the Home tab.

Line Spacing =Line spacing refers to the vertical distance between the lines
within a paragraph and determines the location of each line relative to the line
above it. Line spacing can be specified by name (single, 1.5 lines, double), by a
number that indicates a multiple of single spacing (for example, 2.0 is equivalent
to double spacing), and by an exact distance in points, where a point (pt) is equal
to 1/72 of an inch. You can quickly view and change the line spacing to several
common standard values by clicking the Line Spacing button ( ) in
the Paragraph group on the Home tab. More line spacing options become available
when you click Line Spacing Options to open the Paragraph dialog box (see below).

Indents

The indent before text refers to the width of the additional empty space that is inserted
between the margin and the text on the left-hand side of a paragraph of left-to-right text,
and the indent after text refers to the width of the additional empty space that is inserted
between the text and the margin on the right-hand side of a paragraph of left-to-right text.
You can quickly increase the indent before text to the next tab stop by clicking
the Increase Indent button ( ) in the Paragraph group on the Home tab, and you can
quickly decrease the indent before text to the preceding tab stop by clicking the Decrease
Indent button ( ) in the Paragraph group on the Home tab.

Q.3 What is print option in MS Word?

Select File > Print. To preview each page, select the forward and backward arrows
at the bottom of the page. If the text is too small to read, use the zoom slider at
the bottom of the page to enlarge it. Choose the number of copies, and any other

options you want, and select the Print button. Preview your
document
1. Select File > Print.

2. To preview each page, select the forward and

backward arrows at the bottom of the page.

If the text is too small to read, use the zoom slider at

the bottom of the page to enlarge it.

3.Choose the number of copies, and any other

options you want, and select the Print button.

Q.4 To start a numbered list, type 1, a period (.), a space, and some text. Word
will automatically start a numbered list for you. Type* and a space before your text,
and Word will make a bulleted list. To complete your list, press Enter until the

bullets or numbering switch off.

Starting with a blank page?

1. Place your cursor where you want a bulleted or
numbered list.
2. On the Home tab, click the arrow next
to Bullets or Numbering.

3. Choose a style and start typing.

4. Press Enter every time you want a new bullet or

number, or press Enter twice to end the list.
Tip: When you start a paragraph with an asterisk and a space (* ) or with number 1 and a period (1.),
Word displays the AutoCorrect Options button and begins building a bulleted or numbered list. If
you don't want a bulleted or numbered list, click the AutoCorrect Options button and then
click Stop Automatically Creating Bulleted Lists or Stop Automatically Creating Numbered
Lists.
Add bullets to text to make a list in Word for the web
5. Place your cursor where you want a bulleted list.
6. Click Home> Paragraph, and then click the arrow next to Bullets. Choose a bullet
style and start typing.

7.