TECHNICAL ENGLISH 1

(TECHNICAL REPORT
WRITING AND
PRESENTATION)
UNIT 1 – FUNDAMENTALS OF REPORT WRITING
• The Nature of Police Report Writing
• Qualities of a Good Police Report
• Steps in Report Writing Process
• Guidelines in Police Report Writing
• Purposes of Police Reports
• Important Uses of Police Report
THE NATURE OF
POLICE REPORT
WRITING
REPORT
 defined as an objective statement of
the findings of an investigator; this is
an official record of the information
that is relevant to an investigation
POLICE REPORT
 deals with story of action performed
by police personnel
POLICE REPORT
 a chronological or step-by-step
account of an incident that transpired
in a given time, at a given place
POLICE REPORT
 also defined as an account of some
subjects specifically investigated, or
an official statement of facts
• A police report is a result from the
fact that someone has asked for
them and needs them for
immediate or future use.
• In any event, police report writing
has become one of the most
significant processes in modern
police operations.
• The success of police operation
depends upon the quality of the
reports and the ability of the police
officer to write them effectively.
POLICE REPORT WRITING
 considered technical writing
 the backbone of criminal investigation
and prosecution
• Well-written reports do not
happen in a snap of a finger, but
rather they are products of a
series of writing activities that are
perfected over constant practice.
QUALITIES OF A
GOOD POLICE
REPORT
Qualities ofa Good Police Report
• Accurate
• Clear
• Complete
• Concise
• Factual
• Objective
• Prompt
 STEPS IN
REPORT WRITING
PROCESS
Steps in ReportWriting Process
• Interviewing
• Note Taking
• Organizing
• Writing the Narrative
• Proofreading
GUIDELINES IN
POLICE REPORT
WRITING
Guidelines in Police ReportWriting
• Word Usage
• Tone (First Person and Third Person)
• The Contents of a Police Report (5Ws and
1H)
5Ws and 1H
• Who
• What
• Where
• When
• Why
• How
• If the writer has failed to ask important
questions during in the investigation
and/ or failed to note the important
details in his/her field note or tickler,
then the investigator is in for an
incomplete report, which
understandably will be unreliable.
 PURPOSES OF
POLICE REPORTS
Purposes ofPolice Reports
1. To serve as the raw materials from which records
system are made.
2. To reveal as part of the component of the record
system, the direct relationship between the
efficiency of the department and the quality of its
reports and reporting procedures.
Purposes ofPolice Reports
3. To guide police administrators for policy
formulation and decision making.
4. To serve as a gauge/yardstick for efficiency
evaluation of police officers.
5. To guide prosecutors and courts in the trial of
criminal cases investigated by the police.
Purposes ofPolice Reports
3. To guide police administrators for policy
formulation and decision making.
4. To serve as a gauge/yardstick for efficiency
evaluation of police officers.
5. To guide prosecutors and courts in the trial of
criminal cases investigated by the police.
IMPORTANT USES
OF POLICE
REPORT
Im portant Uses ofPolice Report
1. It serves as records for police administration
in planning, directing, and organizing the
unit’s duties.
2. It can be used as legal documents in the
prosecution of criminals.
3. It can be utilized by other agencies.