PAMANTASAN NG LUNGSOD NG MAYNILA

College of Engineering
Civil Engineering Department

ASSIGNMENT NO. 3

Title: ORGANIZING TECHNICAL ACTIVITIES

Rating

Signature
Submitted by: Liwag, Ernest Lance Nixon R.
BSCHE 4-1

Submitted to: Leonardo C. Sawal , ASEAN Engr., ACPE

April 5, 2023
 PAMANTASAN NG LUNGSOD NG MAYNILA
College of Engineering
Civil Engineering Department

1. Why is it important for engineer manager to acquire skills in organizing?

The engineer manager must learn a variety of management abilities,

including those required coordinating technological tasks. The inexperienced
manager will struggle in this intensely competitive atmosphere and will not be able
to lead his unit, or his business, to success. Organizational skills will help the
engineer managers to keep things straight. They make managing their workload,
schedule and the files easier. Being organized can also maximize the time leading
to more efficient and productive management. Time management is another
important type of organization and involves the organization of an engineer
manager’s planner. Time management helps an engineer balance their work and
personal lives and daily schedules.

2. How may organizing be defined?

According to Medina, organizing is a management function which refers to

"the structuring of resources and activities to accomplish objectives in an efficient
and effective manner." Structure what referred to as the arrangement or
relationship of positions within an organization. The result of the organizing
process is the structure. According to Business Jargons, Organizing is the second
key management function, after planning, which coordinates human efforts,
arranges resources and incorporates the two in such a way which helps in the
achievement of objectives. It involves deciding the ways and means with which the
plans can be implemented.
 PAMANTASAN NG LUNGSOD NG MAYNILA
College of Engineering
Civil Engineering Department

3. What purpose do organizational structures serve?

Organizational structures are used in defining the relationships between

tasks and authority for individuals and departments, defining formal reporting
relationships, the number of levels in the hierarchy of the organization, and the
span of control, defining the groupings of individuals into departments and
departments into organizations, and defining the system to effect coordination of
effort in both vertical (authority) and horizontal (tasks) directions.

4. What must be the concern of the engineer manager when structuring the
organization?
5.
The concerns that an anegineer manager should be mindful of include:
division of labor – determining the scope of work and how it is combined in a job,
delegation of authority which is the process of assigning various degrees of
decision-making authority to subordinates, departmentation which is the grouping
of related jobs, activities, or processes into major organizational subunits, Span of
control which is the number of people who report directly to a given manage,
coordination which is the linking of activities in the organization that serves to
achieve a common goal or objective.

6. What is the purpose of the formal organization?

Formal organizations are formed to achieve certain goals through the collective
work of the individuals who are its members. They rely on a division of labor and
hierarchy of power and authority to ensure that the work is done in a unified and
efficient manner. Within a formal organization, each job or position has a clearly
defined set of responsibilities, roles, duties, and authorities to whom it reports.
The creation of formal groups that will be assigned to formal organizations is
 PAMANTASAN NG LUNGSOD NG MAYNILA
College of Engineering
Civil Engineering Department

carry out particular duties designed to achieve organizational goals. The official
group belongs to the corporate hierarchy.

7. What are informal groups? Why are they formed?

There are times when individuals within an organization come together on

their own to create a group. The primary justification for belonging is friendship.
This team is referred to as an informal team. There is no a neither is it a formal
performance purpose nor is it a part of the formal organization. Informal groups
comes in handy in achieving of major tasks, especially if these tasks conform with
the expectations of the members of the informal group. The informal organization
is "vulnerable to expediency, manipulation, and opportunism." according to
Valentine. Its low visibility, Valentine added, makes it tough for management to
realize these perversions, and significant risk can be done to the company.

8. What are the types of organization structures? How may they be distinguished?

Types of organization structures include functional organization, product or

market organization and matrix organization. Functional organization is a form of
departmentalization in which everyone engaged in one functional activity, such as
engineering or marketing, is grouped into one unit. Product or market organization
refers to the organization of a company by divisions that bring together all those
involved with a certain type of product or customer. Matrix organization is an
organizational structure in which each employee reports to both a functional or
division manager and to a project or group manager.
 PAMANTASAN NG LUNGSOD NG MAYNILA
College of Engineering
Civil Engineering Department

9. What is meant by “line authority”? by “staff authority”?

Line authority refers to a manager’s right to tell subordinates what to do and

then see that they do it. Line departments accomplish tasks that mirror the
organization's primary goal and mission. In a construction firm, the department that
negotiates and secures contracts for the firm is a line department. The construction
division is also a line function. Staff authority is a staff specialist's right to provide
advice to a superior. Staff departments include all those that provide specialized
skills in support of line departments. Examples of staff department entail those
which perform strategic planning, labor relations, research, accounting, and
personnel.

10. Distinguish “personal staff” from “specialized staff”.

Personal staff are those individuals assigned to a specific manager to provide

needed staff services. On the other hand, specialized staff are those individuals
that provide needed staff service for the whole organization.

11. What are committees? How may they be classified?

A committee is a structured team of people assembled for a single objective.

For example, the a product planning committee is, in Millevo's words, "often made
up of senior executives from Part-time employees in marketing, production,
research, engineering, and finance analyze and good product
suggestion.Committees may be classified as ad hoc committee or standing
committee.
 PAMANTASAN NG LUNGSOD NG MAYNILA
College of Engineering
Civil Engineering Department

AD hoc committee is the one created for a short-term purpose and have a
limited life. An example is a committee created to manage the anniversary
festivities of a certain firm. A standing committee is a relatively permanent
committee that deals with issues on an ongoing basis. An example is the grievance
committee set up to handle initially complaints from employees of the organization.