TO : Manuel E.

Diolanda
MN IQA , Lead Auditor

FROM : Andres R. Borines

Team 4 – Lead Auditor

SUBJECT : Internal Quality Audit Report for DOCUMENTS CONTROLLER

DATE : March 18, 2024

Please find the attached Internal Quality Audits Report, for the above functional group/
Division, initiated by our Team 4. The audit, was conducted last February 5 2024, at MN
Electro Mini Conference in 2nd Floor Bldg of MNEISSI using the ISO 9001:2015 Standard
as reference, with the following objectives:
1. To determine the conformance and effectiveness of MNE’s QMS against ISO
requirements, stated to the tabulated reports.
2. To determine areas for improvement.

For your information and further comments.

ANDRES R. BORINES
Lead Auditor

1
INTERNAL AUDIT TEAM REPORT
AREA DOCUMENT CONTROLLER
PROCESS Controlled Maintained Document Information
TEAM Composition Andres R. Borines
Jaime M. Castillo
Earl Carlo B. Bautista
OBSERVER Manuel E. Diolanda
DATE OF AUDIT February 05, 2024

Note: C- conformance, OFI – opportunities for improvement, mNC – minor non-conformance,

MNC – major non-nonconformance,

AREA Document Controller

Item ISO 9001:2015 Remarks
Audit Findings
No. Clause (OFI/C/mNC)
Risks were identified such as uncommunicated changes
leading to utilization of obsolete forms, unestablished
procedure for disposal and lack of control measures. The
6.1 OFI
1 management may consider reviewing the Risk and
Opportunities Manual and continually update relevant to
identified changes within the year.

The procedure manual was presented wherein the objective of

the process was also discussed. However, actions taken such as OFI
2 6.2 the proposed refresher for the Module of Document Control
were only communicated verbally. No documented evidence
was shown.

Lack of control measures were shown due to confidentiality of

the documents being kept. Moreover, confidential documents
3 7.5.3.2 were not properly defined. Documents kept were only limited mNC
to procedure manuals, forms, guidelines and other pertinent
documents related to Quality Management System.

The document controller has demonstrated compliance as to

control of documented information. It was also presented that
4 the request and distribution of documented information were
7.5.3.2 OFI
done using the Document Control Form (DCF) as presented by
the DC. They may consider to establish a different form for this
purpose.
Document Control Center was planned to be established
though it was not yet built. However, there was no evidence
7.1.3
5 indicating the progress of building the storage was shown. OFI

2
 The document controller has maintained compliance as to
6 changes or revisions by using the Document Control Form.
However, the revision history of these changes were not yet
7.5.2 OFI
started. In addition, these changes were only communicated
through emails. No proof of receiving or acknowledgement
was shown.
There is no established procedure for the disposal of
documents was shown. However, it was mentioned by DC that
7.5.2 mNC
7 it was done annually. Since that the procedure was not yet
established, list of disposed documents were not maintained.

Preapared by:

Team Leader: Andres R. Borines

Team Members:
Jamielyn M. Castillo/ Earl Carlo B. Bautista