3 - Communication Aids and Strategies Using Tools of Technology

Manuel S.
Enverga University Foundation, Lucena City

An Autonomous University College of Arts and Sciences
COMMUNICATION AIDS
AND STRATEGIES USING
TOOLS OF TECHNOLOGY
Purposive Communication (COM100)
MARIDEL S.. MANGARON

Instructor, CAS
Manuel S. Enverga University Foundation, Lucena City College of Arts and Sciences
An Autonomous University
Learning Objectives
• Discuss the communication aids and
strategies using tools of technology.
Learning Outcomes
• Identify the communication aids and strategies
using tools of technology.
COMMUNICATION AIDS
COMMUNICATION AIDS
• anything that helps an individual communicate
more effectively with those around him.
• getting the correct equipment with the correct

software, mounted in the correct place, controlled
with a suitable method, and will be more than 40
percent of a solution
CHOOSING COMMUNICATION AIDS

• Will require careful assessment of the abilities and
needs of the individual so that the best device can
be chosen.
• majority of aids need to be programmed with

suitable messages and a structure to suit the
individual using the aids.
DEVELOPING YOUR MESSAGE

1. Identify your Target Audience.
2. Focus on your Objectives.
3. Be Relevant.
4. Be Clear and Concise
5. Be Consistent
6. Cite the Sources
VISUAL PRESENTATION
• can be a very powerful tool to enhance the
impact of your presentations
• Words and images presented in different

formats can appeal directly to your audience's
imagination, adding power to your spoken
words.
REASONS TO USE VISUAL PRESENTATION
• if they will save words - don't describe your

results - show them
• if their impact would be greater than the

spoken word - don't describe an image - show
it.
FUNCTIONS OF VISUAL PRESENTATION

• Improving Audience Understanding
• Clarifying
• Emphasizing
• Aiding Retention and Recall
• Adding Variety and Interest
• Enhancing Speaker’s Credibility

TYPES OF TRADITIONAL VISUAL

PRESENTATION
• Artifacts or props
• White or blackboard
• Handouts
• Flipchart
• Video
TYPES OF VISUAL PRESENTATION

1. Artifacts or props
- Seeing the actual item will often

make it easier for your audience to
understand your meaning and will
help you connect with your
audience on an emotional level.
WHEN USING ARTIFACTS/PROPS

• carefully consider how the object will be visible
to your entire audience when you are speaking
about it, and make sure it is out of sight when you
are not.

2. White or Blackboard
- useful when it comes explaining

the sequence of routines and ideas
- good for developing diagrams

and simple headings and for
recording the interaction with the
audience during the sessions
WHEN USING WHITE/BLACKBOARD:
• ensure that your handwriting is aligned

horizontally and is legible and large enough for
the audience to see

3. Handouts
- Use a handout if your information

is too detailed to fit on a slide or if
you want your audience to have a
full record of your findings.
WHEN USING HANDOUTS:
• consider distributing handouts as they are

needed during the presentation and allowing
time for people to review them before continuing
on

4. Flip Charts
- a large pad of paper in a stand
- refers to a low cost, popular and

low tech solution to record online
meetings.
- you can either flip back through

the pad to help recap main points
or continue turning a page to show
progression from point to point.
WHEN USING FLIP CHARTS:
• you can already make pre-prepared sheets for

key points
• make your writing clear and readable and your

diagrams as simple as possible
• Not suitable for large audience or venue


5. Video
- gives you a chance to show

stimulating visual information
- Use video to bring movement,

pictures and sound into your
presentation
WHEN USING VIDEOS:
• Always make sure that the clip is directly

relevant to your content.
• Tell your audience what to look for.
• Avoid showing any more film than you need.

TECHNOLOGY-BASED
COMMUNICATION AIDS
• Text Messaging
• Social Media
• Video Conferencing
• Email
• Video Presentation
• Slideware
Slideware
- most commonly used form of

visual aid
- a generic term for the software

used create and display slide
shows such as Microsoft
PowerPoint, Prezi, Canva, Google
Slides, Zoho Show, Visme, etc..
WHEN USING SLIDEWARE:
Do Don't
use a big enough font (minimum 20pt) make it so small you can't read it
keep the background simple use a fussy background image
but don't over-do the animation - it

use animations when appropriate
gets distracting
use endless slides of bulleted lists that

make things visual
all look the same
REMEMBER:
If Your PPT Provides More Information

Than You Do, We Don’t Need You.
The PPT Should Assist You in YOUR

Message
Don’t Let the PPT Slow Down the Speech

DESIGNING VISUAL AIDS

1. use one simple idea for each visual;
2. make the text and diagrams clear and readable;
3. avoid cluttering the image;
4. keep your images consistent (use the same font, titles, lay out
etc. for each image);
5. make sure your images are of a high quality (check for spelling
and other errors).
ALWAYS REMEMBER THIS

10 - 20 - 30 - 10 Slides, 20 Minutes, 30 Font Size
1 - 6 - 6 - 1 Main Idea, 6 Bullets point, 6 Words
per Bullet.
7 - 7 - 7 Lines , 7 Words.
9Ps - Prior Proper Preparation Prevents Poor
Performance of the Person Putting on the
Presentation.
REFERENCES:
• Swales, J. M., & Feak, C. B. (2012). Academic Writing for Graduate
Students: Essential Tasks and Skills (3rd ed.). University of Michigan
Press ELT.
• https://www.le.ac.uk/oerresources/ssds/presentationskills/page
_54.htm
• https://www.eztalks.com/presentation/types-of-visual-
presentation.html

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Manuel S.

Enverga University Foundation, Lucena City

MARIDEL S.. MANGARON

• getting the correct equipment with the correct

CHOOSING COMMUNICATION AIDS

• majority of aids need to be programmed with

DEVELOPING YOUR MESSAGE

• Words and images presented in different

REASONS TO USE VISUAL PRESENTATION

• if they will save words - don't describe your

• if their impact would be greater than the

FUNCTIONS OF VISUAL PRESENTATION

• Aiding Retention and Recall

• Adding Variety and Interest

• Enhancing Speaker’s Credibility

TYPES OF TRADITIONAL VISUAL

TYPES OF VISUAL PRESENTATION

- Seeing the actual item will often

WHEN USING ARTIFACTS/PROPS

TYPES OF VISUAL PRESENTATION

- useful when it comes explaining

- good for developing diagrams

WHEN USING WHITE/BLACKBOARD:

• ensure that your handwriting is aligned

TYPES OF VISUAL PRESENTATION

- Use a handout if your information

WHEN USING HANDOUTS:

• consider distributing handouts as they are

TYPES OF VISUAL PRESENTATION

- a large pad of paper in a stand

- refers to a low cost, popular and

- you can either flip back through

WHEN USING FLIP CHARTS:

• you can already make pre-prepared sheets for

• make your writing clear and readable and your

• Not suitable for large audience or venue

TYPES OF VISUAL PRESENTATION

- gives you a chance to show

- Use video to bring movement,

WHEN USING VIDEOS:

• Always make sure that the clip is directly

• Tell your audience what to look for.

• Avoid showing any more film than you need.

- most commonly used form of

- a generic term for the software

WHEN USING SLIDEWARE:

but don't over-do the animation - it

use endless slides of bulleted lists that

If Your PPT Provides More Information

The PPT Should Assist You in YOUR

Don’t Let the PPT Slow Down the Speech

DESIGNING VISUAL AIDS

2. make the text and diagrams clear and readable;

3. avoid cluttering the image;

ALWAYS REMEMBER THIS

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