TOOL FOR SUCCESS

TIME MANAGEMENT
 WELCOME,
NEW GROUP MEMBERS!!
 ESTABLISHING
GROUP NORMS

WHAT ARE WHAT WE CAME WHAT WE WANT

“NORMS”? UP WITH SO FAR: TO ADD--

Rules or guidelines that we Be kind to yourself and ?

will follow as a group along open to growth.
with the limits of Be supportive.
confidentiality. Take space and make
space.
 The next slide contains different
WARM UP ACTIVITY activities with varying point values.
Work with your teammate to earn
the most points possible. Each
PAIR UP & WORK TOGETHER TO EARN THE activity must be COMPLETE &
MOST POINTS! ACCURATE to earn points.
 YOU HAVE 7 MINUTES!
WRITE THE
WORDS SHOW THE UNTIE AND
“FINANCIAL MATH RETIE THE
LITERACY” 50 ONE MEMBER EQUATION FOR SHOES OF
TIMES ON A DOES 5 HOW MANY EVERYONE IN
SHEET OF JUMPING HOURS ARE IN YOUR GROUP
PAPER JACKS. A WEEK TWICE WRITE DOWN
TAKE A SELFIE YOUR GROUP
WITH YOUR 5 POINTS 10 POINTS 10 POINTS 25 POINTS MEMBERS’
GROUP BIRTHDAY AND
SHOW THE ZODIAC SIGN
5 POINTS MATH FOR ON A PIECE OF
ADDING PICK A GROUP GIVE YOUR PAPER
DRAW 100
$18,954.44 + THEME SONG GROUP A
SQUARES ON A 15 POINTS
$18,988.94 NAME
PIECE OF PAPER
5 POINTS
10 POINTS
5 POINTS 30 POINTS
 Q1

How did you decide which

activity to do first?
ACTIVITY
DISCUSSION
Q2

How did you deterine the

value of each activity?
 Prioritization is arranging items or
activities in order of importance.

Why do we prioritize?
PRIORITIZATION
Watch the Pickle Jar Theory Video.
WHAT IS IT? WHY DO WE DO IT?
Watch an alternative version of the
same concept.
 WHAT IS IMPORTANT?

WHAT IS URGENT?
PRIORITIZATION

WHAT ARE THE

CONSEQUENCES IF I
DON’T DO IT TODAY?
WHAT IS TIME
MANAGEMEENT?

THE PROCESS OF ORGANIZING & PLANNING HOW

TO DIVIDE YOUR TIME BETWEEN SPECIFIC ACTIVITIES.

COORDINATION OF TASKS & ACTIVITIES TO MAXIMIZE

THE EFFECTIVENESS OF AN INDIVIDUAL’S EFFORT.
WHY DOES IT MATTER?
WHAT ARE THE
BENEFITS?

“WORK SMARTER, NOT HARDER.”

BE MORE EFFICIENT.
DO MORE!
BE MORE RELAXED & IN CONTROL.
SPEND MORE TIME ON WHAT IS MOST IMPORTANT
SENSE OF FULFILLMENT WHEN YOU COMPLETE TASKS
ACHIEVE WHAT YOU WANT FASTER
ORGANIZATION
CREATING TO-DO LISTS
WITH GOOGLE KEEP

OPEN UP YOUR CHROMEBOOKS AND LOG INTO YOUR

ACCOUNTS, PLEASE!
1. FIND ‘KEEP’
UNDER GOOGLE
APPS

YOU MIGHT HAVE

TO SCROLL DOWN
A LITTLE
CREATING A TO-DO
LIST ON KEEP
1.
Pick a class from your schedule.
Title the note with the subject
name.
Choose a color for that subject
only. It is the third icon on the
bottom of the note. (color
palette)
Click the three dots to show
more options. Click “SHOW
CHECKBOXES.”
2. 3.
Prioritizing tasks. After you have completed adding
Start adding assignments, items to the list, click the thumb tack
readings, homework, etc. to the in the top right corner to PIN the
list. note to the top of your page.
After adding everything you
have due for this week, ORDER
the tasks from highest priority to
lowest priority.
You can sort and reorder
items by clicking the six dots
to the left of the checkbox.
OTHER USEFUL 1 2 3
FEATURES OF KEEP

1. 2.
Have a group assignment?
You can add COLLABORATORS to
your lists or notes. This helps keep
everyone updated on what still
needs to get done and updates in
real time.
3.
Archiving notes after you are done
is a helpful tool. It doesn’t delete
them, but rather removes them
from VIEW.
You can still access old notes or
checklists if you ever need to revisit
them.
TOOL FOR SUCCESS
TIME MANAGEMENT
PART II
CHIHUAHUA
CHECK-IN

WHICH CHIHUAHUA ARE YOU

TODAY? WHY?
WHAT’S
DIFFERENT?
CREATING A TO-DO
LIST ON KEEP
1.
Pick a class from your schedule.
Title the note with the subject
name.
Choose a color for that subject
only. It is the third icon on the
bottom of the note. (color
palette)
Click the three dots to show
more options. Click “SHOW
CHECKBOXES.”
2. 3.
Prioritizing tasks. After you have completed adding
Start adding assignments, items to the list, click the thumb tack
readings, homework, etc. to the in the top right corner to PIN the
list. note to the top of your page.
After adding everything you
have due for this week, ORDER
the tasks from highest priority to
lowest priority.
You can sort and reorder
items by clicking the six dots
to the left of the checkbox.
OTHER USEFUL 1 2 3
FEATURES OF KEEP

1. 2.
Have a group assignment?
You can add COLLABORATORS to
your lists or notes. This helps keep
everyone updated on what still
needs to get done and updates in
real time.
3.
Archiving notes after you are done
is a helpful tool. It doesn’t delete
them, but rather removes them
from VIEW.
You can still access old notes or
checklists if you ever need to revisit
them.
 “TAKE CARE IN YOUR
MINUTES AND THE HOURS
WILL TAKE CARE OF
THEMSELVES.”

WHAT DO YOU THINK THIS MEANS?

 THIS LESSON IS ABOUT
LEARNING TO TAKE CARE OF
THE MINUTES ...

AKA BETTER TIME MANAGEMENT!

 URGENT NOT URGENT
NECESSITY - REDUCE QUALITY - INCREASE
TASKS THAT NEED YOUR HABITUAL, PROACTIVE ACTIONS

IMPORTANT
IMMEDIATE ATTENTION. THAT REDUCE QUADRANT 1.
REACTIVE ‘FIRE-FIGHTING.’
MAKE PLANS TO DO THESE
DO THESE TASKS NOW.
TIME MANAGEMENT TASKS.

MATRIX
DECEPTION - WASTE - AVOID

NOT IMPORTANT
MANAGE
THINGS THAT APPEAR TO BE TIME WASTING ACTIVITIES.
WORTH DOING.
RESIST THESE TASKS.
REJECT/AVOID THESE TASKS.
 READ
First you’re going to read Luis’ story silently to
yourself. Be prepared to have a discussion on what
you’ve read!

Pick one person per group to keep track of the

LUIS’ STORY time. Pick another person to report group

answers.

QUESTIONS
TIME MANAGEMENT STORY
After you’ve finished reading, discuss the four
questions at the bottom of the page.

These are the answers that your reporter is going

to share with the group.
TIME WASTERS VS
TIME SAVERS

WHAT DID YOU COME UP WITH FOR QUESTIONS 3 & 4?


DISTRACTIONS
TV, noisy environment, cell
phone/email notifications,
siblings, other people.
TIME WASTERS
URGES EXCUSES
Snacking, restless legs or body, “I’m too tired.”
wanting to do anything other than “This isn’t really that
the task at hand. important.”
“I can do this later.”
“I want to do something else
instead, I’ll have more fun.”
“I won’t fail if I don’t turn this
in.”

ORGANIZATION
Organizing materials you need to
complete an assignment or task in
one place that is easily accessed.
Keeping a planner, to-do list, or
assignment list.
TIME SAVERS
PRIORITIZATION
Doing what is urgent or needs to
get done first, then listing and
completing everything in order of
importance after.
PIECE BY PIECE
Breaking things down into smaller
tasks/manageable activities.
Scheduling things accordingly.
SO, WHAT WAS LUIS‘
GOAL?

DO YOU THINK LUIS WAS ON HIS WAY TO ACHIEVING THIS

GOAL? WHY OR WHY NOT?

IDENTIFY THE RELATIONSHIP BETWEEN TIME

MANAGEMENT AND GOAL ACHIEVEMENT.
WHAT DOES IT
MEAN TO
SPEND MONEY
WISELY?
 SPENDING MONEY WISELY MEANS NOT WASTING IT ON
ITEMS THAT ARE UNIMPORTANT.

HOW ONE PERSON CHOOSES TO SPEND MONEY MAY BE VERY

DIFFERENT FROM HOW SOMEONE ELSE CHOOSES TO SPEND IT.

PEOPLE AS INDIVIDUALS DECIDE WHAT IS MOST IMPORTANT

FOR THEMSELVES.
 WHAT WAS MORE IMPORTANT TO LUIS?
PASSING HIS CLASSES
OR
WATCHING TV?

WHAT MIGHT LUIS HAVE DONE IF HE HAD BEEN GIVEN THE CHOICE TO PASS ALL OF HIS CLASSES
OR WATCH TV FOR AN HOUR?
Luis’ actions do not reflect what is important to
him. Luis did not prioritize his tasks for the day.
Effective time management requires prioritizing.

What does “prioritize” mean to you?

MAKING A TO-DO LIST

IN ORDER TO PRIORITIZE, WE MUST CONSIDER ALL OF

OUR TASKS. USE A BLANK PIECE OF PAPER TO MAKE A TO-
DO LIST FOR THIS AFTERNOON.

LIST ACTIVITIES AND TASKS THAT YOU MUST DO AFTER

SCHOOL.

INCLUDE EVERYTHING--EXTRACURRICULAR ACTIVITIES,

PHONE CALLS, CHORES, AND HOMEWORK ASSIGNMENTS.
Now that you’ve made your lists, we are going to
practice prioritizing tasks.

Number each task according to how important

the task is to you, with number 1 being the most
important.
 TRACKING OUR TIME
Just by making the effort to record & analyze how you
spend your day will in itself raise awareness of your
time & how you’re using it.

IDENTIFY WHEN
RECOGNIZE IDENTIFY TIME YOU WORK BEST,
REALITY WASTERS AND WHEN YOU
DON’T.