Orb Entries

ORB / CRB
Updated 01/11/2019
ORB / CRB
Updated 01/11/2019
Doc. No Version Valid from date
15.08.01 Company ORB Part II Guidelines SMS-0006 10 21/05/2018

Company ORB Part I Guidelines SMS-0014 12 01/11/2019
Chapter 15 - Environment & Energy Management
Company ORB Part I Guidelines
GUIDANCE FOR THE RECORDING OF OPERATIONS

IN THE OIL RECORD BOOK PART 1
This Guidance is intended to facilitate compliance with MARPOL Annex 1 requirements on

board ships by providing advice to crew on how to record the various operations in the Oil
Record Book Part 1, by using the correct codes and item numbers to ensure a more uniform
Port State Control procedure.
The Company has in addition, adopted the Guidelines as per MEPC.1/Circ.736 Rev 02 and
Flag State Guidelines pertaining to Oil Record Book.
Printed copies of this document may not be the valid version. It is the responsibility of the reader to verify this in Docmap .
Doc: HSQEEn 15.08 Ver: 12 Issue: 1 Nov 2019 Page 1 of 23
GUIDANCE FOR RECORDING OF OPERATIONS IN THE
OIL RECORD BOOK PART I – MACHINERY SPACE OPERATIONS
 This Guidance only includes Sections ‘C’ to ‘I’.
 Operations should be recorded in Chronological order as they have been executed on board. “Executed”
Implies completion of the operation.
 Dates should be entered in dd-MMM-yyyy format, eg., 16-OCT-2011
 Incineration or landing ashore of oily garbage and used filters should be recorded in the Garbage Record book
only.
 In order to maintain a legible and well presentable Oil Record Book all entries required to be recorded in the
ORB must be recorded by the Ch/Eng and signed by the engineer in charge of carrying out the operation. (this
may at times be solely the Ch/Eng, depending on the operation)
 Ch/Eng must countersign all entries for operations under charge of other engineers. This is proof of revie w as
per Flag state and Company requirements.
 Master must promptly review and sign each completed page.
 Do not leave any full lines empty between successive entries.
 Quantities recorded should be rounded off to the first decimal point.
 If a wrong entry has been recorded in the Oil Record Book (ORB), it should immediately be struck through with
a single line in such a way that the wrong entry is still legible. The wrong entry should be signed and dated,
with the new corrected entry following.
 Tank nomenclature should be recorded as per the format noted within the International Oil Pollution
Prevention Certificate (IOPPC) - Form B.
 Recording of quantities retained in bilge water holding tanks listed under section 3.3 of the IOPPC is required.
These should also correspond to record of Bilge alarms, if any.
 The recording of general maintenance of items pertaining to the OWS is not required to be recorded in the
ORB. These maintenance jobs are recorded in the PMS on board.
 Only Failures of the OWS shall be recorded in ORB and reported to Company & Flag State. Any
servicing/calibration of OCM operation done by shore personnel to be recorded in ORB
 The application or removal of MARPOL seals on valves/flanges for operational reasons is not required to be
recorded in the ORB. This operation is recorded in Seal Register.
 Additionally, refer to Flag State requirements and Guidelines.
 Vessels provided with Bilge water incineration system shall not utilize this procedure to incinerate Bilge water
until the administration/authorities have provided clear instructions on recording this in the ORB.
 Soot water collected after washing of economizer and separated from solid soot particles, can be transferred
manually into a sludge tank for eventual evaporation or disposal ashore .
 For vessels fitted with “Clean Drain Tanks” and issued with IBTS statement, the disposal of water overboard
from this tank via the 15ppm monitoring device, is not required to be recorded in ORB. If contents of Clean
drain tank are transferred to Bilge Holding tank, then record in ORB as per Example #12A
 It is recommended to use Ships Mean Time (SMT) to record all operations in ORB. UTC can be additionally
recorded along with the SMT, but it is not mandatory.
INDEX
Contents
Code C.11 – Collection of oil residues (sludge). .................................................................................................... 5

Example #1: W eekly inventory of sludge tanks.........................................................................................................................................5
Example #2: Recording of sludge collected by manual operation into sludge tank ...........................................................................5
Example #3: Recording of soot water transferred manually into sludge tank.....................................................................................6
Example #4: Recording of water manually transferred from bilge wells / PBT into sludge tank. ....................................................6
Code C.12 – Disposal or Transfer of oil residues (sludge) ...................................................................................... 7
Example #5: Disposal of oil residue (sludge) via shore connection. ......................................................................................................7
Example #6: Draining of water (disposal) from sludge tank to BHT ......................................................................................................7
Example #7: Transfer from one sludge tank to another sludge tank.....................................................................................................7
Example #8: Incineration of oil residue (sludge) in Incinerator ..............................................................................................................7
Example #9: Burning of oil residue (sludge) in Boiler ...............................................................................................................................8
Example #10: Evaporation of water (disposal) from sludge tank...........................................................................................................8
Example #11: Regeneration of fuel oil from oil residue (sludge) ...........................................................................................................8
Code D – Discharge, transfer or disposal otherwise of bilge water from machinery spaces..................................... 9
Example #12: Pumping of bilge water from engine-room bilge wells to a BHT ..................................................................................9
Example #13: Pumping of bilge water from engine-room bilge wells to BHT via Primary Bilge Tank .............................................9
Example #14: Transfer of bilge water between Bilge Holding Tanks.....................................................................................................9
Example #15: Transfer from Fresh water drain tank (Clean drain tank) to BHT ............................................................................... 10
Example #16: Transfer of bilge water from BHT to Sludge tanks ........................................................................................................ 10
Example #17: Transfer of water from Primary Bilge Tank (PBT) to tanks listed under sec 3.3 ...................................................... 10
Example #18: Filling of Primary bilge tank after cleaning or water transfer operation. ................................................................. 11
Example #19: Pumping of bilge water overboard from BHT ................................................................................................................ 11
Example #20: Pumping of bilge water to shore reception facility from BHT .................................................................................... 11
Code E – Automatic starting of discharge, transfer or disposal otherwise of bilge water from machinery spaces. .. 12
Code F – Condition of oil filtering equipment..................................................................................................... 13
Example #21: Failure of OWS, OCM or stopping device ....................................................................................................................... 13
Example #22: When proper operation of the OWS, OCM or stopping device is restored ............................................................. 13
Code G – Accidental or other exceptional discharges of oil................................................................................. 14
Example #23: Accidental Pollution............................................................................................................................................................ 14
Code H – Bunkering of fuel or bulk lubricating oil .............................................................................................. 15
Example #24: Bunkering of Fuel oil........................................................................................................................................................... 15
Example #25: Bunkering of Bulk Lubricating oil. .................................................................................................................................... 15
Tankers with slop tanks ................................................................................................................................... 16
Example #26: Transfer of sludge from engine-room sludge tank to deck/cargo slop tank............................................................ 16
Example #27: Transfer of bilge water from BHT to deck/cargo slop tank ......................................................................................... 16
Miscellaneous operations ................................................................................................................................ 17
Example #28: Pumping oily bilge water from a Cargo Hold bilge holding tank to the BHT............................................................ 17
Example #29: Entry pertaining to an earlier missed operational entry ............................................................................................. 17
Example #30: De-bunkering of Fuel Oil .................................................................................................................................................... 17
Example #31: Weekly declaration of quantities retained in BHT ref. MEPC. 1/Circ.640 ................................................................ 17
Example #32: Manual removal of Sludge from Sludge tank and collected into Drums /garbage Bags........................................ 18
Example #33: Manual removal of Fuel oil Residue from Fuel Oil Tank and collected into Drums /garbage Bags ..................... 18
Example #34: Disposal of Drums /garbage Bags ashore containing Sludge/residues from the cleaning of Sl udge tanks........ 18
Example #35: Disposal of Drums/garbage Bags ashore containing Sludge/residues from the cleaning of F.O. tanks .............. 18
Example #36: Incineration of Sludge/residue collected in drums/garbage Bags from the cleaning of sludge tanks ................ 18
Example #37: Incineration of Sludge/residue collected in drums/garbage bags from the cleaning of F.O. tanks ..................... 19
Example #38: Oil Content Meter clock date – time adjustment entry ............................................................................................... 19
Example #39: New delivery or new Takeover – Initial entry in ORB................................................................................................... 20
Example #40: Testing of Oily Water Separator....................................................................................................................................... 20
Example #41: Oily Water Separator OCM measuring cell replacement. ........................................................................................... 21
Example #42: Oily Water Separator OCM measuring cell calibration by shore technician............................................................ 21
Example #43: Cleaning of fuel oil tanks. (Please record the below in chronological order as they complete). ......................... 21
Example #44: Transfer of small quantities of waste oil from various machinery to a sludge tank listed under IOPP Sec 3.1.
(e.g. from Emergency gen sump tank etc) ............................................................................................................................................... 23
Code C.11 – Collection of oil residues (sludge).
Example #1: Weekly inventory of sludge tanks.
Only for tanks listed in item 3.1 of the Supplement to IOPPC

Each Tank must be recorded independently.
Date Code Item No. Record of operations/signature of officer in charge

dd-MMM-yyyy C 11.1 {Name of Sec 3.1 Tank & Designation}
11.2 xx.x m3 {Capacity}
11.3 xx.x m3{Retained}
signed: {Officer-in-charge, Name & Rank} dd-MMM-yyyy
signed: {Name} Ch/Eng dd-MMM-yyyy
Example #2: Recording of sludge collected by manual operation into sludge tank

OBTAIN OFFICE PERMISSION if required to use Portable pump or flexible hoses . 

11.4 xx.x m3 collected from {identification of Source}
Note: Operator initiated manual collection where oil residue (sludge) is transferred (transfer with
a pump) into the oil residue (sludge) tank(s). Examples of such operations could be:
1. Collection of oil residue (sludge) from fuel oil separator drain tanks.
2. Collection of oil residue (sludge) by draining engine sump tanks.
3. Adding fuel oil to an oil residue (sludge) tank (all content of a sludge tank is considered
sludge).
4. Collection of sludge from bilge water holding tanks – in this case a disposal entry for bilge
water is also needed.
Example #3: Recording of soot water transferred manually into sludge tank

11.2 xx.x m3{Capacity of sludge tank}
11.3 xx.x m3{Retained in Sludge tank}
11.4 xx.x m3 collected from Soot water tank.
Example #4: Recording of water manually transferred from bilge wells / PBT into sludge tank.

OBTAIN OFFICE PERMISSION PRIOR CONDUCTING THIS TRANSFER. 
11.2 xx.x m3{Capacity of sludge tank}
11.3 xx.x m3{Retained in Sludge tank}
11.4 xx.x m3 collected from Bilge well (e.g. Port Fwd / Starboard Fwd / Aft) / PBT
Code C.12 – Disposal or Transfer of oil residues (sludge)
Example #5: Disposal of oil residue (sludge) via shore connection.

dd-MMM-yyyy C 12.1 xx.x m sludge from {Name of Sec 3.1 Tank & Designation} , xx.x m3 retained,
3
to {identity or name of sludge receiver, i.e. barge, tank truck or shore facility}
during port stay {Name of Port}
Note: Ships' masters should obtain from the operator of the reception facilities, which includes
barges and tank trucks, a receipt or certificate detailing the quantity of oil residue (sludge)
transferred, together with the time and date of the transfer. This receipt or certificate, if
attached to the Oil Record Book Part I, may aid the master of the ship in proving that his
ship was not involved in an alleged pollution incident. The receipt or certificate should be
kept together with the Oil Record Book Part I.
Example #6: Draining of water (disposal) from sludge tank to BHT
Only for tanks listed in item 3.1 and 3.3 of the Supplement to IOPPC
3 3
dd-MMM-yyyy C 12.2 xx.x m water drained from {Name of Sec 3.1 Tank & Designation} , xx.x m retained,
to {Name of Sec 3.3 Tank & Designation}, retained in tank(s) xx.x m 3
Note: Collection of bilge water need not to be accounted for, so only one entry is required.
Capacity of sludge tanks should not be recorded for C.12.x entries.
Example #7: Transfer from one sludge tank to another sludge tank

dd-MMM-yyyy C 12.2 xx.x m sludge transferred from {Name of Sec 3.1 Tank & Designation}, xx.x m3
3
retained, to {Name of Sec 3.1 Tank & Designation}, retained in tank(s) xx.x m 3
Example #8: Incineration of oil residue (sludge) in Incinerator

dd-MMM-yyyy C 12.3 xx.x m sludge from {Name of Sec 3.1 or 3.2.3 Tank & Designation}, xx.x m3
3
retained, Burned in Incinerator for xx.x hours.

Example #9: Burning of oil residue (sludge) in Boiler
dd-MMM-yyyy C 12.4 xx.x m sludge from {Name of Sec 3.1 Tank & Designation}, xx.x m3
3
retained, Burned in Boiler for xx.x hours.

Example #10: Evaporation of water (disposal) from sludge tank

3
dd-MMM-yyyy C 12.4 xx.x m water evaporated from {Name of Sec 3.1 Tank & Designation},
xx.x m3 retained,
Example #11: Regeneration of fuel oil from oil residue (sludge)
NOT PERMITTED BY COMPANY
Code D – Discharge, transfer or disposal otherwise of bilge water from machinery spaces.
Example #12: Pumping of bilge water from engine-room bilge wells to a BHT

3
dd-MMM-yyyy D 13 xx.x m bilge water from engine-room bilge wells,
14 start hh:mm, stop: hh:mm
15.3 To {Name of Sec 3.3 Tank & Designation}, retained in tank(s) xx.x m3
Note: Timings should also correspond to record of bilge alarms (if any)
Example #13: Pumping of bilge water from engine-room bilge wells to BHT via Primary Bilge Tank
FOR VESSELS FITTED WITH PRIMARY BILGE HOLDING TANKS AND IBTS STATEMENT.
3
dd-MMM-yyyy D 13 xx.x m bilge water from engine-room bilge wells,
15.3 To {Name of Sec 3.3 Tank & Designation}, pre-treated via Primary Bilge Tank;
retained in tank(s) xx.x m3
Note: Timings should also correspond to record of bilge alarms (if any)
Example #14: Transfer of bilge water between Bilge Holding Tanks

dd-MMM-yyyy D 13 xx.x m bilge water from {Name of Sec 3.3 Tank & Designation} , xx.x m3 retained,
3

Example #15: Transfer from Fresh water drain tank (Clean drain tank) to BHT
Applicable to ships which have a Statement of fact for IBTS

dd-MMM-yyyy D 13 xx.x m transferred from fresh water drain tank, xx.x m3 Capacity,
3
xx.x m3 retained,
14 Transfer Start hh:mm, Transfer stop: hh:mm
15.3 To Bilge holding tank , quantity retained in tank xx.x m3
Note: O’bd discharge arrangements of clean drains are independent from the system of oily bilge
water. Discharge of clean water through IBTS is not required to be recorded in ORB.
Example #16: Transfer of bilge water from BHT to Sludge tanks
Only for tanks listed in item 3.1 and 3.3 of the Supplement to IOPPC

dd-MMM-yyyy D 13 xx.x m bilge water from {Name of Sec 3.3 Tank & Designation}, xx.x m3 retained,
3


11.4 xx.x m3 collected from { Name of Sec 3.3Tank & Designation}
Example #17: Transfer of water from Primary Bilge Tank (PBT) to tanks listed under sec 3.3
Applicable to ships which have a Statement of fact for IBTS

3
dd-MMM-yyyy D 13 xx.x m transferred from Primary Bilge Tank,
14 Transfer Start hh:mm, Transfer stop: hh:mm
15.3 To [Name of sec 3.3 Tank & Designation], quantity retained in tank xx.x m3
Example #18: Filling of Primary bilge tank after cleaning or water transfer operation.
dd-MMM-yyyy I Water is filled in Primary Bilge Tank for bilge water pretreatment system
Example #19: Pumping of bilge water overboard from BHT

3
dd-MMM-yyyy D 13 xx.x m bilge water from {Name of Sec 3.3 Tank & Designation},
Capacity: xx.x m3, retained: xx.x m3
15.1 Through 15 ppm equipment overboard
Position start: xx deg xx min N/S, xxx deg xx min E/W
Position stop: xx deg xx min N/S, xxx deg xx min E/W
Note: The timings shall also correspond to start/stop of OWS from alarm in monitoring system,
and OWS internal memory (if fitted).
Example #20: Pumping of bilge water to shore reception facility from BHT
3
dd-MMM-yyyy D 13 xx.x m bilge water from {Name of Sec 3.3 Tank & Designation},
Capacity: xx.x m3, retained: xx.x m3
15.2 to {identity or name of receiver, i.e. barge, tank truck or shore facility} during
port stay {Name of Port}
Note: Ships' masters should obtain from the operator of the reception facilities, which includes
barges and tank trucks, a receipt or certificate detailing the quantity of oil residue (sludge)
transferred, together with the time and date of the transfer. This receipt or certificate, if
attached to the Oil Record Book Part I, may aid the master of the ship in proving that his
ship was not involved in an alleged pollution incident. The receipt or certificate should be
kept together with the Oil Record Book Part I.
Code E – Automatic starting of discharge, transfer or disposal otherwise of bilge water from
machinery spaces.
WARNING
Automatic discharge overboard via 15 ppm equipment is not permitted by the company
Code F – Condition of oil filtering equipment
Example #21: Failure of OWS, OCM or stopping device

dd-MMM-yyyy F 19 hh:mm {time of Failure}
20 hh:mm {Time put back in service. Might be unknown – if spare parts have been ordered}
21 {Reason for Failure if known}
Note: The condition of the oil filtering equipment also covers the alarm and automatic stopping
devices, if applicable.
A code 'I' entry should also be made indicating that the overboard valve was sealed shut
due to non-working Oil Filtering Equipment or Oil Content Meter.
On the date where the system is functional again, a new entry, using code F 19 / 20 / 21
should be made where F 19 is the date and time of the initial failure and F 20 is the time
the system is functional again.
Example #22: When proper operation of the OWS, OCM or stopping device is restored
dd-MMM-yyyy F 19 dd-MMM-yyyy, hh:mm {date and time of Failure, same as in example #21}
20 hh:mm {Time put back in service}
21 {Reason for Failure if known}
Note: The condition of the oil filtering equipment also covers the alarm and automatic stopping
devices, if applicable.
A code 'I' entry should also be made prior next overboard discharge operation indicating
that the overboard valve was unsealed since the operation of the Oil Filtering Equipment
or Oil Content Meter has been restored.
Code G – Accidental or other exceptional discharges of oil
Example #23: Accidental Pollution.

dd-MMM-yyyy G 22 hh:mm
23 Place or Position. xx deg xx min N/S xxx deg xx min E/W
24 Type and Quantity of oily residue {if known}
25 Circumstances of the discharge
Note: If failure of Oil Filtering Equipment or Oil Content Meter related equipment is involved,
appropriate (F) entry is to be made in ORB.
Relevant sections of the SOPEP (SMPEP) are to be used to combat oil spills at sea.
Examples of Circumstances of discharge include, but are not limited to:
Oil Content Meter failure.
Fuel tank overflow.
Ruptured bunkering hose/flange.
Fuel tank leakage (due to collision or grounding).
Code H – Bunkering of fuel or bulk lubricating oil
Example #24: Bunkering of Fuel oil.

dd-MMM-yyyy H 26.1 {Name of Port or Position if STS at Open Sea}
26.2 start: dd-MMM-yyyy, hh:mm stop: dd-MMM-yyyy, hh:mm
26.3 xxxx.x MT BDN quantity / xxxx.x MT Ship received quantity of
ISO-8217/2010** HFO x.x % S bunkered in tanks:
xxxx.x MT added to {Tank Name & Designation}. total content xxxx.x MT
** Grade of Bunker as mentioned in Bunker stem message from operation department.
Note: Tank wise distribution as per ship received quantity.

Separate entries required for each grade of fuel oils.
Example #25: Bunkering of Bulk Lubricating oil.
No ORB entry required for Lube Oils delivered on board in drums or packaged form.

dd-MMM-yyyy H 26.1 {Name of Port or Position if STS at Open Sea}
26.2 start: dd-MMM-yyyy, hh:mm stop: dd-MMM-yyyy, hh:mm
26.4 xxx.x MT of {Type of Lube Oil} bunkered in tanks:
xxx.x MT added to {Tank Name & Designation}. total content xxx.x MT
Note: Separate entries required for each grade of lubricating oils.
Tankers with slop tanks
Example #26: Transfer of sludge from engine-room sludge tank to deck/cargo slop tank.
dd-MMM-yyyy C 12.4 xx.x m sludge from {Name of Sec 3.1 Tank & Designation}, xx.x m3 retained,
3
Transferred to {designation of tank} retained in {deck slop tank} xx.x m3

Permitted only if this method is listed in the IOPPC Supplement under item 3.2.3
Note: If non-oil-cargo related oily residues are transferred to slop tanks of oil tankers, the
discharge of such residues should be in compliance with MARPOL Regulation 34. (UI 22.1.1
for Regulation 15).
Requires an entry in the Oil Record Book – Part II using code (J).
If sludge or bilge water is transferred from multiple tanks in engine-room a separate entry
must be made in ORB Parts I & II for each transfer.
Example #27: Transfer of bilge water from BHT to deck/cargo slop tank
3
dd-MMM-yyyy D 13 xx.x m bilge water from {Name of Sec 3.3 Tank & Designation}
Capacity: xx.x m3 retained: xx.x m3
14 start: hh:mm stop: hh:mm
15.3 Transferred to {designation of tank} retained in {deck slop tank} xx.x m3
Permitted only if this method is listed in the IOPPC Supplement under item 3.2.3
Note: If non-oil-cargo related oily residues are transferred to slop tanks of oil tankers, the
discharge of such residues should be in compliance with MARPOL Regulation 34. (UI 22.1.1
for Regulation 15).
Requires an entry in the Oil Record Book – Part II using code (J).
If sludge or bilge water is transferred from multiple tanks in engine-room a separate entry
must be made in ORB Parts I & II for each transfer.
Miscellaneous operations
Example #28: Pumping oily bilge water from a Cargo Hold bilge holding tank to the BHT
3
dd-MMM-yyyy I xx.x m oily bilge water from Cargo Hold bilge holding Tank to
3
{Name of Sec 3.3 Tank & Designation}, retained xx.x m
Note: Any collection and transfer of oily bilge water into the engine-room bilge holding tank(s)
from a cargo hold bilge holding tank(s) should be recorded using code (I)
Example #29: Entry pertaining to an earlier missed operational entry

dd-MMM-yyyy I Entry pertaining to an earlier missed operational entry.
(1)
dd-MMM-yyyy
(2)
C 12.2 xx.x m3 sludge transferred from {Name of Sec 3.1 Tank & Designation}
xx.x m3 retained.
To {Name of Sec 3.1 Tank & Designation}, retained in tank(s) xx.x m 3
(1) signed: {Name} Ch/Eng dd-MMM-yyyy
(2) signed: {Officer-in-charge, Name & Rank} dd-MMM-yyyy
Note: Date (1) to be the date of the original operation.

Date (2) to be the current date i.e. the date the entry is made.
Signed (1) Signature of Officer making I entry/ Date (2)
Signed (2) Signature of Officer making missed entry/ Date (2)
Example #30: De-bunkering of Fuel Oil

dd-MMM-yyyy I xxxx.x MT of ISO-xxxxx HFO x.x % S de-bunkered from tanks:
xxxx.x MT removed from {Tank Name & Designation}. now containing xxxx.x MT
De-bunkered to {identity or name of receiver i.e. barge, tank truck or shore
facility} in {Name of Port or Position if STS at Open Sea}
start: dd-MMM-yyyy, hh:mm stop: dd-MMM-yyyy, hh:mm
Note: Include receipt & certificate from receiver for amount & type of fuel oil de-bunkered.
Example #31: Weekly declaration of quantities retained in BHT ref. MEPC. 1/Circ.640
dd-MMM-yyyy I Weekly Inventory of bilge water tank(s)
3
{Name of Sec 3.3 Tank & Designation} Capacity: xx.x m retained: xx.x m3
3
{Name of Sec 3.3 Tank & Designation} Capacity: xx.x m retained: xx.x m3
Example #32: Manual removal of Sludge from Sludge tank and collected into Drums /garbage Bags

3
dd-MMM-yyyy C 12.4 xx.x m sludge removed manually from {Name of Sec 3.1 Tank &
Designation} and collected into drums/garbage bags. Retained in tank: xx.x
m3
Example #33: Manual removal of Fuel oil Residue from Fuel Oil Tank and collected into Drums /garbage
Bags
3
dd-MMM-yyyy I xx.x m of fuel oil residue removed manually from {Name of Fuel oil Tank
& Designation} and collected into drums/garbage bags.
Example #34: Disposal of Drums /garbage Bags ashore containing Sludge/residues from the cleaning of
Sludge tanks
3
dd-MMM-yyyy C 12.1 xx.x m sludge residue collected in drums/garbage bags from {Name of Tank}
Example #35: Disposal of Drums/garbage Bags ashore containing Sludge/residues from the cleaning of
F.O. tanks
3
dd-MMM-yyyy I xx.x m Fuel Oil residue collected in drums/garbage bags from {Name of Tank}
Example #36: Incineration of Sludge/residue collected in drums/garbage Bags from the cleaning of
sludge tanks
3
xx.x m sludge residue from {Name of Tank} collected in drums/garbage bags
dd-MMM-yyyy C 12.3
burned in
Incinerator for xx.x hours.
Example #37: Incineration of Sludge/residue collected in drums/garbage bags from the cleaning of F.O.
tanks
3
xx.x m Fuel Oil residue collected in drums/garbage bags from Fuel Oil tank,
dd-MMM-yyyy I
burned in
Incinerator for xx.x hrs
Example #38: Oil Content Meter clock date – time adjustment entry
dd-MMM-yyyy I The OCM internal clock noted to be offset from UTC.
At UTC time hh:mm the corresponding OCM time was hh:mm
Clock has now been synchronized with UTC
Example #39: New delivery or new Takeover – Initial entry in ORB
dd-MMM-yyyy I Vessel delivered by shipyard/previous management/previous owner
on dd-MMM-yyyy at hh:mm hrs LT at Port xxxxxxxxxx
ROB at time of delivery:
HSFO x.x % S = XXX.X MT {Total quantity in MT} contained in tanks:
{Designation of Tank with quantity in MT}
LSFO x.x % S = XXX.X MT {Total quantity in MT} contained in tanks:
MGO x.x %S = XXX.X MT {Total quantity in MT} contained in tanks:
BDN of above is on board.
Bulk Lube Oil:
ROB Sludge tanks:
{Designation of Tank with capacity and retained quantity in m 3}
ROB Bilge water tanks:
Example #40: Testing of Oily Water Separator

dd-MMM-yyyy I Oily water separator equipment tested in recirculation mode
Location: Lat / Long or Port name
From: hh:mm To: hh:mm
OWS 15 PPM alarm and functions tested and found satisfactory.
Example #41: Oily Water Separator OCM measuring cell replacement.
dd-MMM-yyyy I The OWS OCM measuring cell Serial No. XXX has been replaced with
measuring cell Serial No. YYY.
Note: As per revised company policy, OWS OCM Measuring cell shall be calibrated on board by a
shore technician OR replaced with a shore calibrated one on an annual basis. Replacement
of OWS OCM Measuring cell should only be done after company permission & should
necessarily be followed by OWS re-circulation operation along with a separate ORB entry.
Example #42: Oily Water Separator OCM measuring cell calibration by shore technician.
dd-MMM-yyyy I The OWS OCM measuring cell Serial No. XXX has been calibrated
On board by shore technician.
Note: As per revised company policy, OWS OCM Measuring cell shall be calibrated on board by a
shore technician OR replaced with a shore calibrated one on an annual basis. On board
calibration of OWS OCM Measuring cell should necessarily be followed by a OWS re-
circulation operation along with a separate ORB entry.
Example #43: Cleaning of fuel oil tanks. (Please record the below in chronological order as they
complete).
Cleaning of Fuel Oil tank
dd-MMM-yyyy A 1 Identity of fuel oil tank(s) cleaned

(Completion) 2 Tank was not ballasted, only cleaned.
Previously carried grade of oil: {grade of oil}
3.1 Start dd/mmm/yyyy Time: hh:mm
Position: xx deg xx min N/S, xxx deg xx min E/W
3.1 Completion dd/mmm/yyyy Time: hh:mm
Position: xx deg xx min N/S, xxx deg xx min E/W
3.2 Identity of fuel oil tank(s). {State method of cleaning employed}
3.3 xx.x m3* oily residues transferred to {Identity of sludge tank(s) }.
Total quantity retained in {Identity of sludge tank(s)} – yy.y m3.
Transferring liquid content of Fuel oil tank in to Sludge tank

dd-MMM-yyyy C 11.1 { Identity of sludge tank(s) }
11.4 xx.x m3* oily residues collected from { Identity of fuel oil tank(s) }.
Manual removal of Sludge/Residue from Fuel Oil Tank and collected into Drums

dd-MMM-yyyy I xx.x m3 of fuel oil residue removed manually from {Name of Fuel oil Tank
& Designation} and collected into drums.

Incineration of Sludge/residue collected in drums from the cleaning of F.O. tanks

dd-MMM-yyyy I xx.x m3 Fuel Oil residue collected in drums from Fuel Oil tank, burned in
Incinerator for xx.x hrs
Note: If the solid sludge/residue collected in drums is being incinerated on board, it is suggested
to mix it with used ER rags prior incineration. Incineration of used ER rags to be recorded in
GRB in addition to incineration of residues under category F.
Disposal of Drums ashore containing Sludge/Residues from the cleaning of F.O. tanks

dd-MMM-yyyy I xx.x m3 Fuel Oil residue collected in drums from {Name of Tank}
Bunker line flushing with LSMGO & conversion of LSMGO to HFO.
Item
Date Code Record of operations/signature of officer in charge
No.
dd-MMM- I -- XX.X CubM of LSMGO (S%: XX.X) used for flushing of bunker lines after Bunker
yyyy Tank XX cleaning.
XX.X CubM of LSMGO after flushing was transferred to XX tank, retained XX.X
CubM.
Example #44: Transfer of small quantities of waste oil from various machinery to a sludge tank listed
under IOPP Sec 3.1. (e.g. from Emergency gen sump tank etc)

11.3 xx.x m3{Retained} (No change in qty after collection )
11.4 xx.x m3 collected from {identification of Source} (Qty as applicable 0.000cub m)
Complete
HSQEEn 15.08.01
15.08.01 Company ORB Part II Guidelines
Rev - 10 21/05/2018
GUIDANCE FOR THE RECORDING OF OPERATIONS IN THE

OIL RECORD BOOK PART II – CARGO / BALLAST OPERATIONS
This Guidance is intended to facilitate compliance with MARPOL requirements on board ships by
providing advice to crew on how to record the various operations in the Oil Record Book Part II, by using
the correct codes and item numbers in order to ensure a more uniform Port State Control procedure.
 Operations should be recorded in Chronological order as they have been executed on board.
 Dates should be entered in dd-MMM-yyyy format, eg., 16-OCT-2011
 All Entries are to be made and signed by the officer or officers in charge of the operations
concerned and each completed page shall be signed by the master of the ship.
 Do not leave any full lines empty between successive entries.
 Cargo tanks nomenclature should be recorded as per the format noted within the vessel’s Capacity
Plan.
 The sum of the volumes stated in the column “capacity” must be the same as that stated in item
“1.5 Carrying capacity of ship” of the supplement of the IOPPC Form B.
 The depth of the slop tanks should be obtained from the approved capacity / ullage tables of the
vessel.
 If a wrong entry has been recorded in the Oil Record Book (ORB), it should immediately be struck
through with a single line in such a way that the wrong entry is still legible. The wrong entry should
be signed and dated, with the new corrected entry following.
 Except for routine Testing, the recording of general maintenance of items pertaining to the ODME
is not required to be recorded in the ORB. These maintenance jobs are recorded in the PMS on
board. Only Failures of the ODME shall be recorded in ORB and reported to Company & Flag State.
 The application or removal of MARPOL seals on valves/flanges for operational reasons is not
required to be recorded in the ORB. This operation is recorded in Seal Register.
 Additionally, refer to Flag State requirements and Guidelines.
 The Oil Record Book Part II contains many references to oil quantity. The limited accuracy of tank
Measurement devices, temperature variations and clingage will affect the accuracy of these
readings. The entries in the Oil Record Book Part II should be considered accordingly.
 In the event of accidental or other exceptional discharge of oil a statement shall be made in the Oil
Record Book Part II of the circumstances of, and the reasons for, the discharge.
 The entries in the Oil Record Book Part II, for ships holding an IOPP Certificate, shall be in English.
 It is recommended to use Ships Mean Time (SMT) to record all operations in ORB. UTC can be
additionally recorded along with the SMT but it is not mandatory.
VAF Reset procedure is a referenced document
Note: This is a paper copy of the official document and may not be the valid version. The valid version can be found
within the company’s official e-document management system and it is the responsibility of the reader to verify this. Pa ge 1 of 21
HSQEEn 15.08.01
Rev - 10 21/05/2018
CONTENTS:
Code A: LOADING OF OIL CARGO. ......................................................................................................................... 4

#1: Complete Loading at single port. ............................................................................................................. 4
#2: Loading at multiple loading ports. ........................................................................................................... 4
Code B: INTERNAL TRANSFER OF OIL CARGO DURING VOYAGE.............................................................................. 5

#3: Internal transfer of cargo oil tanks during voyage – (Tanks emptied) .................................................... 5
#4: Partial Internal transfer of cargo oil tanks during voyage ....................................................................... 5
#5: Complete and / or Partial Internal transfer using Emergency FRAMO Pump. ........................................ 5
Code C: UNLOADING OF OIL CARGO. .................................................................................................................... 6

#6: Complete Unloading of all cargo oil tanks at single port......................................................................... 6
#7: Complete Unloading of multiple cargo oil tanks at Multiple Discharge ports. ........................................ 6
#8: Partial Unloading of same cargo oil tanks at Multiple Discharge ports. ................................................. 6
#9: Partial Unloading of multiple cargo oil tanks at Multiple Discharge ports. ............................................ 7
Code D: CRUDE OIL WASHING (COW TANKERS ONLY)............................................................................................ 8

#10: Crude oil washing. * ............................................................................................................................... 8
Code E: BALLASTING OF CARGO TANKS................................................................................................................. 9

#11: SW Ballasting of Cargo tanks. ................................................................................................................ 9
Code G: CLEANING OF CARGO TANKS ................................................................................................................. 10

#12: Cleaning of Cargo tanks & subsequent transfer of tank washings directly to reception facilities. ..... 10
#13: Cleaning of Cargo tanks & further transfer of tank washings to ship’s slop tanks. ............................ 10
Code H: DISCHARGE OF DIRTY BALLAST TANKS. .................................................................................................. 11

#14: Discharge of dirty ballast to shore reception facility ........................................................................... 11
#15: Discharge of dirty ballast into the sea / slop tank ............................................................................... 11
Code I: DISCHARGE OF WATER FROM SLOP TANKS INTO THE SEA. ....................................................................... 12
#16: Discharge of water from slop tanks into the sea. ................................................................................ 12
Code J: COLLECTION, TRANSFER & DISPOSAL OF RESIDUES AND OILY MIXTURES NOT OTHERWISE DEALT WITH. .. 14
#17 A: Disposal of residues and oily mixtures to reception facilities. .......................................................... 14
#17 B: Terminal hose flush water received by vessel................................................................................... 14
#17 C: Terminal hose flush water disposed of by the vessel. ....................................................................... 14
#18: Collection/Mixing of residues and oily mixtures with cargo on board. ............................................... 15
#19: Internal transfer of residues and oily mixtures on board between cargo related tanks on deck. ....... 15
#20: Transfer of bilge water or sludge from machinery space tanks to deck tanks. ................................... 15
HSQEEn 15.08.01
Rev - 10 21/05/2018
Code K: DISCHARGE OF CLEAN BALLAST CONTAINED IN CARGO TANKS. .............................................................. 16

#21: Complete discharge of clean ballast contained in cargo tanks. .......................................................... 16
#22: Partial discharge of clean ballast contained in cargo tanks. ............................................................... 16
Code M: Condition of oil discharge monitoring & control system......................................................................... 17

#23: Condition of oil discharge monitoring & control system. When failure is reported and system has
been made operational on the same date. .................................................................................................. 17
#24: Condition of oil discharge monitoring & control system. When failure reported and system cannot
be made operational on the same date. Then in that case two entries under code M will be recorded as
below: ........................................................................................................................................................... 17
Code N: Accidental or other exceptional discharges of oil.................................................................................... 18

#25: Accidental or other exceptional discharges of oil ................................................................................ 18
Code O: Additional operational procedures & general remarks. .......................................................................... 18

#26: Entry pertaining to an earlier missed operational entry...................................................................... 18
#27: Monthly self- test of ODME on board. ................................................................................................. 18
#28: Collection of rain water on deck into Slop/ROT tanks on board. ......................................................... 19
#29: Draining / Blown through cargo lines on board into Slop / ROT tanks. ............................................... 19
#30: Pressure testing of Cargo lines on board. ............................................................................................ 19
#31: Transfer of cargo tank mopping wash water on board into Slop / ROT tanks. ................................... 19
#32: Disposal of cargo samples on board into Slop / ROT tanks. ................................................................ 19
#33: Draining of cargo manifold drip tray on board into Slop / ROT tanks. ................................................ 20
#34: Pre-discharge pressure/leakage test of the Cargo / COW piping system............................................ 20
#35: Transfer of Small amount of Oil / Water collected from e.g. IG drains, Small drip trays, Purging of
Framo pump to Slop tank / ROT................................................................................................................... 20
#36: Suspension of ODME operation due intermittent alarms – Nil or negligible quantity discharged
overboard during the operation................................................................................................................... 20
#37: Transfer of water from Aft peak tank to Slop Tank. ............................................................................ 21
HSQEEn 15.08.01
Rev - 10 21/05/2018
Code A: LOADING OF OIL CARGO.
#1: Complete Loading at single port.

dd-MMM-yyyy A 1 Place of Loading
2 Type of oil loaded – COT No.s XX, YY, ZZ….
3 Quantity Loaded xx.x m3 at 15oC.
Total Content of tanks xx.x m3 at 15oC.
#2: Loading at multiple loading ports.

dd-MMM-yyyy A 1 Place of Loading (Port 1)
2 Type of oil loaded at Port 1 - COT No.s XX, YY, ZZ….
3 Quantity Loaded xx.x m3 at 15oC
Total Content of tanks xx.x m3 at 15oC.
3 Quantity Loaded yy.y m3 at 15oC.
Total Content of tank { yy.y + any previous ROB if case of cargo
Comingling or topping up} m3 at 15oC.
Total quantity on board: {xx.x + yy.y} m 3 at 15oC.
3 Quantity Loaded zz.z m3 at 15oC.
Total Content of tank { zz.z + any previous ROB if case of cargo
Comingling or topping up} m 3 at 15oC.
Total quantity on board: {xx.x + yy.y + zz.z} m 3 at 15oC.
Note: The quantities should be recorded in accordance with the ship’s ullage report.
Quantity loaded: Total Calculated value (TCV) – On Board Quantity [Both at 15oC]
Total Contents of tank: Total Calculated Volume at 15 oC
Type of Oil loaded - Cargo name in the Record Book to be same as described in B/L
HSQEEn 15.08.01
Rev - 10 21/05/2018
Code B: INTERNAL TRANSFER OF OIL CARGO DURING VOYAGE.
#3: Internal transfer of cargo oil tanks during voyage – (Tanks emptied)
dd-MMM-yyyy B 4.1 From Tank(s): COT No. XX
4.2 To Tank(s): COT No. YY, (xxx m3 transferred, total quantity of tank(s) xyz m 3)
5 Yes {Only when tank(s) identified under Item 4.1 of this entry is completely
empty}
#4: Partial Internal transfer of cargo oil tanks during voyage

4.2 To Tank(s): COT No. YY, (xxx m3 transferred, total quantity of tank(s) xyz m 3)
5 No – xx.x m3 {retained in tank(s) identified under item 4.1 of this entry}
#5: Complete and / or Partial Internal transfer using Emergency FRAMO Pump.
4.2 To Tank(s): xx.x m3 transferred to COT No. YY using Emergency Framo Pump.
zz.z m3 retained in COT No. . YY.
5 Yes or Total quantity retained COT No. XX is yy.y m 3.
HSQEEn 15.08.01
Rev - 10 21/05/2018
Code C: UNLOADING OF OIL CARGO.
#6: Complete Unloading of all cargo oil tanks at single port.

dd-MMM-yyyy C 6 Place of Unloading
7 COT No. XX, YY, ZZ….
8 Yes
#7: Complete Unloading of multiple cargo oil tanks at Multiple Discharge ports.
dd-MMM-yyyy C 6 Place of Unloading (Port 1)
7 {Identity of tanks unloaded at Port 1} COT No. XX, YY, ZZ….
Yes {Only when all cargo oil tanks being unloaded at Port 1 are completely
8
empty}
8
empty}
8
empty}
#8: Partial Unloading of same cargo oil tanks at Multiple Discharge ports.
8 NO – xx.x m3 retained in tank(s) identified under item 7 of this entry
7 {Identity of tanks unloaded at Port 2 (When same as tanks at Port 1)}
COT No. XX, YY, ZZ….
HSQEEn 15.08.01
Rev - 10 21/05/2018
8 Yes {Only when tanks identified under Item 7 of this entry are empty}
#9: Partial Unloading of multiple cargo oil tanks at Multiple Discharge ports.
8 NO – xx.x m3 retained in tank identified under item 7 of this entry.
8 Yes {Only when all cargo oil tanks on board are empty}
HSQEEn 15.08.01
Rev - 10 21/05/2018
Code D: CRUDE OIL WASHING (COW TANKERS ONLY).
#10: Crude oil washing. *

dd-MMM-yyyy D 9 Port where crude oil washing was carried out OR ship’s position if
carried out between two discharge ports. **
10 COT No. XX (Forward / Aft / Port / Starboard)
11 xx machines used
12 xx xx Hrs LT {Starting time}
13 Washing pattern employed ***
14 {Washing line pressure} xx.x Bar
15 xx xx Hrs LT {Stopping time}
16 State method of establishing that tank was dry.
17 Remarks ****
* To be completed separately for each tank being crude oil washed.
** Enter ship’s position under Code D, Item 9 as: LAT: ….. LONG: ……, if COW operations carried out at sea.
*** In accordance with the Operations and Equipment Manual, enter whether single-stage or multi-stage method
of washing in employed. If multistage method is used, give the vertical arc covered by the machines and the
number of times that arc is covered for that particular stage of the program.
**** If the programs given in the Operations and Equipment Manual are not followed, then the reasons must be
given under Remarks.
Note: Code D – Item 10 – When an individual tank has more machines than can be operated
simultaneously, as described in Operations and Equipment Manual, then the section being
crude oil washed should be identified – eg- No. 2 Port Forward.
Irrespective of the fact that COW is carried out at the last stage of discharge operation, the
Code C and Code D entries must be made and signed separately ( First all Code C entries
followed by the Code D entries ).
Pressure measurement to be recorded in recognized units, for example, MPa, Bar,
KGF/CM².
HSQEEn 15.08.01
Rev - 10 21/05/2018
Code E: BALLASTING OF CARGO TANKS.
#11: SW Ballasting of Cargo tanks.

Cod
Date Item No. Record of operations/signature of officer in charge
e
dd-MMM-yyyy E 18 Position at start: LAT: …… LONG: ….
Position at stop: LAT: …… LONG: ….
19.1 COT No. XX, COT No. YY, COT No. ZZ
19.2 START: xx xx Hrs LT, END: xx xx Hrs LT
Ballast intake quantity in each tank: COT XX – xx.x m3 COT YY – yy.y m3 COT ZZ –
19.3
zz.z m3
Note: In accordance with MARPOL/Annex I/Reg 18.3, in no case shall ballast water be carried in
cargo tanks except:
.1 on those rare voyages when weather conditions are so severe that, in the opinion of the
Master, it is necessary to carry additional ballast water in cargo tanks for the safety of the
ship; and
.2 in exceptional cases where the particular character of the operation of an oil tanker
renders it necessary to carry ballast water in excess of the quantity required under para 2
of this regulation, provided that such operation of the oil tanker falls under the category of
exceptional cases as established by the organization.
The above mentioned “exceptional cases” are set out in MARPOL Annex I UI [32] and include the following cases:
1. When combination carriers are required to operate beneath loading or unloading gantries;
2. When tankers are required to pass under a low bridge;
3. When local port of canal regulations requires a specific draught for safe navigation;
4. When loading or unloading arrangements require the tanker to be at a draught deeper than that
achieved when all segregated ballast tanks are full;
5. Closeup inspection or/and steel thickness measurement using rafts where permitted by the rule; and
6. Tank hydrostatic pressure tests.
In accordance with MARPOL/Annex I/Reg. 18.4, the additional ballast permitted as above mentioned in
crude oil tankers shall be carried in cargo tanks have been crude oil washed, in accordance with
Regulation 35 of this annex, before departure from an oil unloading port or terminal.
HSQEEn 15.08.01
Rev - 10 21/05/2018
Code G: CLEANING OF CARGO TANKS
#12: Cleaning of Cargo tanks & subsequent transfer of tank washings directly to
reception facilities.
dd-MMM-yyyy G 27 COT No. XX
28 Port or Ship’s position *
29 Duration of cleaning in Hrs
30 Method of cleaning **
31.1 Identity of port / reception facility. Quantity transferred: xx.x m 3
Quantity retained in COT No. XX: yy.y m 3.
#13: Cleaning of Cargo tanks & further transfer of tank washings to ship’s slop tanks.
dd-MMM-yyyy G 27 COT No. XX
28 Port or Ship’s position *
29 Duration of cleaning in Hrs
30 Method of cleaning **
31.2 xx.x m3 transferred to Slop tank (XX) / ROT.
Total quantity retained in Slop tank yy.y m 3.
Note: * The ship’s position to be recorded under item 28 is the position when the cleaning
operation starts as: LAT: ….. LONG: ……, if cleaning of cargo tanks is carried out at sea.
** Hand hosing, machine washing (Open / Closed) and/or chemical cleaning. Where
chemical cleaning is employed, the cleaning additive concerned and amount used should
be stated under item 30.
When Discharging into Shore Reception facilities which include barges and tank trucks, a
receipt / Certificate of disposal of Tank washings detailing the quantity of Tank Washings
transferred together with the Date and Time of transfer should be obtained.
While employing different methods of tank washing e.g. SW wash / FW wash / Hand
hosing, separate entries to be made of each method of washing.
HSQEEn 15.08.01
Rev - 10 21/05/2018
Code H: DISCHARGE OF DIRTY BALLAST TANKS.
#14: Discharge of dirty ballast to shore reception facility

dd-MMM-yyyy H 32 COT No. XX
33 Start Time: xx xx Hrs LT, Start Position: LAT: ……, LONG: …… or Port
34 End Time: xx xx Hrs LT, End Position: LAT: ……, LONG: …… or Port
35 NA
36 NA
37 NA
38 NA
39 NA
40 xx.x m3 discharge to (Shore reception facility)
#15: Discharge of dirty ballast into the sea / slop tank

dd-MMM-yyyy H 32 COT No. XX
33 Start Time: xx xx Hrs LT, Start Position: LAT: ……, LONG: …… or Port
34 End Time: xx xx Hrs LT, End Position: LAT: ……, LONG: …… or Port
35 xx.x m3
36 xx Knots
37 Yes
38 Yes
39 Quantity transferred: xx.x m3 to Slop tank (xx)/ ROT.
40 NA
Note: The discharge of dirty ballast into the sea is allowed only when all the following conditions
are satisfied: the tanker is not in a special area; the tanker is more than 50 nautical miles
from the nearest land; the tanker is proceeding en route; the instantaneous rate of
discharge of oil content does not exceed 30 litres per n.mile; the total quantity of oil
discharged into the sea does not exceed 1/30,000 of the total quantity of the particular
cargo of which the residue formed a part; the tanker has in operation an ODMC system;
When Discharging into Shore Reception facilities / barges obtain a Receipt / Certificate of disposal of Dirty Ballast
detailing the quantity of Dirty Ballast transferred together with the Date and Time of transfer
The entries made under code H should be consistent with ODMC system records.
The ship speed recorded in item 36 should correspond to the distance between the position recorded under items
33 & 34 and the relevant time duration estimated from the same recordings
HSQEEn 15.08.01
Rev - 10 21/05/2018
Code I: DISCHARGE OF WATER FROM SLOP TANKS INTO THE SEA.
#16: Discharge of water from slop tanks into the sea.

dd-MMM-yyyy I 41 Slop tank (XX)
42 xx xx Hrs
43 yy yy Hrs
44 Start Time: xx xx Hrs LT, Start Position: LAT: ……, LONG: ……
45 xx.x m
46 yy.y m
47 xx.x m3, xx m3/Hr (REFER EXAMPLE BELOW)
48 yy.y m3 , yy m3/Hr (REFER EXAMPLE BELOW)
49 End Time: xx xx Hrs LT, End Position: LAT: ……, LONG: ……
50 Yes
51 xx.x m (ULLAGE OF OIL/WATER INTERFACE)
52 xx Knots
53 Yes
54 Yes. Confirmed
Note: The item 43 is used alternatively to item 42 in cases when the discharge follows a previous
discharge from the same tank without in the meantime new washings to have been added
to the tank: the tanker is not in a special area; the tanker is more than 50 nautical miles
from the nearest land; the tanker is proceeding en route; the instantaneous rate of
discharge of oil content does not exceed 30 litres per nautical mile; the total quantity of oil
discharged into the se does not exceed 1/30,000 of the total quantity of the particular
cargo of which the residue formed a part; the tanker has in operation an ODMC system;
Item 47 refers to “bulk quantity” and item 48 refers to “final quantity”. As it is known the discharge of slop tanks
should take place in two phases as follows:
Phase (a): during the first phase, the main or “bulk” part of wate r in the slop tank is discharged.
Phase (b): when the oil/water interface is coming close to the tank bottom, a lower discharge rate is employed, so
as not to disturb the oil/water interface thus preventing any oily water discharging overboard.
Therefore, the quantity of discharge and rate of discharge of Phase (a) is recorded in item 47 while in item 48 the
details of Phase (b) should be recorded.
Decanting operation must be manually stopped when Oil Water interface is at least 1.0 mtr above suction point or
remaining quantity of water is 10m3, whichever occurs first.
The entries made under code I should be consistent with ODMC system records.
The ship speed recorded in item 52 should correspond to the distance between the position recorded under items
44 & 49 and the relevant time duration estimated from the same recordings.
HSQEEn 15.08.01
Rev - 10 21/05/2018
Total wash water discharged 300 m3.

OI
Case 1] No reduction in discharge rate L
I47: 300 m3, 250 m3/hr
I48: NA WATE
Case 2] Reduction in Discharge rate R
I47: 275 m3, 250 m3/hr Oil/Water Interface is at least 1 mtr
I48: 25 m3, 50 m3/hr above suction point – Stop operation
HSQEEn 15.08.01
Rev - 10 21/05/2018
Code J: COLLECTION, TRANSFER & DISPOSAL OF RESIDUES AND OILY

MIXTURES NOT OTHERWISE DEALT WITH.
#17 A: Disposal of residues and oily mixtures to reception facilities.

dd-MMM-yyyy J 55 Slop tank (XX) / ROT
56 xx.x m3 disposed, yy.y m3 retained in Slop tank (XX)
56 xx.x m3 disposed, yy.y m3 retained in ROT
57.1 Identity of port / reception facility,
zz.z m3 disposed to “XYZ barge”
Note: The master should obtain from the operator of the reception facilities, which includes
barges and trucks, a receipt or certificate detailing the quantity of the slops disposed,
together with the time and date of the transfer. This receipt or certificate should be kept
together with the ORB – Part II.
Disposal of residue from two or more different tanks need to be recorded separately
against item 56 if these tanks are disposed to the same reception facility e.g. If disposal is
done from Slop tank and R.O.T. to the same reception facility, then this operation shall be
recorded as separate entry in item 56.
The quantity recorded under Item 57.1 will be the total quantity disposed to the reception
facility from all tanks involved in the deslopping operation.
If the deslopped tank(s) is/are subsequently washed and disposed directly to same
reception facility then the quantity disposed by such washing will not be included in the
above 57.1. This quantity will be captured in the entry as per Example #12
#17 B: Terminal hose flush water received by vessel.

When the master agrees to accept the terminal hose flush water from a SPM (Single point Mooring), Conventional
Buoy Mooring (CBM) or Terminal.
At the request of terminal {Name of Terminal}, terminal line flush water (sea
dd-MMM-yyyy J 55
water) has been loaded into the ship’s xxx tank.
56 xx.x m3 flush water
57.4 Transferred from terminal xxxx line/hoses. Total quantity in xxx tank xx.x m 3
#17 C: Terminal hose flush water disposed of by the vessel.

dd-MMM-yyyy J 55 xxx tank.
56 xx.x m3, quantity transferred from tank xxx, quantity retained in tank: yy.y m 3
xx.x m3 of terminal line flush water received at the loading port terminal (xxx)
57.1
was disposed /transferred to terminal yyy facility.
Note: Refer MEPC.1/872 for above.

HSQEEn 15.08.01
Rev - 10 21/05/2018
#18: Collection/Mixing of residues and oily mixtures with cargo on board.

dd-MMM-yyyy J 55 Slop tank (XX)
56 xx.x m3 transferred from COT (XX), yy.y m 3 retained in COT (XX)
57.2 Residues mixed with Cargo Total quantity retained in SLOP XX: zz.zm 3
Note: NOT to be carried out without prior consent from Operations and Marine Departments
#19: Internal transfer of residues and oily mixtures on board between cargo related tanks
on deck.
Used as example, Slop (P) tank to ROT.
dd-MMM-yyyy J 55 Slop (P)
56 xx.x m3 transferred from Slop (P), yy.y m3 retained in Slop(P)
57.3 xx.x m3 Transferred to ROT. Total quantity retained in ROT zz m 3
#20: Transfer of bilge water or sludge from machinery space tanks to deck tanks.
56 xx.x m3 transferred, yy.y m3 in Slop tank (XX) / ROT.
57.3 xx.x m3 transferred from waste oil/bilge water tank,
zz.z m3 retained in waste oil/bilge water tank.
Note: Prior to any such transfer the Company’s agreement is required.

An entry in the ORB – Part I (Machinery space operations) must also be made under code C
12.4 for sludge transfer and D 13/14/15.3 for bilge water transfer.
The identity of the oil residue (sludge) tank recorded in this example should be in strict
compliance with section 3.1 of the supplement of the IOPPC.
The identity of the Bilge water holding tank recorded in this example should be in strict
compliance with section 3.3 of the supplement of the IOPPC.
HSQEEn 15.08.01
Rev - 10 21/05/2018
Code K: DISCHARGE OF CLEAN BALLAST CONTAINED IN CARGO TANKS.
#21: Complete discharge of clean ballast contained in cargo tanks.

dd-MMM-yyyy K 58 Start Position: LAT: ……, LONG: ……
59 COT No. XX
60 Yes
61 End Position: LAT: ……, LONG: ……
62 Yes
#22: Partial discharge of clean ballast contained in cargo tanks.

dd-MMM-yyyy K 58 Start Position: LAT: ……, LONG: ……
59 COT No. XX
60 NO. xx.x m3 clean ballast water retained in COT no. XX
61 End Position: LAT: ……, LONG: ……
62 Yes
Note: In accordance with MARPOL/Annex I/Reg. 1.17, Clean Ballast is considered to be the
ballast which is loaded in a tank which since oil was last carried therein, has been so
cleaned that effluent therefrom if it were discharged from a ship which is stationary into
clean calm water on a clear day would not produce visible traces of oil on the surface of
the water or on adjoining shorelines or cause a sludge or emulsion to be deposited
beneath the surface of the water or upon adjoining shorelines.
If the ballast is discharged through an oil discharge monitoring and control system
approved by the Administration, evidence based on such a system to the effect that the oil
content of the effluent did not exceed 15 pp, shall be determinative that the ballast was
clean, notwithstanding the presence of visible traces.
Therefore, the Master could consider the ballast loaded in a cargo tank as “clean ballast”
provided the COW (for a crude oil carrier) and thorough tank cleaning had been previously
carried out to this tank. IT IS THE MASTER’S RESPONSIBILITY TO DETERMINE IF THE
BALLAST IN A CARGO TANK IS “CLEAN BALLAST” DEPENDING ON THE
EXTENT/THOROUGHNESS OF COW AND TANK CLEANING THAT HAS BEEN CARRIED OUT.
MARPOL/Annex I/Reg. 34.2 and 34.4 do not prohibit the discharge of “Clean Ballast” at sea (even within a Special
Area).
HSQEEn 15.08.01
Rev - 10 21/05/2018
Code M: Condition of oil discharge monitoring & control system.
#23: Condition of oil discharge monitoring & control system. When failure is reported and
system has been made operational on the same date.
dd-MMM-yyyy M 70 xx xx Hrs LT
71 xx xx Hrs LT
72 Reasons for failure
#24: Condition of oil discharge monitoring & control system. When failure reported and
system cannot be made operational on the same date. Then in that case two entries
under code M will be recorded as below:
dd-MMM-yyyy M 70 xx xx Hrs LT
(1) 71 Not Known at present
Further entries till the date, system is made operational.

dd-MMM-yyyy M 70 xx xx Hrs LT. dd-MMM-yyyy (Date of failure)
(2) 71 xx xx Hrs LT. dd-MMM-yyyy (Date of Repair)
Note: Date (1) – Initial date of Failure when reason not known
Date (2) – Date when system made operational again
HSQEEn 15.08.01
Rev - 10 21/05/2018
Code N: Accidental or other exceptional discharges of oil.
#25: Accidental or other exceptional discharges of oil

dd-MMM-yyyy N 73 xx xx Hrs LT
74 Identity of port / Ship’s position: LAT: …., LONG: ….
75 xx.x m3, Type of oil
76 Circumstances of discharge or escape, the reasons therefore and
general remarks.
Code O: Additional operational procedures & general remarks.
#26: Entry pertaining to an earlier missed operational entry

dd-MMM-yyyy
O Entry pertaining to an earlier missed operational entry.
(1)
(2) 56 xx.x m3 transferred. yy.y m3 retained in Slop tank (XX) / ROT.
57.3 xx.x m3 transferred from machinery space waste oil/bilge water tank,
zz.z m3 retained in waste oil/bilge water tank.

Note: Date (1) to be the date of the original operation.

Date (2) to be the current date i.e. the date the entry is made.
Signed (1) Signature of Officer making O entry / Date (2)
Signed (2) Signature of Officer making missed entry/ Date (2)
#27: Monthly self- test of ODME on board.

dd-MMM-yyyy O -- ODME Self-test / Simulation test carried out as per manufacturer’s
guidelines with satisfactory results.
HSQEEn 15.08.01
Rev - 10 21/05/2018
#28: Collection of rain water on deck into Slop/ROT tanks on board.

dd-MMM-yyyy O -- xx.x m3 collected into Slop (XX) / ROT tank from rain water
accumulated on deck / Drip Trays.
Total quantity retained in Slop(XX) / ROT tank: yy.y m 3.
#29: Draining / Blown through cargo lines on board into Slop / ROT tanks.
dd-MMM-yyyy O -- xx.x m3 collected into Slop (XX)/ROT tank from draining/ blow through
of cargo lines. Total quantity retained in Slop (XX)/ ROT tank: yy.y m 3 .
#30: Pressure testing of Cargo lines on board.

Cargo piping system was pressure tested at xx Bar hydrostatically using xx.x m3
of water which transferred to Slop Tank / ROT upon completion of Pressure test,
dd-MMM-yyyy O --
with satisfactory results. No leakage occurred. xx.x m3 of Water added to Slop
Tank / ROT. Final Quantity of Slop Tank / ROT – yy.y m3
Note: Pressure testing of Cargo lines to be recorded in ORB only when, content of pipe lines is
added to any tank and there is change in volume due draining of testing medium.
In case if lines are hydrostatically tested in a closed cycle i.e. test medium is us ed and
returned to same tank or hydrostatic pressure testing carried out during tank cleaning
process, then there is no requirement of making any entry in ORB.
Irrespective of ORB entry, pressure testing of Cargo lines to be recorded in PMS with
proper findings.
#31: Transfer of cargo tank mopping wash water on board into Slop / ROT tanks.
dd-MMM-yyyy O -- xx.x m3 collected into Slop (XX) / ROT tank from wash water after
mopping of cargo tanks. (record identity of cargo tanks)
Total quantity retained in Slop (XX) / ROT tank: yy.y m 3.
#32: Disposal of cargo samples on board into Slop / ROT tanks.

HSQEEn 15.08.01
Rev - 10 21/05/2018
dd-MMM-yyyy O -- xx.x m3 collected into Slop (XX) / ROT tank from draining of cargo
samples on board.
Total quantity retained in Slop(XX) / ROT tank: yy.y m 3.
#33: Draining of cargo manifold drip tray on board into Slop / ROT tanks.
dd-MMM-yyyy O -- xx.x m3 collected into Slop (XX) / ROT tank from draining of cargo manifold drip
tray on board.
Total quantity retained in Slop (XX) / ROT tank: yy.y m 3.
#34: Pre-discharge pressure/leakage test of the Cargo / COW piping system.

Cargo /COW piping system was pressure tested at xx Bar with satisfactory
dd-MMM-yyyy O --
results. No leakage occurred.
Note: Operational test for leakage (pressure test) of the COW piping before discharge shall be
recorded in the ship’s oil record book Part II. The test pressure to be recorded should be
the COW working pressure as indicated in the ship’s COW manual.
#35: Transfer of Small amount of Oil / Water collected from e.g. IG drains, Small drip
trays, Purging of Framo pump to Slop tank / ROT
Negligible Oil / Water collected from ...................., transferred to Slop (XX) tank
dd-MMM-yyyy O --
/ ROT. Total quantity retained in Slop (XX) / ROT tank: yy.y m 3.
#36: Suspension of ODME operation due intermittent alarms – Nil or negligible quantity
discharged overboard during the operation.
During operation of ODME, start: hh:mm stop hh:mm. overboard discharge
dd-MMM-yyyy O -- valve opened/shut intermittently due to xxxxxxx. There was no change in
volume of (Tank ID) tank during this operation.
Note: If there is a difference between the initial and final quantity of the tank being decanted,
entry under Code I to be made as per example # 16.
HSQEEn 15.08.01
Rev - 10 21/05/2018
#37: Transfer of water from Aft peak tank to Slop Tank.

xx.x m3 water transferred from Aft peak tank to Slop XX tank.
dd-MMM-yyyy O --
Total quantity retained in Slop (XX): yy.y m 3.
Note: In case Aft Peak Tank is ballast tank, then transfer of water to be recorded in Ballast water
record book also.

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15.08.01 Company ORB Part II Guidelines SMS-0006 10 21/05/2018

Company ORB Part I Guidelines

GUIDANCE FOR THE RECORDING OF OPERATIONS

This Guidance is intended to facilitate compliance with MARPOL Annex 1 requirements on

Code C.11 – Collection of oil residues (sludge). .................................................................................................... 5

Example #1: Weekly inventory of sludge tanks.

Only for tanks listed in item 3.1 of the Supplement to IOPPC

Date Code Item No. Record of operations/signature of officer in charge

Only for tanks listed in item 3.1 of the Supplement to IOPPC

Date Code Item No. Record of operations/signature of officer in charge

Only for tanks listed in item 3.1 of the Supplement to IOPPC

Only for tanks listed in item 3.1 of the Supplement to IOPPC

Example #5: Disposal of oil residue (sludge) via shore connection.

Example #6: Draining of water (disposal) from sludge tank to BHT

Only for tanks listed in item 3.1 of the Supplement to IOPPC

Date Code Item No. Record of operations/signature of officer in charge

Example #8: Incineration of oil residue (sludge) in Incinerator

retained, Burned in Incinerator for xx.x hours.

retained, Burned in Boiler for xx.x hours.

Example #10: Evaporation of water (disposal) from sludge tank

Only for tanks listed in item 3.1 of the Supplement to IOPPC

Date Code Item No. Record of operations/signature of officer in charge

Example #11: Regeneration of fuel oil from oil residue (sludge)

NOT PERMITTED BY COMPANY

Only for tanks listed in item 3.3 of the Supplement to IOPPC

Example #14: Transfer of bilge water between Bilge Holding Tanks

Only for tanks listed in item 3.3 of the Supplement to IOPPC

14 start hh:mm, stop: hh:mm

Applicable to ships which have a Statement of fact for IBTS

Example #16: Transfer of bilge water from BHT to Sludge tanks

Date Code Item No. Record of operations/signature of officer in charge

14 start hh:mm, stop: hh:mm

Date Code Item No. Record of operations/signature of officer in charge

Applicable to ships which have a Statement of fact for IBTS

Example #19: Pumping of bilge water overboard from BHT

Example #21: Failure of OWS, OCM or stopping device

Example #23: Accidental Pollution.

Example #24: Bunkering of Fuel oil.

Note: Tank wise distribution as per ship received quantity.

Example #25: Bunkering of Bulk Lubricating oil.

Date Code Item No. Record of operations/signature of officer in charge

Note: Separate entries required for each grade of lubricating oils.

Transferred to {designation of tank} retained in {deck slop tank} xx.x m3

Example #29: Entry pertaining to an earlier missed operational entry

Note: Date (1) to be the date of the original operation.

Example #30: De-bunkering of Fuel Oil

Only for tanks listed in item 3.1 of the Supplement to IOPPC

Example #40: Testing of Oily Water Separator

Date Code Item No. Record of operations/signature of officer in charge

dd-MMM-yyyy A 1 Identity of fuel oil tank(s) cleaned

Date Code Item No. Record of operations/signature of officer in charge

Date Code Item No. Record of operations/signature of officer in charge

signed: {Officer-in-charge, Name & Rank} dd-MMM-yyyy

Incineration of Sludge/residue collected in drums from the cleaning of F.O. tanks

Date Code Item No. Record of operations/signature of officer in charge

Date Code Item No. Record of operations/signature of officer in charge

11.2 xx.x m3 {Capacity}

GUIDANCE FOR THE RECORDING OF OPERATIONS IN THE

VAF Reset procedure is a referenced document

Code A: LOADING OF OIL CARGO. ......................................................................................................................... 4

Code B: INTERNAL TRANSFER OF OIL CARGO DURING VOYAGE.............................................................................. 5