By

Yasser Elfahham, PhD

Assistant Prof., Alexandria University, Structural Engineering Dep.
E- MAIL: yelfahham@yahoo.com

Construction Submittals

1 Dr.Yasser Elfahham
 Communication Management

Communication means Conveying The right information to the right party

at the right time and in the right form

Why is effective communication important in project management?

1. keeping all responsible parties up-to-date on the changing status of the
project.
2. maintaining transparency across all parts of project teams, because the lack
of transparency will eventually lead to inefficient, counterproductive
decisions that will hinder the aims of the project.
3. Failure resolve mistakes, delays, cost overruns, and other challenges over
time.
4. Eliminate misunderstandings around project goals and objectives.
5. Fewer conflicts. Team members and stakeholders will be on the same page.

2 Dr.Yasser Elfahham
 Effective communication requires using the right tools

Using the right project communication tools to communicate

is critical for a project’s success. You can use,
1. Official Emails,
2. Submittals, litters, documents,
3. Regular meetings,
4. Chat software, if approved from all parties
5. Project collaboration tools, communication software or
6. Combination of all of these.

3 Dr.Yasser Elfahham
 There are 12 characteristics of good communication, which are as follows:
1. Clarity: The information must be clear to the receiver. Such ambiguous and
subjective terms as "as soon as possible," "good performance," and " changes must
be authorized by a responsible person " should be avoided. Acronyms and
abbreviations must not be used in the contract unless they are identified in the
contract, or they are standard in the industry. Terms to designate future time, such
as "tomorrow," "e Tuesday," or "4 days later," should be accompanied by a date.
The speaker or writer must make sure that the listener or reader understands exactly
what is meant. Technical terms can be used only with people who have a
compatible technical background and can understand them. In communication, a
clear title is important, especially e-mail and submittals.
2. Simplicity. Simplicity helps to improve understanding. If the information can be
efficiently conveyed in one sentence, two sentences or a paragraph should not be
used. The contract may contain phrases that may not be easy for a layperson to
understand because of their legal nature. Project team members should use simple
language in their communications.

4 Dr.Yasser Elfahham
 3. Accuracy: Professional communication must be accurate, objective, and update.
Personal opinion and subjective statements should be limited and clear labeled as
such. For example, the project manager should not say, "I don think the project is
behind schedule, although we have a negative float of days on the critical path."
However, the project manager may say, "Despite the fact that the project is behind
schedule by 20 days, I believe we can finish on time with a recovery plan.“ When
you are quoting information, such as prices and professional opinion, you should
include all relevant information (specific description, quantity, name of salesperson,
date, length , etc.). Communications must be up to date in today's business world. F
example, "general conditions" of a company's contracts may have be written years
earlier, and its technical specifications may have become obsolete.
4. Timeliness. Many issues have deadlines and/or a critical schedule. If such
information is not communicated in a timely manner, it will loss its value and may
lead to negative consequences.

5 Dr.Yasser Elfahham
 5. Preciseness and relevance to the subject. Providing too much or irrelative
information may be confusing. some engineers copy and paste information from the
drawings and specifications of previous projects, although many sections, details, or
paragraphs are not pertained to the current project.
6. Legibility. Some people have handwriting that is illegible or difficult to read.
Legibility also includes "readability whether on paper, on the computer screen, on
the projection screen, or on presentations.
7. Proper support tools (pictures, tables, charts, statistics, etc.): The old saying, "A
picture is worth a thousand words," proves to be true where anyone can understand
them. Photos, Videos, Animations, Tables, flowcharts, Bar charts, organizational
charts, and so forth are also helpful in information.
8. Proper level of detail. The communicator must balance the amount of information
being given in an intelligent way. Giving insufficient information or information that
is too abstract may not convey the whole picture clearly, in which case, one of two
situations' results: either the information recipient must contact the source to clarify
the information, which takes time and perhaps causes aggravation, or the recipient
must make assumptions to "fill in the blanks," which may lead to wrong
conclusions. The more concise the information is, the better the chance the recipient
will read it. one good idea is to include an abstract or a brief summary paragraph
about the issue before providing the details.
6 Dr.Yasser Elfahham
9. Good organization and formality. Good organization implies sorting and organizing
the information so that it is easy for the viewer to read, follow, and retrieve. Formality
means following the company's procedures, including the use of standard forms. It
aims at facilitating reading, searching, storing and retrieving information.Several
software packages, such as Primavera Contract Manager (Oracle Primavera Systems,
Inc., Bala Cynwyd, Pennsyl vania), Prolog Manager (Meridian Project Systems,
Folsom, California), and Project Management (Timberline, Beaverton, Oregon), were
developed to help organize project documentation and communication.
10. Conformance to industry standards. As the world grows smaller, the construction
industry is trying to find a common language. Many specifications, codes, and
international standards have to be followed. Especially when communicating on
international levels
11. Retrievable and transformable (from one form to another): that can be
accomplished using computers, platforms, database. We are no longer in the age of
basements full of boxes and file cabinets that contain information.

7 Dr.Yasser Elfahham
 ‫‪Contractor – Consultant relation‬‬
‫‪Construction Submittals‬‬

‫ﻣﺴﺘﻨﺪات اﻟﺘﻨﻔﯿﺬ‬
‫‪Introduction‬‬
‫ﻣﺴﺘﻨﺪات اﻟﺘﻨﻔﯿﺬ ﻓﻲ ھﻨﺪﺳﺔ اﻟﺘﺸﯿﯿﺪ ھﻲ ﺗﻠﻚ اﻷﻋﻤﺎل اﻟﻮرﻗﯿﺔ واﻟﻤﺴﺘﻨﺪات واﻟﻤﺮاﺳﻼت واﻟﺒﯿﺎﻧﺎت اﻟﺘﻲ ﯾﺘﻢ‬
‫ﻣﺪاوﻟﺘﮭﺎ ﺑﯿﻦ أطﺮاف اﻟﻤﺸﺮوع اﻟﻤﺨﺘﻠﻔﺔ أﺛﻨﺎء اﻟﺘﻨﻔﯿﺬ ﻟﺘﺤﻘﯿﻖ ﺗﻮاﺻﻞ ﺟﯿﺪ ﺑﯿﻦ ﻓﺮﯾﻖ اﻟﻤﺸﺮوع واﻟﺴﻤﺎح‬
‫ﺑﺈدارة ﺟﯿﺪة ﻟﻠﻤﺸﺮوع وﺗﻘﻠﯿﻞ اﻟﻨﺰاﻋﺎت اﻟﻤﺤﺘﻤﻠﺔ وإﺛﺒﺎت ﺣﻘﻮق وواﺟﺒﺎت ﻛﻞ طﺮف ﻓﻲ اﻟﻤﺸﺮوع ﻣﻤﺎ‬
‫ﯾﺤﻘﻖ أھﺪاف اﻟﻤﺸﺮوع‪.‬‬
‫اﺛﻨﺎء ﺗﻨﻔﯿﺬ اﻟﻤﺸﺮوع ﯾﺤﺘﺎج أطﺮاف اﻟﻤﺸﺮوع اﻟﻲ اﺟﺮاء ﻣﺮاﺳﻼت ﻣﺨﺘﻠﻔﺔ ﺳﻮاء ﻻﻋﺘﻤﺎد او اﺳﺘﻼم‬
‫اﻻﻋﻤﺎل واﻟﻤﻮاد او اﺳﺘﻔﺴﺎرات او إﻋﻄﺎء ﺗﻌﻠﯿﻤﺎت او اﺟﺘﻤﺎﻋﺎت وﻏﯿﺮھﺎ ﺑﮭﺪف ﺗﺤﻘﯿﻖ ﺗﻮاﺻﻞ ﺟﯿﺪ ﺧﻼل‬
‫اﻟﻤﺸﺮوع‪ .‬وﻏﺎﻟﺒﺎ ﺗﺘﻢ ھﺬه اﻟﻤﺮاﺳﻼت ﺑﺸﻜﻞ ﻣﻜﺘﻮب ﺑﮭﺪف ﺗﻮﺛﯿﻖ اﻻﺣﺪاث وﺿﻤﺎن اﻟﺤﻘﻮق‪ .‬وﯾﺠﺐ ان‬
‫ﺗﺤﻤﻞ ﻛﻞ اﻟﻤﺮاﺳﻼت اﺳﻢ وﺑﯿﺎﻧﺎت اﻟﻤﺸﺮوع واﻷطﺮاف اﻟﻤﺸﺎرﻛﺔ ﻓﯿﮫ وﻛﺬﻟﻚ اﻟﺘﻮﻗﯿﻌﺎت واﻻﺧﺘﺎم واﻟﻠﻮﺟﻮ‬
‫وﺗﺄﺧﺬ ﺷﻜﻞ ﻣﻌﯿﻦ ﻓﻲ ﻛﻞ ﻣﺸﺮوع‪.‬‬

‫‪“You come back from lunch and find a pile of submittals waiting‬‬
‫‪8‬‬ ‫‪Dr.Yasser Elfahham‬‬ ‫…”‪for you‬‬
 ‫‪Submittal Log / Register‬‬
‫‪Submittal log is a register which lists in detail all the submittals required‬‬
‫‪on the project with their templates and forms. The project engineer often‬‬
‫‪does this job.‬‬
‫‪A) Construction Submittals from contractor to consultant‬‬
‫)‪1) Daily Report (DR‬‬
‫اﻟﺘﻘﺮﯾﺮ اﻟﯿﻮﻣﻲ‪ :‬ھﻮ ﺗﻘﺮﯾﺮ ﯾﻮﻣﻲ ﻣﻔﺼﻞ ﯾﻘﺪﻣﺔ اﻟﻤﻘﺎول أو ﻣﮭﻨﺪس اﻟﺘﻨﻔﯿﺬ إﻟﻲ اﻹﺳﺘﺸﺎري‬
‫ﯾﻮﺿﺢ ﻓﯿﺔ ﻗﻮة اﻟﻌﻤﺎل وﻋﺪد وﺗﻔﺎﺻﯿﻞ اﻟﻤﻌﺪات اﻟﻤﻮﺟﻮدة ﺑﺎﻟﻤﻮﻗﻊ واﻟﻤﻮاد وﻛﻤﯿﺎﺗﮭﺎ وﺗﺤﺪﯾﺪ ﺗﻘﺪم‬
‫اﻟﻌﻤﻞ ﺑﺎﻟﻤﻮﻗﻊ واﻷﻋﻤﺎل اﻟﻤﻨﻔﺬة و ﻛﻞ ﻣﺎ ﺣﺪث ﺑﺎﻟﻤﻮﻗﻊ‪ .‬وﯾﻘﻮم اﻹﺳﺘﺸﺎري ﺑﺈﻋﺘﻤﺎدة ﯾﻮﻣﯿﺎ ً‪.‬‬
‫)‪2) Inspection Request (IR‬‬
‫طﻠﺐ اﺳﺘﻼم أﻋﻤﺎل‪ :‬ﯾﻘﺪﻣﮫ اﻟﻤﻘﺎول أو ﻣﮭﻨﺪس اﻟﺘﻨﻔﯿﺬ إﻟﻲ اﻹﺳﺘﺸﺎري ﻟﯿﻄﻠﺐ ﻣﻨﺔ ﻓﺤﺺ‬
‫وإﺳﺘﻼم وإﻋﺘﻤﺎد ﻣﺎ ﺗﻢ ﺗﻨﻔﯿﺬه ﻣﻦ أﻋﻤﺎل و ﻟﯿﺼﺮح ﻟﺔ اﻟﺒﺪء ﻓﻲ اﻟﺒﻨﻮد اﻟﺘﺎﻟﯿﺔ‪ .‬وإذا اﻛﺘﺸﻒ‬
‫اﻹﺳﺘﺸﺎري وﺟﻮد ﻋﯿﻮب أو ﻋﺪم ﻣﻄﺎﺑﻘﺔ ﻟﻠﻤﻮاﺻﻔﺎت ﻟﻠﺒﻨﻮد اﻟﻤﻨﻔﺬة ﻓﺈﻧﮫ ﯾﻜﺘﺐ ذﻟﻚ ﻓﻲ ﻣﺤﻀﺮ‬
‫اﻹﺳﺘﻼم ﻟﯿﻘﻮم اﻟﻤﻘﺎول ﺑﻌﺪ ذﻟﻚ ﺑﺈﺻﻼح اﻟﻌﯿﻮب واﻟﻌﺮض ﻋﻠﻲ اﻹﺳﺘﺸﺎري ﻣﺮة أﺧﺮي‪.‬‬

‫‪9‬‬ ‫‪Dr.Yasser Elfahham‬‬

 ‫)‪3) Approval Request (AR‬‬
‫طﻠﺐ اﻋﺘﻤﺎد ﻋﯿﻨﺔ ﻋﯿﻨﺎت او ﻣﻮاد‪ :‬ﯾﻘﺪﻣﮫ اﻟﻤﻘﺎول أو ﻣﮭﻨﺪس اﻟﺘﻨﻔﯿﺬ إﻟﻲ اﻻﺳﺘﺸﺎري ﻟﻄﻠﺐ‬
‫إﻋﺘﻤﺎد ﻣﻮاد ﺑﻐﺮض اﺳﺘﺨﺪاﻣﮭﺎ ﻓﻲ ﺗﻨﻔﯿﺬ ﺑﻨﻮد ﻓﻲ اﻟﻤﺸﺮوع‪.‬‬

‫وﯾﺠﺐ ان ﯾﺘﻢ ارﻓﺎق اﻟﻤﺴﺘﻨﺪات اﻻﺗﯿﺔ ﻣﻊ طﻠﺐ اﻋﺘﻤﺎد اﻟﻤﻮاد اﻟﺨﺎم ﻣﺜﻞ اﻟﺤﺪﯾﺪ وﻟﻮازم‬
‫اﻟﻜﮭﺮﺑﺎء واﻷدوات اﻟﺼﺤﯿﺔ واﻷﺟﮭﺰة وﺗﺸﻤﻞ اﻵﺗﻲ‪:‬‬
‫‪‬‬ ‫‪Product Data‬‬
‫‪‬‬ ‫‪Test Reports‬‬
‫‪‬‬ ‫‪Design Data‬‬
‫‪‬‬ ‫‪Re-submittal‬‬
‫‪‬‬ ‫‪Shop drawings‬‬
‫‪‬‬ ‫‪Samples‬‬
‫)‪4) Request for Information (RFI‬‬
‫اﻻﺳﺘﻔﺴﺎرات‪ :‬ﯾﻘﺪم ﻣﻦ أﺣﺪ أطﺮاف اﻟﻤﺸﺮوع ﻟﻠﻄﺮف اﻵﺧﺮ ﻟﻼﺳﺘﻔﺴﺎر ﻋﻦ ﺷﻲء أو طﻠﺐ أي‬
‫ﻣﻌﻠﻮﻣﺔ‪.‬‬
‫‪5) Invoice‬‬
‫ﻣﺴﺘﺨﻠﺺ اﻟﻤﻘﺎول ﻋﻦ اﻻﻋﻤﺎل اﻟﺘﻲ ﻧﻔﺬھﺎ وﺗﻢ ﺗﺴﻠﯿﻤﮭﺎ ﻣﻄﺎﺑﻘﺔ ﻟﻠﻤﻮاﺻﻔﺎت‬
‫‪10‬‬ ‫‪Dr.Yasser Elfahham‬‬
 ‫‪6) Method statement‬‬
‫طﺮﯾﻘﺔ اﻟﺘﻨﻔﯿﺬ‪ :‬ھﻮ ﻛﺘﺎب ﯾﻮﺿﺢ ﺧﻄﻮات ﺗﻨﻔﯿﺬ اﻟﻤﺸﺮوع واﻟﻤﻌﺪات اﻟﻤﺴﺘﺨﺪﻣﺔ وطﺮق اﻟﺘﻨﻔﯿﺬ‬
‫ﻟﻠﺒﻨﻮد اﻟﻤﺨﺘﻠﻔﺔ وﻗﺪ ﯾﺤﺘﻮي ﻋﻠﻲ ﺻﻮر ﺗﻮﺿﺢ ﻛﻞ ﻣﺮﺣﻠﺔ‪ .‬وﺣﺪﯾﺜﺎ ً ظﮭﺮت اﻟﺒﺮاﻣﺞ اﻟﺘﻲ ﺗﺪﻋﻢ‬
‫ﺗﻜﻨﻮﻟﻮﺟﯿﺎ ‪ BIM‬ﺣﯿﺚ ﯾﺘﻢ ﻋﻤﻞ ﻧﻤﻮذج ﺣﺮﻛﻲ ‪ Animation Model‬ﯾﻮﺿﺢ ﻛﯿﻔﯿﺔ ﺗﻨﻔﯿﺬ‬
‫اﻟﻤﻨﺸﺄ‪ .‬وﯾﻘﻮم اﻟﻤﻘﺎول ﺑﺈﻗﺘﺮاح طﺮﯾﻘﺔ ﺗﻨﻔﯿﺬ اﻟﻤﺸﺮوع ﺛﻢ ﯾﻌﺮﺿﮭﺎ ﻋﻠﻲ اﻹﺳﺘﺸﺎري ﻟﻺﻋﺘﻤﺎد ﻗﺒﻞ‬
‫ﺑﺪء اﻟﻌﻤﻞ‪.‬‬
‫‪7) Schedule Update‬‬
‫ﺗﺤﺪﯾﺚ اﻟﺒﺮﻧﺎﻣﺞ اﻟﺰﻣﻨﻲ‪ :‬ﯾﻘﻮم اﻟﻤﻘﺎول ﺑﺘﺤﺪﯾﺚ اﻟﺒﺮﻧﺎﻣﺞ اﻟﺰﻣﻨﻲ ﻟﻠﻤﺸﺮوع ‪Baseline‬‬
‫‪ Schedule‬ﻛﻞ ﻓﺘﺮة ﻣﺘﻔﻖ ﻋﻠﯿﮭﺎ )ﺷﮭﺮ ﻣﺜﻼ ً( ﺑﺈﺳﺘﺨﺪام أﺣﺪ ﺑﺮاﻣﺞ إدارة اﻟﻤﺸﺮوﻋﺎت ﻣﺜﻞ‬
‫ﺑﺮﻧﺎﻣﺞ اﻟﺒﺮﯾﻤﺎﻓﯿﺮا وذﻟﻚ ﺑﺘﻌﺪﯾﺪ اﻟﺒﻨﻮد اﻟﻤﻨﻔﺬة ﻣﻦ ﺣﯿﺚ اﻟﺰﻣﻦ واﻟﻜﻤﯿﺔ واﻟﺘﻜﻠﻔﺔ ﺛﻢ ﯾﺮﺳﻞ‬
‫اﻟﺒﺮﻧﺎﻣﺞ اﻟﻤﻌﺪل ‪ Updated Schedule‬ﻟﻺﺳﺘﺸﺎري ﻟﻺﻋﺘﻤﺎد‪.‬‬
‫)‪8) Progress Report (PR‬‬
‫ﺗﻘﺮﯾﺮ ﺗﻘﺪم اﻟﻌﻤﻞ‪ :‬ﯾﻘﺪﻣﮫ اﻟﻤﻘﺎول أو ﻣﮭﻨﺪس اﻟﺘﻨﻔﯿﺬ إﻟﻲ اﻹﺳﺘﺸﺎري ﻟﯿﻮﺿﺢ ﻟﮫ اﻷﻋﻤﺎل اﻟﻤﻨﻔﺬة‬
‫ﺣﺘﻲ ﺗﺎرﯾﺨﮫ وﻧﺴﺐ اﻹﻧﺠﺎز وﺧﻼﻓﺔ‪.‬‬
‫‪9) Work Completion Notice‬‬
‫اﺧﻄﺎر ﯾﺮﺳﻠﮫ اﻟﻤﻘﺎول ﻟﻼﺳﺘﺸﺎري ﻹﺧﺒﺎره ان اﻻﻋﻤﺎل ﻗﺪ ﺗﻢ إﻧﺠﺎزھﺎ وﺟﺎھﺰة ﻟﻠﺘﺴﻠﯿﻢ‬
‫‪11‬‬ ‫‪Dr.Yasser Elfahham‬‬
 ‫‪10) Notice to Claims‬‬
‫إﺷﻌﺎر ‪ /‬إﺧﻄﺎر ﺑﻤﻄﺎﻟﺒﺔ‪ :‬ﻋﻨﺪ ﺣﺪوث ﻣﺸﻜﻠﺔ ﺳﺒﺒﮭﺎ أﺣﺪ أطﺮاف اﻟﻤﺸﺮوع ﻓﺈن اﻟﻄﺮف اﻷﺧﺮ‬
‫ﯾﺮﺳﻞ ﺧﻄﺎب إﺧﻄﺎر ﻟﻠﻄﺮف اﻟﻤﺘﺴﺒﺐ ﯾﺼﻒ ﻓﯿﮫ اﻟﻤﺸﻜﻠﺔ وﯾﻮﺿﺢ ﻛﯿﻒ أﻧﮫ ﻣﺴﺘﺤﻖ ﻟﺘﻌﻮﯾﺾ‬
‫زﻣﻨﻲ أو ﻣﺎدي أو ﻛﻼھﻤﺎ‪ .‬وﯾﺠﺐ أن ﯾﺮﻓﻖ ﺑﺎﻹﺧﻄﺎر اﻟﻤﺴﺘﻨﺪات اﻟﺘﻲ ﺗﺜﺒﺖ أھﻠﯿﺘﮫ ﻟﮭﺬه اﻟﻤﻄﺎﻟﺒﺔ‬
‫‪supporting documents‬‬
‫‪11) Claim‬‬
‫اﻟﻤﻄﺎﻟﺒﺔ‪ :‬ﯾﻘﺪﻣﮭﺎ اﻟﻄﺮف اﻟﻤﺘﻀﺮر ﻟﻠﻄﺮف اﻵﺧﺮ ﻟﻄﻠﺐ وﻗﺖ إﺿﺎﻓﻲ أو ﺗﻌﻮﯾﺾ ﻣﺎدي ﻟﻤﺎ ﻟﺤﻖ‬
‫ﺑﮫ ﻣﻦ أﺿﺮار ﻧﺘﯿﺠﺔ ﺳﺒﺐ ﻣﺎ‪ .‬ﻓﻤﺜﻼ ً إذا ﺗﺄﺧﺮ اﻟﻤﺎﻟﻚ ﻋﻦ ﺻﺮف ﻣﺴﺘﺤﻘﺎت اﻟﻤﻘﺎول اﻟﻤﺎﻟﯿﺔ ﻓﺈن‬
‫ﻟﻠﻤﻘﺎول اﻟﺤﻖ ﺑﻌﻤﻞ ﻣﻄﺎﻟﺒﺔ ﻣﻦ اﻟﻤﺎﻟﻚ‪.‬‬
‫)‪12) Pouring Request (PR‬‬
‫طﻠﺐ ﺻﺐ ﺧﺮﺳﺎﻧﺔ ﯾﻘﺪﻣﮫ اﻟﻤﻘﺎول ﻟﻺﺳﺘﺸﺎري ﺑﻌﺪ ﺗﺴﻠﯿﻢ اﻟﺸﺪات واﻟﺤﺪﯾﺪ ﻟﻼﺳﺘﺸﺎري‬
‫ﻻﺣــــﻆ‪ :‬ﻛﻞ اﻟﻤﺴﺘﻨﺪات واﻟﻤﺮاﺳﻼت اﻟﺴﺎﺑﻘﺔ ﯾﺠﺐ أن ﺗﻜﻮن ﺗﺤﻤﻞ اﺳﻢ وﺑﯿﺎﻧﺎت اﻟﻤﺸﺮوع وﺑﮭﺎ‬
‫ﺗﺎرﯾﺦ‪ .‬وﻣﺨﺘﻮﻣﺔ ﺑﺨﺎﺗﻢ اﻟﺠﮭﺔ اﻟﻤﺮﺳﻠﺔ وﻣﻮﻗﻊ ﻋﻠﯿﮭﺎ وﯾﺠﺐ أن ﺗﻜﻮن ﺑﻨﻔﺲ اﻟﺼﯿﻐﺔ اﻟﻤﺘﻌﺎرف‬
‫ﻋﻠﯿﮭﺎ ﻓﻲ اﻟﻤﺸﺮوع وﻟﮭﺎ ﻧﻔﺲ ال ‪ Format‬اﻟﻤﻨﺼﻮص ﻋﻠﯿﺔ ﻓﻲ اﻟﻌﻘﺪ وﻗﺪ ﺗﻜﻮن ھﺬه اﻟﻤﺮاﺳﻼت‬
‫ورﻗﯿﺔ أو ﻋﻦ طﺮﯾﻖ اﻟﻔﺎﻛﺲ أو ﻋﻦ طﺮﯾﻖ اﻟﺒﺮﯾﺪ اﻹﻟﻜﺘﺮوﻧﻲ واﻟﺬي ﯾﻜﻮن ﻣﻮﺿﺢ ﺑﺎﻟﻌﻘﺪ وﯾﺴﻤﻲ‬
‫‪Official Email‬‬
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 ‫ﻻﺣﻆ ان أي طﻠﺐ اﻋﺘﻤﺎد او ﻓﺤﺺ‬
‫ﯾﻘﺪﻣﮫ اﻟﻤﻘﺎول ﻟﻼﺳﺘﺸﺎري ﯾﻜﻮن ﺑﮫ‬
‫ﺟﺰء ﻋﻠﻮي وﺟﺰء ﺳﻔﻠﻲ‪.‬‬
‫اﻟﺠﺰء اﻟﻌﻠﻮي ﺑﮫ ﻣﻌﻠﻮﻣﺎت ﻋﻦ اﻟﻄﻠﺐ‬
‫اﻟﻤﻘﺪم وﻧﻮع اﻟﻤﺎدة اﻟﻤﻄﻠﻮب اﻋﺘﻤﺎدھﺎ‬
‫وﺧﻼﻓﺔ‪.‬‬
‫اﻟﺠﺰء اﻟﺴﻔﻠﻲ ﺧﺎص ﺑﺮد اﻻﺳﺘﺸﺎري‬
‫ﻋﻠﻲ اﻟﻄﻠﺐ‪ .‬وﯾﻜﻮن اﻟﺮد واﺣﺪ ﻣﻦ ارﺑﻊ‬
‫ﺣﺎﻻت ﻛﻤﺎ ﻓﻲ اﻟﻤﺜﺎل‪:‬‬
‫‪ .1‬ﻣﻘﺒﻮل‬
‫‪ .2‬ﻣﻘﺒﻮل ﻣﻊ وﺟﻮد ﻣﻼﺣﻈﺎت‬
‫‪ .3‬ﯾﻌﺎد ﺗﻘﺪﯾﻢ اﻟﻌﯿﻨﺔ ﻣﺮة اﺧﺮي ﺑﻌﺪ‬
‫ﺗﻼﻓﻲ اﻟﻤﻼﺣﻈﺎت‬
‫‪ .4‬ﻣﺮﻓﻮض‬

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 ‫‪B) Construction Submittals from consultant to contractor‬‬

‫‪1) Letter of Acceptance (LOA) or Letter of Awarding‬‬

‫ﺧﻄﺎب ﺗﺮﺳﯿﺔ اﻟﻌﻄﺎء ﻋﻠﻲ اﻟﻤﻘﺎول اﻟﻔﺎﺋﺰ ﯾﺮﺳﻠﮫ اﻟﻤﺎﻟﻚ ﻟﻠﻤﻘﺎول ﻹﺑﻼﻏﮫ ﺑﻔﻮزه ﺑﺎﻟﻤﺸﺮوع‬
‫‪2) Notice to proceed‬‬
‫اﻣﺮ ﺑﺪء اﻟﻌﻤﻞ ﯾﺮﺳﻞ اﻟﻲ اﻟﻤﻘﺎول ﻟﻠﺒﺪء ﻓﻲ ﺗﻨﻔﯿﺬ اﻟﻤﺸﺮوع ﺗﺰاﻣﻨﺎ ﻣﻊ ﻣﺤﻀﺮ اﺳﺘﻼم اﻟﻤﻮﻗﻊ‬
‫)‪3) Meeting Minutes (MM‬‬
‫ﻣﺤﻀﺮ اﻹﺟﺘﻤﺎع‪ :‬ﯾﺘﻢ ﻋﻘﺪ إﺟﺘﻤﺎﻋﺎت دورﯾﺔ ﺑﯿﻦ أطﺮاف اﻟﻤﺸﺮوع أو ﻣﻦ ﯾﻤﺜﻠﮭﻢ ﻟﻤﻨﺎﻗﺸﺔ‬
‫ﺳﯿﺮ اﻟﻌﻤﻞ واﻟﺒﺮﻧﺎﻣﺞ اﻟﺰﻣﻨﻲ واﻟﻤﺸﺎﻛﻞ واﻟﺘﺤﺪﯾﺎت اﻟﺘﻲ ﺗﻮاﺟﮫ اﻟﻤﺸﺮوع وإﺑﺪاء اﻹﻗﺘﺮاﺣﺎت‬
‫واﻟﺤﻠﻮل واﻟﺘﻮﺻﯿﺎت‪ .‬وﯾﺘﻢ ﺗﺪوﯾﻦ ﻛﻞ ذﻟﻚ ﻓﻲ ﻣﺤﻀﺮ اﻻﺟﺘﻤﺎع وﯾﻘﻮم ﻣﺪﯾﺮ اﻟﻤﺸﺮوع ﺑﺈدارة‬
‫ھﺬا اﻹﺟﺘﻤﺎع وﻋﻤﻞ اﻷﺟﻨﺪة اﻟﺨﺎﺻﺔ ﺑﺔ‪.‬‬
‫‪4) Change Order (CO) or Variation Order‬‬
‫طﻠﺐ ﺗﻐﯿﯿﺮ‪ :‬ﯾﻘﺪﻣﮫ اﻟﻤﺎﻟﻚ أو اﻹﺳﺘﺸﺎري إﻟﻲ اﻟﻤﻘﺎول ﻟﻄﻠﺐ ﺗﻌﺪﯾﺪ ﺟﺰء ﻓﻲ اﻟﻤﺸﺮوع أو‬
‫ﺗﻐﯿﯿﺮ ‪ Scope of work‬وﻗﺪ ﯾﻜﻮن ﺗﻌﺪﯾﻞ ﺑﺴﯿﻂ أو ﺗﻌﺪﯾﻞ ﺟﺴﯿﻢ‪.‬‬

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 ‫‪5) Project Quality Plan‬‬
‫ﺧﻄﺔ اﻟﺠﻮدة اﻟﺨﺎﺻﺔ ﺑﺎﻟﻤﺸﺮوع واﻟﺘﻲ ﺗﻮﺿﺢ اﻷﻧﺸﻄﺔ واﻹﺧﺘﺒﺎرات واﻟﻤﻮاﺻﻔﺎت واﻟﻄﺮق‬
‫اﻟﻮاﺟﺐ إﺗﺒﺎﻋﮭﺎ ﻟﺘﺤﻘﯿﻖ اﻟﺠﻮدة اﻟﻤﻄﻠﻮﺑﺔ ﻓﻲ اﻟﻤﺸﺮوع‪.‬‬
‫)‪6) Non-Conformance Report (NCR‬‬
‫ﺗﻘﺮﯾﺮ ﻋﺪم ﻣﻄﺎﺑﻘﺔ ﯾﻘﺪﻣﮫ اﻻﺳﺘﺸﺎري ﻛﺮﻓﺾ ﻟﺒﻨﺪ أو ﺑﻌﺾ اﻟﺒﻨﻮد ﻓﻲ اﻟﻤﺸﺮوع ﻧﺘﯿﺠﺔ اﻟﺘﻨﻔﯿﺬ اﻟﺨﺎطﺊ أو‬
‫ﻋﺪم ﻣﻄﺎﺑﻘﺔ اﻟﻤﻮاﺻﻔﺎت‪.‬‬
‫‪7) Site Work Instructions‬‬
‫ﺗﻌﻠﯿﻤﺎت أو إرﺷﺎدات ﺑﺎﻟﻤﻮﻗﻊ ﻣﻦ اﻹﺳﺘﺸﺎري ﻟﻠﻤﻘﺎول‬
‫)‪8) Site Inspection Notice (SIN‬‬
‫ﻣﻼﺣﻈﺎت ﻣﻘﺪﻣﺔ ﻣﻦ اﻹﺳﺘﺸﺎري إﻟﻲ اﻟﻤﻘﺎول ﻋﻠﻲ اﻷﺧﻄﺎء اﻟﻤﻮﺟﻮدة ﻓﻲ اﻟﻤﻮﻗﻊ‬

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 ‫‪10) Submittal Review (SR) or Submittal Review Comments‬‬

‫ﻣﺴﺘﻨﺪ ﯾﻘﺪﻣﮫ اﻻﺳﺘﺸﺎري ﻟﻠﻤﻘﺎول ﻟﻜﺘﺎﺑﺔ ﻣﻼﺣﻈﺎﺗﮫ ﻋﻠﻲ اﻟﻤﺮﻓﻘﺎت أو اﻟﻌﯿﻨﺎت أو اﻟﺮﺳﻮﻣﺎت أو‬
‫اﻟﻜﺘﺎﻟﻮﺟﺎت اﻟﻤﻘﺪﻣﺔ ﻣﻦ ﻗ ِﺒﻞ اﻟﻤﻘﺎول ﻟﻼﻋﺘﻤﺎد‪.‬‬
‫‪11) Hand out documents request‬‬
‫طﻠﺐ اﻻﺳﺘﺸﺎري ﻣﻦ اﻟﻤﻘﺎول ﺗﺠﮭﯿﺰ ﻣﺴﺘﻨﺪات ﺗﺴﻠﯿﻢ اﻟﻤﺸﺮوع )‪– as built drawings‬‬
‫‪ – training certificates‬اﺧﺘﺒﺎرات – ﺷﮭﺎدات ﺿﻤﺎن – ﻛﺘﺎﻟﻮﺟﺎت ‪(..‬‬

‫ﻻﺣﻆ اﻧﮫ ﺑﻌﺪ ﻋﻤﻞ اﻟﺘﺴﻠﯿﻢ اﻻﺑﺘﺪاﺋﻲ ﻟﻠﻤﺸﺮوع ﯾﻘﻮم اﻟﻤﻘﺎول ﺑﺘﻘﺪﯾﻢ اﻟﻤﺴﺘﺨﻠﺺ اﻟﺨﺘﺎﻣﻲ‪.‬‬

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 Templates

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 Templates

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 Questions ?
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