AT No.

617/PHD(BH-I)-453 Dated: 19-08-2013

BHAKRA BEAS MANAGEMENT BOARD

(POWER WING)
From
The Chief Engineer/System Operation,
P&D (PPs) Directorate
Plot No. 6B, Sector 19 B
Madhya Marg
Chandigarth-160019. Fax: 0172-5046571
To

M/s Mechnatron Industrial(India),

Registered 2-Fateh Enclave, Fax: 0175-2212022
Post G.P.O. Road, Patiala-147001.

Memo No. 3032/PHD(BH-I)-453

Dated: 19.08.2013
Sub: Design, Manufacture, Testing at works, Supply, Delivery, Testing & Commissioning
at site of one no. portable type solids retaining disc stack bowl type turbine oil
centrifugal separator having throughput capacity of 700-1000 LPH i.e. Model:
MAB-103-B-24M (FPSS) for Pong Power House, Talwara along with fittings,
accessories and spares against Limited Tender enquiry no. 340/PHD(BH-I)-453
dated 21.05.2013.
Dear Sir,
This is with reference to your offer submitted online against the subject cited enquiry and the following
subsequent correspondence:
1. This office memo no. 2453/PHD(BH-I)-453 dated 24.06.2013.
2. Your letter no. 612/MIL/13A dated 25.06.2013.
A detailed purchase order is hereby placed on you for the subject cited equipment for Pong Power House,
Talwara at the prices, terms and conditions, detailed here under and in Annexures A, B, C, D, E, F.

1. Schedule of Equipment and Prices:

Sr.No. Description Qty. Ex-works Freight &
Price Transit
including insurance
Packing & charges
Forwarding
charges
(Rs.) (Rs.)
1. Alfa Laval Solid Retaining Disc Stack Bowl Type 1 Set 13,31,378/- 27,820/-
Centrifugal Separator (complete Module) Model: MAB-
103 B-24M (FPSS) along with standard spares and tools
for Pong Power House.
2. Oil Resistant Hose 1 inch (2x10 meters in length) with 1 Set 22,660/- 159/-
hose clamps to SAE 100R1 or equivalent(suitable for
MAB103B Centrifuge)
3. Spares
a) Thermostat/sensor 1 no. 11,948/- 84/-
b) Hydraulic oil resistant hose (10 meters in length). 1 no. 11,330/- 79/-
4. Total (1to 3) 13,77,316/- 28,142/-
5. Lump sum Testing & Commissioning charges of complete 1 Set Rs. 65,000/-
equipment at site
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i) The above Ex-works prices are inclusive of packing and forwarding charges but exclusive of CST at
concessional rate against Form ‘C’. Payment of statutory taxes & duties will be made extra wherever
applicable, at the rates prevailing at time of delivery but limited to the rate prevailing within
contractual delivery period.
ii) Excise Duty is not applicable at present. If it becomes applicable later on, the same shall be absorbed
by the firm.
iii) The charges at Sr. no. 5 are inclusive of Service tax and shall be limited to the above value.
iv) Bank Charges will be borne by supplier.
v) Octroi/Entry tax as applicable at the destination station shall be payable by BBMB.
vi) Income Tax, if applicable, will be deducted as per rules.
2. TECHNICAL REQUIREMENT
The equipment to be supplied shall be in accordance with BBMB specification no.
BBMB/PHD/BHAKRA-I/PP-254, read with supplier’s offer and subsequent correspondence, shall also
form part of this purchase order. The technical requirement of the set and fitting & accessories forming
part of the equipment shall be as per Annexure-C; List of standard spares and tools shall be as per
Appendix-I. The salient requirements for the equipment to be supplied are as mentioned in
Annexure-B. The guaranteed and other technical particulars of the equipment are given in
Annexure-D.
3. TERMS OF PAYMENT
a) Supply Portion
95% Payment against Bank documents on proof of dispatch of material by Rail/Road subject to the
fulfillment of other conditions and production of documents as prescribed in the purchase order. The
balance 5% payment shall be released within 30 days after ensuring the receipt of material (in good
condition) and recording entry in GR/MB and that the same conforms to the prescribed
specifications and is of requisite quality. A bank guarantee of the value of 5% of the contract price
shall be furnished by the supplier which shall remain valid for a period of 6 months from the date of
receipt of material in good condition (as per Appendix-II). The supplier shall furnish this bank
guarantee one month before the commencement of delivery.
b) Erection & commissioning charges
The payment related to erection, testing and commissioning of the equipment shall be released only
after the successful commissioning of the set.
4. PENALTY CHARGES
The Penalty Charges shall be governed by clause 3 of Annexure – A.
5. WARRANTY DEED
The supplier shall furnish Warranty deed on the Performa attached at Appendix-III as per clause 7 of
Annexure-A.
6. PERFORMANCE BANK GUARANTEE
The supplier shall furnish Performance Bank Guarantee on the Performa attached at Appendix-IV as
per clause 9 of Annexure-A.
7. SECURITY DEPOSIT
The earnest money already furnished by you shall be converted into security deposit as a guarantee for
faithful and satisfactory execution of the purchase order up to the warranty period.
8. DISPATCH INSTRUCTIONS
The entire equipment covered in this purchase order is to be dispatched as per the dispatch particulars
given in Annexure –F.

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9. TRANSPORTATION, INSURANCE & HANDLING OF MATERIAL

The supplier shall be responsible for transportation, insurance and handling of material up to the
destination station as per dispatch instructions. The material shall be dispatched by Road, Freight
“Pre-paid.” The purchaser shall have right to lodge claim/claims for shortages/damages, if any during
transit with the supplier within 30 days of receipt of material. The settlement of such claims with the
underwriter shall be the responsibility of the supplier. In such an event the purchaser shall obtain an
open delivery and certification from the Carrier.
10. METHOD OF RAISING INVOICES:
The method of raising invoices is as detailed in Annexure-E.
11. OTHER TERMS & CONDITIONS:
The commercial terms and conditions of the purchase order shall be as given in the enclosed
Annexure-A of the purchase order.
You are requested to acknowledge the receipt of this purchase order & return one copy of the same
duly signed on each & every page of the purchase order by your authorized representative only, in token
of your unconditional acceptance of the same, per return of post.

-sd-
(Er. Abha Saini)
DA/ i) Annexure – A, B, C, D, E, F Dy. Chief Engineer/P&D(PPs),
BBMB(PW), Chandigarh.
ii) Appendix-I, II & III, IV
iii) 3 copies of A.T.
(30 pages)

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पष
ृ ठ ंकन नं0 3033-3040/पीएचडी(भ 0-।)-453 दिन ंक 19-08-2013
उपरो्त क तित िन‍निखितत को ूच
च न एं व ‍ क क व ी ीत तच भतजी ज ती ीै जी:-
1. म्
ु भिभ त
ं /उ‍प िनीबीबीएमबीी(द ु त
ु त‍ड)ी नंलख ा उनिपप।
2. द ‍ती ूख ीक र एं म्
ु खतत िकक र ीबीबीएमबीीच‍डील।।

3. क भ
व ल पत क वख म्
ु भिभ त
ं /ता ख पिरच खनी बीबीएमबीीच‍डील।।

4. भकीषा भिभ त
ं / पंल द ु त
ु ली
ृ डड ीजनी बीबीएमबीी तख ड ।

5. िर्ठ क क
व र भिभ त
ं / मकतिनकख मत्ा नंू डड ीजनी पंल द ु त
ु ली
ृ पिरमंडखी बीबीएमबीी
तख ड ।

6. व ूी भिभं त /पंल द ु त
ु ली
ृ पिरमंडखी बीबीएमबीी तख ड ।

7. िर्ठ खतत िकक र /भल

ु त नीबीबीएमबीी तख ड ।
8. उप म‍डख भिकक र /‍ाोर एं ं ंूपोाव ूब डड ीजनीबीबीएमबीीूंू रपरु ात रतू (दीम चख) ।
ी र वित प दिन ंक 23.07.2013 को च‍डील। मं ीुई बीबीएमबी क र ूिमित क
बैठक मं दिए लए भनम
ु ोिन उपर ंत ज र कक ज त ीै । बैठक क क व तृ द पतष ूिच ीबीबीएमबीी
च‍डील। कत रम ंक 26701-706/बी-769/23.7.2013/3पी दिन ंक 08.08.2013 ु र पिरच िखत कर
दि ल ीै ।
र वित प िर्ठ खतत िकक र (पी) बीबीएमबीी च‍डील। ु र दा्पाी प्न नं 10/फ ईख
नं पीएचडी/भ तड .1/453 भ ल -1 पर ूं ीषषत कक ल ीै ।

ूखं्न/उपरो्त नू
ु र

-sd-
उप मत
ु भिभ त
ं / ोजन एं ूप ीं
बीबीएमबीीच‍डील।।

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ANNEXURE-A

TERMS AND CONDITIONS

1. DELIVERY
1.1 Delivery Period
Supply of Turbine oil Centrifugal separator along with spares & tools as stipulated in this
specification shall be completed by supplier within 12 weeks from the date of receipt of technically
and commercially clear order. The technical clearance of the P.O. will be deemed from receipt of
approved drawings by the supplier, allowing one week time for postal transit in case of outstation
letters and three days in case of local letters. The supplier will, however, ensure that the complete
drawings are received by the purchaser within 4 weeks of receipt of purchase order. The delay in
submission of drawings by the supplier shall also invite levy of penalty @ specified in Clause no. 3
‘Penalty Charges’. In case the supplier is unable to complete whole or any item of supply within
stipulated period, for recognized reasons of ‘Force Majeure’ mentioned in Clause 2 below, he shall
be responsible to furnish well in time sufficient documentary evidence to the satisfaction of the
purchaser to prove the existence of conditions mentioned in the Clause 2, so as to justify grant of
extension by the purchaser of the ‘Delivery Period’ mentioned above. Such extension will be
granted by purchaser for the period for which the completion of supply is proved, by the supplier, to
have been delayed for the said reasons due to ‘Force Majeure’. In case of delay in delivery, the
dispatches shall be made only after obtaining written consent of the purchaser.
1.2 Extension of Delivery Period
Any genuine delay in approval of technical details, issuance of amendment of purchase order,
conducting inspection and approval of inspection tests/test certificates for allowing dispatches, etc.
will count towards extension of delivery period by corresponding period other than admissible
under Force Majeure conditions, if any, substantiated by the supplier and duly accepted by the
purchasing authority.
Date of delivery shall be taken as 14th day after the date of readiness of material provided the
material offered passes the inspection and proof of dispatch of material within seven days of the
receipt of dispatch authorization and road permit (wherever required) is given by the supplier. In
case, however, the material fails during inspection at the works/site, as the case may be, either fully
or partially or the material is not ready for inspection when the inspector visits the works for
inspection, the re-inspection charges shall be recovered from the firm. The date of readiness of the
material in this case will be reckoned with reference to the date from which the material/equipment
is offered to be ready for the re-inspection provided the material passes the inspection that follows
the offer. The road permit shall be supplied by the consignee expeditiously to ensure the timely
dispatch of material. In case the material is not dispatched within 7 days of the receipt of dispatch
authorization and the road permit (wherever required) date of delivery shall be taken as date of
receipt of material by the consignee at site/store.
2. FORCE MAJEURE
The supplier shall not be liable for any penalty charges due to the delay in manufacture or delivery of
material resulting from any causes beyond the supplier’s reasonable control including but not limited to
compliance with regulations, orders or instructions of Central/State or Municipal Govts. or Agency
thereto, acts of God, acts of civil and military authorities, fires, floods, strikes, lockouts, freight
embargoes, war risks, riots and civil commotion’s. The supplier will seek extension of delivery period
within three weeks of occurrence of such an event and clearly state the anticipated delay in supply on
account of such an event/events. On receipt of such a request from the supplier, extension in the
delivery period may be granted for the period for which the completion of work is proved by the
supplier to have been delayed for circumstances covered by reasons of Force Majeure subject to the

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further condition that if the delivery period is likely to be extended by more than sixty days on account
of any event, the purchaser shall have the option to accept any portion of the balance material and
cancel the order for the rest provided, however, that if any material had been manufactured exclusively
for the purchaser under the contract prior to the commencement of Force Majeure circumstances, it
shall be accepted by the purchaser and the cancellation will be without any liability for damages on the
part of the supplier and without any payment of the compensation by the Board.
3. PENALTY CHARGES
If the supplier fails to abide by the provisions of clause ‘Delivery Period’, he shall be liable to pay @
½% per week or part thereof of the ex-works delivery price excluding taxes and duties (but including
freight and where break-up of FOR destination price is not available) of such portion of material as has
not been delivered within the ‘Delivery period’ subject to maximum of 10% of the contract value of the
delayed/ undelivered portion of the material.
4. NEGLIGENCE
If the supplier neglects to execute the work with due diligence and expedition or refuses or neglects to
comply with any reasonable orders given in writing by the purchaser in connection with purchase order
or contravenes the provisions of the Purchase Order, the purchaser may give 21 days notice in writing
to the supplier to make good the failure, neglect or contravention complained of and should the supplier
fail to comply with the notice within a reasonable time from the date of service thereof, in case of
failure, neglect or contravention capable of being made good, within that time or otherwise within such
time as may be reasonably necessary for making it good, then and in such case(s) the purchaser shall
be at liberty to take the work wholly or partly out of the hands of the supplier and re-contract at
reasonable price with any other person or persons. In such an event, it shall be lawful for the purchaser
to retain any such balance which may otherwise be due by him to the supplier on any account including
the amount of Bank Guarantee and apply the same towards the execution of whole or balance of the
work so re-contracted, as aforesaid. If no such balance is due by the purchaser to the supplier or, if due,
is not sufficient to cover the amount thus recoverable from the supplier, it shall be lawful for the
purchaser to recover the whole or balance of the amount from the supplier by the action of law.
5. BANKRUPTCY
If the supplier shall commit any act of the bankruptcy or being a corporation commences to be wound
up except for reconstruction purposes, or carry on its business under a receiver, the executors,
successors or other representative(s) in law of the estate of the supplier or any such receiver,
liquidator, or any person(s) in whom the contract may become vested, shall forthwith give notice
whereof in writing to the purchaser and shall for one month, during which the supplier shall take all
reasonable steps to prevent stoppage of the work, have the option of carrying out the contract subject
to the supplier providing such guarantee as may be required by the purchaser but not exceeding the
value of the work for the time being remaining unexecuted. In the event of stoppage of the work, the
period of the option under this clause shall be fourteen (14) days only. Provided that, should the above
option not be exercised, the contract may be terminated by the purchaser by notice in writing to the
supplier and the same powers and provisions reserved to the purchaser in the last preceding clause of
taking the work out of the supplier’s hands shall immediately become operative.
6. REPLACEMENT OF REJECTED MATERIAL
6.1 Material found sub-standard or defective or not conforming to the prescribed specifications in any
manner, at the consignee’s end, shall not be accepted and intimation to this effect shall be given to the
supplier and the purchaser by the consignee. The purchaser shall promptly take up the matter with the
supplier, shall intimate the supplier to this effect and ask him to rectify or replace the defective, sub-
standard material forthwith and in any case, within a period of 60 days from the date of intimation or

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rejection of material, failing which the purchaser shall reserve the right to get the defect rectified at the
supplier’s cost or to dispose off such material and adjust the sale proceeds thereof, if any, against its
claim on the supplier. The supplier shall also be notified that all expenses involved in the replacement
by way of handling, transportation, storage etc. shall be on his account.
6.2 In respect of the defective, sub-standard supplies, the date on which such a supply is replaced, shall be
reckoned as the effective date of delivery there against and the delay shall be worked out accordingly
with reference to the date on which the supply was due as per the terms of purchase order, for the
purpose of determining penalties/charges recoverable under clause-3 above.
6.3 The provisions of sub-clause 6.1 and 6.2 above shall apply, mutatis mutandis, to the material found
substandard or defective during the period of warranty.
7. WARRANTY
The supplier shall be responsible to replace free of cost, with no transportation or insurance cost to the
purchaser up to the destination, the whole or any part of the material/equipment which in normal and
proper use proves defective in quality or workmanship, subject to the condition that the defect is
noticed within twelve months from the date, the material is commissioned/put to use by the end user or
18 months from the date of dispatch whichever period may expire earlier. The consignee or any other
officer of the purchaser actually using the material will give prompt notice of each such defect to the
supplier as well as the purchaser. The replacement shall be effected by the supplier within a reasonable
time but not in any case exceeding 60 days. The supplier shall also arrange to remove the defective
supply within a reasonable period, but not exceeding 60 days from the date of issue of the notice in
respect thereof, failing which the purchaser shall reserve the right to dispose off the defective material
in any manner considered fit by it, at the sole risk and cost of the supplier. Any sale proceeds of the
defective material after meeting the expenses incurred on its custody, disposal, handling etc. shall,
however, be credited to the supplier’s account and set off against any outstanding dues of the
purchaser against the supplier.
These provisions shall also equally apply to the replaced material. In case the material is again found to
be defective within a period of 12 months of its replacement, it shall also have to be replaced similarly.
8. WARRANTY DEED
The supplier shall execute a Warranty Deed (on Performa as per Appendix-III), on a non-judicial stamp
paper required for such deeds as per the relevant act of the State in which it will be executed and signed
and shall be kept valid for the Warranty period as per Clause-7 above. The Warranty Deed shall be
supplied immediately after placement of purchase order.
9. PERFORMANCE BANK GUARANTEE
The supplier shall furnish a Performance Bank Guarantee (on Performa as per Appendix-IV) of the
value of 10% of the contract to cover the satisfactory working of the material during the period of
Warranty as per Clause-7 above and it shall also be kept valid till such time any claim of the purchaser
is pending against the supplier. As the bank Guarantee is to remain valid for the entire currency of the
contract, including the currency of the warranty period, the supplier shall be asked for getting the
validity of the Bank Guarantee suitably extended to cover any extension in the delivery period or
warranty period agreed to by the purchasing authority or where any claim of the Board is still pending
against the supplier. The Performance Bank Guarantee shall be furnished by the supplier one month
before the commencement of delivery.
10. TESTS & INSPECTION
10.1 Intimation of Inspection
The purchaser reserves the right to send his representative at any time for carrying out
/witnessing inspection/ tests on the material during the manufacturer /completion at the works of

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the supplier. The supplier shall intimate 15 days in advance to the purchaser, the place and
probable date on which the manufacture of equipment/material is likely to commence to enable
him to make arrangements for inspection during manufacture and witnessing tests. The
contractor shall ensure to provide necessary facilities for inspection/tests.
10.2 Access to the manufacturer’s works
The inspector to be deputed by the purchaser shall have at all reasonable times, access to the
manufacturer’s premises/works and shall have the right to examine workmanship and the
material during the course of manufacture. If part of the material is being manufactured at other
premises, the supplier shall obtain for the inspector, permission to inspect as if at the
manufacturer’s premises.
10.3 Tests on completion of manufacture
When the material is ready for final tests, the supplier shall give to the purchaser notice of its
being so ready for inspection and the purchaser’s representative(s) shall attend the
manufacture’s premises for inspection and witnessing the routine/acceptance tests within 15
days of the receipt of notice from the supplier. In case the representative(s) of purchaser finds on
arrival at supplier’s premises that the material was not ready for inspection and notice given was
infructuous, the expenditure incurred by the purchaser on arranging for such inspection shall be
recovered from the supplier.
10.4 Certificate of Tests & Inspection
When the tests and inspection have been satisfactorily carried out by the Inspector
(purchaser’s representative) at the manufacturer’s premises, the test certificates of supply shall
be submitted in sixtriplicate by the supplier to the Planning & Design (Power Plant)
Directorate, BBMB(PW), Plot no. 6 B, Sector 19 B, Chandigarh - 160019 for approval. The
purchaser shall then convey approval of Test Certificates and issue dispatch authorization. The
inspected material shall then be dispatched by the supplier according to the dispatch instructions
given under the contract, within 7 days from the date of receipt of dispatch authorization. In case
the material is not dispatched by the supplier with in seven days of the receipt of dispatch
authorization, the delivery date will be considered as the date of actual receipt of the material at
site. The issue of the dispatch authorization shall not, however, relieve the supplier of his
responsibility towards proper quality and Performance of material ordered.
No material shall be dispatched without prior inspection and approval of test certificates and
issue of dispatch authorization from the purchaser, unless otherwise directed by the purchases to
do so.
10.5 Material destroyed during test
Material destroyed during tests shall not be counted against quantities to be supplied against the
contract and no payment whatsoever shall be made for such material.
10.6 Consignee’s right of rejection
Notwithstanding any approval which the Purchaser may have given in respect of the material, it
shall be lawful for the consignee to reject the material or any part thereof on behalf of the
purchaser within a reasonable time after actual receipt thereof by him if the material or any part
thereof is not in conformity with the terms and conditions of the contract whether on account of
any loss, deterioration or damage before dispatch/delivery or during transit and the supplier shall
be responsible for rectification of all defects noticed by the consignee after receipt of material
and follow up all the related claims with the insurance company, etc.

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10.7 Submission of Inspection Test Reports with dispatch documents

A photocopy of the Inspection/Test reports signed/approved by the purchasing authority as per
sub-clause 10.4 above or of letter conveying approval of Test Certificates and dispatch
authorization shall be attached by the supplier to the letter forwarding the receipted goods
challan. However, if the inspection is waived off by the purchaser, the supplier shall attach a copy
of the purchaser’s letter waiving off inspection with the Receipted goods challan. Such material
will be subjected to tests wherever possible and inspection at the consignee end and defects, if
noticed shall be notified promptly to the supplier for rectification or replacement of material as
necessary.
11. ARBITRATION
If at any time, any question, dispute or difference whatsoever, shall arise between the purchaser and the
supplier, upon or in relation to or in connection with the purchase order either party may forthwith give
to the other, notice in writing of the existence of such question, dispute or difference and the same shall
be referred to award of two Arbitrators, one to be nominated by the purchaser and the other to be
nominated by the supplier or in the case of the said Arbitrators not agreeing, then to the award of an
umpire to be appointed by the arbitrators in writing before proceeding with the reference and the
decision of the Arbitrators, or in the event of their not agreeing, of the umpire appointed by them, shall
be final and binding on the parties and the provisions of the Indian Arbitration and Conciliation Act,
1996 of the rules thereunder and any statutory amendment/modification or re-enactment thereof, for the
time being in force, shall be deemed to apply to and be incorporated in the contract.
Such a notice of the existence of any question, dispute or difference in connection with contract shall be
served by either party within 180 days of the issue of receipt by the consignee for each consignment,
failing which all rights and claims under this contract shall be deemed to have been forfeited and
absolutely barred.
The work under the purchase order shall, if reasonably possible, continued during the Arbitration
proceedings and no payment due or payable by the purchaser shall be withheld on account of such
proceedings.
12. CANCELLATION OF PURCHASE ORDER
The purchaser shall have the right to amend or cancel the order at any time before the receipt of
intimation regarding manufacturing of material, if he is satisfied that the delay in execution of the order
by the supplier is willful and detrimental to the interest of the purchaser. In case where after the
commencement of manufacture, there is a willful delay on the part of the supplier to the
manufacture/dispatch of the material, the purchaser may cancel the order for whole/unexecuted portion
after giving a notice of 15 days to the supplier.
13. JURISDICTION OF COURT
In case of any dispute between the parties, the Courts at Chandigarh only shall have the jurisdiction to
settle/decide and adjudicate upon such matters. Before approaching the court of law, any dispute or
difference arising in connection with the contract shall be referred by either party for arbitration in
accordance with Clause-13 above.
14. EXCISE DUTY & CENTRAL SALES TAX/STATE SALES TAX AND OTHER DUTIES/
TAXES
A) Central Sales Tax/State Sales Tax
The Central Sales Tax/State (Punjab, Haryana, Himachal Pradesh) Sales Tax will be paid extra (at
concessional rate against form ‘C’) at the actual at the rates prevailing at the time of delivery but
limited to rate prevailing within the contractual delivery period as per Clause-1 above. The supplier

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shall furnish original vouchers and/or following certificates duly recorded on the invoices and
signed by the supplier:-
i) Certified that the transaction, on which Sales Tax has been claimed, has been/shall be included
in the return submitted /to be submitted to the Sales Tax Authorities for the assessment of the
Sales Tax and the amount claimed from the purchaser has been/shall be paid to Sales Tax
Authorities.
ii) Certified that the goods on which Sales Tax has been charged have not been exempted under
the Central Sales Tax Act or the rules made there under and the charges on account of Sales tax
on these goods are correct under the provisions of the relevant act or rules made there under.
iii) Certified that we shall indemnify the purchaser in case it is found at a later stage that wrong or
incorrect payment has been recovered on account of the sales tax paid by us.
iv) Certified that we are registered as a dealer under the Central Sales Tax in the State of
__________ and our Registration No. is ____________for the purpose of sales tax.
B) Excise Duty
The Statutory payment of the excise duty will be made extra at the rates given in the supplier’s
quotation subject to furnishing of actual proof of payment having been made by the supplier to the
Excise Department but limited to the rates prevailing within the contractual delivery period as per
Clause-1 above. The supplier shall also furnish the following certificates duly recorded on the
invoices and signed by him while claiming payment of Excise Duty:-
i) Certified that the sum of Rs…………….(Rupees …………………….) towards excise duty
has been paid to the Central Excise Authorities towards dispatch of (Name of Materials)
effected from………..(Station) to…………(Station) consigned to ………….under R.R/G.R
No ……….Dated ………… vide Bill No……………Dated …………..
ii) Certified that the excise duty charged is at the prevailing rates and no part of the same is
refundable. In case, any excise duty paid on this material, is refunded to the supplier, it will be
passed on to the purchaser.
iii) Certified that the goods, on which Excise duty has been charged, have not been exempted
under the Central Excise Duty and the Central Excise Duty charged on these goods is not more
than what is payable under the provisions of the relevant act or rules made there under.
iv) Certified that we shall indemnify the purchaser in case it is found at a later stage that wrong or
incorrect payment has been recovered on account of Excise Duty paid by us.
C) Octroi and other duties/taxes
Other duties/taxes, if leviable on the finished goods at the station of dispatch at the time of supply
shall be paid as per actual subject to production of original payment documents and subject to the
rates prevailing within the contractual delivery period as per Clause-1 above, if the same have not
been included in the quoted prices. To avoid any complication, with regard to octroi at the
destination station, the material shall be dispatched in the name of consignee and not to self.
Octroi charges/entry tax as applicable at the destination station shall be borne by the purchaser.
However, at first instance, it may be paid by the supplier and subsequently reimbursed upon
production of original payment documents.
D) Income Tax & Work Contract Tax:-
Income tax and work contract tax, if applicable, shall be deducted at source by paying authority.
15. SECURITY DEPOSIT
i) The Security Deposit (EMD) taken from the supplier shall be forfeited in part or full, under the
following circumstances:-
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 AT No. 617/PHD(BH-I)-453 Dated: 19-08-2013
ANNEXURE-A

a) If the P.O. has been issued but the supplier refuses to comply with it, irrespective of the fact
whether the Board sustains any loss on account of his default or not. This forfeiture shall be
without prejudice to the right of the Board to claim any other damages as admissible under
the law as well as to take such executive action against the supplier as blacklisting etc.
b) Where the purchase order has been accepted but the supplier stops making the supplies after
partially fulfilling the purchase order, the security deposit shall be retained and adjusted
against any loss that may be caused to the Board through risk purchase from alternative
source and/or any other damage recoverable from the supplier under the terms of the
contract.
c) In the event of a breach of contract in any manner, the Security Deposit shall be forfeited and
adjusted against the claim of the Board on the supplier for any damage or for any loss
sustained by the Board on account of such breach.
ii) Security Deposit not claimed within three years from date of completion of PO/contract, including
the period of warranty, shall be treated as “Lapsed Deposit” and no claim for a refund thereof
shall be entertained from the supplier/contractor thereafter.
16. SIGNING OF PURCHASE ORDER
The supplier will be furnished with three copies of the purchase order. Two copies shall be retained by
the supplier and the third copy of purchase order will be returned by the supplier to the purchaser after
signing each and every page of the P.O by his authorized representative in token of the unconditional
acceptance of the purchase order. The supplier shall also furnish documentary proof evidencing that the
signatory is an authorized representative of the supplier.
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 AT No. 617/PHD(BH-I)-453 Dated: 19-08-2013
ANNEXURE-B

SALIENT REQUIREMENTS
1.0 SCOPE:
The scope covers the design, manufacture, testing at works, supply, delivery, testing & commissioning
of Turbine oil Centrifugal separator having guaranteed rated capacity of 1300 LPH capable to separate
water as well as solid particles/sludge etc. from oil so as to maintain the oil in clean condition without
losing any of the lubrication properties. The set should be fully mobile with towing arrangement. The
turbine oil Centrifugal separator shall be delivered at Pong Power House, Talwara, Distt.
Kangra(H.P.). The set is to be supplied along with spares, tools etc.
2.0 RESPONSIBILITIES OF DESIGN, MATERIALS & WORKMANSHIP:
2.1 The supplier shall use such stresses as conform to the best engineering practices for the operating
conditions specified. Adequate factors of safety shall be used throughout the design and especially in
the design of such parts as are subject to alternating stresses or shock. The chassis of the plant should
be of proper gauge so that the plant is having least possible vibrations during operations at maximum
stringent conditions.
2.2 Constructional Requirements:
a) There shall be no sharp edges or corners liable to cause injury during use.
b) All parts, which due to their position or nature of operations are likely to cause accidents, shall
be properly guarded during their normal use.
c) The design of plant shall be such as to permit removal of any defective part and its easy
replacement.
3.0 TROPICAL TREATMENT /CLEANING/PAINTING:
3.1 Before dispatch from works, all exposed surfaces shall be pre-treated to clear off rust, dirt, grease
and foreign matter and shall be applied with two/three coats of rust preventive and heat resistant
primer/ compound on exterior/interior surfaces of steel before being painted with paints/enamel of
superior quality to serve as base and binds for the finishing coat.
3.2 A sufficient quantity of primer/intermediate/ finishing paints shall be supplied extra free of cost by
supplier for restoring at site any finish which may get damaged during transit.
3.3 All the paints and primers selected shall be resistant to oil. They should be anticorrosive and shall
have good adhesive properties. It shall be suppliers’ responsibility to ensure that the paint does not
react with oil and cause deterioration in its characteristics.
3.4 The control panel should be of light Grey colour shade no.631-IS 5(1961 latest edition) with
preferable stove enameled finish. All instruments should be semi Matt Black colour. The inner
painting in the panels shall be of white colour.
4.0 INSTRUCTION PLATES AND MARKING:
4.1 All gauges, meters, instruments etc. shall have dials or scales calibrated in Metric System Units. All
name plates, instruction plates, warning sign and any marking whatever on the equipment and its
parts and accessories shall be in English language, using idioms, words and meanings in current use
in India. In order to facilitate sorting and erection at site, every part of the plant and equipment
shall be suitably marked.
4.2 The operation charts/instructions (laminated / engraved) should be fixed inside the cabinet of the
plant at a proper place for the guidance of operator and capable of withstanding continuous service.
These should ensure permanence of lettering.
4.3 Each of the unit module shall have the following information marked on a name plate in a
permanent and legible manner at a location where it is accessible, easily visible after installation
and shall avoid dazzle from light.
a) Manufacturer’s identification.
b) Capacity of the unit.

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 AT No. 617/PHD(BH-I)-453 Dated: 19-08-2013
ANNEXURE-B

c) Sr. No. of the plant/set.

d) Electric supply details.
e) Purchaser’s name and address.
f) Order No. and date.
5.0 ELECTRICITY RULES / SAFETY REGULATIONS:
All works etc. shall conform to the rules/safety regulations in force under Factory’s Act/ Indian
Electricity Act & other applicable legislations while designing/testing/ commissioning of Turbine oil
centrifugal separator.
6.0 FIRE PROTECTION:
All apparatus, connections and cabling shall be so designed and arranged as to minimize the risk of
fire and any damage that may be caused in the event of fire. The cable to be used should be in
accordance with IS of PVC insulated FRLS.
7.0 NOISE LEVEL
The noise levels of the complete equipment shall be within the permissible limit of the relevant
standards.
8.0 DRAWINGS & LITERATURE TO BE SUPPLIED BY SUPPLIER:
The supplier shall furnish for approval immediately after award of contract but not later than four
weeks, 4 copies of the following drawings in one go incorporating name of the project, capacity of oil
purifier, details of pumps and motors etc. and shall subsequently furnish 6 (Eight) complete sets of
final approved drawings, besides one reproducible auto positive (without any additional cost).
a) General outline showing elevation plan and side view of oil purification set and all accessories,
giving details of dimensions, net and shipping weights.
b) Schematic & wiring diagram of control panel and electric circuits.
c) Flow diagram of oil purification set, pumps and motors.
d) Assembly drawing indicating all the equipment fitting, accessories, valves etc.
e) Complete bill of material; all equipment to be covered.
f) Transportation -dimensioned drawing.
g) Any other drawing considered necessary subsequently by the purchaser.
Manufacturing done prior to the approval of the drawings will be at supplier’s own risks. The
purchaser shall have the right to require the supplier to make any change in the design which may be
necessary in his opinion to make equipment conform to the stated provisions and interests of these
specifications, without additional cost to the purchaser.
The approval of the supplier’s drawing by the purchaser shall not be held to relieve the supplier of any
part of the supplier’s obligation to meet all the requirements of these specifications or of the
responsibility for correction of the supplier’s drawings.
9.0 TESTS:
9.1 The supplier shall furnish copies of test reports as per relevant Standards for the type of equipment
offered. The purchaser reserves the right to carry out any of the tests at the supplier’s cost if not
carried out earlier.
If the supplier does not have the required facilities for carrying out any of the routine or type tests at
his works, it shall be his responsibility to arrange for transportation and conduct tests at his risk &
cost at some other Govt. recognized Institution in India at the purchaser’s discretion/approval.
9.2 Tests at Factory (Before Despatch of Equipment):
The complete equipment should be offered for inspection to carry out inspection & testing by the
purchaser’s representative at the works of the manufacturer only free of cost.
The purification set (along with all components mounted) shall be tested for:-
a) Test for moisture & contamination content of oil (before & after purification).

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 AT No. 617/PHD(BH-I)-453 Dated: 19-08-2013
ANNEXURE-B

b) Capacity test for flow rate in L.P.H.

c) Tests for checking correctness of all circuits, interlocks and sequence of operation.
d) Physical, dimensional & operational check of the equipment as per GTPs.
e) Heater consumption on full load.
9.3 Tests at site:
After erection at respective site, the oil centrifugal separator shall be subjected to the following tests
in the presence of the firm’s commissioning engineers free of cost.
a) Installation checks
b) Capacity test for flow rate in L.P.H.
a. Tests for checking correctness of all circuits, interlocks and sequence of operation.
9.4 Test reports:
After all tests have been completed, six copies of the test reports shall be supplied to this office.
Each test report shall supply the following information:-
a) Complete identification data including Sr. No. of the oil centrifugal separator plant pumps,
motors, etc.
b) Test Certificates of Sub-supplier’s/Manufacturer’s own internal quality control department for
all major allied/bought out items i.e. pumps, motor, heaters, centrifuges, thermostat, solenoid
valve, Float switch, oil hose pipes etc.
c) No equipment shall be dispatched without approval of test results by the purchaser. Failure to
do so will be at the risk and cost of the manufacturer.
10.0 INSTRUCTION MANUALS AND DESCRIPTIVE DATA:
10.1 Six (6) sets of Operation & Maintenance manuals duly bounded shall be supplied by the supplier
at-least one month prior to the dispatch of any equipment free of cost by the supplier.
b. The manuals shall include amongst others the following particulars:-
a) The marked prints identifying the equipment parts dispatched with assembly drawings to
ensure correct installation.
b) Detailed dimensions, assembly and description of all accessories and associated equipments.
c) Product catalogue/Literature of main allied and bought out items i.e. flow meters, float switch,
thermostat, valves and motor etc.
d) Complete spare parts catalogue indicating part no. to facilitate ordering of spare parts.
e) Operator’s manual to provide detailed instructions and advice for obtaining optional
separation.
f) Maintenance and repair manual with all sufficient instructions for dismantling and
reassembling the equipment.
11.0 TESTING & COMMISSIONING AT SITE:
The equipment with associated items covered in the specification shall be tested and commissioned
by firm’s commissioning engineer at site. While commissioning, it shall be obligatory on the part of
the supplier to comply with all the precautions/conditions.
The supplier’s commissioning engineer shall reach the site to commission the equipment on receipt
of clear notice of ten days issued by end user or P.O. placing authority in advance.
------------------------------------------------------------------------

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 AT No. 617/PHD (BH-I)-453 Dated: 19-08-2013
ANNEXURE-C

TECHNICAL REQUIREMENT
1 No. ALFA LAVAL Solids Retaining Disc Stack Bowl type Centrifugal Separator Model : MAB-103B-
24M (FPSS) Gear driven machine, with continuous water discharge, with integrated suction & discharge
Gear Pumps driven by single Motor along with Heater, Control Panel, Liquid Seal Breakage Alarm
Device, Flow Meter etc. mounted on Trolley, detailed as below:
Separator Bowl with following major parts
 Bowl Body in stainless steel
 Bowl Hood in stainless steel
 Disc stack and Gravity Disc in stainless steel
 Distributor, Top Disc in Brass/bronze
 Lock ring small in brass/bronze.
 Lock ring large in carbon steel construction.
Frame of case iron construction

Collecting Covers in Aluminum Alloy 1 Set

Integral positive displacement, rotary gear type feed pump with built in relief valve.
The pump shall be capable of a suction lift of 4 mWC. 1 No.

Integral positive displacement, rotary gear type discharge pump with built in relief valve.
The pump shall be capable of a discharge pressure of 15 mWC. 1 No.

Flame proof T.E.F.C. motor of 0.75 kW (1 H.P.) suitable to operate on 415V, 50Hz, 3 phase A.C. power
supply(Only one motor to drive Bowl and Suction & Discharge Pump) 1 No.

Standard Spares & commissioning tools for separator (as per Appendix-I) 1 Set

Direct type electric oil pre heater of 18 kW Capacity having low surface 1 No.
Loading density of 1.22 Watts/cm suitable to pre-heat Turbine Oil(full capacity) through a
Temperature differential of 45-50 deg. C(approx)

The heater shall be complete with the following:

 1 No. Thermostat/Sensor for automatic temperature control.
 1 No. Thermostat/Sensor for temp. back up
 Pressure relief valve
 Thermometer and pressure gauge.
Heater element make: BDH U.K/KANTHAL Sweden/Escorts

The heater shall be grouped in two stages.

Liquid Seal breakage alarm device comprising of 1 No.

 Anti flood Tank with Level switch.
 Solenoid valve at the inlet oil line
Control panel to mount controls for motor and heater etc. and comprising of the following:

 Main isolation switch.

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 AT No. 617/PHD (BH-I)-453 Dated: 19-08-2013
ANNEXURE-C

 Set of MCBs/Fuses, indicating lamps.

 Contractors and overload relay
 Heater selector switch
 Hooter to give audible alarm
 Digital controller unit (DCU)
 Power supply 415V, 3 phase 50Hz, 4 wire. 1 No.

Suitable interlocks will be provided in the control panel for easy operation of the unit.

Rotameter type Flow Rate Meter with Valve by pass arrangement 1 No.
(Std. Range, accuracy +-2%)

Flow indicator to indicate the flow of oil. 1 No.

Piping, fittings, valves, cables etc. with in the module. 1 Set

M.S. Fabricated Portable Trolley having four nos. castor wheels and one no. tow bar to mount the above
items to form a modular unit. Comp. Module to be painted in Std. Alfa Laval colour & shade (close to
oxf. Blue). However, compact size of trolley mounting all the items shall be preferred.
1 No.

10 mtrs each long oil resistant hose pipe of size 1” (25mm NB) with hose clamps to SAE 100 RI with
dummy covers (suitable for MAB-103B centrifuge) 2 Nos.

Turbine oil Centrifugal Separator shall be capable to achieve the following specified conditions:

1. Moisture content to 0.02% to 0.03% v/v (200-300 ppm) from initial 1.5% v/v (15000 ppm) of
free moisture.
2. Solid contamination/Sludge to 0.03% to 0.05% v/v (Particle size 3-5 microns Stroke’s diameter)
There should be provision to trip supply (automatically as well as manually) to motor and suction pump
in case of build up pressure on the discharge side.
NOTE: -
1. Interconnection of grounding with existing grounding system upto control panel shall be made by the
purchaser. Incoming power supply cable and water connection as per requirement to be provided by
purchaser.
2. Free training shall be provided to site Engineers by the firm Engineers to make them familiar with
the working and routine maintenance at the time of commissioning at site.
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 AT No. 617/PHD (BH-I)-453 Dated: 19-08-2013
ANNEXURE-D

GUARANTEED & OTHER TECHNICAL PARTICULARS

Sr. No. Description Particulars as offered by M/s Mechnatron

Industrial, Patiala
A) Complete Unit
1.0 (*) Brand & Model Alfa Laval: MAB-103B-24M(FPSS)
2.0 Overall dimension of set (L x B x H) in mm Minimum 1100x1100x1725mm approx.
3.0 Weight of set in kg Approx.-1000 kg (weight of separator
without packing)

4.0 (*) Capability to purify type of lubricating oils Turbine oil Servo Prime-57 of IOC make
5.0 (*) Throughput capacity & corresponding separation
temperature of set for servo prime 57
a) Minimum(LPH) at 0C 700 LPH at 750C
b) Maximum(LPH) at 0C 1000 LPH at 750C
6.0 (*) Mode of separation Purifier/Clarifier
7.0 (*) Method of separation
7.1 Principle of separation. Centrifugation, Stokes Law of separation
8.0 (*) Type of separator Solid retaining disc stack Bowl type with
continuous water discharge
9.0 (*) Type of Impurities that can be removed. Sludge, sediments, moisture (suspended
particles)
10.0 Characteristics of oil after passing through purifier
set.
10.1 (*) Any depletion of antioxidants and other Not at all
additives.
10.2 (*) Moisture content 0.02% to 0.03% v/v from from initial 1.5%
v/v (15000 ppm) of free moisture
10.3 (*) Oil Insoluble Sludge 0.03% to 0.05% v/v
B. Other Items
1.0 Thermostat/sensor
1.1 Make & quality VERMA/TRAFAG/JUMO/RADIX/
WAAREE/GIC/ALIL
1.2 Type Bimetallic/Pt100, Simplex
1.3 Range Upto 120/150 deg C
1.4 Location On heater
2.0 Thermometer
2.1 Make WAREE/GIC/H GURU/WIKA/ALIL
2.2 Type Rigid stem type with Thermowell
2.3 Range 0-120 / 0-150 deg C
2.4 Size Dial 63mm dia
2.5 Location On inlet before heater

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 AT No. 617/PHD (BH-I)-453 Dated: 19-08-2013
ANNEXURE-D

3.0 Heater
3.1 Make ALIL
3.2 (*) Total wattage (Watts) 18 kW
3.3 (*) No. of stages in which heater elements Two stages (12 kW + 6 kW)
are grouped.
3.4 No. of elements (with respective 18 nos. of 1 kW each
wattage).
3.5 Temperature range 70-75 deg. C operating 85 deg. C max
3.6 (*) Temp. Differential 45-50 deg C.
( between first & final stage)
4.0 Pressure Gauge
4.1(*) Make FIBIG/WIKA/H.GURU/ALIL
4.2 Range -1 to 5/0 to 6 kg/cm sq.
4.3 Type Bourdon tube type (Weather-proof)
5.0 Pressure Relief Valve
5.1 Make FIANGER/SLN/SEBIM/ALIL
5.2` Location On heater
6.0 Strainer
6.1 Make SAZ/SLN/SPIRAX/ALIL
6.2 Type Y-Type
6.3 Size of Perforations Mesh-12
6.4 Material of Strainer CS, AISI-304 Screen
6.5 Location On inlet pipe
7.0 Flow Indicator
7.1(*) Make Sukrut/ALIL
7.2 Type Flapper Type, Flanged Class 150
7.3 Location Oil Inlet Pipe
8.0 Flow Meter
8.1 Make Eureka/ALIL
8.2 Range 120-1200 / 125-1250 LPH
8.3 (*) Type Rotameter Type, Glass Tube Indicator
8.4 (*) Bypass Arrangement Yes- Valves provided
9.0 Supply
9.1 Supply system requirements.
a) Voltage 415 V +5 %
b) Frequency 50Hz + 3%
9.2 Size & type of cable required. 106 mm2 Aluminum Armored
Eq. Cu cable shall be mentioned in drg.
10.0 Oil Suction Pump
10.1(*) Make ALIL
10.2(*) Type Integral Rotary Positive displacement Gear
type with built in Relief valve

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 AT No. 617/PHD (BH-I)-453 Dated: 19-08-2013
ANNEXURE-D

10.3(*) Capacity 1150 LPH

10.4(*) Suction head at rated O/P -4 mWC (-0.4kg/cm2)
10.5(*) Provision of relief valve Yes
11.0 Oil Discharge Pump
11.1(*) Make ALIL
11.2(*) Type Integral Rotary Positive displacement gear
type with built in relief valve
11.3(*) Capacity 1150 LPH
11.4 Location Integral Built on Centrifuge
11.5(*) Delivery head at rated O/P 15mWC (1.5kg/cm2)
11.6 Source of driving force Centrifuge motor
11.7 Reference standards ALIL std.
12.0 Motor
a) (*) Make CGL/BB/ABB/NGEF/KIRLOSKAR/
SIEMENS
b) Model AC, Induction Type, TEFC, FP
c) (*) Whether flame proof or not. Yes
d) Type of starter provided with location DOL on Control Panel
e) (*) Motor Rating 0.75 kW
13.0 Solenoid Valve
13.1 Make & Qty. ASCO - 01No.
13.2 Operating parameters 220V, AC, 2 way
13.3 Location Oil inlet pipe
13.4 Size 1” NB/NPT
14.0 Oil Hose Pipe
14.1(*) Inlet hose dia. & length 1” IDx10 m
14.2(*) Out let hose dia. and length 1” IDx10 m.
14.3(*) Type and material of rubber oil hose Hydraulic Hose (oil) with hose clamps to
pipes with nipples, flanges and couplings, SAE 100RI or equivalent
etc.
14.4 Working Pressure 1.5 kg/cm2
14.5 Max. Pressure. 3.0 kg/cm2
15.0 Control Panel(Size in mm2)
15.1 Dimensions 1050x450x250mm (Approx.)
15.2 Degree of Protection IP 54/IP 52/IP 40
15.3 Colour
15.4 i) Exterior Siemens Grey, RAL 7032 (Powder coated)

ii) Interior Component mounting Plate: RAL 2000

2
15.5 Wiring (Size in mm )

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 AT No. 617/PHD (BH-I)-453 Dated: 19-08-2013
ANNEXURE-D

ii) Control Circuit Min 1.5mm. sq. Cu Flex.

iii) Motor Circuit Min 2.5 mm. sq. Cu. Flex.
15.6 Provisions of earthing Yes
15.7 Material & thickness of sheets.
i) Front
ii) Sides 2mm THK CRCA MS Sheet
iii) Top & bottom

(*) marked are Guaranteed Technical Particulars.

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 AT No. 617/PHD (BH-I)-453 Dated: 19-08-2013
ANNEXURE-E

METHOD OF RAISING INVOICE

i) No material shall be dispatched without proper dispatch authorization to be issued by the

purchaser. The particulars of the material to be dispatched should be furnished strictly as per
Annexure-F attached here with.
ii) The complete material shall be consigned to the Sub Divisional Officer, Store Sub Division,
BBMB (PW), Pong Power House. The material shall be dispatched through Road transport only.
The supplier shall be responsible for safe and satisfactory transport and delivery of the complete
transformer including all parts and accessories up to FOR destination.
iii) The invoice shall be prepared in sixtriplicate (6 copies). The original copy together with dispatch
note/challan showing the amount due, name of consignee, Destination, Description of
consignment, number of packages, packing list, Total weight of consignment, special markings
thereon if any, Vehicle No. if possible, along with other supporting documents duly endorsed in
favour of the Consignee and dispatch authorization issued by the purchaser and other required
documents as per order shall be sent to the Consignee along with the material. The Second copy
shall be sent to Sr. Accounts Officer, BBMB, Talwara in advance. Third copy along with copy of
dispatch note/challan shall be sent to consignee direct in advance, fourth copy to the Resident
Engineer, Pong Power House, BBMB (PW),Talwara and the Fifth copy shall be sent to
Superintending Engineer, Pong Power House Circle, BBMB (PW), Talwara & the Sixth copy to
P.O. placing authority.
iv) The supplier shall give at least 10 days advance notice before dispatch to the Paying Authority viz
Sr. Accounts Officer, BBMB, Talwara and consignee as per details given in Annexure-H and
supply them a copy of the Invoice for arranging funds and completion of other formalities, failing
which demurrage charges shall be to the account of the supplier. Copies of such intimation shall be
sent to the P.O. placing authority also.
v) The payment shall be made by Sr. Accounts Officer, Talwara through crossed cheque drawn on
State Bank of India, Talwara .The invoices should bear the complete description of the equipment
covered therein. It should be certified thereon:-
a) That all the material for which payment has been claimed in the invoice has actually been
dispatched and payment for any item/material which has not been dispatched is not being claimed.
b) That the requisite Performance Bank Guarantee and Warranty Deed as per the provisions of the
A.T. have been submitted and accepted.
vi) The material shall be dispatched correctly to the consignee as per provisions of A.T. Any delay in
delivery on account of wrong dispatches and other consequent damages shall be to supplier’s
account.
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 AT No. 617/PHD(BH-I)-453 Dated 19-08-2013
ANNEXURE-F

DISPATCH PARTICULARS FOR ENTIRE EQUIPMENT COVERED UNDER THIS SPECIFICATION

Sr. Description Qty. to be Delivery Schedule Destination of Name of Name of the Name of the Name of
No. Dispatched Consignment consignee to concerned Sr. Xen / concerned Bank
whom equipment Resident Engineer Accounts
should be Officer to
consigned whom
dispatch
documents
should be
presented for
payment.
1. ALFA LAVAL -Solid 1 Set As per clause BBMB(PW) Store, The Sub The Resident The Sr. State Bank of
Retaining Disc Stack no.1, Annexure-A Sansarpur Terrace, Divisional Engineer, Pong Accounts India,
Bowl Type Centrifugal of PO. Distt. Kangra (H.P)
Officer, Store & Power House Officer/ Talwara
separator, Model no.
MAB-103B-24M Transport Sub- Division, BBMB Office of FA
(FPSS) complete Division, Pong (PW), Talwara & CAO,
module along with one Power House BBMB (PW),
set of oil resistant hose
Talwara
and spares as
specification no.
BBMB/PHD/BHAKRA-
I/PP-254

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 AT No. 617/PHD (BH-I)-453 Dated 19-08-2013
APPENDIX-I

LIST OF STANDARD SPARES & TOOLS

Sr. no. Article no. Description Qty.

Standard spares
S 01 66555-00 O-ring for inspection box 01
S 02 64101-00 O- ring for collecting cover 01
S 03 70942-00 O-ring for separator bowl 02
S 04 64100-00 O-ring for separator bowl 02
S 05 37402-00 Gasket for oil filling plug 01
S 06 538293-81 Friction pad comp. (with screws) 02
S 07 8391-00 Oil level glass 01
S 08 529207-01 Shear coupling for pump 01
S 09 223521-17 Seal ring for pump 01
S 10 223406-27 O-ring for pump 01
S 11 522990-81 Bowl disk complete (with hole) 01
Standard tools
T-01 30292-00 Spanner for lock ring small 01
T 02 67028-00 Spanner for lock ring large 01
T 03 524717-01 Screw plug 01

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 AT No. 617/PHD (BH-I)-453 Dated 19-08-2013
APPENDIX-II

PERFORMA OF BANK GUARANTEE FOR OBTAINING 95% PAYMENT AGAINST

DESPATCH DOCUMENTS (TO BE EXECUTED ON THE APPROPRIATE VALUE OF NON-
JUDICIAL STAMP PAPERS)
This agreement is made this ___________day of ___________ between M/s (Banker’s
Name) through (designation of the person signing the bank Guarantee on behalf of Guarantor), a
company registered under the Companies Act, 1956/Banking statue a body corporate constituted under
the Banking companies (Acquisition and Transfer of Undertaking) Act V of 1970 having its registered
office at ________________________ (hereinafter called the “Guarantor” which expression shall
unless repugnant to the context or meaning” thereof, include its successors and assigns) of the first part,
M/s __________________ (Supplier’s Name) through (designation of the person signing the bank
Guarantee on behalf of the Supplier), a company registered under the Companies Act, 1956 having its
registered office at ______________ (hereinafter called the ‘Supplier’ which expression shall unless
repugnant to the context or meaning thereof include its successors and assigns) of the second part and
the Bhakra Beas Management Board, Chandigarh through Chief Engineer/System Operation, a
statutory body constituted under section –79 (1) read with Section-80 (6) of the Punjab Re-Organization
Act, 1966 (hereinafter called the ‘Board’ which expression shall repugnant to the context or meaning
thereof include its successors and assigns) of the third part.
Whereas the supplier had, interalia, agreed to supply to the Board
___________________(hereinafter called as the ‘said equipment’) on the terms and conditions
contained in the AT No. __________dated______________hereinafter called the “said AT”) placed by
the Board on the Supplier and unconditionally accepted by the supplier.
And whereas under clause -____________of the said A.T. the supplier is required
to furnish a Bank Guarantee for a sum not less than _________________ of contract value of all the
consignment(s) of the said equipment on account of retention money, which, but for this guarantee
would be withheld by the Board till such time that the said equipment is received in good condition and
in accordance with the specifications of the same by the Board and also till such time that any claim of
the Board is pending against the supplier, to guarantee the payment of the retention money on bills
submitted against supply of _______________ (quantity) of the said equipment on order from time to
time upto a maximum amount of the sum of Rs._______________________________________
(Rupees_________________________________________________________________).
And whereas at the request of the supplier the Board has agreed not to retain
____________________________ % of the contract value of all the consignment(s) of the said
equipment) and in lieu of thereof to accept a Bank Guarantee from the Guarantor as a guarantee for the
aforesaid purposes and for the due performance of the said A.T. by the said supplier on the terms and
conditions herein after contained, this deed, witnesseth and it is hereby agreed by and between the
parties hereto as follows:-
The Guarantor hereby guarantees to the Board the quality, workmanship and design of
the said equipment in accordance with the prescribed specifications and the terms of the said A.T. and
that the said equipment when received by the Board shall be in good condition and agrees to indemnify
and kept indemnified the Board to the extent of Rs.
__________________(Rupees______________________________ in the aggregate against all losses,
damages, costs, charges and expenses which may be suffered or incurred by the Board on account of
non-receipt of the said equipment in good condition or on account of any breach on the part of the
supplier of any of the terms & conditions of the said A.T. in the supply of the said equipment. The
Guarantor further agrees that the Board shall be the sole judge whether of not the supplies have been
made according to the prescribed specifications, design and workmanship as laid down in the said A.T.

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 AT No. 617/PHD (BH-I)-453 Dated 19-08-2013
APPENDIX-II

and whether or not the said equipment has been received in good condition by the Board and whether or
not the supplier had committed breach or breaches of any of the terms and conditions of the said A.T.
and of the extent of loss, damages cost, charges or expenses suffered or incurred by the Board on
account of thereof. The guarantor hereby guarantees and undertakes to release & pay immediately the
amount of Rs. _______________to the Board on receipt of written instructions from the Board and the
supplier shall not have any right or cause to interfere. All rights to get the Bank Guarantee encashed
shall rest with the Board solely at its discretion without assigning any reasons whatsoever.
The Guarantor further agrees that this guarantee shall remain in full force and effect for
____________________days/months from the date of its issue in the first instance and shall be
revalidated subsequently to cover the required period as per clause___________________of the said
AT and till such time the said equipment is received in good conditions by the Board and any claim of
the Board is pending against the supplier in respect of the relevant consignment(s).
The guarantor also agrees and undertakes not to revoke this guarantee before the same
is discharged as aforesaid except with the previous consent of the Board in writing.
The Guarantor hereby further agrees that the Board shall have the fullest liberty
without affecting in any manner the obligation of the Guarantor hereunder with or without the consent
of the guarantor to vary any of the terms of the said A.T. or to extend time of performance of the said
A.T. by the supplier from time to time or to postpone for any time or from time to time of the powers
exercisable by the Board against the Supplier and other to forebear or enforce any of the terms or
conditions relating to the said A.T. and the Guarantor shall not be relieved from his liability by reasons
of any variations or any extension being granted to the Supplier or for any forbearance, act or omission
on the part of the Board or any indulgence by the Board to the supplier or by any such matter or thing
whatsoever which under the law relating to sureties would but for this provision have effect of so
relieving the Guarantor, nor would it be necessary for the Board to sue the supplier before suing the
said Guarantor for the amount/damages due under this deed of guarantee.
The Guarantor hereby further affirms and declares that this guarantee has been
executed by their lawfully constituted attorney legally competent to sign and execute and has been
stamped as required for such guarantees under the relevant Act of the State in which it has been
executed & signed and that the guarantee herein before contained shall not be affected by any change in
the constitution of the Guarantor (Bank) or the Constitution of the supplier.
The Guarantor hereby agrees that any claim or dispute arising under this deed shall fall
within the exclusive jurisdiction of courts at Chandigarh.
Notwithstanding anything herein before contained, Guarantor’s liability under this
guarantee is restricted to Rs. ________________________________________
(Rupees __________________________________________). This guarantee shall remain valid upto
_________________. Unless a claim in writing is presented to the Guarantor within six months from
that date and if unpaid a suit or action to enforce such claim is filed against the Guarantor within said
period of six months all the rights of the Board under the said guarantee shall be forfeited and the
Guarantor shall be released and discharged from all liabilities thereunder.

In witness whereof the parties hereto have put their respective hands on the day and the
year first above mentioned.

Witness: - For and on behalf of the Guarantor.

1. Signature, Name, designation & Full address. Signature __________________
Name & Designation_________
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 AT No. 617/PHD (BH-I)-453 Dated 19-08-2013
APPENDIX-II

2. Signature, Name, designation & Full address. (Full Address with Rubber Seal)

Witness: - For and on behalf of the Supplier.

1. Signature, Name, designation & Full address. Signature __________________

Name & Designation_________

2. Signature, Name, designation & Full address. (Full Address with Rubber Seal)

------------------------------------------------------------------------------------------------

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 AT No. 617/PHD (BH-I)-453 Dated 19-08-2013
APPENDIX-III

WARRANTY DEED
This warranty deed made this day the _________________between Messers (Supplier’s name) through
M/s. ______________________ hereinafter referred to as “The supplier” which expression shall
include its legal representatives, successor and assigns, of the one part, and the Bhakra Beas
Management Board through Chief Engineer/System Operation a statutory body constituted under
Section 79 of the Punjab Re-organization Act, 1966 hereinafter referred to as “The Purchaser” which
expression shall include it successors and assigns of the other part.
Whereas the Purchaser has placed on the supplier Purchase Order No. _____________________
dated________________ for the design, manufacture, testing, supply and delivery of the material as
specifically and fully described in the Purchase Order and whereas the above said Purchase Order has
been accepted by the Supplier vide their letter No. ___________ dated _______________ thus
constituted a legally enforceable contract between the parties above named.
NOW THEREFORE THE DEED WITNESSTH AND THE SUPPLIER HEREBY
WARRANTIES AS UNDER:-
That the supplier shall be responsible to replace free of cost, with no transportation or insurance cost to
the Purchaser up to the destination, as specified in the Purchase Order/ Dispatch instructions issued in
pursuance of the Purchase Order, the whole or any part of the material which is normal and proper use
proves defective in quality or workmanship subject to the condition that the defect is noticed within 12
months from the date of commissioning of equipment put to use or 18 months from the date of dispatch,
whichever period may expire earlier. The consignee or any other representative of the Purchaser
actually using the material will give prompt written notice of each such defect to the supplier. The
replacement shall be affected by the supplier within a reasonable time but not in any case exceeding 60
(Sixty) days. The supplier shall also arrange to remove the defective supply within a reasonable period
but not exceeding 60 days from the date of issue of the notice in respect thereof failing which the
Purchaser shall reserve the right to dispose off the defective material in any manner considered fit by it
at the sole risk and cost of the supplier. Any sale proceeds of the defective material after meeting the
expenses incurred on its custody, disposal, handling etc. shall however, be credited to the supplier’s
account and set off against any outstanding dues of the Purchaser against the supplier. That the above
provisions shall also equally apply to the replaced material. In case the material is again found to be
defective within a period of 12 months of its replacement it shall also have to be replaced similarly. The
supplier further declares that this Deed has been executed by its lawfully constituted attorney legally
competent to sign and execute and has been stamped as required under the relevant act of the State in
which it has been executed.
In witness whereof the parties hereto have executed this deed on the date and year first above
mentioned.
Witness: - For and on behalf of the supplier.
1. Signature, Name, designation & Full address. Signature __________________
Name & Designation_________
2. Signature, Name, designation & Full address. (Full Address with Rubber Seal)
Witness: - For and on behalf of the Purchaser.
1. Signature, Name, designation & Full address. Signature __________________
Name & Designation_________
2. Signature, Name, designation & Full address. (Full Address with Rubber Seal)

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 AT No. 617/PHD (BH-I)-453 Dated 19-08-2013
APPENDIX-IV

PERFORMANCE BANK GUARANTEE

(To be executed on the Appropriate value of Non- Judicial Stamped papers).

This agreement is made this _____________ day of ____________ between M/s. _______Banker’s
Name through (designation of the person signing the Bank Guarantee, on behalf of the Guarantor), a
company registered under the Companies Act, 1956, Banking Statute/body corporate constituted under
the Banking Companies(Acquisition and Transfer of undertakings) Act-V of 1970 having its registered
office at Address of Registered Office. (hereinafter called “Guarantor” which expression shall unless
repugnant to the context of meaning thereof include its successors and assigns) of the first part M/s.
_____________________ through (designation of the person signing of Bank Guarantee on behalf of the
supplier company registered under Companies Act, 1956, having its registered office at (Address of
Registered Office) herein after called the “Supplier” which expression shall unless repugnant to the
context or meaning thereof include its successors and assigns) of the second part and the Bhakra Beas
Management Board, through Chief Engineer/System Operation, a statutory body constituted under
Section 79 of the Punjab Re-organization Act, 1966 (hereinafter called the ‘Purchaser’ which expression
shall unless repugnant to the context or meaning thereof include its successors and assigns) of the third
part.
Whereas the supplier had, interalia, agree to supply the Purchaser Bhakra Beas Management Board
(hereinafter called the “said Purchaser”) on the terms & conditions contained in the Purchaser Order AT
No. 617/PHD(BH-I)-453 dated 19.08.2012(hereinafter called the “Said Purchase Order” placed by the
Purchaser on the supplier and unconditionally accepted by the supplier.
And whereas under clause 9, Annexure – A of the said Purchase order and the supplier is required to
furnish a Bank Guarantee for a sum of Rs. ____________ (Rupees ___________________) the 10% of
the value of all the consignments of the said equipment on account of retention money, which but for this
guarantee would be with held by the Purchaser till such time that the said equipment is received in good
condition and in accordance with the specifications of the same, has given satisfactory performance
during its warranty period as per clause 7 ,Annexure – A of the said Purchase order, and also till such
time that any claim of the Purchaser is pending against the supplier, to guarantee the payment of the
retention money on bills submitted against supply of the said equipment on order from time to time up to
maximum amount of the sum of Rs._____________(Rupees ____________________).
And whereas the request of the supplier, the Purchaser has agreed not to retain 10 (Ten) % of the contract
price of all the consignments and in lieu thereof to accept a Bank Guarantee equivalent to the 10% of the
contract price all the consignments from the Guarantor for the aforesaid purposes for the due
performance of the said Purchase order by the supplier on the terms and conditions herein contained.
Now this deed, therefore, witness and it is hereby agreed by and between the parties hereto as follows:-
The guarantor hereby guarantees to the Purchaser the quality workmanship and design of the said
equipment in accordance with the prescribed specifications and the terms of the said Purchase order and
its satisfactory performance during the warranty period as per clause of the Purchase Order and agrees to
indemnify and keep indemnified the Purchaser to the extent of Rs.___________ (Rs._______________)
in the aggregate against all losses, damages, cost, charges and expenses which may be suffered or
incurred by the Purchaser on account of any defect in the said equipment or on account of any breach on
the part of the supplier of any of the terms and conditions of the said Purchase order in the supply of and
during the warranty period of the said equipment.

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 AT No. 617/PHD (BH-I)-453 Dated 19-08-2013
APPENDIX-IV

The Guarantor further agrees that the Purchaser shall be the sole judge whether the supplies have been
made according to the prescribed specifications, design and workmanship as laid down in the said
Purchase order and the said equipment has given satisfactory performance during its warranty period and
whether the supplier had committed breach or breaches of any of the terms and conditions of the said
Purchase order and the extent of loss, damages, cost, charges or expenses suffered or incurred by the
Purchaser on account thereof and the guarantor shall immediately on receipt of any claim or claims from
the Purchaser pay to the Purchaser to the extent of the amount of Rs. _________________
(Rs.________________________) and the supplier shall not have any right to interfere. The right to get
the Bank guarantee encahsed shall rest with the Purchaser solely at his discretion without assigning any
reasons whatsoever.
The guarantor further agrees that this guarantee shall remain in full force and effect for 12 months from
the date the material is commissioned/put to use or 18 months from the date of dispatch which ever
period may expire earlier. This guarantee shall be revalidated subsequently for a further period as per
terms & conditions of the said Purchase order.
The Guarantor also agrees and undertakes not to revoke this guarantee before the same is discharged as
aforesaid except with the previous consent of the Purchaser in writing.
The Guarantor hereby further agrees that the Purchaser shall have the fullest liberty without effecting in
any manner the obligation of the guarantor hereunder with or without any consent of the guarantor to
vary any of the terms of said P.O. or to extend from time to time or to postpone for any time or from
time to time any of the powers exercisable by the Purchaser against the supplier and either to forbear or
enforce, any of the terms or conditions relating to the said Purchase order and the guarantor shall not be
relieved from his liability by reasons of any variation or any extension being granted to the supplier or for
any fore-bearance act or omission on the part of the Purchaser or any indulgence by the Purchaser to the
supplier or by any such matter or thing whatsoever which under the law relating to sureties would but for
this provision have effect of so reliving the guarantor. Nor shall it be necessary for the Purchaser to sue
the supplier before suing the guarantor for the amount/damages due under this deed of guarantee.
The guarantor hereby further declares that this guarantee has been executed by its lawfully constituted
attorney legally competent to sign and execute and has been stamped as required for such guarantees
under the relevant act of the State in which it has been executed and signed.
The guarantor hereby further agrees that any claim or dispute rising under this deed shall fall within the
exclusive jurisdiction of courts at Chandigarh.
Notwithstanding anything, herein before contained the guarantor’s liability under the guarantee is
restricted to Rs. ____________ (Rupees _____________________). This guarantee shall remain in force
until ____________.Unless a claim in writing is presented to the guarantor within six months from the
date and if unpaid, a suit or action to enforce such claim under this guarantee is filed against the
guarantor within said period of six months, all the rights of the Purchaser under the said guarantee shall
be forfeited and the guarantor shall be released and discharged from all liability hereunder.
In witness whereof the parties hereto have put their respective hands on the day and the year first above
mentioned.
Witness: - For and on behalf of the Guarantor.
1. Signature, Name, designation & Full address. Signature __________________

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 AT No. 617/PHD (BH-I)-453 Dated 19-08-2013
APPENDIX-IV

Name & Designation_________

2. Signature, Name, designation & Full address. (Full Address with Rubber Seal)

Witness: - For and on behalf of the Supplier.

1. Signature, Name, designation & Full address. Signature __________________

Name & Designation_________

2. Signature, Name, designation & Full address. (Full Address with Rubber Seal)

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