PO1660 (Oil Filtration)

भा ड़ा यास ूब ध बोड
पी एंड ड /ट एस/िनदे शालय

एस एल ड सी कंपलै स, फेस-1, च ड गढ़ 1
Telefax:0172-2654468 EPABX-10722653735 Extn-301 E.mail: dirpp@bbmb.nic.in
Purchase Order No. 1660/ P&D(TS)/SS-II/P-59 Dated : 09.03.2010
To
M/S Cee Dee Vacuum Equipment Pvt.Ltd,
Plot No.81-B/16, General Block, Fax No.020-27122399
MIDC, Bhosari, Pune-411026
Maharashtra
Memo No. 1234 /P&D(TS)/SS-II/P-59 Dated:- 09.03.2010
Subject: - Design, manufacture, testing, supply and delivery of 1No. 6000ltr.

Capacity Transformer Oil Filtration Plant complete with all
accessories & spares against Specification No.BBMB/SS-II/369.
References:-
1. This office Memo No.3031/ P&D(TS)/SS-II/P-59 dated 17.09.09.

2. This office Memo No.3088/P&D(TS)/SS-II/P-59 dated 25.09.09.
3. Your tender offer No. CDVE/TOF/BBM/09-10/725 dated 14.10.09.
4. This office memo. No. 4896/ P&D(TS)/SS-II/P-59 dated 03.12.09.
5. Your letter No. CDVE/TOF/BBM/09-10/725A dated 05.12.09.
7. Your letter No. CDVE/TOF/BBM/09-10/1018 dated 18.12.09.
Dear Sirs,
With reference to your tender offer and subsequent correspondence

referred above and in continuation to this office letter of intent issued vide Fax
Message No.392-94/ P&D (TS)/SS-II/P-59 dated 15.02.10, I am directed to place upon
you a detailed purchase order for the Design, manufacture, testing, supply and delivery
of 1No. 6000ltr. Capacity Transformer Oil Filtration Plant Complete with all
accessories & spares against Specification No.BBMB/SS-II/369 on the following
prices, terms and conditions as detailed below as well as in Appendix-A enclosed
herewith:-
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1. SCOPE & SCHEDULE OF PRICES:-
Sr. Description of Qty. Unit Price Unit Unit Unit FOR Total
No. equipment (Nos.) (Ex- Freight Insurance Destn. FOR
Works) charges charges Price Destn.
(Rs. (Rs.) (Rs.) (Rs.) Price(Rs.)
1. 2. 3. 4 5 6. 7. 8.
1 Transformer oil filtration 1 set 33,00,000 35,000 Included in 33,35,000 33,35,000
and de-hydration-cum- freight
hot oil circulation Plant charges
of 6000 Ltrs./hour fully
mobile, tow-able on
motarable road,
complete with all
accessories for 2
stages degassing, ionic
exchange column, one
stand by inlet pump,
one standby outlet
pump and having
separate pumping
system for transformer
evacuation, with oven
having heating &
vacuum facilities for
treating alumina on the
same chassis as per
tender specification.
2. Spares
i) Set of rubber packs, 2 sets 2,500 Nil 2,500 5,000
seals etc.
ii) Mechanical seals 2 sets 2,000 Nil Included in 2,000 4,000
iii) Filter candles 1 set 15,000 Nil freight 15,000 15,000
iv) Heater elements 1 set 18,000 Nil charges of 18,000 18,000
v) Filter Cartridges 1 set 15,000 Nil Oil filtration 15,000 15,000
vi) Thermostat (for 1 No. 500 Nil plant 500 500
temperature setting)
vii) Temperature Gauge 1 No. 500 Nil 500 500
viii) Hose pipes (Inlet & 1 set 40,000 Nil 40,000 40,000
Outlet as one set) as
per Clause 14.07 Serial
No.
ix) Vacuum gauge (Dial 1 No. 500 Nil 500 500
Type)
3. Lumsum charges for Lump Nil Nil Nil Nil Nil
testing& commissioning sum
of equipment at 220KV
Sub-Station, Ballabgarh
4. Total ( 1 to 3) 34,33,500
(RUPEES THIRTY FOUR LACS, THIRTY THREE THOUSAND FIVE HUNDRED ONLY.)
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2. DETAIL OF PRICES:
1. The above prices are FIRM and are on FOR destination basis inclusive of
packing & forwarding charges.
2. Excise duty & CST (against concessional sales tax form ‘C’) shall be payable
extra as applicable at the time of delivery, but limited to the rates prevailing
within contractual delivery period.
3. Octroi shall be payable extra at actuals.
4. Bank charges shall be borne by the supplier.
3. DELIVERY PERIOD
The delivery of the equipment shall be completed by supplier within 3 months

from the date of receipt of technically and commercially clear order. The technical
clearance of the P.O. will be deemed from receipt of approved drawings by the
supplier, allowing one week time for postal transit in case of outstation letters and
three days in case of local letters. The supplier will, however, ensure that the
complete drawings are received by the purchaser within 30 days of receipt of
purchase order. The delay in submission of drawings by the supplier shall also
invite levy of penalty @ specified in Clause No. 4 of Appendix-A of the purchase
order.
4. TERMS OF PAYMENT
i) 100% payment within 30 days after the receipt of material at site in good
condition, according to the specification and physical verification and record
entry by the consignee in the relevant GR /MB.
ii) Bank charges shall be borne by the supplier.
5. PENALTY CHARGES
If the supplier fails to abide by the provisions of clause ‘Delivery period’, he

shall be liable to pay @ 1/2% per week or part thereof the ex-works delivery
price excluding taxes & duties (but including freight & insurance charges where
break-up of FOR Destination price is not available) of such portion of material
as has not been delivered within the "Delivery period" subject to maximum of
10% of the contract value of the delayed/undelivered portion of the material.
6. WARRANTY & WARRANTY DEED
The Warranty of the equipment shall be 12 months from the date the material is
commissioned/put to use by the enduser or 18 months from the date of despatch
whichever period may expire earlier as per clause No.11 of Appendix-A of the
purchase order. The supplier shall execute a warranty deed, on the standard
proforma of BBMB enclosed herewith as Appendix-B, on the non-judicial stamp
paper as per clause No.12 of Appendix-A of the purchase order immediately after
placement of purchaser order.
3
7. PERFORMANCE BANK GUARANTEE
The supplier shall furnish a Performance Bank Guarantee (PBG) on a standard

proforma of BBMB enclosed herewith as Appendix-C, to the tune of 10% of the
contract value, as per clause No. 13 of Appendix-A of this purchase order.
8. DRAWINGS, LITERATURE & MANUALS
The supplier will ensure that the complete drawings are received by the
purchaser within 30 days of receipt of purchase order. Four copies of the
following drawings shall be furnished incorporating name of the project, capacity
of oil purifier, details of pumps and motors etc. and shall subsequently furnish six
complete sets of final approved drawings, besides one reproducible auto positive
(without any additional cost).
a) General outline showing elevation plan and side view of oil filtration plant
and all accessories, giving details of dimensions and weights etc.
b) Schematic & wiring diagram of control panel and electric circuits.
c) Scheme drawings indicating arrangement of vacuum drying of
transformer in association with filtration plant.
d) Flow diagram of oil filtration plant, pumps and motors.
e) Assembly drawing indicating all the equipment fitting, accessories &
Valves etc.
f) Complete bill of material; all equipment to be covered.
g) Transportation-dimensioned drawing.
h) Literature of various pumps viz. Oil inlet pump, oil discharge pump, water
circulating pump, vacuum pumping system for first and second stage of
the degassing chamber.
i) Literature of Vacuum pumping system for transformer evacuation system
and the allied equipment such as heaters, edge filters, filter press, vapour
condensers, vapour trap, thermostat, thermometers, float switch, flow
switch, vacuum gauges, differential gauges, flow meters etc.
j) Any other drawing considered necessary.
9. TECHNICAL PARTICULARS & FEATURES
The material to be manufactured and supplied under this P.O shall be in

accordance with provisions of relevant IEC/IS standards and the purchaser’s
specification No.BBMB/SS-II/369. The guaranteed technical particulars shall be
as per Annexure-I enclosed herewith.
Besides above, other salient technical features of the oil filtration plant shall be
as per details given in Annexure-II enclosed herewith.
4
10. COMPLETENESS OF THE EQUIPMENT
All fittings, accessories and apparatus which may not have been specifically
mentioned but which are actually necessary for the completeness of the
equipment shall be deemed to have been included in the contract.
11. INSPECTION & TESTS
(i) The complete equipment should be offered for inspection to carry out inspection
& testing by the purchaser’s representative at the works of the manufacturer. The
oil filtration plant (along with all components mounted) shall be tested for:-
a) Test for Breakdown voltage, moisture and gas content of oil (before & after
purification).
b) Capacity test for flow rate in L.P.H.
c) Tests for electrical check i.e. IR and HV test.
d) Tests for checking correctness of all circuits, interlocks and sequence of
operation.
e) Visual, dimensional, material & operational check of oil filtration plant.
f) Leak rate test of Transformer evacuation system and of complete plant.
g) Tests certificates for suction & discharge heads of pumps shall be supplied.
h) Control Panel check.
i) Heater consumption on full load.
Any other test which is required to ensure satisfactory operation of the plant shall
be performed by the supplier free of cost.
(ii) After all tests have been completed, four copies of the test reports shall be supplied
to this office. Each test report shall supply the following information:-
a) Complete identification data including Sr. No. of the oil filtration plant
pumps, motors, etc.
b) Test Certificates of Sub-supplier’s/Manufacturer’s own internal quality
control department for all allied/bought out items i.e. pumps, motor,
heaters, thermostat, solenoid valve, Float switch, oil hose pipes etc. If
considered necessary by the purchaser, the inspection at the sub-
suppliers works shall be arranged by the supplier.
c) No equipment shall be dispatched without approval of test results by the
purchaser.Failure to do so will be at the risk and cost of the manufacturer.
12. TESTING AND COMMISSIONING AT SITE

(i) The equipment with associated items covered in the specification shall be tested
and commissioned by firm’s commissioning engineer at site. While
commissioning, it shall be obligatory on the part of the supplier to comply with all
the precautions/conditions.
5
The supplier’s commissioning engineer shall reach the site to commission the
equipment on receipt of clear notice of ten days issued by end user or P.O.
placing authority in advance.
(ii) After erection at the site, the oil filtration plant shall be subjected to the following
tests in the presence of the firm’s commissioning engineers free of cost.
a) Installation checks.
c) Tests for checking correctness of all circuits, interlocks and sequence
of operation.
13. TRANSPORTATION, INSURANCE & HANDLING OF MATERIAL
The supplier shall be responsible for transportation, insurance and handling of

material up to destination station/store as per despatch instructions. The
material shall be dispatched by Rail/Road "Freight pre-paid". The purchaser shall
have the right to lodge claim/claims for shortages/damages etc. if any, during
transit with the supplier within 30 days of the receipt of material. The settlement
of such claims with the under writers shall be supplier’s responsibility.
NOTE:-
No material shall be dispatched without insurance, failing which it shall be at the
entire cost & risk of the supplier.
14. DESPATCH INSTRUCTIONS AND METHOD OF RAISING INVOICES
a) The supplier shall despatch the material strictly in accordance with the details
given hereunder after the issuance of despatch authorization by the purchaser:-
1. Name of Station of Despatch Ballabgarh (Haryana)
2. Name of Consignee SDO TL 220KV S/Divn, BBMB,

Ballabgarh
3. Name of concerned Sr. Xen/O&M Division, BBMB,
Sr.Xen/Addl.S.E. Ballabgarh
4. Name of concerned A.O. Sr.Accounts Officer, BBMB, Panjabi
Bagh , Delhi
5. Name of concerned Bank State Bank of India, Panjabi Bagh,
Delhi
b) The supplier shall give at least a week’s notice before dispatch to the payment
authority referred above and supply him two copies of invoice duly pre-receipted
to enable him to make necessary arrangements for the funds.
c) Payment shall be made by the paying authority viz Sr. Accounts Officer, BBMB
on presentation of the following documents:-
i) Copy of the invoice.
ii) Certificate for central sales tax & excise duty
iii) Copy of despatch authorization
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d) The invoices shall be prepared in six triplicate (6 copies). The original copy
together with despatch note/challan showing the amount due, description of
material, number of packages, special markings thereon, if any, copy of receipted
goods challan or railway receipt duly endorsed in favour of consignee alongwith
other supporting documents shall be sent to the payment authority. Second and
third copy shall be sent to the concerned payment authority alongwith the
advance notice about the dispatch of material. Fourth copy alongwith copy of
despatch note/challan shall be sent to consignee in advance. Fifth copy to the
Sr.Xen/Addl.S.E, referred above, and the remaining copy to the office of
Director/P&D(TS), BBMB, Chandigarh.
15. SECURITY DEPOSIT
The security deposit amounting to 1% of the contract value will be submitted by

you with in 7 days of receipt of P.O as per clause-24 Section-1A of tender
specification. The security deposit is required to be furnished through Cash
Receipt/Bank Draft drawn in favour of Sr.Accounts Officer, BBMB,Chandigarh
16. OTHER TERMS & CONDITIONS
Other terms & conditions applicable to this purchase order shall be as per
Appendix-A enclosed herewith subject to the extent modified by the foregoing
clauses.
17. ACKNOWLEDGEMENT
You are requested to acknowledge the receipt of this purchase order and return
one copy of the purchaser order duly appended with the signatures of your
authorized person on each page in token of your unconditional acceptance of the
same.
Chief Engineer/System Operation,

BBMB, Chandigarh.
DA-
2 spare copies of P.O, each having
i) Annexure-I : Guaranteed Technical Particulars
ii) Annexure-II : Salient technical features
iii) Appendix-A : Commercial Terms & Conditions of P.O
iv) Appendix-B : Warrantee Deed Proforma
v) Appendix-C : Performance Bank Guarantee Proforma
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Endst.No. 1235-43 /P&D(TS)/SS-I/P-59 Dated:- 9.03.2010
Copy of the above alongwith enclosures is forwarded to the following for

information and further necessary action please:-
1. Chief Engineer/System Operation (Works Section) BBMB, Chandigarh
2. Chief Engineer/ TS, BBMB, Chandigarh
3. FA & CAO, BBMB, Sector 19-B, Chandigarh.
4. Dy. Chief Engineer/O&M Circle, BBMB, Bhiwani
5. Superintending Engineer, O&M Divn, BBMB, Ballabgarh.
6. Sr. Accounts Officer, BBMB, Chandigarh
7. Sr. Accounts Officer, BBMB, Panjabi Bagh, Delhi.
8. SDO/TL, BBMB (PW) Ballabgarh
9. SSM, BBMB, Chandigarh for hosting on BBMB website
This issues with the approval of Middle Level Purchase Committee of BBMB as
conveyed by Special Secretary, BBMB, Chandigarh vide memo No.3558-63/B-
769//10.02.2010/3P dated 10.02.2010. This has been scrutinized by the Sr. Accounts
Officer, BBMB, Chandigarh in the case file vide H.M.No. 672 dated 9.3.2010.
DA/As above

BBMB, Chandigarh.
8
पृंठांकन न बर: /पीएंडड /ट एस/एसएस-2/पी-59 दनांक:
उपरो त क ूित िन निल खत को आवँयक कायवाह हे तु भेजी जाती है जी 1
1. मु य अिभयंता/ूणाली प रचालन, काय भाग, बीबीएमबी, च ड गढ़ ।

2. मु य अिभयंता /पारे षण ूणाली, बीबीएमबी,,च ड गढ़ ।
3. व य सलाहकार एवं मु य लेखा अिधकार , बीबीएमबी, च ड गढ़ ।
4. उप मु य अिभयंता, ओ ए ड एम सकल, बीबीएमबी, िभवानी
5. अिध ण अिभयंता, ओ ए ड एम डवीजन, बीबीएमबी, ब लभगढ़ ।
6. व रंठ लेखा अिधकार , बीबीएमबी, च ड गढ़।
7. व रंठ लेखा अिधकार , बीबीएमबी,पंजाबी बाग, द ली।
8. उप म डल अिधकार , ट एल, बीबीएमबी, ब लभगढ़ ।
9.. SSM, BBMB, Chandigarh for hosting on BBMB website.
DA/As above.
मु य अिभयंता/ूणाली प रचालन
बीबीएमबी, च ड गढ।
9
ANNEURE-I
Schedule of Guaranteed Technical Particulars to be furnished by the

tenderer
Sr. Particulars M/S Cee Dee Vacuum Equipment Pvt.
No. Ltd.
1. Complete Unit
1.1 Name of manufacturer M/S Cee Dee Vacuum Equipment Pvt.Ltd.
1.2 Country of Origin India
1.3 Brand & Model CDVE/TOF
1.4 Dimensions of Weight of unit L=5m, W=2.2m, H= 3.5M
(Approx.), Wt= 5Tonn(approx.)
1.5 Details of trolley Mobile Type/Mounted on under carriage
trolley with 4 Pneumatic wheel.
1.6 Dimensions of hoses 30 m x 2 Nos.,40 NB
1.7 Characteristics of oil after filtration (Single
Pass)
1. Dielectric strength (break down > 70KV
voltage in KV (Spark gap of 2.5mm
sphere)
2. Acidity of oil improves upto (mg.of 0.05mg KOH/g of oil
KOH/g of oil)
3. Specific resistance in ohm –cm.
a) At 900C min. 35x1012Ώ cm
b) At 270 C 1500x1012Ώ cm
4. Water contents Max. 2ppm
5. Suspended particle size <1 micron
6. Gas content % by volume <0.1%
1.8 Temp. at which degassing is 600C
recommended
1.9 Qty. of oil required for filling 300 Ltrs.
1.10 Life of plant More than 20 years
2. PRELIMINARY FILTER
2.1 Rated output of filters 6000 LPH
2.2 Type of filtering medium Magnetic strainer
2.3 Smallest dust particles that can 1mm
be removed in single pass.
2.4 Quantity of oil after which filters 2.5 lacs ltrs.
shall be required to be cleaned.
2.5 Quantity of oil after which filters 5 lacs ltrs.
shall be required to be replaced.
3. Heaters (with valve connection)
3.1 Type of Heater Indirect
3.2 Full load heater rating in K.W. 144kW
3.3 Capacity in Ltr./Hr. 6000 LPH
3.4 No. of groups in which heaters are Three groups
10
divided.
3.5 Rating of each heater unit 4kW, 230V.
3.6 Selector switch provided (Yes/No.) YES
3.7 Maximum temperature of oil for 60-650C for vacuum process & 90Deg.C for
hot oil circulation04 Nos. Hot oil circulation
3.8 Range of thermostats 30-1100C
3.9 Number of thermostats 04 Nos.
3.10 Heater Tubes
1. Material Mild Steel
2.Numbers 36 Nos.
3.Length 720mm
4.Outside diameter 42mm
5.Tube wall thickness 4 mm
6.Surface area of heater tubes 80,000 cm2
7.Per unit area loading of 1.8 Watt/cm2
heater tubes
3.11 Make and country of origin ESCORTS, INDIA
OIL INLET PUMP
4.1 Make and quantity De-Mag Germany Qty. = 02 Nos.
4.2 Type Positive displacement Gear Type
4.3 Capacity 100 LPM
4.4 Motor make & type Siemens, TEFC,Foot mounted, Induction
type
4.5 Rating 3 HP
4.6 Type of starter DOL
4.7 Suction head at rated output > 4.5 mtrs.
(meters)
5. OIL DISCHARGE PUMP
5.1 Make and quantity Flow well/ NXL Flow,Qty = 2Nos
5.2 Type Centrifugal glandless
5.4 Motor make and type Mono Block
5.5 Motor Rating 3 HP
5.7 Delivery head at rated output 15 mtrs.
(meters)
6. VACUUM PUMP FOR IST STAGE OF
(A) DEGASSING CHAMBER
a) Rotary Oil sealed pump
i) Make Shinko Seiki, Japan
ii) Quantity 01 No.
iii) Model SR1500BII
iv) Motor make & type SIEMENS / CGL/Induction type
v) Motor Rating 3 H.P
vi) Pumping speed 1500 LPM
vii) Ultimate vacuum (mbar)
viii) a) With gas ballast opened 67 Pa
ix) b) With gas ballast closed 6.7 x 10-1 Pa
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x) Oil Capacity (litre) 4 Ltrs.
xi) Type of cooling Air Cooled
B) IIND STAGE OF DEGASSING
CHAMBER
i) Make Shinko Seiki,Japan/Edwards, U.K.
ii) Quantity 01 No.
iii) Model SR37BII
iv) Motor make & type SIEMENS/CGL/Induction type
v) Motor Rating 7.5 HP
xi) Type of cooling Water cooled
b) ROOT PUMP
i) Make and quantity Tuthill, USA
ii) Model MKB 1680
iii) Motor make & type SIEMENS/CGL/Induction type
iv) Motor Rating 5 HP
v) Pumping speed 1427 cum/Hr
vi) Ultimate vacuum (mbar)
-4
vii) a) With gas ballast opened 5 x 10 mbar
viii) b) With gas ballast closed
ix) Oil Capacity (litre) 5L
x) Type of cooling Water cooled
7. VACUUM PUMPING SYSTEM FOR
TRANSFORMER EVACUATION-
ROTARY OIL SEALED PUMP.
7.1 Make and quantity Shinko Seiki, Japan/Edwards, U.K-01 No.
7.2 Model SR37BII
7.3 Motor make & type SIEMENS/CGL/Induction type
7.4 Motor Rating 7.5 HP
7.5 Pumping speed 3700 LPM
7.8 Ultimate vacuum (mbar)
a) With gas ballast opened 67 Pa
b) With gas ballast closed 6.7 x 10-1 Pa
7.9 Oil Capacity (litre) 11 Ltrs.
7.10 Type of cooling Water cooled
8. ROOT PUMP
8.1 Make and Quantity Tuthill, USA-1 No.
8.2 Model MKB 1680
8.5 Pumping speed 1427 cum/Hr
4
a) Without gas ballast 5 x 10- mbar
b) With gas Ballast
12
8.7 Oil Capacity (litre) 5L
9. FILTER VESSEL
9.1 No. of filter cartridges 12 Nos.
9.2 Smallest dust particles that can 1 micron
9.3 Quantity of oil after which cartridges are 1,50,000 Ltrs. Dirty oil
required to be replaced.
9.4 Active length of each candle/cartridge 500mm
10. FILTER PRESS
10.1 Make and quantity CUNO, 12 Nos.
10.2 No. of plates 12 Nos.
10.3 No. of frames 12 No.
10.4 Filter paper size 500mm long
11. VAPOUR TRAP
11.1 Make and quantity Make Cee Dee,01 Nos. for filter machine
and 01 Nos. for EV system.
12. THERMOSTAT
12.1 Make and quantity Saiego, Qty- 4 Nos.
12.2 Type Capillary type
12.3 Range 30- 1100C
13. THERMOMETER
13.1 Make and quantity National- 2 Nos.
13.2 Type Dial type
13.3 Range 0-1500C
14. FLOAT SWITCH
14.1 Make and quantity Crown/Fluidyne/Levcon/Eureka-2 Nos.
14.2 Rating 20 Watt
15. FLOW SWITCH
15.1 Make and quantity Scientific,01 No.
16. VACUUM GAUGE Dial Type Digital type
16.1 Make and quantity Make-FIEBIG Make: Vacuum
Qty-2 Nos. Technique Qty-2Nos.
16.2 Type Bourden Pyrani gauge
(Digital)
16.3 Range O to 760mm of Hg. 0.001 m bar
16.4 Location On D.C. and on V- On second stage of
line for EV System filter machine. On V-
line of EV system
17. COMPOUND GAUGE
17.1 Make and quantity WAIKA/Fiebig, 02 Nos.
17.2 Type Bourden
17.3 Range -1Kg./cm2 to 7 Kg/cm2
17.4 Location Before filter tanks
18. FLOW METER WITH TOTALIZER
18.1 Make and quantity Crown/Fluidyne/LEVCON/ Eureka -01 No.
18.2 Type Digital
18.3 Capacity 6000 LPH
19. OIL HOSES
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19.1 Inlet hose diameter and length 40 NB, 30 mtr.
19.2 Outlet hose diameter and length 40 NB, 30 mtr.
19.3 Nylon hose diameter & length 10 NB,10 mtrs.( for water circulation )
20. SUPPLY CABLE
20.1 Size & material 3.5C x 185 cm2(Al.)
20.2 Rating 300 Amp.
20.3 Length 20 mtrs.
21. ACTIVATED ALUMINA
21.1 Quantity 100 Kg.
22. CONTROL PANELS
22.1 Dimension H=1250mm x W=1000mm x Depth=300
mm(Approx.)
22.2 Back up protection MCB
22.3 Annunciation Provided
22.4 Indicating lamps Provided
22.5 Whether mimic diagram provided Provided
23. OPTICAL LEVEL MONITOR
23.1 Make Jayshree Electronics, Pune
24. SAFETY EARTHING
24.1 Material Copper
24.2 Size 25mm x 3mm
24.3 Grade 99.9% Cu
25. INDICATING INSTRUMENTS
25.1 Type & make of indicating Digital type, Make-CEE DEE
instrument for gas content.
25.2 Type & make of indicating Digital type “E+E” Austria
instrument for moisture content.
14
ANNEXURE-II
SALIENT TECHNICAL FEATURES OF 6000 LTRS. CAPACITY OIL

FILTERATION PLANT
1. The two stage transformer oil filtration plant shall be suitable for operation on 50
Hz, 3 phase system with neutral solidly grounded, the 3 phase voltage supply
shall be 415 V + 10%. The plant should be of latest design, sturdy in construction
and requiring minimum maintenance.
2. The Plant should be suitable for treating transformer oil by first heating it and
then passing it through specially designed filter vessel. It is then subjected to
vacuum treatment which dehydrates and degassifies the oil to the guaranteed
parameters.
The oil filtration set should be rated for continuous operation and shall
generally conform to IS: 6034-1989 (latest revision). The set shall be designed
for high vacuum and low temperature of oil for achieving the required results.
3. The plant should be fully mobile and mounted on pneumatic tyred trailer with
springs, towbar and automatic mechanical over run brakes for towing over
roads.
4. The Plant should be suitable for outdoor use. All components including control
panel should have outdoor weather protected enclosures of sheet metal. The
casing shall be provided with large doors for early access to the various
components.
5. Necessary jacks should be provided to lift the Plant and take its load off the
wheels. The jacks should also be suitable to level the plant. Two nos. level
gauges (one length side and one breadth side) duly protected and for complete
leveling of the plant, are to be provided at suitable places on the chassis.
6. The Plant shall have four illuminating points for the proper illumination of the
cabin. It shall also be provided with one fan for the operator and one exhaust fan
for proper ventilation.
7. FUNCTIONAL REQUIREMENT
The Plant should be capable of performing following functions:-
i) Pump the oil from one tank to another.
ii) Discharge processed oil through the plant to transformer or into external
tank. Oil being taken from a storage tank or drum.
iii) Filter, heat, dehumidify and degas the oil at a vacuum level sufficient to
condition the oil for the required parameters to the values mentioned in
clause 14.02 of tender specification.
iv) Reconditioning of transformer by:
15
a) Heating the transformer by using transformer oil as heat transfer
medium.
b) Complete drying of transformer, evacuating it and keeping it under
vacuum level of 0.1 torr. Separate vacuum pumping system of
adequate capacity shall be part of filtration plant.
c) Close circuit circulation of oil in the transformer and the Plant.
8. SPECIAL FEATURES/CONDITIONS
i) One sampling valve in the outlet pipe of filter press shall be
provided.
ii) It shall be possible by simple manipulation of valves to connect
edge filter and filter press in oil flow either:-
a) Independently.
b) In series.
c) In Parallel, or
d) Both bye-passed.
iii) Arrangement for reflushing of part of filtered oil and degassed oil
shall be provided.
iv) A valve for draining the oil each from the heater tank, edge filter,
filter press shall be provided.
v) A separate pumping system for transformer evacuation shall be
mounted on the same chassis. Arrangement shall also be provided
to introduce this pumping system when required to replace main
vacuum pumping system of the plant by manipulation of valves.
vi) All components of plant shall be suitably housed in a weather proof
enclosure. The casing shall be provided with large doors for easy
access to the various components.
vii) A mimic layout of the plant showing the working status of each
component with LEDs should also be provided.
viii) All bought out components shall be of reputed makes.
Manufacturer’s test reports for pumps and motors will be supplied to
the purchaser for approval.
ix) Sufficient quantity of mimic lamps and phase indicating lamps as
spares shall also be supplied.
x) Locking of the casing doors be provided with latching from inside
wherever possible. Good locking arrangement for main entry door
and also on the doors wherever inside latching is not possible shall
also be provided.
xi) Operation sequence and dangers sign plates shall also be provided.
16
APPENDIX-A
COMMERCIAL TERMS AND CONDITIONS
1. DELIVERY PERIOD
Supply of items as stipulated in this contract shall be completed by supplier

within three months from the date of receipt of technically and commercially
clear order. The technical clearance of the P.O. will be deemed from receipt of
approved drawings by the supplier, allowing one week time for postal transit in
case of outstation letters and three days in case of local letters. The supplier will,
however, ensure that the complete drawings are received by the purchaser within
30 days of receipt of purchase order. The delay in submission of drawings by the
supplier shall also invite levy of penalty @ specified in Para 4 below.
In case the supplier is unable to complete whole or any item of supply within
stipulated period, for recognized reasons of ‘Force Majeure’ mentioned in clause
3 below, he shall be responsible to furnish well in time sufficient documentary
evidence to the satisfaction of the purchaser to prove the existence of conditions
mentioned in the Clause 3, so as to justify grant of extension by the purchaser of
the ‘Delivery Period’ mentioned above. Such extension will be granted by
purchaser for the period for which the completion of supply is proved, by the
supplier, to have been delayed for the said reasons due to ‘Force Majeure’. In
case of delay in delivery, the dispatches shall be made only after obtaining
written consent of the purchaser.
2. FORCE MAJEURE
The supplier shall not be liable for any penalty charges due to delay in
manufacture or delivery of material resulting from any causes beyond the
supplier's reasonable control including but not limited to compliance with
regulations, orders or instructions of Central/State or Municipal Govt. or Agency,
thereto, acts of God, Acts of Civil & Military authorities, fires, floods, strikes,
lockouts, freight embargoes, war risks, riots and civil commotion’s. The supplier
will seek extension of delivery period within three weeks of occurrence of such an
event and clearly state anticipated delay in supply on account of such an
event/events. On receipt of such request from the supplier, extension in delivery
period may be granted for the period for which the completion of work is proved
by the supplier to have been delayed for circumstances covered by reasons of
'Force Majeure' subject to further conditions that if the delivery period is likely to
be extended by more than 60 days on account of any event, the purchaser shall
have the option to accept any portion of the balance material and cancel the
order for the rest provided, however, that if material had been manufactured
exclusively for the purchaser under contract prior to the commencement of
FORCE MAJEURE circumstances, it shall be accepted by the purchaser and
the cancellation will be without any liability for damages on the part of the
supplier and without any payment of compensation by the Board.
17
3. EXTENSION IN DELIVERY PERIOD
Any genuine delay in approval of technical detailed drawings, issuance of

amendment of purchase order, conducting inspection and approval of inspection
test/tests certificates for allowing despatches etc. will count towards extension of
delivery period by corresponding period other than admissible under Force
Majeure conditions, if any, substantiated by the supplier and duly accepted by
the Purchasing Authority.
Date of delivery shall be taken 14th day after the date of readiness of material for
inspection, provided the material offered has passed the inspection and proof of
despatch of material within 7 days of the receipt of despatch authorization and
road permit (wherever required) is given by the supplier. In case, however, the
material fails during inspection at the works/site, as the case may be, either fully
or partially or the material is not ready for inspection when the inspector visits the
works for inspection, the re-inspection charges shall be recovered from the firm.
The date of readiness of the material in this case will be reckoned with reference
to the date from which the material/equipment is offered to be ready for the re-
inspection provided the material passes the inspection that follows the offer. The
road permit shall be supplied by the consignee expeditiously to ensure the timely
despatch of material. In case the material is not dispatched within 7 days of the
receipt of dispatch authorization and the road permit(wherever required), date of
delivery shall be taken as date of receipt of material by the consignee at
site/store.
4. PENALTY CHARGES
If the supplier fails to abide by the provisions of clause ‘Delivery period’, he shall
be liable to pay penalty @ 1/2% per week or part thereof the ex-works delivery
price excluding taxes & duties (but including freight & insurance charges where
break-up of FOR Destination price is not available) of such portion of material as
has not been delivered within the "Delivery period" subject to maximum of 10% of
the contract value of the delayed/undelivered portion of the material .
5. TERMS OF PAYMENT
100% payment will be made within30 days after the receipt of material at site in
good condition and according to the specification and physical verification and
record entry by the consignee in the relevant G.R./M.B.
6. CENTRAL SALES TAX/STATE SALES TAX
The Central sales tax/Punjab/Haryana/Himachal sales tax will be paid extra at

actuals at the rates prevailing at the time of delivery but limited to the rates
prevailing within contractual delivery period.
The supplier shall furnish original vouchers and/or following certificates duly
signed by the supplier:-
18
i) Certified that the transaction on which sales tax has been claimed/shall be
included in the return submitted/to be submitted to the Sales Tax authorities
for the assessment of the Sales Tax and the amount claimed from the
purchaser has been/shall be paid to the sales Tax Authorities.
ii) Certified that the goods on which Sales tax has been charged have not been
exempted under the Central Sales Tax Act, the rules made there under and
the charges on account of Sales Tax on these goods are correct under the
provisions of the relevant Act, or rules made there under.
iii) Certified that we shall indemnify the purchaser in case it is found at a later
stage that wrong or incorrect payment has been recovered on account of the
Sales Tax paid by us.
iv) Certified that we are registered as a dealer under the Central Sales Tax and
our Registration No. is____________________.
7. EXCISE DUTY,OCTROI AND OTHER DUTIES
a) EXCISE DUTY
The payment of statutory excise duty will be made extra subject to actual proof of
payment having been made by you to the Excise Department but limited to the
rates prevailing within the contractual delivery period. The supplier shall also
furnish following certificates duly signed by him while claiming payment of excise
duty:-
i) Certified that the sum of Rs.____________(Rupees___________________
_____________________) towards Excise duty has been paid to the
Central Excise Authorities towards despatch of (Name of material)
affected from__________ Station_______ to_____________consigned
to_______________________ Under R.R.No.________Dated_______vide
Bill No.________ dated_______.
ii) Certified that the excise duty charged is at the prevailing rates & no part of
the same is refundable. In case, any excise duty paid on this material is
refunded to the supplier it will be passed on to the purchaser.
iii) Certified that the goods on which Excise duty has been charged have not
been exempted under the Central Excise Duty and the Central Excise Duty
charged on these goods is not more than what is payable under the
provisions of the relevant Act or rules made there under.
iv) Certified that we shall indemnify the purchaser, in case it is found at a later
stage that wrong or incorrect payment has been recovered on account of
Excise duty paid to us.
(b) OCTROI & OTHER DUTIES/TAXES
Octroi and other duties/taxes, if livable on the finished goods at the station of
despatch at the time of supply shall be paid at actuals subject to production of
original payment documents and subject to the rates prevailing within the
contractual delivery period, if the same have not been included in the quoted
prices. To avoid any complications, with regard to Octroi at the destination
19
station, the material shall be despatched in the name of consignee and not to
self. However, OCTROI charges as applicable at the destination station shall be
borne by the purchaser.
8. NEGLIGENCE
If the supplier neglects to execute the work with due diligence and expedition or
refuses or neglects to comply with any reasonable orders given in writing by the
purchaser in connection with purchase orders or contravene the provisions of the
purchase order, the purchaser may give 21 day's Notice in writing to the supplier
to make good the failure, neglect or contravention complained of and should the
supplier fail to comply with the notice within a reasonable time from the date of
service thereof, in case of failure, neglect or contravention capable of being
made good within that time or otherwise within such time as may be reasonably
necessary for making it good then and in such case the purchaser shall be at
liberty to take the work wholly or partly out of the hands of the supplier and
recontract at reasonable price with any other person or persons. In such an event,
it shall be lawful for the purchaser to retain any such balance which may otherwise
be due by him to the supplier on any account including the amount of Bank
Guarantees and apply the same towards the execution of the whole or balance of
the work so recontracted, as aforesaid. If, no such balance is due by the
purchaser to the supplier or if due is not sufficient to cover the amount thus
recoverable from the supplier, it shall be lawful for the purchaser to recover the
whole or balance of the amount from the supplier by action of the law.
9. BANKRUPTCY
If the company shall commit any act of bankruptcy or being corporation

commence to be wound up except for reconstruction purpose, or carry on its
business under a receiver, the executors, successor or other representative in law
of the estate of the supplier or any such receiver, liquidator, or any person in
whom the contract may become vested shall forth-with give notice whereof in
writing to the purchaser and shall for one month during which company shall take
all reasonable steps to prevent a stoppage of the works, have the option of
carrying out the contract subject to the supplier, providing such guarantee as may
be required by the purchaser but not exceeding the value of the work for the time
being remaining unexecuted. In the event of stoppage of the work the period of
the option under this clause shall be fourteen (14) days only. Provided that should
the above option not be exercised, the contract may be determined by the
purchaser by notice in writing to the supplier and the same power and provisions
reserved to the purchaser in the last proceeding clause of taking the work out of
the supplier's hands shall immediately become operative.
10. REPLACEMENT OF REJECTED MATERIAL
i) Material found damaged, substandard or defective or not conforming to the

prescribed specification in any manner, at the consignee's end, shall not be
accepted and intimation to this effect shall be given to the supplier and the
purchasing office by the consignee. The Purchasing Authority shall promptly take
up the matter with supplier/shall intimate the supplier to this effect and ask him to
rectify or replace the defective substandard material forthwith and in any case
within 60 days from the date of intimation or rejection of material, failing which the
20
Board shall reserve right to get the defect/damages rectified at the supplier's cost
or to dispose off such material and adjust the sale proceeds thereof, if any, against
its claim on the supplier. All expenses involved in the replacement by way of
handling, transportation, storage etc. shall be on supplier's account.
ii) In respect of the defective/substandard supplies the date on which such a supply is
replaced shall be reckoned as the effective date of delivery there against and the
delay shall be worked out accordingly with reference to the date on which the
supply was due as per terms of contract, for the purpose of determining
penalties/charges recoverable under clause-5 above.
iii) The provisions of sub clause (i) & (ii) above shall apply mutatis mutandis, to the
material found substandard or defective during the period of warranty.
11. WARRANTY
The supplier shall be responsible to replace free of cost, with no transportation or

Insurance cost to the purchaser up to the destination, the whole or any part of
the material which in normal and proper use proves defective in quality or
workmanship, subject to the condition that the defect is noticed within 12 months
from the date, the material is commissioned/put to use by the end user, or 18
months from the date of despatch whichever period may expire earlier. The
consignee or any other officer of the purchaser actually using the material will give
prompt notice of each such defect to the supplier as well as the purchasing
authority. The replacement shall be effected by the supplier within a reasonable
time but not exceeding 60 days. The supplier shall also arrange to remove the
defective supply within a reasonable period but not exceeding 60 days from
the date of issue of the notice in respect thereof, failing which the
purchasing authority shall reserve the right to dispose off the defective material in
any manner considered fit by it at the sole risk of the supplier. Any sales proceeds
of the defective material after meeting the expenses incurred on its custody,
disposal, handling etc. shall, however, be credited to the supplier's account and set
off against any outstanding dues of the purchaser against the supplier.
These provisions shall also apply equally against the replaced material. In case
the material is again found to be defective within a period of 12 months of its
replacement it shall also have to be replaced similarly.
12. WARRANTY DEED
The supplier shall execute a warranty deed, on the standard proforma to be

supplied by the purchaser, on a non-judicial stamp paper required for such deeds
as per the relevant act of the state in which it will be executed and signed and shall
be kept valid for a period of 12 months from the date the material is
commissioned/put to the use by end user or 18 months from the date of despatch,
whichever is earlier to cover the warranty period of the material to be supplied.
The warranty deed shall be supplied immediately after placement of purchase
order.
The supplier shall furnish a performance Bank Guarantee (on a standard proforma
to be supplied by the purchaser) to the tune of 10% value of the contract to cover
the satisfactory working of the material during the period of warranty as per clause-
21
12 above and it shall also be kept valid till such time any claim of the purchaser is
pending against the supplier. The performance Bank Guarantee shall be furnished
by the supplier one month before the commencement of delivery.
14. TEST AND INSPECTION
The supplier shall also intimate the purchaser about the readiness of material for
inspection and same shall be inspected within 15 days from the
receipt of notice. In case the representative of the purchaser finds on arrival at
the supplier's premises that the material was not ready for inspection and that the
notice given by the supplier was in fructuous, the expenditure incurred by the
purchaser on arranging for such inspection shall be recovered from the supplier.
No material shall be despatched without prior inspection and approval of test
certificates by the purchaser unless otherwise directed. The inspected material
shall be despatched within 7 days from the date of receipt of instructions allowing
despatch of material. The Test certificates of each batch of supply shall be
supplied in sextruplicates to the Director, Planning & Design Directorate
(Transmission System), Bhakra Beas Management Board (Power Wing), 66KV
Grid Substation, SLDC Complex, Industrial Area Phase-I, Chandigarh-160002 for
approval. A Photostat copy of the inspection/test report and letter conveying
approval of Test Certificates and clearance for despatch shall be attached by the
supplier to the forwarding Railway Receipt or the receipted goods challan as the
case may be. However, if the inspection is waived off by the purchaser, the
supplier shall attach a copy of the Purchaser's letter waiving off inspection with the
Railway Receipt or the receipted goods challan and the supplier shall be
responsible for rectification of all defects noticed by the consignee after receipt of
material.
15. PACKING
All apparatus and equipment shall be securely packed for safe delivery at destination
and supplier shall be responsible for all losses or damages caused or occasioned
due to improper or defective packing. Double boxing to give extra protection to the
equipment against mechanical injury shall be used, if required. “BBMB being a
‘EMS’ certified body, all packing should be environmental friendly”.
All parts requiring protection from moisture including polished parts which rust
rapidly, shall be double boxed with trapper or in such other approved manner. All
parts such as coils parts, containing coils for electrical machines. Instruments, relays,
motors etc. requiring utmost protection against moisture shall be packed in metal
lined sealed boxes with trapper or sisal Kraft paper or any other approved material
inserted between metal lined box and the outer layer of boxing.
All boxes shall be marked with signs indicating the up and down sides of the boxes
and also unpacking instructions considered necessary by the supplier.
The contents of the boxes shall have place marks corresponding to the number in
the packing list to enable easy identification. The prices include packing charges also
and as such, no extra payment shall be made on this account.
22
The supplier shall be responsible for transportation, insurance and handling of material
upto the destination station as per despatch instructions. The material shall be
dispatched by Rail/Road “Freight Pre-Paid”. The purchaser shall have the right to
lodge claim/claims for shortage/damages etc. if any, during transit with the supplier
within 30 days of the receipt of material. The settlement of such claim with the
underwriters shall be the supplier’s responsibility. In such an event, the purchaser shall
obtain an open Delivery and certification from the Railway/Carrier.
17. ARBITRATION
If at any time question, dispute or difference whatsoever, shall arise, between the
purchaser and the supplier upon or in relation to or in connection with the contract
either party may forthwith give to the other, notice in writing of the existence of such
question, dispute or difference and the same shall be referred to award of (two)
arbitrators one to be nominated by the purchaser and other to be nominated by the
supplier or in the case of said arbitrators not agreeing then to the award of an umpire
to be appointed by the arbitrators in writing before proceeding with the reference and
the decision of the arbitrators or in the event of their not agreeing, of the umpire
appointed by them, shall be final and binding on the parties and provision of “the
Arbitration and Conciliation Act, 1996” of the rules there under and any statutory
amendment/ modifications or re enactment thereof for the time being in-force shall be
deemed to apply to and by incorporated in the contract.
Such a notice of the existence of any question, dispute or difference in connection with
contract shall be served by either party within 180 days or the issue of receipt by the
consignee for each consignment failing which all rights and claims under this contract
shall be deemed to have been forfeited and absolutely barred.
The work under the contract shall reasonably possible continued during arbitration
proceedings and no payment or payable by the purchaser shall be within on account of
such proceedings.
18. CANCELLATION OF PURCHASE ORDER
The purchaser shall have the right to amend or cancel the order at any time before the
receipt of intimation regarding manufacturing of material, if he is satisfied that the delay
in execution of the order by the supplier is willful and detrimental to the interest of the
Board. In case where after the commencement of manufacture, there is willful delay
on the part of the supplier to the despatch/manufacture of the material, the purchaser
may cancel the order for whole/unexecuted portion after giving a notice of 15 days to
the supplier.
19. JURISDICTION OF COURT
In case of any dispute between the parties, the courts at Chandigarh only shall have
the jurisdiction to settle/decide and adjudicate upon such matters.
23
20. SIGNING OF PURCHASE ORDER
The successful tenderer will be furnished with three copies of the purchase order. Two
copies shall be retained by the supplier. The third copy of the purchase order will be
returned by the supplier to the purchaser after signing each and every page of P.O. by
his authorized representative in token of the unconditional acceptance of the purchase
order. The supplier shall also furnish documentary evidence that the signatory is an
authorized representative of the supplier.
-0-
24
APPENDIX-B
(WARRANTY DEED)
(To be executed on the appropriate value of Non-Judicial Stamp Papers)
This warranty deed made this day the__________________________

_________________________________________ between Messers (supplier’s name)
through ____________________hereinafter referred to as “The supplier” which
expression shall include its legal representatives, successors and assigns of the one
part, and the Bhakra Beas Management Board, Chandigarh through Chief Engineer/
System Operation , a statutory body constituted under Section 79 (1) read with Section-
80 (6) of Punjab Re-organisation Act, 1966 hereinafter referred to as “ the Board” which
expression shall include its successors and assigns of the other part.
Where as the Board has placed on the supplier P.O.

No.___________________________________________________________________
______________________________________________________________________
__________________________________________________________for the design,
manufacture, testing, supply and delivery of the material as specifically and fully
described in the said P.O. and whereas the above said P.O. has been accepted by the
Supplier vide their letter No._____________________________________________
thus constituting a legally enforceable contract between the parties above named.
NOW THEREFORE THIS DEED WITNESSTH AND THE SUPPLIER HEREBY

ARRANTIES AS UNDER:-
That the supplier shall be responsible to replace free of cost, with no

transportation or insurance cost to the Board upto the destination, as specified in the
said P.O. or the Despatch instructions issued in pursuance of the said P.O. the whole or
any part of the material which in normal and proper use proves defective in quality or
workmanship subject to the condition that the defect is noticed within 12 months from the
date of commissioning of equipment or 18 months from the date of despatch, whichever
period may expire earlier. The consignees or any other representative of the Board
actually using the material will give prompt written notice of each such defect to the
supplier. The replacement shall be affected by the supplier within a reasonable time but
25
not in any case exceeding 60 (sixty) days. The supplier shall also arrange to remove the
defective supply within a reasonable period but not exceeding 60 (sixty) days from the
date of issue of the notice in respect thereof, failing which the Board shall reserve the
right to dispose off the defective material in any manner considered fit by it at the sole
risk and cost of the supplier. Any sale proceeds of the defective material after meeting
the expenses incurred on its custody, disposal, handling etc. shall however, be credited
to the supplier’s account and set off against any outstanding dues of the Board against
the supplier.
That the above provisions shall also equally apply to the replaced material. In
case the material is again found to be defective within a period of 12 months of its
replacement, it shall also have to be replaced similarly.
The supplier further declares that this deed has been executed by its lawfully
constituted attorney legally competent to sign and execute and has been stamped as
required under the relevant Act of the State in which it has been executed & signed and
that the warranty herein before contained shall not be affected by any change in the
constitution of the supplier.
In witness whereof the parties hereto have executed this deed on the date and
year first above mentioned.
Witness:-
1. Signature:___________________________ For and on behalf of the

supplier:
Name & full address Signature:_________________
2. Signature :__________________________ Name & Designation:-
Name & full address.
Witness:-
1. Signature:________________________ For and on behalf of the Board:-
Name & full address:- Signature:______________
2. Signature:________________________ Name & Designation:-
Name & full address:
26
APPENDIX-C
PERFORMANCE BANK GUARANTEE
(TO BE EXECUTED ON THE APPROPRIATE
VALUE OF NON-JUDICIAL STAMPED PAPERS)
This agreement is made this _____________day of ________________between

M/S (Banker’s Name)______________________through a company registered under
the Companies Act, 1956/Banking Statute/ a body corporate constituted under the
Banking Companies (Acquisition and Transfer of undertaking) Act V or 1970 having its
registered office at ________________hereinafter called the “Guarantor” which
expression shall unless repugnant to the context or meaning thereof include its
successors and assigns of the first part, M/S ________________________through
(designation of the person signing The Bank
Guarante_______________________________________________(on behalf of the
supplier) a company registered under companies Act, 1956, having its registered office
at (Address of Registered office_______________________) hereinafter called the
“Supplier” which expression shall unless repugnant to the context or meaning thereof
include its successors and assigns of the second part and the Bhakra Beas
Management Board, Chandigarh through Chief Engineer/System Operation, a statutory
body constituted under Section 79 (1) read with Section-80 (6) of the Punjab Re-
organisation Act, 1966 hereinafter called the ‘Board’ which expression shall unless
repugnant to the context or meaning thereof include its successors and assigns of the
third part.
Whereas the supplier had, interalia, agree to supply to the

Board___________________________________(hereinafter called the “said
equipment) on the terms and conditions contained in the
P.O.No.____________________________
dt._______________________(hereinafter_______________________________called
the “said P.O.”) Placed by the Board on the supplier and unconditionally accepted by
the supplier.
27
And whereas under clause 14 of the said P.O. the supplier is required to
furnish a Bank Guarantee for a sum Rs._______________________________
(Rupees_________________________being the____________value of all the

consignments of the said equipment on account of retention money, which but for this
guarantee would be withheld by the Board till such time that the said equipment is
received in good condition by the Board and in accordance with the specifications of the
same and the said equipment has given satisfactory performance during its warranty
period as per clause 12 of the said P.O. and also till such time that any claim of the
Board is pending against the supplier, to guarantee the payment of the retention money
on bill submitted against supply of the said equipment on order from time to time upto a
maximum amount of the sum of
Rs._______________________________(Rupees______________________________
______________________________________________________________________
_______________________________________________________________)
And whereas at the request on the supplier the Board has agreed not to
retain 10% of the contract price of all the consignments and in lieu thereof to accept a
Bank Guarantee equivalent to the 10% of the contract price of all the consignments from
the guarantor for the aforesaid purposes & for the due performance of the said P.O. by
the supplier on the terms & conditions hereinafter contained, this deed, witnesseth and it
is hereby agreed by and between the parties hereto as follows:-
The Guarantor hereby guarantees to the Board the quality, workmanship

and design of the said equipment in accordance with the prescribed specifications and
the terms of the said P.O. and that the said equipment when received by the Board shall
be in good condition and shall give satisfactory performance during its warranty period as
per clause 12 of said P.O. and agrees to indemnify and keep indemnified the Board to the
extent of Rs._________________________in the aggregate against all losses, damages,
cost, charges and expenses which may be suffered or incurred by the Board on account
of non-receipt of the said equipment in good condition or on account of any defect in the
said equipment or on account of any breach or breaches on the part of the supplier of any
of the terms and conditions of the said P.O. in the supply of and during the warranty
period of the said equipment. The guarantor further agrees that the Board shall be the
sole judge whether or not the supplies have been made according to the prescribed
specifications, design and workmanship and laid down in the said P.O. and whether or
28
not the said equipment has been received in good condition by the board and whether or
not the said equipment has given satisfactory performance during its warranty period and
whether or not the supplier has committed breach or breaches of any of the terms and
conditions of the said P.O. and the extent of loss, damages, cost, charges or expenses
suffered or incurred by the Board on account thereof. The guarantor hereby guarantees
and undertakes to release & pay immediately the amount of
Rs.______________________to the Board on receipt of written instructions from the
Board and the supplier shall not have any right or cause to interfere. All rights to get the
Bank Guarantee encashed shall rest with the Board solely at its discretion without
assigning any reason whatsoever.
The guarantor further agrees that this guarantee shall remain in full force
and effect for 24 months from the date of its issue in the first instance. This guarantee
shall be revalidated subsequently for a further period, if required, under clause 14 of the
said P.O. so as to cover the Warranty period as per Clause-12 of the said P.O. and also
till such time any claim of the Board is pending against the supplier.
The guarantor also agrees and undertakes not to revoke this guarantee
before the same is discharged as aforesaid except with the previous consent of the
Board in writing
The Guarantor hereby further agrees that the Board shall have the fullest
liberty without affecting in any manner obligation of the guarantor hereunder with or
without the consent of the guarantor to vary any of the terms of the said P.O. or to
extend time of performance of the said P.O. by the supplier from time to time or to
postpone for any time or from time to time any of the powers exercise-able by the Board
against the supplier and either to forebear or enforce any of the terms or conditions
relating to the said P.O. and the Guarantor shall not be relieved from his liability by
reason of any variations or any extension being granted to the supplier or for any
forbearance, act or commission on the part of the Board, or any indulgence by the Board
to the supplier or by any such matter or thing whatsoever which under the law relating to
sureties would but for this provision have effect of so relieving the guarantor, nor would it
be necessary for the Board to sue the supplier before suing the said guarantor for the
amount/damages due under this deed of guarantee.
The guarantor hereby further affirms and declares that this guarantee has
been executed by their lawfully constituted attorney legally competent to sign and
29
Execute and has been stamped as required for such guarantees under the relevant Act
of the State in which it has been executed and signed and the guarantee herein before
contained shall not be affected by any change in the Constitution of the Guarantor
(Bank) or the Constitution of the supplier.
The Guarantor hereby further agrees that any claim or dispute arising
under this deed shall fall within the exclusive jurisdiction of courts at Chandigarh.
Notwithstanding, anything herein before contained the Guarantor’s liability

under this guarantee is restricted to
Rs._________________________________________
(Rupees___________________________________). The guarantee shall remain valid

upto______________________________________.Unless claim in writing is presented
to the guarantor within six months from that date and if unpaid, a suit or action to enforce
such claim under this guarantee is filed against the guarantor within said period of six
months, all the rights of the Board under the said guarantee shall be forfeited and the
guarantor shall be released and discharged from all liability there under.
In witness whereof the parties hereto have put their perspective hands on
the day and the year first above mentioned.
Witness: For & on behalf of the Guarantor:
1. Signatures:_____________
2. Name & Designation____________
_______________________
Witness: For and on behalf of the Supplier.
1. Signatures:______________
2. Name & Designation_____________
_______________________
Witness: For and on behalf of the Board.
Signatures:______________
Name & Designation_____________
_____________________
30
31
भा ड़ा यास ूब ध बोड
पी एंड ड /ट एस/िनदे शालय
एस एल ड सी कंपलै स, फेस-1, च ड गढ़ 1
Telefax:0172-2654468 EPABX-10722653735 Extn-301 E.mail: dirpp@bbmb.nic.in
Purchase Order No. / P&D(TS)/SS-II/P-59 Dated :
To
M/S Cee Dee Vacuum Equipment Pvt.Ltd,
Plot No.81-B/16, General Block, Fax No.020-27122399
MIDC, Bhosari, Pune-411026
Maharashtra
Memo No. /P&D(TS)/SS-II/P-59 Dated:-
Subject:- Design, manufacture, testing, supply and delivery of 1No. 6000ltr.

Capacity Oil Filtration Plant complete with all accessories & spares
against Specification No.BBMB/SS-II/369.
References:-

2. This office Memo No.3088/P&D(TS)/SS-II/P-59 dated 25.09.09.
3. Your tender offer No. CDVE/TOF/BBM/09-10/725 dated 14.10.09.
4. This office memo. No. 4896/ P&D(TS)/SS-II/P-59 dated 03.12.09.
5. Your letter No. CDVE/TOF/BBM/09-10/725A dated 05.12.09.
7. Your letter No. CDVE/TOF/BBM/09-10/1018 dated 18.12.09.
Dear Sirs,
With reference to your tender offer and subsequent correspondence

referred above and in continuation to this office letter of intent issued vide Fax
Message No.392-94/ P&D (TS)/SS-II/P-59 dated 15.02.10, acceptance of which has
1
been conveyed vide your letter no. ______________ dated ___________,I am directed
to place upon you a detailed purchase order for the Design, manufacture, testing, supply
and delivery of 1No. 6000ltr. Capacity Oil Filtration Plant Complete with all
accessories & spares against Specification No.BBMB/SS-II/369 on the following
prices, terms and conditions as detailed below as well as in Appendix-A enclosed
herewith:-
2. SCOPE & SCHEDULE OF PRICES:-
Sr. Description of Qty. Unit Price Unit Unit Unit FOR Total
No. equipment (Nos.) (Ex- Freight Insurance Destn. FOR
Works) charges charges Price Destn.
(Rs. (Rs.) (Rs.) (Rs.) Price(Rs.)
1. 2. 3. 4 5 6. 7. 8.
1 Transformer oil filtration 1 set 33,00,000 35,000 Included in 33,35,000 33,35,000
and de-hydration-cum- freight
hot oil circulation Plant charges
of 6000 Ltrs./hour fully
mobile, tow-able on
motarable road,
complete with all
accessories for 2
stages degassing, ionic
exchange column, one
stand by inlet pump,
one standby outlet
pump and having
separate pumping
system for transformer
evacuation, with oven
having heating &
vacuum facilities for
treating alumina on the
same chassis as per
tender specification.
2. Spares
i) Set of rubber packs, 2 sets 2,500 Nil 2,500 5,000
seals etc.
ii) Mechanical seals 2 sets 2,000 Nil Included in 2,000 4,000
iii) Filter candles 1 set 15,000 Nil freight 15,000 15,000
iv) Heater elements 1 set 18,000 Nil charges of 18,000 18,000
v) Filter Cartridges 1 set 15,000 Nil Oil filtration 15,000 15,000
vi) Thermostat (for 1 No. 500 Nil plant 500 500
temperature setting)
vii) Temperature Gauge 1 No. 500 Nil 500 500
viii) Hose pipes (Inlet & 1 set 40,000 Nil 40,000 40,000
Outlet as one set) as
per Clause 14.07 Serial
No.
2
ix) Vacuum gauge (Dial 1 No. 500 Nil 500 500
Type)
3. Lumsum charges for Lump Nil Nil Nil Nil Nil
testing& commissioning sum
of equipment at 220KV
Sub-Station, Ballabgarh
4. Total ( 1 to 3) 34,33,500
(RUPEES THIRTY FOUR LACS, THIRTY THREE THOUSAND FIVE HUNDRED ONLY.)
2. DETAIL OF PRICES:
5. The above prices are FIRM and are on FOR destination basis inclusive of
packing & forwarding charges.
6. Excise duty & CST (against concessional sales tax form ‘C’) shall be payable
extra as applicable at the time of delivery, but limited to the rates prevailing
within contractual delivery period.
7. Octroi shall be payable extra at actuals.
8. Bank charges shall be borne by the supplier.
3. DELIVERY PERIOD
The delivery of the equipment shall be completed by supplier within 3 months

from the date of receipt of technically and commercially clear order. The
schedule for submission and approval of drawing shall be as per details
contained in Clause No. 8 “Drawing submission and approval procedure”.
4. TERMS OF PAYMENT
i) 100% payment within 30 days after the receipt of material at site in good
condition, according to the specification and physical verification and record
entry by the consignee in the relevant GR /MB.
ii) Bank charges shall be borne by the supplier.
5. PENALTY CHARGES

shall be liable to pay @ 1/2% per week or part thereof the ex-works delivery
price excluding taxes & duties (but including freight & insurance charges
where break-up of FOR Destination price is not available) of such portion of
material as has not been delivered within the "Delivery period" subject to
maximum of 10% of the contract value of the delayed/undelivered portion of
the material subject to the condition that delayed/undelivered portion does not
effect the commissioning of the equipment otherwise penalty charges shall be
deducted on entire contract value. The delay in submission/resubmission of
drawing shall also be counted towards levy of penalty @ specified above.
6. WARRANTY & WARRANTY DEED
The Warranty of the equipment shall be 12 months from the date the material is
commissioned/put to use by the enduser or 18 months from the date of despatch
3
whichever period may expire earlier as per clause No.12 of Appendix-A of the
purchase order. The supplier shall execute a warranty deed, on the standard
proforma of BBMB enclosed herewith as Appendix-B, on the non-judicial
stamp paper as per clause No. 13 of Appendix-A of the purchase order
immediately after placement of purchaser order.

The supplier shall furnish a Performance Bank Guarantee (PBG) on a standard
proforma of BBMB enclosed herewith as Appendix-C, to the tune of 10% of the
contract value, as per clause No. 14 of Appendix-A of this purchase order.
8. DRAWING SUBMISSION AND APPROVAL PROCEDURE
The scheduled time limits for the submission of drawing and approval thereof
shall be as under:-
1. Initial submission of Within 30 days from the date of

drawings by the supplier for receipt of purchase order by the
approval of purchaser manufacturer(including both ways
postal time ,if any i.e. 7+7 days)
2. Approval/comments by the Within 15 days from the date of
purchaser on initial receipt of drawings by the
submission purchaser.
3. Resubmission of drawings Within 15 days from date of
for final approval, if required issuing of comments including
both ways postal time, if any
4. Final approval, if required Within 10 days of receipt of
resubmission of drawings
Note:- The supplier may please note that all resubmissions must incorporate all
comments given in the earlier submission by the purchaser or adequate
justification for not incorporating the same must be submitted failing which the
submission of documents is likely to be returned. Delay beyond the above
specified period for submission/resubmission of drawings by the supplier shall be
to the supplier’s account and counted towards levy of penalty. However, delay on
the part of the purchaser for conveying approval or comments beyond above
period shall not count towards penalty.
9. DRAWINGS, LITERATURE & MANUALS
The supplier shall furnish for approval immediately within 30 days of receipt of
Purchase Order, four copies of the following drawings in one go incorporating
name of the project, capacity of oil purifier, details of pumps and motors etc. and
shall subsequently furnish six complete sets of final approved drawings, besides
one reproducible auto positive (without any additional cost).
k) General outline showing elevation plan and side view of oil filtration plant
and all accessories, giving details of dimensions and weights etc.
l) Schematic & wiring diagram of control panel and electric circuits.
4
m) Scheme drawings indicating arrangement of vacuum drying of
transformer in association with filtration plant.
n) Flow diagram of oil filtration plant, pumps and motors.
o) Assembly drawing indicating all the equipment fitting, accessories &
Valves etc.
p) Complete bill of material; all equipment to be covered.
q) Transportation-dimensioned drawing.
r) Literature of various pumps viz. Oil inlet pump, oil discharge pump, water
circulating pump, vacuum pumping system for first and second stage of
the degassing chamber.
s) Literature of Vacuum pumping system for transformer evacuation system
and the allied equipment such as heaters, edge filters, filter press, vapour
condensers, vapour trap, thermostat, thermometers, float switch, flow
switch, vacuum gauges, differential gauges, flow meters etc.
t) Any other drawing considered necessary.
10. TECHNICAL PARTICULARS & FEATURES
The material to be manufactured and supplied under this P.O shall be in

accordance with provisions of relevant IEC/IS standards and the purchaser’s
specification No.BBMB/SS-II/369. The guaranteed technical particulars shall be
as per Annexure-I enclosed herewith.
Besides above, other salient technical features of the filtration plant shall
be as per details given in Annexure-II enclosed herewith.
11. TESTS
The complete equipment should be offered for inspection to carry out inspection
& testing by the purchaser’s representative at the works of the manufacturer.
The oil filtration plant (along with all components mounted) shall be tested for:-
j) Test for Breakdown voltage, moisture and gas content of oil (before &
after purification).
k) Capacity test for flow rate in L.P.H.
l) Tests for electrical check i.e. IR and HV test.
m) Tests for checking correctness of all circuits, interlocks and sequence of
operation.
n) Visual, dimensional, material & operational check of oil filtration plant.
o) Leak rate test of Transformer evacuation system and of complete plant.
p) Tests certificates for suction & discharge heads of pumps shall be
supplied.
q) Control Panel check.
r) Heater consumption on full load.
5
Any other test which is required to ensure satisfactory operation of the plant shall
be performed by the supplier free of cost.
11.1 TESTS AT SITE
After erection at the site, the oil filtration plant shall be subjected to the following
tests in the presence of the firm’s commissioning engineers free of cost.
a) Installation checks.
c) Tests for checking correctness of all circuits, interlocks and sequence
of operation.
11.2 TEST REPORTS
After all tests have been completed, four copies of the test reports shall be
supplied to this office. Each test report shall supply the following information:-
d) Complete identification data including Sr. No. of the oil filtration plant
pumps, motors, etc.
e) Test Certificates of Sub-supplier’s/Manufacturer’s own internal quality
control department for all allied/bought out items i.e. pumps, motor,
heaters, thermostat, solenoid valve, Float switch, oil hose pipes etc. If
considered necessary by the purchaser, the inspection at the sub-
suppliers works shall be arranged by the supplier.
f) No equipment shall be dispatched without approval of test results by
the purchaser. Failure to do so will be at the risk and cost of the
manufacturer.
12. TESTING AND COMMISSIONING AT SITE

The equipment with associated items covered in the specification shall be tested
and commissioned by firm’s commissioning engineer at site. While
commissioning, it shall be obligatory on the part of the supplier to comply with all
the precautions/conditions.
The supplier’s commissioning engineer shall reach the site to commission the
equipment on receipt of clear notice of ten days issued by end user or P.O.
placing authority in advance.
The supplier shall be responsible for transportation, insurance and handling of

material up to destination station/store as per despatch instructions. The
material shall be dispatched by Rail/Road "Freight pre-paid". The purchaser shall
have the right to lodge claim/claims for shortages/damages etc. if any, during
transit with the supplier within 30 days of the receipt of material. The settlement
of such claims with the under writers shall be supplier’s responsibility.
NOTE:-
6
No material shall be dispatched without insurance, failing which it shall be at the
entire cost & risk of the supplier.
14. DESPATCH INSTRUCTIONS AND METHOD OF RAISING INVOICES
a) The supplier shall despatch the material strictly in accordance with the despatch
instructions given at Annexure-III.
b) The supplier shall give at least a week’s notice before dispatch to the payment
authority referred above and supply him two copies of invoice duly pre-receipted
to enable him to make necessary arrangements for the funds.
c) Payment shall be made by the paying authority viz Sr. Accounts Officer, BBMB
on presentation of the following documents:-
i) Copy of the invoice.
ii) Certificate for central sales tax & excise duty
iii) Copy of despatch authorization
d) The invoices shall be prepared in six triplicate (6 copies). The original copy
together with despatch note/challan showing the amount due, description of
material, number of packages, special markings thereon, if any, copy of receipted
goods challan or railway receipt duly endorsed in favour of consignee alongwith
other supporting documents shall be sent to the payment authority. Second and
third copy shall be sent to the concerned payment authority alongwith the
advance notice about the dispatch of material. Fourth copy alongwith copy of
despatch note/challan shall be sent to consignee in advance. Fifth copy to the
Resident Engineer, referred above, and the remaining copy to the office of
Director/P&D(TS), BBMB,Chandigarh.
15. SECURITY DEPOSIT

The security deposit amounting to 1% of the contract value will be submitted by
you with in 7 days of receipt of P.O. The security deposit is required to be
furnished through Cash Receipt/Bank Draft/ /Deposit at call receipt/ F.D/ Bank
Guarantee valid upto warranty period on a standard proforma of BBMB enclosed
herewith as Appendix-D. Earnest money deposited in the shape of Bank
Guarantee alongwith your tender offer shall be returned back after receipt of
security deposit.
16. OTHER TERMS & CONDITIONS:

Other terms & conditions applicable to this purchase order shall be as per
Appendix-A enclosed herewith subject to the extent modified by the foregoing
clauses.
17. ACKNOWLEDGEMENT:
You are requested to acknowledge the receipt of this purchase order and return
one copy of the purchaser order duly appended with the signatures of your
authorized person on each page in token of your unconditional acceptance of the
same.
7
BBMB, Chandigarh.
DA-
2 spare copies of P.O, each having
i) Annexure-I : Guaranteed Technical Particulars
ii) Annexure-II : Salient technical features
iii) Annexuire-III : Detail of despatch instruction
iv) Appendix-A : Commercial Terms & Conditions of P.O
v) Appendix-B : Warrantee Deed Proforma
vi) Appendix-C : Performance Bank Guarantee proforma
vii) Appendix D- : Security Deposit proforma
Endst.No. /P&D(TS)/SS-I/P-59 Dated:-
Copy of the above alongwith enclosures is forwarded to the following for

information and further necessary action please:-
1. Chief Engineer/System Operation (Works Section) BBMB, Chandigarh
2. Chief Engineer/ TS, BBMB, Chandigarh
3. FA & CAO, BBMB, Sector 19-B, Chandigarh.
4. Dy.Chief Engineer/O&M Circle, BBMB, Bhiwani
7. Superintending Engineer, O&M Divn,BBMB,Ballabgarh.
8. SDO/S&T, BBMB (PW) Ballabhgarh
9. SSM, BBMB, Chandigarh for hosting on BBMB website
This issues with the approval of Middle Level Purchase Committee of BBMB as
conveyed by Special Secretary, BBMB, Chandigarh vide memo No.3558-63/B-
769//10.02.2010/3P dated 10.02.2010. This has been scrutinized by the Sr. Accounts
Officer, BBMB, Chandigarh File No. P&D (TS)/SS-II/P-59 vide H.M.No. ______ dated
______ .
DA/As above
8
BBMB, Chandigarh.
पृंठांकन न बर: /पीएंडड /ट एस/एसएस-2/पी-59 दनांक:
उपरो त क ूित िन निल खत को आवँयक कायवाह हे तु भेजी जाती है जी 1
1. मु य अिभयंता/ूणाली प रचालन, काय भाग, बीबीएमबी, च ड गढ़ ।

2. मु य अिभयंता /पारे षण ूणाली, बीबीएमबी,,च ड गढ़ ।
3. व तीय सलाहकार एवं मु य लेखा अिधकार , बीबीएमबी, च ड गढ़ ।
4. उप मु य अिभयंता, ओ ए ड एम सकल, बीबीएमबी, िभवानी
5 व रंठ लेखा अिधकार , बीबीएमबी, च ड गढ़।
6. व रंठ लेखा अिधकार , बीबीएमबी, द ली।
7 अिध ण अिभयंता, ओ ए ड एम डवीजन, बीबीएमबी, ब लभगढ़ ।
8. उप म डल अिधकार , एस एवं ट , बीबीएमबी, ब लभगढ़ ।
9. SSM, BBMB, Chandigarh for hosting on BBMB website.
DA/As above.
9
मु य अिभयंता/ूणाली प रचालन
बीबीएमबी, च ड गढ।
ANNEURE-I
Schedule of Guaranteed Technical Particulars to be furnished by the

tenderer
Sr. Particulars M/S Cee Dee Vacuum Equipment Pvt.
No. Ltd.
1. Complete Unit
1.1 Name of manufacturer M/S Cee Dee Vacuum Equipment
Pvt.Ltd.
1.2 Country of Origin India
1.3 Brand & Model CDVE/TOF
1.4 Dimensions of Weight of unit L=5m, W=2.2m, H= 3.5M
(Approx.), Wt= 5Tonn(approx.)
1.5 Details of trolley Mobile Type/Mounted on under carriage
trolley with 04 Pneumatic wheel.
10
1.6 Dimensions of hoses 30 m x 2 Nos.,40 NB
1.7 Characteristics of oil after filtration Value Required After Filtration
(Single PASS)
1. Dielectric strength (break down voltage 70 KV(Sparks gap of > 70KV
in KV 2.5mm spheres)
2. Acidity of oil improves upto (mg.of KOH/g 0.05mg KOH/g of oil 0.05mg KOH/g of
of oil) oil
3. Specific resistance in ohm –cm.
a) At 900C min. 35x1012Ώ cm 35x1012Ώ cm
b) At 270 C 1500x1012Ώ cm 1500x1012Ώ cm
4. Water contents Max. 2ppm 2ppm
5. Suspended particle size Many Micron <1 micron
6. Gas content % by volume 10% <0.1%
1.8 Temp. at which degassing is recommended 600C
1.9 Qty. of oil required for filling 300 Ltrs.
1.10 Life of plant More than 20 years
2. PRELIMINARY FILTER
2.1 Rated output of filters 6000 LPH
2.2 Type of filtering medium Magnetic strainer
2.3 Smallest dust particles that can 1000 Micron
2.4 Quantity of oil after which filters 2.5 lacs ltrs.
shall be required to be cleaned.
2.5 Quantity of oil after which filters 5 lacs ltrs.
shall be required to be replaced.
3. Heaters (with valve connection)
3.1 Type of Heater Indirect
3.2 Full load heater rating in K.W. 144kW
3.3 Capacity in Ltr./Hr. 6000 LPH
3.4 No. of groups in which heaters are Three groups
divided.
3.5 Rating of each heater unit 4kW, 230V.
3.6 Selector switch provided (Yes/No.) YES
3.7 Maximum temperature of oil for 60-650C for vacuum process & 90Deg.C
hot oil circulation04 Nos. for Hot oil circulation
3.8 Range of thermostats 30-1100C
3.9 Number of thermostats 04 Nos.
3.10 Heater Tubes
1. Material Mild Steel
2.Numbers 36 Nos.
3.Length 720mm
4.Outside diameter 42mm
5.Tube wall thickness 4 mm
6.Surface area of heater tubes 80,000 cm2
7.Per unit area loading of 1.8 Watt/cm2
heater tubes
3.11 Make and country of origin ESCORTS, INDIA
OIL INLET PUMP
11
4.1 Make and quantity De-Mag Germany Qty. = 02 Nos.
4.2 Type Positive displacement Gear Type
4.4 Motor make & type Siemens, TEFC,Foot mounted, Induction
type
4.5 Rating 3 HP
4.7 Suction head at rated output > 4.5 mtrs.
(meters)
5. OIL DISCHARGE PUMP
5.1 Make and quantity Flow well/ NXL Flow,Qty = 2Nos
5.2 Type Centrifugal glandless
5.4 Motor make and type Mono Block
5.7 Delivery head at rated output 15 mtrs.
(meters)
6. VACUUM PUMP FOR IST STAGE OF
(A) DEGASSING CHAMBER
i) Make Shinko Seiki, Japan
ii) Quantity 01 No.
iii) Model SR1500BII
iv) Motor make & type SIEMENS / CGL/Induction type
v) Motor Rating 3 H.P
xi) Type of cooling Air Cooled
B) IIND STAGE OF DEGASSING CHAMBER
i) Make Shinko Seiki,Japan/Edwards, U.K.
ii) Quantity 01 No.
iii) Model SR37BII
iv) Motor make & type SIEMENS/CGL/Induction type
v) Motor Rating 7.5 HP
xi) Type of cooling Water cooled
b) ROOT PUMP
i) Make and quantity Tuthill, USA
ii) Model MKB 1680
iii) Motor make & type SIEMENS/CGL/Induction type
12
iv) Motor Rating 5 HP
v) Pumping speed 1427 cum/Hr
vi) Ultimate vacuum (mbar)
-4
vii) a) With gas ballast opened 5 x 10 mbar
viii) b) With gas ballast closed
ix) Oil Capacity (litre) 5L
x) Type of cooling Water cooled
7. VACUUM PUMPING SYSTEM FOR
TRANSFORMER EVACUATION-
ROTARY OIL SEALED PUMP.
7.1 Make and quantity Shinko Seiki, Japan/Edwards, U.K-01 No.
7.2 Model SR37BII
7.4 Motor Rating 7.5 HP
7.5 Pumping speed 3700 LPM
a) With gas ballast opened 67 Pa
b) With gas ballast closed 6.7 x 10-1 Pa
7.9 Oil Capacity (litre) 11 Ltrs.
8. ROOT PUMP
8.1 Make and Quantity Tuthill, USA-1 No.
8.2 Model MKB 1680
8.5 Pumping speed 1427 cum/Hr
4
a) Without gas ballast 5 x 10- mbar
b) With gas Ballast
8.7 Oil Capacity (litre) 5L
9. FILTER VESSEL
9.1 No. of filter cartridges 12 Nos.
9.2 Smallest dust particles that can 1 micron
9.3 Quantity of oil after which cartridges are 1,50,000 Ltrs. Dirty oil
required to be replaced.
9.4 Active length of each candle/cartridge 500mm
10. FILTER PRESS
10.1 Make and quantity CUNO, 12 Nos.
10.2 No. of plates 12 Nos.
10.3 No. of frames 12 No.
10.4 Filter paper size -500mm long
11. VAPOUR TRAP
11.1 Make and quantity Make Cee Dee,01 Nos. for filter machine
and 01 Nos. for EV system.
12. THERMOSTAT
12.1 Make and quantity Saiego, Qty- 4 Nos.
12.2 Type Capillary type
13
12.3 Range 30- 1100C
13. THERMOMETER
13.1 Make and quantity National- 2 Nos.
13.2 Type Dial type
13.3 Range 0-1500C
14. FLOAT SWITCH
14.1 Make and quantity Crown/Fluidyne/Levcon/Eureka 2 Nos.
14.2 Rating 20 Watt
15. FLOW SWITCH
15.1 Make and quantity Scientific,01 No.
16. VACUUM GAUGE Dial Type Digital type
16.1 Make and quantity Make-FIEBIG Make: Vacuum
Qty-2 Nos. Technique Qty-
2Nos.
16.2 Type Bourden Pyrani gauge
(Digital)
16.3 Range O to 760mm of Hg. 0.001 m bar
16.4 Location On D.C. and on V- On second stage of
line for EV System filter machine. On
V- line of EVsystem
17. COMPOUND GAUGE
17.1 Make and quantity WAIKA/Fiebig, 02 Nos.
17.2 Type Bourden
17.3 Range -1Kg./cm2 to 7 Kg/cm2
17.4 Location Before filter tanks
18. FLOW METER WITH TOTALIZER
18.1 Make and quantity Crown/Fluidyne/LEVCON/ Eureka -01 No.
18.2 Type Digital
18.3 Capacity 6000 LPH
19. OIL HOSES
19.1 Inlet hose diameter and length 40 NB, 30 mtr.
19.2 Outlet hose diameter and length 40 NB, 30 mtr.
19.3 Nylon hose diameter & length 10 NB,10 mtrs.( for water circulation )
20. SUPPLY CABLE
20.1 Size & material 3.5C x 185 cm2(Al.)
20.2 Rating 300 Amp.
20.3 Length 20 mtrs.
21. ACTIVATED ALUMINA
21.1 Quantity 100 Kg.
22. CONTROL PANELS
22.1 Dimension H=1250mm x W=1000mm x Depth=300
mm(Approx.)
22.2 Back up protection MCB
22.3 Annunciation Provided
22.4 Indicating lamps Provided
22.5 Whether mimic diagram provided Provided
23. OPTICAL LEVEL MONITOR
23.1 Make Jayshree Electronics, Pune
24. SAFETY EARTHING
14
24.1 Material Copper
24.2 Size 25mm x 3mm
24.3 Grade 99.9% Cu
25. INDICATING INSTRUMENTS
25.1 Type & make of indicating Digital type, Make-CEE DEE

instrument for gas content.
25.2 Type & make of indicating Digital type “E+E” Austria
instrument for moisture content.
15
ANNEXURE-II
SALIENT TECHNICAL FEATURES OF 6000 LTRS. CAPACITY OIL

FILTERATION PLANT
1. The two stage transformer oil filtration plant shall be suitable for operation on 50
Hz, 3 phase system with neutral solidly grounded, the 3 phase voltage supply
shall be 415 V + 10%. The plant should be of latest design, sturdy in construction
and requiring minimum maintenance. The operation of the oil filtration plant
should be simple for the convenience of the operator and labour requirement for
its operation should be minimum.
3. Suitability of filtration Plant
The Plant should be suitable for treating transformer oil by first heating it and
then passing it through specially designed filter vessel. It is then subjected to
vacuum treatment which dehydrates and degassifies the oil to the following
specification in the process.-
1. Suspended particles in purified oil : Less than 1 microns in size.
2. Gas content in purified oil : Less than 0.01% by volume.
3. Dielectric strength after purification. : 70KV (spark gap of 2.5m spheres)
4. Water content in purified oil : 2 PPM
5. Acidity of old oil (0.3mg KOH/gm of : 0.05 mg KOH/g of oil.
oil) improves to.
6. Specific Resistance (Min.) : a) 35 x 1012 Ohm cm at 90°C
b) 1500 x 1012 Ohm cm at 27°C
7. The capacity of the Plant : 6000 Litres per Hour.
The oil filtration set should be rated for continuous operation and shall generally
conform to IS: 6034-1989 (latest revision). The set shall be designed for high
vacuum and low temperature of oil for achieving the required results for
16
achieving the required results as mentioned above within maximum free passes.
The set shall be suitable for operation on 50 Hz, 3 phase system with neutral
solidly grounded, the 3 phase voltage supply shall be 415 V + 10%. The optimum
temperature of oil during degassing should not exceed 600C.
The electric heater provided should be capable of heating oil at an inlet
temperature of about 15oC to an outlet temperature of 90°C. However, the
optimum temperature of oil during degassing should not exceed 60°C. The
maximum allowable temperature for oil circulation should be 90oC. The plant
should have proper cooling arrangement for vacuum pumps.
The plant should be fully mobile and mounted on pneumatic tyred trailer
with springs, towbar and automatic mechanical over run brakes for towing over
roads.
The Plant should be suitable for outdoor use. All components including
control panel should have outdoor weather protected enclosures of sheet metal.
The casing shall be provided with large doors for early access to the various
components.
Necessary jacks should be provided to lift the Plant and take its load off
the wheels. The jacks should also be suitable to level the plant. Two nos. level
gauges (one length side and one breadth side) duly protected and for complete
leveling of the plant, are to be provided at suitable places on the chassis.
The plant when used for treating dirty oil should not build back pressure in the
filter chamber, even if there is free water content in the oil beyond certain limit.
The Plant shall have four illuminating points for the proper illumination of the
cabin. It shall also be provided with one fan for the operator and one
exhaust fan for proper ventilation.
4. FUNCTIONAL REQUIREMENT
The Plant should be capable of performing following functions:-
v) Pump the oil from one tank to another.
vi) Discharge processed oil through the plant to transformer or into external
tank. Oil being taken from a storage tank or drum.
vii) Filter, heat, dehumidify and degas the oil at a vacuum level sufficient to
condition the oil for the required parameters to the values mentioned in
clause 14.02.
viii) Reconditioning of transformer by:
d) Heating the transformer by using transformer oil as heat transfer
medium.
e) Complete drying of transformer, evacuating it and keeping it under
vacuum level of 0.1 torr. Separate vacuum pumping system of
adequate capacity shall be part of filtration plant.
17
f) Close circuit circulation of oil in the transformer and the Plant.
4. SPECIAL FEATURES/CONDITIONS
xi) One sampling valve in the outlet pipe of filter press shall be
provided.
xii) It shall be possible by simple manipulation of valves to connect
edge filter and filter press in oil flow either:-
e) Independently.
f)In series.
g) In Parallel, or
h) Both bye-passed.
xiii) Arrangement for reflushing of part of filtered oil and degassed oil
shall be provided.
xiv) A valve for draining the oil each from the heater tank, edge filter,
filter press shall be provided.
xv) A separate pumping system for transformer evacuation shall be
mounted on the same chassis. Arrangement shall also be provided
to introduce this pumping system when required to replace main
vacuum pumping system of the plant by manipulation of valves.
xvi) All components of plant shall be suitably housed in a weather proof
enclosure. The casing shall be provided with large doors for easy
access to the various components.
xvii) A mimic layout of the plant showing the working status of each
component with LEDs should also be provided.
xviii) All bought out components shall be of reputed makes.
Manufacturer’s test reports for pumps and motors will be supplied to
the purchaser for approval.
xix) Sufficient quantity of mimic lamps and phase indicating lamps as
spares shall also be supplied.
xx) Locking of the casing doors be provided with latching from inside
wherever possible. Good locking arrangement for main entry door
and also on the doors wherever inside latching is not possible shall
also be provided.
XI) Operation sequence and dangers sign plates shall also be provided.
18
]
19
ANNEXURE-III
DETAILS REGARDING DESPATCH OF EQUIPMENT
Item Description of equipment Qty. Name of Name of Name of Name of Name of

(Kgs) station of consignee concerned concerned concerned Bank
despatch Sr.Xen/Addl.SE (AO/Sr.A.O)
1 2 3 4 5 6 7
Transformer oil filtration and de- 1 set Ballabgarh SDO,S&T, SE/O&M Division, Sr.Accounts State Bank
hydration-cum-hot oil circulation (Haryana) 220KV Sub BBMB, Officer, BBMB India,Delhi
Plant of 6000 Ltrs./hour fully Stn,BBMB, Ballabgarh Delhi
mobile, tow-able on motarable Ballabgarh
road, complete with all
accessories for 2 stages
degassing, ionic exchange
column, one stand by inlet pump,
one standby outlet pump and
having separate pumping system
for transformer evacuation
evacuation, with oven having
heating & vacuum facilities for
treating alumina on the same
chassis as per tender
specification.
i) Set of rubber packs, seals etc. 2 sets
ii) Mechanical seals 2 sets
iii) Filter candles 1 set
iv) Heater elements 1 set
v) Filter Cartridges 1 set
vi) Thermostat (for temperature 1 No.
setting)
vii) Temperature Gauge 1 No.
viii) Hose pipes (Inlet & Outlet as one 1 set
set) as per Clause 14.07 Serial
No.
ix) Vacuum gauge (Dial Type) 1 No.
1
APPENDIX-A
COMMERCIAL TERMS AND CONDITIONS
1. F.O.R/ EX-GODOWN RATE

The above rates are FOR/Ex-Godown _____________ packing and forwarding
charges if any, will be paid extra at actuals but not exceeding the quoted charges
and should be included in the bill duly supported by original vouchers.
2. DELIVERY PERIOD
Supply of items as stipulated in this contract shall be completed by supplier
within three months from the date of receipt of technically and commercially
clear order. The technical clearance of the P.O. will be deemed from receipt of
approved drawings by the supplier, allowing one week time for postal transit in
case of outstation letters and three days in case of local letters. The supplier will,
however, ensure that the complete drawings are received by the purchaser within
30 days of receipt of purchase order. The delay in submission of drawings by the
supplier shall also invite levy of penalty @ specified in Para 5 below.
In case the supplier is unable to complete whole or any item of

supply within stipulated period, for recognized reasons of ‘Force Majeure’
mentioned in clause 3 below, he shall be responsible to furnish well in
time sufficient documentary evidence to the satisfaction of the purchaser to
prove the existence of conditions mentioned in the Clause 3, so as to justify
grant of extension by the purchaser of the ‘Delivery Period’ mentioned above.
Such extension will be granted by purchaser for the period for which the
completion of supply is proved, by the supplier, to have been delayed for
the said reasons due to ‘Force Majeure’. In case of delay in delivery, the
dispatches shall be made only after obtaining written consent of the purchaser.
The bids of the suppliers not conforming to BBMB’s prescribed delivery schedule
shall be loaded in line with the penalty clause i.e. ½% of the total cost per week
of delivery period quoted in excess of that prescribed , subject to a maximum of
10%
3. FORCE MAJEURE
The supplier shall not be liable for any penalty charges due to delay in
manufacture or delivery of material resulting from any causes beyond the
supplier's reasonable control including but not limited to compliance with
regulations, orders or instructions of Central/State or Municipal Govt. or Agency,
thereto, acts of God, Acts of Civil & Military authorities, fires, floods, strikes,
lockouts, freight embargoes, war risks, riots and civil commotion’s, and the
supplier will seek extension of delivery period within three weeks of occurrence of
such an event and clearly state anticipated delay in supply on account of such an
event/events. On receipt of such request from the supplier, delivery period shall
be extended upto the time requested for by the supplier subject to further
condition that if the delivery period is likely to be extended by more than 60 days
on account of any event, the purchaser will be at liberty to cancel the unexecuted
1
portion of the purchase order without assigning any reason and without payment
of any compensation.
4. EXTENSION IN DELIVERY PERIOD

Any genuine delay in approval of technical detailed drawings, issuance of
amendment of purchase order, conducting inspection and approval of inspection
test/tests certificates for allowing despatches etc. will count towards extension of
delivery period by corresponding period other than admissible under Force
Majeure conditions, if any, substantiated by the supplier and duly accepted by
the Purchasing Authority.
Date of delivery shall be taken as 7th day after the date of readiness of material
for inspection in case of purchase order upto Rs.5 lac and 14th day after the date
of readiness of material for inspection in case of purchase order more than Rs.5
lac, provided the material offered has passed the inspection and proof of
despatch of material within 7 days of the receipt of despatch authorization and
road permit (wherever required) is given by the supplier. In case, however, the
material fails during inspection at the works/site, as the case may be, either fully
or partially or the material is not ready for inspection when the inspector visits the
works for inspection, the re-inspection charges shall be recovered from the firm.
The date of readiness of the material in this case will be reckoned with reference
to the date from which the material/equipment is offered to be ready for the re-
inspection provided the material passes the inspection that follows the offer. In
case the material is not dispatched within 7 days of the receipt of dispatch
authorization and the road permit(wherever required), date of delivery shall be
taken as date of receipt of material by the consignee at site/store.
5. PENALTY CHARGES
shall be liable to pay penalty @ 1/2% per week or part thereof the ex-works
delivery price excluding taxes & duties (but including freight & insurance
charges where break-up of FOR Destination price is not available) of such
portion of material as has not been delivered within the
"Delivery period" subject to maximum of 10% of the contract value of the

delayed/undelivered portion of the material. The date of delivery shall be
reckoned in accordance with the provisions of above clause No. 4
‘Extension of Delivery period’.
6. TERMS OF PAYMENT
Normally the standard terms of payment of Board shall be100% within30
days after the receipt of material at site in good condition and according to
the specification and physical verification and record entry by the consignee
in the relevant G.R./M.B.
6.1 The purchaser may consider to allow the following terms of payment to the firms
who have established business with the Bhakra Beas Management Board.
i) Advance payment upto 95% against Bank documents on proof of despatch of the
material by Rail/Banker approved Road Transporter ( shortlisted firms shall be
allowed 95% advance payment on proof of despatch of material by Rail/Road
2
subject to the fulfillment of the other conditions & production of documents as
prescribed in the Purchase Order. The balance 5% payments shall be released
within 30 days after ensuring receipt of material and recording entry in GR/MB
and that the material conforms to the prescribed specifications and is of the
requisite quality.
OR
ii) 100% advance payment against Bank documents on proof of despatch of
material by Rail/Road ( for shortlisted firms and Public Sector undertakings by
any road transporter and for others by bankers approved Transporter). Before
allowing 100% advance payment against Bank documents, a Bank Guarantee of
the value of 10% of contract price shall be furnished by the supplier which shall
remain valid for a period of one year from the date of final execution of the final
contract. The bank guarantee shall be furnished by the supplier one month
before the commencement of delivery.
6.2 All bank charges shall be borne by the supplier.
6.3 However, if advance payment is insisted, the cost of providing such advance
shall be loaded on to the bid for the purpose of evaluation. In case an advance
is paid but there is delay in the start or completion of work vis-à-vis the
prescribed schedule, interest on the amount advanced, at short term prime
lending rate of State Bank of India, for the period of delay, shall be recovered
from the contractor/supplier.
Further, in case there is deviation in the payment terms insisted upon by

the bidder vis-à-vis the ones mentioned above, loading on the
bid shall be done to the extent of such deviation w.r.t Sr.No. 6 above. However,
if the contractor/supplier, on being awarded the work, fails to adhere to the
described delivery or construction schedule, an interest at the short term prime
lending rate of State Bank of India, for the period of delay vis-à-vis the
prescribed schedule and on the payments made to him in excess of what would
have been due to him as per the terms of payment mentioned at Sr.No.6 above,
shall be recovered from the contractor/supplier.
The interest to be levied in both the above cases will be worked out on
the same lines as the working out of initial loading for evaluation purposes but
only to the extent for which loading could be done at the time of evaluation of
bids.
7. CENTRAL SALES TAX/STATE SALES TAX

The Central sales tax/Punjab/Haryana/Himachal sales tax will be paid extra at
actuals at the rates prevailing at the time of delivery but limited to the rates
prevailing within contractual delivery period.
The supplier shall furnish original vouchers and/or following certificates duly
signed by the supplier:-
v) Certified that the transaction on which sales tax has been claimed/shall be
included in the return submitted/to be submitted to the Sales Tax authorities
3
for the assessment of the Sales Tax and the amount claimed from the
purchaser has been/shall be paid to the sales Tax Authorities.
vi) Certified that the goods on which Sales tax has been charged have not been
exempted under the Central Sales Tax Act, the rules made thereunder and
the charges on account of Sales Tax on these goods are correct under the
provisions of the relevant Act, or rules made thereunder.
vii) Certified that we shall indemnify the purchaser in case it is found at a later
stage that wrong or incorrect payment has been recovered on account of the
Sales Tax paid by us.
viii) Certified that we are registered as a dealer under the Central Sales Tax and
our Registration No. is____________________.
8. EXCISE DUTY, OCTROI AND OTHER DUTIES

a) EXCISE DUTY
The payment of statutory excise duty will be made extra subject to actual proof
of payment having been made by you to the Excise Department but limited to
the rates prevailing within the contractual delivery period. The supplier shall also
furnish following certificates duly signed by him while claiming payment of excise
duty:-
i) Certified that the sum of Rs.____________(Rupees___________________

_____________________) towards Excise duty has been paid to the
Central Excise Authorities towards despatch of (Name of material)
affected from__________ Station_______ to_____________consigned
to_______________________ Under R.R.No.________Dated_______vide
Bill No.________ dated_______.
v) Certified that the excise duty charged is at the prevailing rates & no part of
the same is refundable. In case, any excise duty paid on this material is
refunded to the supplier it will be passed on to the purchaser.
vi) Certified that the goods on which Excise duty has been charged have not
been exempted under the Central Excise Duty and the Central Excise Duty
charged on these goods is not more than what is payable under the
provisions of the relevant Act or rules made thereunder.
vii) Certified that we shall indemnify the purchaser, in case it is found at a later
stage that wrong or incorrect payment has been recovered on account of
Excise duty paid to us.
(b) OCTROI & OTHER DUTIES/TAXES

Octroi and other duties/taxes, if leviable on the finished goods at the station of
despatch at the time of supply shall be paid at actuals subject to production of
original payment documents and subject to the rates prevailing within the
contractual delivery period, if the same have not been included in the quoted
prices. To avoid any complications, with regard to octroi at the destination
station, the material shall be despatched in the name of consignee and not to
self. However, OCTROI charges as applicable at the destination station shall
be borne by the purchaser.
9. NEGLIGENCE
If the supplier neglects to execute the work with due diligence and expedition or
refuses or neglects to comply with any reasonable orders given in writing by the
4
purchaser in connection with purchase orders or shall contravene the provisions of
the purchase order, the purchaser may give 21 day's Notice in writing to the
supplier to make good the failure, neglect or contravention complained of and
should the supplier fail to comply with the notice within a reasonable time from
the date of service thereof, in case of failure, neglect or contravention capable of
being made good within that time or otherwise within such time as may be
reasonably necessary for making it good then and in such case the purchaser
shall be at liberty to take the work wholly or partly out of the hands of the supplier
and recontract at reasonable price with any other person or persons. In such an
event, it shall be lawful for the purchaser to retain any such balance which may
otherwise be due by him to the supplier on any account including the amount of
Bank Guarantees and apply the same towards the execution of the whole or
balance of the work so recontracted, as aforesaid. If, no such balance is due by
the purchaser to the supplier or if due is not sufficient to cover the amount thus
recoverable from the supplier, it shall be lawful for the purchaser to recover the
whole or balance of the amount from the supplier by action of the law.
10. BANKRUPTCY
If the company commits any act of bankruptcy or being corporation commence to
be wound up except for reconstruction purpose, or carry on its business under a
receiver, the executors, successor or other representative in law of the estate of
the supplier or any such receiver, liquidator, or any person in whom the contract
may become vested shall forth with give notice thereof in writing to the purchaser
and shall take all reasonable steps to prevent stoppage of the work, have the
option carrying out the contract subject to the supplier, providing such guarantee
as may be required by the purchaser but not exceeding the value of the work for
the time being remaining executed. In the event of stoppage of the work the
period of the option under this clause shall be fourteen (14) days only. Provided
that should the above option not be exercised, the contract may be determined by
the purchaser by notice in writing to the supplier and the same power and
provisions reserved to the purchaser in the last proceeding clause of taking the
work out of the supplier's hands shall immediately become operative.
11. REPLACEMENT OF REJECTED MATERIAL
iv) Material found damaged, substandard or defective or not conforming to the

prescribed specification in any manner, at the consignee's end, shall not be
accepted and an intimation to this effect shall be given to the supplier by the
consignee. The Purchasing Authority shall promptly take up the matter with
supplier/shall intimate the supplier to this effect and ask him to rectify or replace
the defective substandard material forthwith and in any case within 60 days from
the date of intimation or rejection of material, failing which the Board shall reserve
right to get the defect/damages rectified at the supplier's cost or to dispose off such
material and adjust the sale proceeds thereof, if any, against its claim on the
supplier. All expenses involved in the replacement by way of handling,
transportation, storage etc. shall be on supplier's account.
v) In respect of the defective/substandard supplies the date on which such a supply is
replaced shall be reckoned as the effective date of delivery there against and the
delay shall be worked out accordingly with reference to the date on which the
supply was due as per terms of contract, for the purpose of determining
penalties/charges recoverable under clause-5 above.
5
vi) The provisions of sub clause (i) & (ii) above shall apply mutatis mutandis, to the
material found substandard or defective during the period of warranty.
12. WARRANTY
The supplier shall be responsible to replace free of cost, with no transportation
or Insurance cost to the purchaser up to the destination, the whole or any
part of the material which in normal and proper use proves defective in quality
or workmanship, subject to the condition that the defect is noticed within 12
months from the date, the material is commissioned/put to use by the end user,
or 18 months from the date of despatch whichever period may expire earlier.
The consignee or any other officer of the purchaser actually using the material
will give prompt notice of each such defect to the supplier as well as the
purchasing authority. The replacement shall be effected by the supplier within
a reasonable time but not exceeding 60 days. The supplier shall also arrange
to remove the defective supply within a reasonable period but not exceeding 60
days from the date of issue of the notice in respect thereof,
failing which the purchasing authority shall reserve the right to dispose off the
defective material in any manner considered fit by it at the sole risk of the
supplier. Any sales proceeds of the defective material after meeting the
expenses incurred on its custody, disposal, handling etc. shall, however, be
credited to the supplier's account and set off against any outstanding dues of
the purchaser against the supplier.
These provisions shall also apply equally against the replaced material . In
case the material is again found to be defective within a period of 12 months of
its replacement it shall also have to be replaced similarly.
13. WARRANTY DEED

The supplier shall execute a warranty deed, on the standard proforma to be supplied
by the purchaser, on a non-judicial stamp paper required for such deeds as per the
relevant act of the state in which it will be executed and signed and shall be kept
valid for a period of 12 months from the date the material is commissioned/put to the
use by end user or 18 months from the date of despatch, whichever is earlier to
cover the warranty period of the material to be supplied. The warranty deed shall be
supplied immediately after placement of purchase order.
The supplier shall furnish a performance Bank Guarantee (on a standard proforma to
be supplied by the purchaser) to the tune of 10% value of the contract to cover the
satisfactory working of the material during the period of warranty as per clause-12
above and it shall also be kept valid till such time any claim of the purchaser is
pending against the supplier. The performance Bank Guarantee shall be furnished
by the supplier one month before the commencement of delivery.
15. TEST AND INSPECTION

The supplier shall also intimate the purchaser about the readiness of material for
inspection and same shall be inspected within 15 days from the receipt
of notice. In case the representative of the purchaser finds on arrival at the
supplier's premises that the material was not ready for inspection and that the notice
given by the supplier was in fructuous, the expenditure incurred by the purchaser on
arranging for such inspection shall be recovered from the supplier. No material shall
be despatched without prior inspection and approval of test certificates by
6
the purchaser unless otherwise directed. The inspected material shall be
despatched within 7 days from the date of receipt of instructions allowing despatch of
material. The Test certificates of each batch of supply shall be supplied in
sextruplicates to the Director, Planning & Design Directorate (Transmission System),
Bhakra Beas Management Board (Power Wing), 66KV Grid Substation, SLDC
Complex, Industrial Area Phase-I, Chandigarh-160002 for approval. A Photostat
copy of the inspection/test report and letter conveying approval of Test Certificates
and clearance for despatch shall be attached by the supplier to the forwarding
Railway Receipt or the receipted goods challan as the case may be. However, if the
inspection is waived off by the purchaser, the supplier shall attach a copy of the
Purchaser's letter waiving off inspection with the Railway Receipt or the receipted
goods challan and the supplier shall be responsible for rectification of all defects
noticed by the consignee after receipt of material.
16. PACKING
All apparatus and equipment shall be securely packed for safe delivery at destination
and supplier shall be responsible for all losses or damages caused or occasioned
due to improper or defective packing. Double boxing to give extra protection to the
equipment against mechanical injury shall be used, if required. “BBMB being a
‘EMS’ certified body, all packings should be environmental friendly”
All parts requiring protection from moisture including polished parts which rust
rapidly, shall be double boxed with trapper or in such other approved manner. All
parts such as coils parts, containing coils for electrical machines. Instruments, relays,
motors etc. requiring utmost protection against moisture shall be packed in metal
lined sealed boxes with trapper or sisal Kraft paper or any other approved material
inserted between metal lined box and the outer layer of boxing.
All boxes shall be marked with signs indicating the up and down sides of the boxes
and also unpacking instructions considered necessary by the supplier.
The contents of the boxes shall have place marks corresponding to the number in
the packing list to enable easy identification. The prices include packing charges also
and as such, no extra payment shall be made on this account.
a) The supplier shall be responsible for transportation, insurance and handling of material
upto the destination station as per despatch instruction. The material shall be
dispatched by Rail/Road “Freight Pre-Paid”. The purchaser shall have the right to
lodge claim/claims for shortage/damages etc. if any, during transit with the supplier
within 30 days of the receipt of material. The settlement of such claim with the
underwriters shall be the supplier’s responsibility. In such an event the purchaser shall
obtain an open Delivery and certification from the Railway/Carrier.
18. ARBITRATION
If at any time question, dispute or difference whatsoever, shall arise, between the
purchaser and the supplier upon or in relation to or in connection with the contract
either party may forthwith give to the other, notice in writing of the existence of such
question, dispute or difference and the same shall be referred to award of (two)
arbitrators one to be nominated by the purchaser and other to be nominated by the
7
supplier or in the case of said arbitrators not agreeing then to the award of an umpire
to be appointed by the arbitrators in writing before proceeding with the reference and
the decision of the arbitrators or in the event of their not agreeing, of the umpire
appointed by them, shall be final and binding on the parties and provision of “the
Arbitration and Conciliation Act, 1996” of the rules there under and any statutory
amendment/ modifications or re enactment thereof for the time being in-force shall be
deemed to apply to and by incorporated in the contract.
Such a notice of the existence of any question, dispute or difference in connection with
contract shall be served by either party within 180 days or the issue of receipt by the
consignee for each consignment failing which all rights and claims under this contract
shall be deemed to have been forfeited and absolutely barred.
The work under the contract shall reasonably possible continued during arbitration
proceedings and no payment or payable by the purchaser shall be within on account of
such proceedings.
19. CANCELLATION OF PURCHASE ORDER

The purchaser shall have the right to amend or cancel the order at any time before the
receipt of intimation regarding manufacturing of material, if he is satisfied that the delay
in execution of the order by the supplier is wilful and detrimental to the interest of the
Board. In case where after the commencement of manufacture, there is willful delay
on the part of the supplier to the despatch/manufacture of the material, the purchaser
may cancel the order for whole/unexecuted portion after giving a notice of 15 days to
the supplier.
20. JURISDICTION OF COURT

In case of any dispute between the parties, the courts at Chandigarh only shall have
the jurisdiction to settle/decide and adjudicate upon such matters.
21. SIGNING OF PURCHASE ORDER

The successful tenderer will be furnished with three copies of the purchase order. Two
copies shall be retained by the supplier. The third copy of the purchase order will be
returned by the supplier to the purchaser after signing each and every page of P.O. by
his authorized representative in token of the unconditional acceptance of the purchase
order. The supplier shall also furnish documentary evidence that the signatory is an
authorized representative of the supplier.
-0-
8
APPENDIX-B
(WARRANTY DEED)
(To be executed on the appropriate value of Non-Judicial Stamp Papers)
This warranty deed made this day the__________________________

_________________________________________ between Messers (supplier’s name)
through ____________________hereinafter referred to as “The supplier” which
expression shall include its legal representatives, successors and assigns of the one part,
and the Bhakra Beas Management Board, Chandigarh through Chief Engineer/ System
Operation , a statutory body constituted under Section 79 (1) read with Section-80 (6) of
Punjab Re-organisation Act, 1966 hereinafter referred to as “ the Board” which
expression shall include its successors and assigns of the other part.
Where as the Board has placed on the supplier P.O. No._____________________
________________________________________________________________________
________________________________________________________________________
______________________________for the design, manufacture, testing, supply and
delivery of the material as specifically and fully described in the said P.O. and whereas
the above said P.O. has been accepted by the Supplier vide their letter
No._____________________________________________ thus constituting a legally
enforceable contract between the parties above named.
NOW THEREFORE THIS DEED WITNESSTH AND THE SUPPLIER HEREBY

ARRANTIES AS UNDER:-
That the supplier shall be responsible to replace free of cost, with no

transportation or insurance cost to the Board upto the destination, as specified in the said
P.O. or the Despatch instructions issued in pursuance of the said P.O. the whole or any
part of the material which in normal and proper use proves defective in quality or
workmanship subject to the condition that the defect is noticed within 12 months from the
date of commissioning of equipment or 18 months from the date of despatch, whichever
period may expire earlier. The consignees or any other representative of the Board
9
actually using the material will give prompt written notice of each such defect to the
supplier. The replacement shall be affected by the supplier within a reasonable time but
not in any case exceeding 60 (sixty) days. The supplier shall also arrange to remove the
defective supply within a reasonable period but not exceeding 60 (sixty) days from the
date of issue of the notice in respect thereof, failing which the Board shall reserve the
right to dispose off the defective material in any manner considered fit by it at the sole
risk and cost of the supplier. Any sale proceeds of the defective material after meeting the
expenses incurred on its custody, disposal, handling etc. shall however, be credited to the
supplier’s account and set off against any outstanding dues of the Board against the
supplier.
That the above provisions shall also equally apply to the replaced material. In case
the material is again found to be defective within a period of 12 months of its
replacement, it shall also have to be replaced similarly.
The supplier further declares that this deed has been executed by its lawfully
constituted attorney legally competent to sign and execute and has been stamped as
required under the relevant Act of the State in which it has been executed & signed and
that the warranty herein before contained shall not be affected by any change in the
constitution of the supplier.
In witness whereof the parties hereto have executed this deed on the date and year
first above mentioned.
Witness:-
1. Signature:___________________________ For and on behalf of the supplier:
Name & full address Signature:_________________
2. Signature :__________________________ Name & Designation:-
Name & full address.
Witness:-
1. Signature:________________________ For and on behalf of the Board:-
Name & full address:- Signature:______________
10
2. Signature:________________________ Name & Designation:-
Name & full address:
11
APPENDIX-C
PERFORMANCE BANK GUARANTEE
(TO BE EXECUTED ON THE APPROPRIATE
VALUE OF NON-JUDICIAL STAMPED PAPERS)
This agreement is made this _____________day of ________________between

M/S (Banker’s Name)______________________through a company registered under the
Companies Act, 1956/Banking Statute/ a body corporate constituted under the Banking
Companies (Acquisition and Transfer of undertaking) Act V or 1970 having its registered
office at ________________hereinafter called the “Guarantor” which expression shall
unless repugnant to the context or meaning thereof include its successors and assigns of
the first part, M/S ________________________through (designation of the person
signing The Bank Guarante_______________________________________________(on
behalf of the supplier) a company registered under companies Act, 1956, having its
registered office at (Address of Registered office_______________________) hereinafter
called the “Supplier” which expression shall unless repugnant to the context or meaning
thereof include its successors and assigns of the second part and the Bhakra Beas
Management Board, Chandigarh through Chief Engineer/System Operation, a statutory
body constituted under Section 79 (1) read with Section-80 (6) of the Punjab Re-
organisation Act, 1966 hereinafter called the ‘Board’ which expression shall unless
repugnant to the context or meaning thereof include its successors and assigns of the third
part.
Whereas the supplier had, interalia, agree to supply to the

Board___________________________________(hereinafter called the “said equipment)
on the terms and conditions contained in the P.O.No.____________________________
dt._______________________(hereinafter_______________________________called
the “said P.O.”) Placed by the Board on the supplier and unconditionally accepted by the
supplier.
12
And whereas under clause 14 of the said P.O. the supplier is required to furnish
a Bank Guarantee for a sum Rs._______________________________
(Rupees_________________________being the____________value of all the

consignments of the said equipment on account of retention money, which but for this
guarantee would be withheld by the Board till such time that the said equipment is
received in good condition by the Board and in accordance with the specifications of the
same and the said equipment has given satisfactory performance during its warranty
period as per clause 12 of the said P.O. and also till such time that any claim of the Board
is pending against the supplier, to guarantee the payment of the retention money on bill
submitted against supply of the said equipment on order from time to time upto a
maximum amount of the sum of
Rs._______________________________(Rupees_______________________________
________________________________________________________________________
____________________________________________________________)
And whereas at the request on the supplier the Board has agreed not to
retain 10% of the contract price of all the consignments and in lieu thereof to accept a
Bank Guarantee equivalent to the 10% of the contract price of all the consignments from
the guarantor for the aforesaid purposes & for the due performance of the said P.O. by
the supplier on the terms & conditions hereinafter contained, this deed, witnesseth and it
is hereby agreed by and between the parties hereto as follows:-
The Guarantor hereby guarantees to the Board the quality, workmanship

and design of the said equipment in accordance with the prescribed specifications and the
terms of the said P.O. and that the said equipment when received by the Board shall be in
good condition and shall give satisfactory performance during its warranty period as per
clause 12 of said P.O. and agrees to indemnify and keep indemnified the Board to the
extent of Rs._________________________in the aggregate against all losses, damages,
cost, charges and expenses which may be suffered or incurred by the Board on account of
non-receipt of the said equipment in good condition or on account of any defect in the
said equipment or on account of any breach or breaches on the part of the supplier of any
of the terms and conditions of the said P.O. in the supply of and during the warranty
13
period of the said equipment. The guarantor further agrees that the Board shall be the sole
judge whether or not the supplies have been made according to the prescribed
specifications, design and workmanship and laid down in the said P.O. and whether or not
the said equipment has been received in good condition by the board and whether or not
the said equipment has given satisfactory performance during its warranty period and
whether or not the supplier has committed breach or breaches of any of the terms and
conditions of the said P.O. and the extent of loss, damages, cost, charges or expenses
suffered or incurred by the Board on account thereof. The guarantor hereby guarantees and
undertakes to release & pay immediately the amount of Rs.______________________to
the Board on receipt of written instructions from the Board and the supplier shall not have
any right or cause to interfere. All rights to get the Bank Guarantee encashed shall rest
with the Board solely at its discretion without assigning any reason whatsoever.
The guarantor further agrees that this guarantee shall remain in full force
and effect for 24 months from the date of its issue in the first instance. This guarantee
shall be revalidated subsequently for a further period, if required, under clause 14 of the
said P.O. so as to cover the Warranty period as per Clause-12 of the said P.O. and also till
such time any claim of the Board is pending against the supplier.
The guarantor also agrees and undertakes not to revoke this guarantee
before the same is discharged as aforesaid except with the previous consent of the Board
in writing
The Guarantor hereby further agrees that the Board shall have the fullest
liberty without affecting in any manner obligation of the guarantor hereunder with or
without the consent of the guarantor to vary any of the terms of the said P.O. or to extend
time of performance of the said P.O. by the supplier from time to time or to postpone for
any time or from time to time any of the powers exercise-able by the Board against the
supplier and either to forebear or enforce any of the terms or conditions relating to the
said P.O. and the Guarantor shall not be relieved from his liability by reason of any
variations or any extension being granted to the supplier or for any forbearance, act or
commission on the part of the Board, or any indulgence by the Board to the supplier or by
any such matter or thing whatsoever which under the law relating to sureties would but
14
for this provision have effect of so relieving the guarantor, nor would it be necessary for
the Board to sue the supplier before suing the said guarantor for the amount/damages due
under this deed of guarantee.
The guarantor hereby further affirms and declares that this guarantee has
been executed by their lawfully constituted attorney legally competent to sign and
Execute and has been stamped as required for such guarantees under the relevant Act of
the State in which it has been executed and signed and the guarantee herein before
contained shall not be affected by any change in the Constitution of the Guarantor (Bank)
or the Constitution of the supplier.
The Guarantor hereby further agrees that any claim or dispute arising
under this deed shall fall within the exclusive jurisdiction of courts at Chandigarh.
Notwithstanding, anything herein before contained the Guarantor’s

liability under this guarantee is restricted to
Rs._________________________________________
(Rupees___________________________________). The guarantee shall remain valid

upto______________________________________.Unless claim in writing is presented
to the guarantor within six months from that date and if unpaid, a suit or action to enforce
such claim under this guarantee is filed against the guarantor within said period of six
months, all the rights of the Board under the said guarantee shall be forfeited and the
guarantor shall be released and discharged from all liability there under.
In witness whereof the parties hereto have put their perspective hands on
the day and the year first above mentioned.
Witness: For & on behalf of the Guarantor:
3. Signatures:_____________
4. Name & Designation_______
________________________
15
Witness: For and on behalf of the Supplier.
5. Signatures:______________
_______________________
Witness: For and on behalf of the Board.
1. Signatures:_______________
________________________
16
17

PO1660 (Oil Filtration)

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भा ड़ा यास ूब ध बोड

पी एंड ड /ट एस/िनदे शालय

Purchase Order No. 1660/ P&D(TS)/SS-II/P-59 Dated : 09.03.2010

Memo No. 1234 /P&D(TS)/SS-II/P-59 Dated:- 09.03.2010

Subject: - Design, manufacture, testing, supply and delivery of 1No. 6000ltr.

1. This office Memo No.3031/ P&D(TS)/SS-II/P-59 dated 17.09.09.

With reference to your tender offer and subsequent correspondence

The delivery of the equipment shall be completed by supplier within 3 months

If the supplier fails to abide by the provisions of clause ‘Delivery period’, he

6. WARRANTY & WARRANTY DEED

The supplier shall furnish a Performance Bank Guarantee (PBG) on a standard

8. DRAWINGS, LITERATURE & MANUALS

9. TECHNICAL PARTICULARS & FEATURES

The material to be manufactured and supplied under this P.O shall be in

11. INSPECTION & TESTS

12. TESTING AND COMMISSIONING AT SITE

13. TRANSPORTATION, INSURANCE & HANDLING OF MATERIAL

The supplier shall be responsible for transportation, insurance and handling of

14. DESPATCH INSTRUCTIONS AND METHOD OF RAISING INVOICES

1. Name of Station of Despatch Ballabgarh (Haryana)

2. Name of Consignee SDO TL 220KV S/Divn, BBMB,

15. SECURITY DEPOSIT

The security deposit amounting to 1% of the contract value will be submitted by

16. OTHER TERMS & CONDITIONS

Chief Engineer/System Operation,

Copy of the above alongwith enclosures is forwarded to the following for

Chief Engineer/System Operation,

उपरो त क ूित िन निल खत को आवँयक कायवाह हे तु भेजी जाती है जी 1

1. मु य अिभयंता/ूणाली प रचालन, काय भाग, बीबीएमबी, च ड गढ़ ।

Schedule of Guaranteed Technical Particulars to be furnished by the

SALIENT TECHNICAL FEATURES OF 6000 LTRS. CAPACITY OIL

COMMERCIAL TERMS AND CONDITIONS

Supply of items as stipulated in this contract shall be completed by supplier

Any genuine delay in approval of technical detailed drawings, issuance of

6. CENTRAL SALES TAX/STATE SALES TAX

The Central sales tax/Punjab/Haryana/Himachal sales tax will be paid extra at

7. EXCISE DUTY,OCTROI AND OTHER DUTIES

If the company shall commit any act of bankruptcy or being corporation

10. REPLACEMENT OF REJECTED MATERIAL

i) Material found damaged, substandard or defective or not conforming to the

The supplier shall be responsible to replace free of cost, with no transportation or

12. WARRANTY DEED

The supplier shall execute a warranty deed, on the standard proforma to be

14. TEST AND INSPECTION

18. CANCELLATION OF PURCHASE ORDER

19. JURISDICTION OF COURT

(To be executed on the appropriate value of Non-Judicial Stamp Papers)

This warranty deed made this day the__________________________

Where as the Board has placed on the supplier P.O.

NOW THEREFORE THIS DEED WITNESSTH AND THE SUPPLIER HEREBY

That the supplier shall be responsible to replace free of cost, with no

1. Signature:___________________________ For and on behalf of the

Name & full address Signature:_________________

2. Signature :__________________________ Name & Designation:-

Name & full address.

1. Signature:________________________ For and on behalf of the Board:-

Name & full address:- Signature:______________

2. Signature:________________________ Name & Designation:-

Name & full address:

PERFORMANCE BANK GUARANTEE

(TO BE EXECUTED ON THE APPROPRIATE

VALUE OF NON-JUDICIAL STAMPED PAPERS)

This agreement is made this _____________day of ________________between

This agreement is made this _day of ____between

(Rupees_____________being thevalue of all the

i) Certified that the sum of Rs.(Rupees_______