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Instructional Guide for PCAB Contractor’s License Applicants

Online Filing of New


Regular Contractor’s License
____________________________________

PCAB Online Licensing Portal


www.pcab.construction.gov.ph
www.pcabgovph.com

Version 3.0

Copyright © January 24, 2024 by

Construction Industry Authority of the Philippines


PHILIPPINE CONTRACTORS ACCREDITATION BOARD
An Attached Agency of the Department of Trade & Industry

This instructional guide is NOT for sale.


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[TOC]

Table of Contents

Content Page
Process Flow 3
Application Requirements 4-7
Signing Up an Account and Logging In 8-9
Accomplishing Digital Forms and Uploading of Supporting
Documents 9-25
Checking the Status of Application 25-26
Downloading and Printing the Digital License 26-27
Verification of the Contractor’s License 27-28
Connect With Us 29

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PCAB Online Licensing Portal Process Flow [TOC]

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1. Application Requirements [TOC]

Office or Division: Philippine Contractors Accreditation Board (PCAB)


Classification: Highly Technical
Type of Transaction: Government to Business
Who may avail:  New applicants
 Returning delisted contractors
 Filipino Individuals / Sole Proprietors applying for category “E”,
“D”, “C”, “B”, “A”, “AA” and “AAA”
 Corporation or Partnership with at least 60% Filipino equity
applying for category “E”, “D”, “C”, “B”, “A”, “AA”, “AAA” and
“AAAA”
 Newly organized domestic corporation (up to 100% foreign-
owned) applying for category “AAAA”
Checklist of Requirements Where to Secure
 Reference: Categorization and Classification Table (PCAB-QMS-REF- PCAB Online Licensing Portal:
001)  pcab.construction.gov.ph
 Instructional Guide: Regular License - New  pcabgovph.com
 bit.ly/PCABGuide
Signed-up account for PCAB Online Licensing Portal PCAB Online Licensing Portal:
 pcab.construction.gov.ph
Note: Use ONE account only for all application types.  pcabgovph.com
Duly accomplished set of digital forms: Regular License  New License PCAB Online Licensing Portal
account Regular License  New
License
A. Legal
A.1 Contractor’s General Information. PCAB Online Licensing Portal
account  Regular License  New
Note: Applicant has the option to simultaneously register for License  General Information
Government Infrastructure Projects or “ARCC” by selecting the “Yes”
button under “I want to apply for Registration for Government Projects”
option and indicating the appropriate project kind/s and size range/s.
Additional fees will apply.

Instruction: Accomplish digital form.


A.1.1  For SOLE PROPRIETORSHIP: Certified true copy of  For Business Name
Business Name Registration Certificate (Scope of Registration Certificate:
Business in NATIONAL and the Nature of Business is Department of Trade & Industry
CONSTRUCTION). (DTI) / www.dti.gov.ph

 For CORPORATION or PARTNERSHIP: Certified true  For SEC Certificate of


copy of SEC Certificate of Registration and Articles of Registration and Articles of
Partnership/Incorporation and By-Laws with Partnership / Incorporation
CONSTRUCTION CONTRACTING as one of the and By-Laws: Securities and
purposes and subsequent amendments thereto, if any. Exchange Commission (SEC) /
www.sec.gov.ph
1. For CORPORATION with FOREIGN Shareholders:
Corporate Secretary's Certification: (1) List of
stockholders showing their nationalities and
shareholdings and (2) List of Board of Directors
showing their names and nationality;
2. For CORPORATION with FOREIGN shareholders:
Copy of the latest General Information Sheet duly
filed with SEC showing the names of stockholders
and directors, nationality and shareholdings. The
percentage control of the number of seats occupied
by foreigners in the Board of Directors shall not
exceed 40%;

Instruction: Upload as attachment (one PDF file only).

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A.2 Contractor’s Affidavit. PCAB Online Licensing Portal
account Regular License New
Note: License Affidavit
 Only the LATEST and NOTARIZED Contractor's Affidavit
shall be uploaded.
 For applications with STE, upload the duly accomplished
Contractor's Affidavit which includes the signature of STE
opposite its name (paragraph 5, item f)
 INCOMPLETE and INCONSISTENT information in the
Contractor's Affidavit shall result to DOWNGRADING of
category and/or DISAPPROVAL of the application.

Instruction: Download the LATEST Contractor’s Affidavit template


(PCAB-QMS-CLR-AFF-F16 Revision No. 00, 01AUG2022),
accomplish, notarize and upload as attachment (one PDF file only).
B. Technical
B.1 Authorized Managing Officer (AMO). PCAB Online Licensing Portal
account Regular License New
Note: License AMO
 Applicants for category “E” to “AAA”: AMO should be at
least 25 years old;
 Applicants for category “AAAA”: AMO should be at least 35
years old.

Instruction: Accomplish digital form.


B.1.1 Completion of 2-day AMO Seminar and passed the AMO Construction Manpower
Examination. Development Foundation (CMDF)
facebook.com/dti.ciap.cmdf
Note: Lists of attendees of 2-day AMO Seminar and results of -OR-
AMO examination are transmitted to PCAB by CMDF PCAB Accredited Contractors
Associations
B.1.2 Certificate of Completion of 40-hour Construction Safety Construction Manpower
and Health (COSH) Seminar / 16-hour Safety Management Development Foundation (CMDF) /
Seminar for AMOs. facebook.com/dti.ciap.cmdf

Instruction: Upload as attachment (one PDF file only).


B.1.3 For CORPORATION: If AMO is NOT the President, copy of Issued by the Corporate Board of
Board Resolution on AMO’s duties and responsibilities: the Firm

1. Authority to sign checks and other financial documents,


2. Authority to hire and fire employees
3. Authority to approve, negotiate and sign contracts,
4. Authority and capability to commit and answer for the
corporation; and
5. Oversee all contracts of the company;

Instruction: Upload as attachment (one PDF file only).


B.1.4 For CORPORATION or PARTNERSHIP: If AMO is NOT a  Embassy
Filipino, copies of Working Visa/Alien Employment Permit and  Bureau of Immigration (BI) /
Alien Certificate of Registration. immigration.gov.ph
 Department of Labor and
Employment (DOLE) /
Instruction: Upload as attachment (one PDF file only). dole.gov.ph
B.1.5 AMO Interview by the Board, if applicable. Philippine Contractors Accreditation
Board (PCAB) Board Member/s
Note:
 Applicants for category “E” to “AAAA” (AMO is non-
technical graduate) and category “B” to “AAAA” (AMO is
technical graduate) are required to be interviewed.
 Foreign AMO is required to be interviewed.
 AMO will be interviewed upon submission of the
complete application. Applicant will be notified of the
interview schedule through provided contact details and
email address.
 Interview may be online or face to face depending on the
schedule of the Board Member/s.

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B.2 Sustaining Technical Employees (STEs), if applicable. PCAB Online Licensing Portal
account Regular License New
Note: Applicants for category “E”, principal classification “Specialty- License STE
Trade” or “Specialty-Waterproofing Work” or “Specialty-Painting
Work”, may skip the STE requirements.

Instruction: Accomplish digital form.


B.2.1 Clear copy of valid PRC ID Card (Front and Back). Professional Regulation Commission
/ prc.gov.ph
Instruction: Upload as attachment (one PDF file only).
B.2.2 Certificate of Completion of 40-hour Construction Safety Construction Manpower
and Health (COSH) Seminar. Development Foundation (CMDF) /
facebook.com/dti.ciap.cmdf
Instruction: Upload as attachment (one PDF file only).
B.2.3 STE Interview, if applicable. Philippine Contractors Accreditation
Board (PCAB) STE Interview Staff
Note:
 Applicant will be notified of the schedule through provided
contact details and email address indicated in the
application.
 Interview is online.
C. Financial
C.1 Financial Information. PCAB Online Licensing Portal
account Regular License New
Instruction: Accomplish digital form. License Financial Information
C.1.1 Schedule of Accounts Receivables, if applicable. PCAB Online Licensing Portal
account Regular License New
Note: Applicants are required to submit accomplished License Financial Information
Accounts Receivables template if the receivable accounts
(accounts / contracts and other receivable) exceed 50% of
the total Net Worth / Equity as of the latest audited balance
sheet submitted in support of its application.

Instruction: Download the LATEST Schedule of Accounts


Receivables template, accomplish and upload as attachment
(one PDF file only).
C.1.2 For NEWLY established firms:  Certified Public Accountant with
1. All pertinent pages of the Audited Financial Statement valid PRC-BOA accreditation
(Interim)** must be included and shall be under the name  Remitting Bank
of the firm. Submission of INCOMPLETE set of Audited  Bureau of Internal Revenue
Financial Statement shall result to DISAPPROVAL of the (BIR) / bir.gov.ph
application.
2. The following documents should be received by the
remitting Bank and should be signed by the Certified
Public Accountant (CPA) and signed by the Authorized
Managing Officer (AMO)
 Audited Financial Statement (Interim)** dated within
the last six (6) months immediately preceding the
filing of application.

For OLD firms:


1. All pertinent pages of the Audited Financial Statement
(Year End)** must be included and shall be under the
name of the firm. Submission of INCOMPLETE set of
Audited Financial Statement shall result to
DISAPPROVAL of the application.
2. If the Equity or Net Worth based on the Audited Financial
Statement (Year End)** of the preceding year fails to
meet the capital requirement for category applying for, an
Audited Financial Statement (Interim)** to reflect the
current financial position may be submitted.

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3. The following documents should be duly received and
stamped by the BIR, signed by the CPA and signed by the
AMO:
 Income Tax Return (Year End)
 Receipt of Income Tax Return and
 Audited Financial Statement (Year End)** for the
preceding taxable year.

**Audited Financial Statement (Interim or Year End)


pertinent pages:

a. Independent Auditor's Opinion Report


b. Balance Sheet or Statement of Financial Position
c. Income Statement/Statement of Comprehensive Income
d. Statement of Changes in Owner's/Stockholders' Equity, if
applicable
e. Notes to Financial Statement
f. Bank Certification - dated as of the Balance Sheet date.
g. Statement of Management Responsibility For Financial
Statements
h. Statement of Cash Flows
i. Quarterly Tax Return and Receipt of Income Tax Return,
if applicable.

Instruction: Upload as attachment (one PDF file only).


D. Payment
D.1 Pay the application fees. PCAB Online Licensing Portal
account Regular License New
Payment Options: License Payment
 Online: QR Ph
 Over-the-counter*: CIAP Makati Cashier or CIAP Windows  QR Ph payment facility
Cashier (Legazpi and Tacloban) integrated within PCAB Online
Licensing Portal
Note:  Over-the-counter: CIAP Makati
 *Scanned copy of proof of payment (e.g. official receipt, Cashier or CIAP Windows
transaction receipt) shall be uploaded as attachment in the Cashier (Legazpi and Tacloban)
application and subject to payment reconciliation by the CIAP
Cashier.
 *Accepts Manager’s Cheque or Cashier’s Cheque payable to
CIAP-PCAB.
 Cheques are NOT proof of payment and should not be uploaded
at the Portal.
 For those who paid through QR Ph payment facility, payment will
be reconciled automatically and uploading of proof of payment is
NOT required.

Instruction: Accomplish the digital form.

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2. Signing Up an Account and Logging In

a. Create a valid Email Address (e.g. sample@gmail.com, sample@yahoo.com).


b. Using an internet browser, go to PCAB Online Licensing Portal, www.pcab.construction.gov.ph or
www.pcabgovph.com

c. On the Sign In page, click on Sign up button to create a new account. Input the required and
information such as the Name of Firm, valid Email Address, Contact Number and Password. Once
completed, click on Submit button.

d. The applicant will receive a system-generated notification in his/her email account. This
notification contains the link for PCAB Online Licensing Portal Account Verification page together
with the verification code for finishing the sign up process.

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e. On the PCAB Online Licensing Portal Account Verification page, enter the email address together
with the verification code. Please wait for few seconds to process the verification. Once completed,
click on Submit button.

f. Applicant may now log in using the registered account.

Important Note:
 Use ONE account only for all application types.
 To reset password of the registered account, please use the Forgot Password facility found on the Sign
In page.
 To change or retrieve the registered account, send a request letter signed by the AMO/Proprietor
together with a valid government-issued ID and a copy of the Contractor’s License to
pcab@construction.gov.ph

3. Accomplishing Digital Forms and Uploading of Supporting Documents [TOC]

Important Note: While the applicant may able to start accomplishing the digital forms in Portal.
However, it is a must to complete the 2-day Authorized Managing Officer Seminar and pass the
examination first to understand each Contractor’s Licensing and Registration requirements.

For this type of application, the applicant is required to accomplish each of the following requirements:
 Contractor’s General Information
 Financial Information
 AMO
 STEs
 Affidavit
 Payment

a. On the top menu, click on Regular License button (blue) and then click on New License button
(white). The applicant shall be redirected to the Contractor’s General Information page for the first
time.

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b. Contractor’s General Information

1. Name of Firm (as per DTI/SEC). This should be based on what is written in your DTI
Business Name Registration or SEC Registration.

2. Contracting Fiscal Year. Select the current Contracting Fiscal Year.

3. Type of Firm. Supporting documents will change depending on the selected Type of
Firm.

4. Equity: Filipino % / Foreign %. Total percentage of Filipino and Foreign Equity should
be 100 percent.

5. Region, Province, City/Municipality. Details of office address of the firm.

6. Office Address. Complete office address of the firm.

7. If Provincial based, contact address in Manila, if any. Leave it BLANK if not


applicable.

8. AppType. This field is NOT editable. For reference only.

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9. Telephone/Fax No. (include area code) and Mobile No. Applicant must ensure that the
contact details must be valid and correct since updates, important notices and validations
will be coursed through these channels. Indicate 0 (zero) if not applicable.

10. Website (if any). Leave it BLANK if not applicable.

11. Office e-mail address. This field is NOT editable. For reference only. Please contact
PCAB to change/retrieve your official e-mail address.

12. International Organization for Standardization (ISO) Certification. For additional credit
points, please check applicable item/s, if any

13. Category. Select the Category applied for. Refer to Categorization-Classification Table
(PCAB-QMS-REF-001) for the minimum qualification requirements.

Note1: Categorization Fee on the Payment page will depend on the selected category on this page.

Note2: Applicants for category ‘E’ with classification Specialty-Trade or Specialty-Painting Work or
Specialty-Waterproofing are no longer required to accomplish the (Sustaining Technical
Employees) STEs portion of the application.

14. Principal Classification. Select the Principal Classification applied for. Refer to
Categorization-Classification Table (PCAB-QMS-REF-001) for the minimum qualification
requirements.

15. Other Classification/s – Select the Other Classification applied for. Refer to
Categorization-Classification Table (PCAB-QMS-REF-001) for the minimum qualification
requirements.

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To add an entry, click on button. To delete an entry, click on button.

Reminders: Classification-Other/s Fees on the Payment page will depend on the number of
selected classification applied for.

16. TIN, SSS, Philhealth, PAG-IBIG. Enter the Firm’s/Employer’s TIN, SSS, PHILHEALTH
and PAG-IBIG Number.

17. I want to apply for Registration for Government Projects (Yes/No). Should the
applicant wish to register for Government Projects, select "Yes" and fill out Government
Registration particulars (all applicable Kinds of Project and Size Range). In that case
additional fee for NEW Registration for Government Projects or ARCC will apply. Select
an item from the options of Kinds of Project and Size Range.

To add an entry click on button. To delete an entry, click on button.

Reminders: Project Kind fees on the Payment page will depend on the number of selected Kinds
of Projects applied for.

18. For Corporation/Partnership: Owners / Stockholders / Officers. Enter the Name,


Position, Nationality, Capital Subscription, Paid-up Capital, Percentage Shares,
Percentage - Peso value.

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To add an entry, click on button. To delete an entry, click on button.

19. For Corporation/Partnership: Director / Officers. Enter the Name, Position,


Nationality and Address.

To add an entry, click on button. To delete an entry, click on button.

20. Supporting Documents

 For Sole Proprietorship:

To remove the uploaded file, click on button.

 For Corporation/Partnership:

To remove the uploaded file, click on button.


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21. Once done, click on Submit button to SAVE the record.

c. Applicant shall be then redirected to the list of created/submitted New Applications.

d. To proceed with the succeeding requirements, click on Submit button.

e. Progress Page. A green check icon will appear on the right side of each accomplished
requirement. Accomplished requirement can be modified by clicking again on the specific
requirement (e.g. Contractor’s General Information, Financial Information, etc.).

f. Financial Information

1. BOA Certificate Number

2. CPA Type. Choose between Firm and Individual.

3. CPA Firm Name

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4. Validity Date

5. Financial Statement Date (Balance Sheet Date)

6. Net Worth / Equity

7. Cash on hand. Enter 0 (zero) if not applicable.

8. Advances to Directors / Officers / Stockholders & Related Interest (DOSRI). Enter 0


(zero) if not applicable.

9. SAVWA. Enter 0 (zero) if not applicable.

10. Deposit for Future Stock Subscription / Subscription Receivable. Enter 0 (zero) if not
applicable.

11. Accounts Receivable. Enter 0 (zero) if not applicable.

12. Supporting Documents (Schedule of Accounts Receivables)

To remove the uploaded file, click on button.


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13. Supporting Documents

 For newly established firms applying for New Regular License:

To remove the uploaded file, click on button.

 For old firms applying for New Regular License / Renewal of Regular License /
Upgrading of Category / New Special License-Foreign / Renewal of Special
License-Foreign:

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To remove the uploaded file, click on button.

14. Once done, click on Submit button to SAVE the record.

g. AMO
1. AMO’s First Name, Middle Name, Last Name, Suffix-if any

2. Birthdate, Sex, Civil Status, Citizenship

3. Address. Room/Floor/Unit/Bldg. Name, Lot/Block/Phase No., Street, Subdivision,


Barangay.

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4. Region, Province, City/Municipality, Zip Code

5. Telephone / Mobile No. and Email address. The Board may require an AMO interview
to fully determine the qualifications of the applicant. Make sure that the provided contact
numbers and email address are active and correct.

6. Having been duly sworn in accordance with law depose and say That I am the
Authorized Managing Officer as of.

7. With the position of.

8. Educational attainments

To add an entry, click on button. To delete an entry, click on button.

9. Statement of Construction Experience. At least two (2) years experience in the


construction industry (Ref. Sec. 20 of IRR of R.A. 4566).

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To add an entry, click on button. To delete an entry, click on


button.

10. AMO Seminars

To add an entry, click on button. To delete an entry, click on button.

11. Passport Size Photo. JPEG or PNG file

To remove the uploaded file, click on button.

12. Certificate of Completion of 40-hour Construction Safety and Health Seminar


(COSH)

To remove the uploaded file, click on button.

13. For Corporation/Partnership.

To remove the uploaded file, click on button.


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14. If AMO is NOT a Filipino.

To remove the uploaded file, click on button.

15. Once done, click on Submit button to SAVE the record.

h. STEs. Applicants for category ‘E’ with classification Specialty-Trade or Specialty-Painting Work
or Specialty-Waterproofing are no longer required to accomplish the (Sustaining Technical
Employees) STEs portion of the application.

1. STE’s First Name, Middle Name, Last Name, Suffix-if any

2. Born on, Sex, Civil Status

3. Residing at/Address (Room/Floor/Unit/Bldg. Name, Lot/Block/Phase No., Street,


Subdivision, Barangay)

4. Region, Province, City/Municipality, Zip Code. Details of office address of the STE.

5. Telephone / Mobile No., Email address of STE, Confirm email of STE

6. PRC Details – Profession, License No. Issuance Date, Expiry Date

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To add an entry, click on button. To delete an entry, click on button.

7. Bachelor's Degree. Name of School, Given Date

8. Tax Identification Number, Social Security System Number

9. Name of Employer, Date of Employment, Position, CFY

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10. STE Statement of Construction Experience - Name and Complete Address of


Employer/ Name & Location of Projects Undertaken, Work Classification, Nature/
Scope of Work Assignment (Proj. Engr.), Project Duration – From, Project Duration
– To

To add an entry, click on button. To delete an entry, click on button.

11. Passport Size Picture of STE

To remove the uploaded file, click on button.

12. Clear copy of valid PRC ID CARD (Front and Back)

To remove the uploaded file, click on button.

13. Certificate of Completion of 40-hour Construction Safety and Health Seminar


(COSH)

To remove the uploaded file, click on button.

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14. STE Interview

15. Once done, click on Submit button to SAVE the record.

16. Applicant will prompted again to encode information of succeeding new STEs, if any.
Otherwise, click on Home button to return to Progress page.

17. To add new STEs or to edit the information of the encoded New STE, click again on
STEs button on the Progress page.

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i. Affidavit
1. Supporting Documents (Contractor's Affidavit)

To remove the uploaded file, click on button.

2. Once done, click on Submit button to SAVE the record.

j. Payment

Important Note:
 Instructional guide in using available payment facilities can be downloaded at
https://bit.ly/PCABGuide
 Available Payment Channels:
o Online: QR Ph
o Over-the-counter: CIAP Makati Cashier or CIAP Windows Cashier (Legazpi and
Tacloban)
 Once the Payment page is completed, the application will NOT yet be submitted. Refer to item
k. Progress Page.

k. Progress Page
1. Once all requirements have been accomplished, the progress indicator shall be set to
100% and a Submit Application button will appear under “I have READ and AGREED
with the above statement”.

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2. Before clicking on the Submit Application button, the applicant should review all
information provided and as well as all supporting documents uploaded.
3. Applicants are given 24 hours to edit their application. Once this period has lapsed, editing
access to the application expires and the processing by PCAB starts.

4. Checking the Status of Application [TOC]

a. Applicants can check the real-time progress of the application by going back to the list of
created/submitted Renewal Applications. To view the Progress page, click on the
Status/Submitted button. This button label will change to Approved or Disapproved depending
on the FINAL evaluation result.

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b. Important Note: System-generated notices for the respective application such as “Approved”,
“Approved with conditions or deficiency/ies”, “Downgrade” and “Disapproved” will be sent to the
applicant’s registered email address.
c. If the button label is changed to Disapproved, click on it to view the Progress page. The reason
for disapproval can be found at the bottom portion. The next step is to REFILE a complete
application.

5. Downloading and Printing the Digital License [TOC]

a. If the button label is changed to Approved, click on it to view the Progress page. The License
button for downloading and printing of the digital license can be found at the bottom portion.

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b. Should the applicant get a notice stating, “Your license is ready, but payment is either not received
or not reconciled yet. Please pay and upload payment information if you haven’t done that”, kindly
contact us for assistance.

6. Verification of the Contractor’s License [TOC]


a. By scanning the QR Code:
1. Using a smartphone connected to the internet and has a built-in QR code scanner, scan
the QR code found at the bottom of the license.
2. The result will appear instantly on the smartphone’s screen.

b. By Searching using the License Verification Website:


1. Go to www.pcab.construction.gov.ph/verify or www.pcabgovph.com/verify
2. On the top menu, click on Regular Licenses button.

3. On the search bar, enter the Contractor’s License Number (e.g. 50004) and then click
Search button.

4. If a record appears on the list, click on the row to view more details about the license.

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5. To search another record, click on Back button at the bottom.

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