CS 207 Information Management

Intended Learning Outcomes

Differentiate and use key terms such as: information,

data, information management, database, database
management system
Explain the role of data, information, and databases
in organizations
Discuss the relational model and its components

CS 207 Information Management

• Information in raw or unorganized form(such as alphabets, numbers, or symbols) that refer
to, or represent, conditions , ideas, or objects.
• Data is limitless and present everywhere in the universe.
• Most data is being converted into a digital format
 Driven by user demand

 Facilitated by Video

 Increase in data processing capabilities 01010101010

 Lower cost and increased speed of storage Photo 10101011010
00010101011
 Affordable and faster Network
01010101010
Book 10101010101
01010101010
Who creates data?
Letter Digital Data
 Individuals
 Businesses

CS 207 Information Management

 Data and information

Data
Raw facts, figures, and
symbols

Information
Data that is
organized,
meaningful, and
useful

CS 207 Information Management

Data that has been processed and arranged /organized in a
meaningful form

Definitions:
 data that have been processed so that they are
meaningful;
 data that have been processed for a purpose;
 data that have been interpreted and understood by the
recipient.

CS 207 Information Management

 Data

Summarizing the data

Averaging the data Selecting
part of the data Graphing the
data Adding context

Adding value

Information

CS 207 Information Management

 What is Information Management?
• The process by which relevant
information is provided to decision-
makes in a timely manner (Davis, 1997)
• A generic term that encompasses all the
systems and processes within
organization for the creation and use of
corporate information
• Aims to get the right information to right
person at the right place and at the right
time (Robertson, 2005)
CS 207 Information Management
 Data

procedure Hardware

 Management of information resources. People Software

 Design of information technology components.

 Analysis of information processing procedures.

 Deriving knowledge from the information corpus.

In business or management studies it has similar

connotations to technology management, with an emphasis
on the relationship of information technology to business
performance and competitiveness (Synott 1987).
Information technology-is the study, design , development, implememtation, support or management of computer-based
information systems particularyly software applications and computer hardware(Information Technology Association of
America)
cor·pus (kôr p s)
A large collection of writings of a specific kind or on a specific subject.

CS 207 Information Management

Components of IM
Information
requirements
People

IM
Process Technology

CS 207 Information Management

1) Supply work, business and consumption processes with information — This
is the basic goal: work cannot be done without required information.

2) Improve and speed up business, work and consumption processes

through information use and efficient information processing —
Information is not only one of the inputs to the work process. By
improving information supply and its processing, the whole process
usually can be made more efficient.

3) Create and maintain competitive advantage through new, IT-based

work and business processes — Often, information technologies allow
reorganization of work in completely new ways, and creation of totally
new businesses.

CS 207 Information Management

 4) Efficient use of organization’s information assets — a
body of knowledge that is organized and managed as
a single entity
-example: data can be broken down according to
topic, when it was created or which personnel or
departments use it the most

5) Reduce unnecessary complexity of

information processing
systems; protect against information overload.

CS 207 Information Management

 IM Principles
1. Avoid collecting duplicate information;
2. Share and re-use information, respecting legal restrictions;
3. Ensure information is complete, accurate, current, relevant, and
understandable
4. Support access to information, respecting privacy, policy and
legal requirements;
5. Safeguard information against unlawful access, loss and
damage; and
6. Preserve information in accordance with its operational, legal,
financial and historical values

CS 207 Information Management