NAME

SCHOOL
GRADUATION YEAR
COURSE
EXAM DATE
EXAM SCORE

1. A company wants to use separate blocks of numbers for purchase orders. A block of numbers should be allocated
to each of the five buyers. How can the consultant implement this requirement in SAP Business One?
a) Create employee master data for the buyers. Define the blocks of numbers as user defaults and link them to the user
accounts for the buyers.
b) Specify the blocks of numbers in the document settings for the purchase order document. Assign a block of numbers
to each buyer using data ownership authorizations.
c) Define a separate document numbering series for each buyer for the purchase order document. Allocate each series
to a different group and assign general authorization to each buyer using the group number for the series.
d) Define each block of numbers as a document numbering series for the purchase order document. Link each series
to the employee master data record for each buyer, using data ownership authorizations.

2. Which document activates an asset master data?

There are 2 correct answers to this question.
a) Goods Receipt
b) Goods Receipt PO
c) A/P Invoice
d) Capitalization

3. The sales manager wants to be informed whenever a sales document is about to be posted offering more than 18%
discount. The sales manager will then determine if the discount volume is appropriate for this customer’s order.
What is the best way to implement this?
a) Use an approval procedure with the predefined condition “Deviation from Discount”. Set the sales manager as the
approver.
b) Use an alert on all sales documents with the predefined condition “Deviation from Discount”. The alert will notify the
sales manager.
c) The sales manager can re-open a sales order at any time and change the discount amount if it is not appropriate.
d) Add a query as user-defined values to the discount field in sales documents. The query will check the discount %
and notify the sales manager if the discount is over 18 percent.

4. While reviewing unreconciled transactions in the vendor's account balance, you see a check for payment
transaction. You know that this check was paid against a certain A/P invoice. How can you reconcile the check and
the A/P invoice transactions?
a) Run the payment wizard for outgoing checks.
b) Use the manual internal reconciliation option.
c) Run the manage previous reconciliation function.
d) Use the manual external reconciliation option.

5. What is recommended for helping the controller manage the company's cash flow?
a) Profit and loss and the general ledger.
b) The budget module and the cost accounting.
c) Customer receivables aging and the dunning process.
d) The inventory audit report and the internal reconciliation process.

6. In which drawer in the chart of accounts can you see the balance of your customer's transactions?
a) Turnover/Revenues
b) Costs of Sales
c) Capital and Reserves/Equity
d) Assets

7. Which type of materials requirements planning (MRP) setting allows you to avoid duplication of sales order demand
in a period for which you have a sales forecast?
a) Order Multiple
b) Planning Method
c) Consumption Method
d) Order Interval

8. You have created an item that is batch-managed with a management method of "release only". Which one of the
following documents will require batch information?
a) Inventory Transfer
b) Goods Receipt from Production
c) A/P Invoice
d) Goods Receipt PO

9. A company has defined the posting periods as Quarters. How often should they run the period-end closing utility?
a) The period end closing utility can be run only yearly.
b) They are required to run the period-end closing utility both at the beginning of each quarter and at the end of the
fiscal year.
c) Depending on their financial processes, they should run the period-end closing utility at the end of the fiscal year and
optionally can run it at the end of each quarter.
d) Because they defined their sub-periods as quarters, the system requires them to run the period-end closing utility at
the end of each quarter.

10. Company A is using SAP Business One. The company sells tablet computers. One of their prospects has accepted
a sales quotation for 10 tablets.After contacting the prospect for finalizing the delivery details it was found that this
prospective customer can provide Company A with an offer for new office furniture. Company A is willing to accept
this offer. What option concerning the business partner is most logical for Company A to use when executing both
transactions in SAP Business One?
a) Enter the sales order as a customer sales order with the vendor business partner number entered in the customer
code field.
b) Create a business partner with type 'Customer', enter the sales order, and then create a business partner with type
‘Vendor’ to enter the purchase order.
c) Create a business partner with type 'Customer' then enter the sales order, and then change the business partner type
to 'Vendor' in order to create the purchase order.
d) Use the business partner type ‘Lead’ to enter the sales order and delivery, and create a business partner with type
'Vendor' to create the purchase order.

11. A user runs the payment wizard. Unexpectedly, not all of the open A/P invoices to pay are presented in the
recommendation step, What can be the reasons for that?
There are 2 correct answers to this question.
a) The user did not choose the appropriate payment method in the Payment Wizard selection criteria.
b) The user entered a number of tolerance days in the wizard parameters.
c) The A/P invoice is not in the date range that the user selected.
d) The vendor’s payment terms are cash basic.

12. One of Company A’s vendors has branches all around the world. Therefore, the vendor issues invoices in various
foreign currencies. Company A has defined the vendor's master data currency as 'All Currencies'. This enables
Company A to enter invoices for this vendor in any currency. How is the 'Account Balance' stored?
a) In local currency, system currency and specified foreign currency.
b) In the local currency and system currency.
c) In local currency and specified foreign currency.
d) In every foreign currency that is used in the invoices.
13. You want all components of a Bill of Materials (BOM) to be consumed at the time that production starts. Which
issue method would you set for the components and what document would you create when production starts?
a) Manual issue method and an Issue for Production document
b) Manual issue method and a Goods Issue document
c) Backflush issue method and an Issue for Production document
d) Backflush issue method and a Goods Issue document

14. What can be copied from one user to another?

There are 2 correct answers to this question.
a) Form settings
b) Data ownership authorizations
c) General authorizations
d) Report categories

15. Which report shows the earnings of the business for a selected period?
a) Profit and Loss
b) Trial Balance
c) Balance Sheet
d) Cash Flow

16. How would you enter the name and contact information for a sales prospect into a SAP Business One company
database?
a) Add a draft quotation
b) Use a relationship map
c) Create a lead
d) Set up configuration data

17. While browsing through sales orders, a user sees gaps in the document records. What might have caused this?
There are 2 correct answers to this question.
a) Header and row owner is selected for data ownership and the user only has a relationship with the header owner.
b) The user does not have data ownership permission to the documents.
c) Header owner is selected for data ownership and the user only has a relationship with the row owner.
d) The documents were flagged in data ownership as No Restriction.

18. What is the most important factor when determining the priority of a support incident?
a) The importance of the customer.
b) The version and patch level that was tested.
c) The business impact on the customer.
d) The SAP Business One (SBO) incident component.

19. You contact a vendor about a recent shipment with a defective item. The vendor gives you a return material
authorization number and asks you to send the item back to them.
What is the best document to use to begin the process of returning the items?
a) Goods Issue
b) Goods Return Request
c) Return
d) Inventory Transfer

20. Your customer wants to post an expense for 100 in this fiscal year and defer 25 to the expense to the next fiscal
year. How can your customer do this?
a) Post the deferred expense (75), then post a journal entry for the full amount, with a reversal date for next year.
b) Post the full expense, then post a journal entry to credit the expense for 25, with a reversal date for next year.
c) Post the full expense, then post a journal entry to credit the expense for 75, with a reversal date for next year.
d) Post the deferred expense (25), then post a journal entry to debit the expense for 75, with a reversal date for next
year.
21. One of your customers has a product you would like to purchase. What must you do to order this product from
your existing customer?
a) Create a new vendor master record and create a purchase order for this vendor.
b) Enter a purchase order for the product but enter the customer number in the vendor field.
c) Use the A/P Invoice with a one-time vendor.
d) In the customer master, tick the checkbox ;use as vendor', you can then use the customer code in a purchase
order.

22. Which one of the following statements is true for the correct sequence of the licensing process for SAP
Business One?
a) Copy the hardware key from the SAP Channel Partner Portal into the License Manager, and assign the license to a
user in SAP Business One.
b) Copy the hardware key from the License Manager, request a license in the SAP Channel Partner Portal, import the
license file into the License Manager, and then assign the license to a user in SAP Business One.
c) Assign a license to a user in SAP Business One, then copy the hardware key, and send it to the SAP Channel
Partner Portal, then notify the License Manager.
d) Assign the license to a user in SAP Business One, copy the hardware key from License Manager, and send it to the
SAP Channel Partner Portal, then send the license file to the License Manager.

23. When an item is selected in a sales order, which type of prices does the system look for first?
a) Prices based on a discount group linked to the Business Partner.
b) Special prices set up for the customer.
c) Quantity-based prices for an item valid for a given time period.
d) Item prices from the price list linked to the Business Partner.

24. Which statements are true concerning the Goods Receipt PO document?
There are three correct answers.
a) A journal entry for the increase in stock is created when a Goods Receipt PO is added when the perpetual inventory
system is used.
b) The item quantity on the purchase order referenced by a Goods Receipt PO limits the quantity of the item that can
be received on the Goods Receipt PO.
c) When a Goods Receipt PO is created from a purchase order, the remarks field in a Goods Receipt PO document
will automatically show the number for the Purchase Order.
d) More than on Purchase Order can be referenced by one Goods Receipt PO.
e) A Goods Receipt PO document must always be created in reference to a Purchase Order.

25. It is not possible to change the language settings of your SAP Business One application. True or False?
a) True
b) False

26. What happens when you define the opening balances function and the system currency differs from the local
currency?
a) The balances are converted automatically.
b) It is not possible to enter opening balances when different system and local currencies are used in a company.
c) An internal error message appears in red.
d) You must manually convert the balances.

27. Which of the following are true about the uses of user defined fields in SAP Business One?
There are 2 correct answers.
a) It is a tool used to generate SQL statements.
b) It is used for integration into document templates.
c) It is used to find objects.
d) It is used to format data records
28. In SAP Business One Chart of Accounts levels 2 - 4 consist of active or title accounts. True or False?
a) True
b) False

29. Your company sells 10 different products in 20 different sales regions. If you are using account segmentation
to track by region you would need ...?
a) 100 segmented accounts.
b) 200 segmented accounts.
c) 20 segmented accounts.
d) 10 segmented accounts.

30. As the stock keeper of your company, you want to get a report of items with no transactions in the report
period. How will you achieve this?
a) Write a query by querying the null value column in the OITM table.
b) Run the inventory audit report in SAP Business One.
c) Use the built-in query wizard in SAP Business One.
e) It is not possible to generate a report that displays items with no transactions.

31. Which statements are true about password security levels in SAP Business One?
There are 3 correct answers.
a) You can create a custom security level.
b) Up to three security levels may be set at one time.
c) Only one security level can be set for all users, but it can be changed.
d) One of the predefined security levels is low.
e) There are five predefined password security levels.

32. A new sales employee has started at your company. You have created a user code for this employee. Why do
you also need to create an employee master data record?
a) For setting up approval procedures.
b) For assigning sales commissions.
c) For setting up data ownership exceptions.
d) For managing sales territories.
e) For assigning general authorizations.

33. In SAP Business One, you can define banks and house banks. Why do you need to define house banks?
a) In order to define payment terms.
b) In order to define Business Partner bank accounts.
c) In order to deposit incoming checks.
d) In order to define credit cards.
e) In order to define house banks.

34. Which G/L accounts appear in the profit and loss statement?
a) Asset and liability accounts
b) Asset, sales and expenditure accounts.
c) Sales and expenditure accounts.
d) All accounts with a non-zero balance.
e) Accounts marked with 'Account Type Sales and Expenditure'.
35. You have created a query for a document with a "Where" condition area in the formula that states: Document
Date EQUAL '[%0]'. What does the '[%0]' mean?
a) The '[%0]' is a condition, and since it is attached to the date of a document, each time you run the query, you can
use the Query Generator to display the date.
b) The '[%0]' represents a fixed value, and since it is attached to the date of a document, each time you run the query,
the system will enter a date for you.
c) The '[%0]' is a field from the OITM table, which you can view from the Query Generator or Query Wizard.
d) The '[%0]' is a unique variable, and since it is attached to the date of a document, each time you run the query, the
system will prompt you to enter a date.

36. Which statements are correct in regard to inventory transfers?

There are 3 correct answers.
a) The journal entry created for the inventory transfer posts a debit to the receiving warehouse.
b) More than one receiving warehouse can be listed in an inventory transfer document, but all line items in the
document must be withdrawn from only one warehouse.
c) The journal entry created for the inventory transfer posts a credit to the receiving warehouse.
d) The default warehouse will automatically be proposed in the 'from warehouse' field.
e) The inventory accounts used in the journal entry for the inventory transfer are taken from the accounts assigned to
the receiving warehouse.

37. On the inventory data tab, what controls whether you are able to change the inventory accounts shown in the
item master record?
a) 'Set G/L accounts by' field.
b) 'Valuation method' field.
c) The 'manage inventory by warehouse' checkbox.
d) The 'locked' checkbox.

38. Which document in the purchasing process cannot be used as a service document?
a) Goods Receipt PO
b) Landed Costs
c) Purchase Orders
d) Goods Return
e) A/P Invoice

39. Which of the following documents are optional in the purchasing process?
There are three correct answers.
a) Goods Receipt PO
b) A/P Invoice
c) Landed cost document
d) Delivery
e) Purchase Order

40. Your customer wants to set up an approval process for purchasing. What advice would you give them?
There are two correct answers.
a) All users who add purchasing documents will be subject to the approval process specified in the approval
template.
b) You must specify the names of all users who will be subject to the approval process.
c) You cannot mix predefined terms and user-defined queries in an approval template.
d) You must first define the approvers for each stage of the process.
e) You can include purchasing and inventory documents in the same approval template.

41. You want to see the accumulated assets and liabilities for the financial year to date. Which report can you use?
a) Balance Sheet
b) Cash Flow Report
c) Profit and Loss Statement
d) Annual Report
e) General Ledger Report

42. There are three types of balance sheet accounts. Which of the following are not among the balance sheet
accounts?
a) Assets
b) Equity
c) Liability
d) Revenue

43. Which of the following is correct concerning the Item master data?
a) A non-inventory item can only be changed to a inventory item and not vice versa.
b) An inventory item can be changed to a non-inventory item and vice versa when the total quantity of the item is zero
or the item has no open document.
c) An inventory item can be changed to a non-inventory item and vice versa only when the total quantity of the item is
zero and the item has no open document.
d) An inventory item cannot be changed to a non-inventory item irrespective of any condition.

44. Alternative item row type can be defined for which document type?
a) Sales Order
b) Goods Issue
c) Sales Quotation
d) Purchase Order

45. You are implementing SAP Business One for a client. What is the minimum number of databases that should be
created during the project implementation phase?
a) 1
b) 2
c) 3
d) 4

46. Approval procedures can be defined for which of the following documents?
There are three correct answers.
a) Business Partner
b) Goods Receipt
c) Sales Order
d) Purchase Order

47. You use Account Code Generator to create segments for your Chart of Accounts. True or False?
a) True
b) False

48. Which of the following statements are true regarding sales orders?
There are three correct answers.
a) You can create a purchase order based on a sales order.
b) A delivery date is optional when a sales order is first created.
c) A sales order entered for a product will reduce the available stock for that item by the quantities entered in the
sales order
d) Once a sales order is added, it must be deleted and re-entered if there are changes to the order.
e) A sales order can be created from a quotation

49. What is a typical reason to set up a user-defined field with Alphanumeric as the Type and Text as the Structure?
a) Allows the field to store rate, amount, and price types.
b) Allows the field to store the date and hour structures.
c) Allows the field to store a long description or notes.
d) Allows the field to store hyperlinks or image files.

50. How does SAP Business On calculate the stock available in the warehouse?
a) Committed - Ordered
b) In Stock - Committed
c) Committed + In Stock + Ordered
d) In Stock + Ordered - Committed