GLOSSARY

SAFETY MANAGEMENT SYSTEM- means a structured and documented system enabling Company personnel
to implement effectively the Company Safety and Environmental Protection Policy

DOCUMENT OF COMPLIANCE- means a document issued to a Company which complies with the
requirements of this Code

SAFETY MANAGEMENT CERTIFICATE- means a document issued to a ship which signifies that the Company
and its shipboard management operate in accordance with approved safety management system

NON-CONFORMITY- means an observed situation where objective evidence indicates the non-fulfillment of
a specified requirement.

ISM Code
(International Safety Management Code)

The ISM Code is the standard for establishing a system for the SAFE management and operations of vessels
and for POLLUTION PREVENTION. Under the ISM Code the Company ashore has to be approved and have a
Certificate.

There are at least 4 reasons to adopt the ISM Code:

It makes your ship a safer place to work.

It protects the sea and the marine environment.

It clearly defines your job.

And it is the law.

Compliance to the ISM Code is required by chapter nine of SOLAS Convention. This chapter was adopted in
1994. It is therefore mandatory.

The ISM Code is divided in 16 sections.

Section 1:”General”. The general purpose of the Code and its objectives.

Section 2: ”Safety and Environmental Protection Policy”. The Company must put in writing its POLICY on the
safety and the protection of the marine environment and make sure that everyone knows about it and
follows it.

Section 3:”Company’s Responsibilities and Authorities”. The Company must have sufficient and suitable
people (in the office and on vessels) with clearly defined roles and responsibilities (who is responsible for
what).

Section 4: “Designated Person Ashore”. The Company must appoint a person in the office responsible for
monitoring and following all “SAFETY” matters of the vessels.
Section 5:”Master’s Responsibility and Authority”. The Master is responsible to make the System work on
board. He must help his crew in following the System and give them instruction when necessary.

Section 6: “Resources and Personnel”. The Company must employ the “right” people on board and in the
office and make sure that all of them:

a) know what their duties are

b) receive instructions on how to carry out their duties

c) get trained when and if necessary.

Section 7: “Development of Plans for Shipboard Operations”. “Plan What You Do-

Do What You Plan”. You need to plan your work on the ship and follow your plan when working.

Section 8:” Emergency Preparedness”. You should be prepared for the unexpected emergency. It can
happen any time. The Company should develop plans for responding to emergency situations on board its
vessels and practice them. Such plans are:

• Emergency Response Plan(ERP)

• Maritime Contingency Plan(MCP)

• Shipboard Oil Pollution Emergency Plan (SOPEP)/USA - OPA Oil Pollution Act

Section 9: “Reports and Analysis of Non-conformities, Accidents and Hazardous Occurrences”. When you
find something wrong (including accidents and hazardous situations) report it. It will be analysed and the
whole system can be improved.

Section 10: “Maintenance of the Ship and Equipment”. The vessel and its equipment must be maintained in
good condition. You should always comply with the rules and regulations. Always maintain and frequently
test those pieces of equipment important for your safety. Keep records of the work carried out.

Section 11: “Documentation”. Your working system (Safety Management System-SMS) must be put in
writing (documented), and controlled. Such documents must be available both in the office and on the
ships.

Section 12:” Company Verification Review and Evaluation”. The Company must have its own internal
methods for making sure that the system works and is improving.

Section 13:” Certification, Verification and Control”. The flag Administration will have to send external
Auditors to check the company’s system in the office and on board each ship. After it has satisfied itself that
the system is working – the flag Administration will issue a Certificate of Compliance for the office and a
Safety Management Certificate for each ship.

Section 14 INTERIM CERTIFICATION

Section 15 VERIFICATION
Section 16 FORMS OF CERTIFICATES

IMO SMCP:

1. What is the hold capacity of the vessel?

2. The holds are clean/dry/free of smell
3. The safety arrangements are operational
4. Refuse damaged/wet/torn boxes/cartons/bags
5. Don’t use hooks for handling bags
6. These goods are liable to spontaneous combustion
7. Check the compatibility of IMO Class goods
8. Stow the dangerous goods/flammable goods away from the engine room bulkhead
9. Take actions according to the emergency plan
10. Cover the contaminated goods with tarpaulins
11. What is the pumping pressure
12. Are the cargo hoses connected?
13. Keep a safe working pressure
14. The packages of cargo are damp/wet/mouldy
15. The weight of the cargo is unknown
16. Start pumping slops
17. What is the deadweight of the vessel
18. Stop the leakage
19. Render/give the first aid
20. What is the capacity of the crane?
21. What is the pumping capacity of the cargo pumps?
22. Make the stability calculation
23. Ventilate the holds before entering
24. Several drums are deformed and leaking
25. Start pumping slowly
26. Leak at manifold connection
27. Inform pollution control
28. Plug the scuppers and report
29. Pump the slop into the slop tanks
30. Lower and secure the derricks

VOCABULARY:

1. Pollution prevention- დაჭუჭყიანების თავიდან აცილება/ აღმოფხვრა

2. Clearly define- ზუსტად დანსაზღრა
3. Mandatory-სავალდებულო
4. To put in writing- იქონიო წერილობითი ფორმით
5. DPA- Designated Person Ashore- ნდობით აღჭურვილი პირი ხმელეთზე
6. To employ-დასაქმება
7. To carry out/ perform-შესრულება
8. To respond- რეაგირება,პასუხი.
9. Unexpected- მოულოდნელი
10. Non-conformities- შეუსაბამობები, ხარვეზები
11. Hazardous/ dangerous- საშიში/სახიფათო
12. To keep records- ჩანაწერების წარმოება
13. Available-ხელმისაწვდომი
14. To issue- გაცემა ( საბუთის)
15. To approve-აღიარება/ მიღება
16. Interim - დროებითი, შუალედური.
17. INTERIM CERTIFICATION - means the status of an individual who has successfully completed the
appropriate training course in a discipline from an accredited training program, as defined by this
section, but has not yet received formal certification in that discipline from the director pursuant to
R307-842-2. Interim certification expires 6 months after the completion of the training course, and
is equivalent to a certificate for the 6-month period.