Koneru Lakshmaiah Education Foundation

(Deemed to be University)

FRESHMAN ENGINEERING DEPARTMENT

A Project Based Lab Report

On

Library Management System

SUBMITTED BY:

I.D NUMBER NAME

2300030763 - Y. Likitha Reddy

2300030827-N. Rajesh

2300030944-Ch. Dileep Mani Kumar

2300030875- V. Abhiram

UNDER THE GUIDANCE OF

ARUN BHASKAR

Professor,CSE

KL UNIVERSITY
Green fields, Vaddeswaram – 522 502

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 Guntur Dt., AP, India.

DEPARTMENT OF BASIC ENGINEERING SCIENCES-1

CERTIFICATE

This is to certify that the project based laboratory report entitled

Library Management System submitted by Mr./Ms. Y. Likitha Reddy, N. Rajesh,
Ch. Dileep ManiKumar, V. Abhiram bearing Regd. No. 2300030763, 2300030827,
2300030944,2300030875to the Department of Basic Engineering Sciences-1, KL
University in partial fulfillment of the requirements for the completion of a
project based Laboratory in “Computational Thinking for Structural Design
”course in I B Tech II Semester, is a bonafide record of the work carried out by
him/her under my supervision during the academic year 2023 – 2024.

PROJECT SUPERVISOR HEAD OF THE DEPARTMENT

ARUN BHASKAR
Guide Name Dr. D.Haritha

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 ACKNOWLEDGEMENTS

It is great pleasure for me to express my gratitude to our honorable

President Sri. Koneru Satyanarayana, for giving the opportunity and platform
with facilities in accomplishing the project based laboratory report.

I express the sincere gratitude to our Director Dr. A.Jagadeesh for his
administration towards our academic growth.

I express sincere gratitude to HOD-BES-1 Dr. D.Haritha for her leadership

and constant motivation provided in successful completion of our academic
semester. I record it as my privilege to deeply thank for providing us the efficient
faculty and facilities to make our ideas into reality.

I express my sincere thanks to our project supervisor ARUN BHASKAR for

him novel association of ideas, encouragement, appreciation and intellectual zeal
which motivated us to venture this project successfully.

Finally, it is pleased to acknowledge the indebtedness to all those who

devoted themselves directly or indirectly to make this project report success.

Project Associates…

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 ABSTRACT
The Library Management System project aims to develop a computerized
solution to enhance the efficiency of library operations. Utilizing the C
programming language, the system maintains a database of library materials,
including books, magazines, newspapers, and DVDs. Each entry in the database
encompasses essential details such as title, author, publisher, publication date,
call number, and availability status.

The system facilitates the management of checkouts and returns, allowing

librarians to seamlessly process transactions, track due dates, and manage
overdue fines. Key requirements include robust file handling capabilities to
ensure permanent data storage, error handling mechanisms for graceful
recovery from potential issues, and a user-friendly text-based interface.

The project unfolds through a menu-driven interface offering options to add

book details, display the list of books with their respective details, and showcase
the total number of books in the library. The source code, written in C, employs
best programming practices for clarity, organization, and code quality.

The deliverables encompass the complete source code, an executable

application ready for use, comprehensive documentation providing project
overview, compilation and usage instructions, a user manual, and insights into
algorithms implemented. Sample data is included to assist users in
understanding the system's functionality, accompanied by a testing and
validation report outlining test cases, results, and debugging processes.

Upon completion, the project offers a robust Library Management System with
a well-organized codebase, a user-friendly interface, and thorough
documentation. The report provides insights into the project's development,
challenges faced, and potential future improvements. The project contributes
to the optimization of library services through efficient digital management of
collections.

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 INDEX
S.NO TITLE PAGE NO

1 Introduction 6

2 Aim of the Project 8

2.1 Advantages & Disadvantages 8

2.2 Future Implementation 9

3 Software & Hardware Details 10

4 Flow Chart 11

5 Algorithm 13

6 Implementation 14

7 Integration and System Testing 18

8 Conclusion 20

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 INTRODUCTION

In the ever-evolving landscape of information management, the efficient

organization and accessibility of library resources play a pivotal role in
facilitating intellectual endeavors. This project introduces a comprehensive
Library Management System designed to digitize and streamline the processes
associated with managing diverse collections within a library setting.

Traditionally, libraries have been repositories of knowledge, fostering learning

and research through an extensive array of books, periodicals, and multimedia
materials. However, the manual methods of cataloging, tracking, and managing
these resources have become increasingly arduous as libraries expand their
collections to meet the diverse needs of patrons.

The Library Management System in C addresses these challenges by harnessing

the power of computerized systems. Developed with the C programming
language, the system aims to provide librarians with an intuitive and efficient
tool for cataloging, tracking, and managing a myriad of library materials. This
includes books, magazines, newspapers, and DVDs, each entry enriched with
essential details such as author, publisher, publication date, and availability
status.

The primary objectives of this project include the development of a user-friendly

system that not only serves as a digital catalog but also streamlines the day-to-
day operations of librarians. From seamlessly adding new materials to the
database to managing checkouts, returns, and overdue fines, the system is
engineered to enhance the overall efficiency of library services.

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Key features include the ability to read and write data to files, ensuring the
permanency of stored information even when the system is not running. Robust
error-handling mechanisms are incorporated to guarantee the graceful recovery
from potential issues, contributing to the reliability of the system.

This project's significance lies in its potential to transform traditional library

management practices into a digital realm, providing librarians with a powerful
tool to navigate the challenges of an expanding and dynamic collection. The
ensuing sections will delve into the intricacies of the system's implementation,
source code organization, user interface design, and the overall impact on the
landscape of library services.

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 AIM
The aim of the Library Management System project in C is to create a robust and
efficient computerized solution that addresses the challenges inherent in
manual library management.

Advantages:-

➢ Efficiency Improvement:
Automation of library processes reduces manual workload, enabling
librarians to focus on more value-added tasks.
➢ Accurate Information Retrieval:
The system ensures accurate and quick retrieval of information
about library materials, enhancing user satisfaction.
➢ User-Friendly Interface:
The text-based interface is designed for simplicity, making it
accessible to librarians with varying levels of technical expertise.
➢ Digital Cataloging:
Digitizing library resources provides a centralized and easily
accessible catalog, improving overall resource management.
➢ Error Handling:
Robust error-handling mechanisms contribute to the system's
reliability by gracefully recovering from potential issues.
➢ Permanent Data Storage:
The ability to read and write data to files ensures that information is
permanently stored, even when the system is not running.
➢ Streamlined Checkouts and Returns:
Efficient tracking of checkouts, returns, due dates, and overdue fines
enhances accountability and user experience.

Disadvantages:-

➢ Learning Curve:
Introducing a new system may require training for librarians, resulting in
a learning curve during the transition.
➢ Limited User Interaction:

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 A text-based interface might limit interaction compared to graphical
interfaces, potentially affecting user experience.
➢ Initial Implementation Time:
The initial implementation of the system may require time and resources
for integration and training.
➢ Technical Dependencies:
The success of the system is dependent on the technical infrastructure
and support available in the library.
➢ System Updates and Maintenance:
Ongoing updates and maintenance are necessary to address any
emerging issues and to adapt to changing library needs.

Future Enhancements:-

➢ Graphical User Interface (GUI):

Introduce a graphical user interface for a more visually appealing and
user-friendly experience.
➢ Integration with Online Platforms:
Explore the integration of the system with online platforms to extend
library services beyond physical boundaries.
➢ Mobile Application:
Develop a mobile application to provide librarians with on-the-go access
to the library management system.
➢ Data Analytics:
Implement data analytics to gain insights into user preferences, popular
materials, and overall library usage patterns.
➢ Advanced Search Functionality:
Enhance search capabilities to support advanced queries, improving the
precision of information retrieval.
➢ User Management:
Introduce user management functionalities to keep track of patron
preferences, borrowing history, and personalized recommendations.
➢ Interlibrary Loan System:
Implement an interlibrary loan system to facilitate resource sharing
among different libraries.

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➢ Integration with RFID Technology:
Explore the integration of RFID technology for efficient and automated
tracking of library materials.

SYSTEM REQUIREMENTS

➢ SOFTWARE REQUIREMENTS:
The major software requirements of the project are as follows:
Language : C
Operating System: Windows Xp

➢ HARDWARE REQUIREMENTS:
The hardware requirements that map towards the software are as follows:

RAM : Minimum Requirement: 2 GB

Recommended: 4 GB or higher

Processor : Minimum Requirement: Dual-core processor

Recommended: Quad-core processor or higher

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FLOW CHART

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12
 ALGORITHM
❖ Initialize Variables:
• Declare struct library to store book details (book_name,
author_name, cost, no_of_pages).
• Declare variables: i, j, and count.
• Initialize i, j, and count to 0.
❖ Main Loop:
• Start a loop (while) until the user chooses to exit (option 4).
• Display a menu with options 1 to 4.
• Read the user's choice into variable j.
❖ Switch on User's Choice:
• Use a switch-case statement on j.
❖ Case 1 - Add Book Details:
• Prompt the user to input book details.
• Read and store the details in the lib array.
• Increment the count variable.
• Increment i for the next book entry.
❖ Case 2 - Display Book List:
• Check if there are any books in the library (count != 0).
• If yes, loop through the lib array and print each book's details.
❖ Case 3 - Display Total Number of Books:
• Print the total number of books in the library (count).
❖ Case 4 - Exit:
• Exit the program.
❖ Default Case:
• Display an error message for an invalid choice.
❖ End Main Loop:
• Loop back to the menu until the user chooses to exit (option 4).

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 IMPLEMENTATION
#include <stdio.h>
#include <conio.h>
#include <stdlib.h>
#include <string.h>

struct library
{
char book_name[100];
char author_name[100];
float cost;
int no_of_pages;
};
int main()
{
struct library lib[100];
char book_name[100];
int i, j, count;
i = 0;
j = 0;

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count = 0;
while(j!=6)
{
printf(" \n\n1. Add Book details\n ");
printf(" 2. Display the list of books and its details\n ");
printf(" 3. Display the total no. of books in the library\n ");
printf(" 4. Exit\n\n");
printf(" Enter the number: ");
scanf(" %d", &j);
switch(j)
{
case 1:
printf(" \nYou can add the details of the book ");
printf(" \nEnter the book name: ");
scanf(" %s", lib[i].book_name);
printf(" \nEnter the author name: ");
scanf(" %s", lib[i].author_name);
printf(" \nEnter the number of pages: ");
scanf(" %d", &lib[i].no_of_pages);
printf(" \nEnter the cost of the book: ");
scanf(" %f", &lib[i].cost);
count = count + 1;

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 i = i + 1;
break;
case 2:
if (count==0)
{
printf(" \nThere are no books stored!!\n\n ");
}
else
{
printf(" \nYou can view the list of books ");
printf(" \nThe list of books are: ");
for(i=0; i < count; i++)
{
printf(" \nThe name of the book is: %s ",
lib[i].book_name);
printf(" \nThe name of the author is: %s ",
lib[i].author_name);
printf(" \nThe number of pages are: %d ",
lib[i].no_of_pages);
printf(" \nThe cost of the book is: %f\n\n ",
lib[i].cost);
}
}

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 break;

case 3:
printf(" \nTotal number of books in the library are:
%d\n\n ", count);
break;

case 4:
exit(0);
default:
printf(" \nInvalid number entered\n\n ");
}
}
}

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 INTEGRATION AND SYSTEM TESTING
OUTPUTS
Screen Shots:

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 CONCLUSION
In the realm of library management, the introduction of a computerized
solution through the Library Management System in C marks a significant
stride towards efficiency, accessibility, and user satisfaction. This project
aimed to bridge the gap between traditional manual systems and modern
digital requirements, addressing the challenges faced by librarians in
cataloging, tracking, and managing a diverse array of materials.

The implementation, driven by the C programming language, resulted in a

robust system capable of maintaining a comprehensive database of library
materials. The structured storage of information, including details such as
title, author, and availability status, ensures accurate and quick retrieval of
data. The user-friendly text-based interface caters to librarians, providing an
intuitive tool for managing book details, checkouts, returns, and overdue
fines.

The advantages of this system are evident in the enhanced efficiency it

brings to library operations. Automation reduces manual workload,
streamlining day-to-day tasks and allowing librarians to focus on more
value-added activities. The system's error-handling mechanisms contribute
to its reliability, ensuring smooth functionality even in the face of potential
issues.

While the system excels in its current form, there are areas for future
enhancements. The introduction of a graphical user interface, integration
with online platforms, and the development of a mobile application are
potential avenues for expanding the system's reach and improving user
interaction. Advanced features such as data analytics and interlibrary
communication can further elevate the system's capabilities.

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In conclusion, the Library Management System in C represents a pivotal step
towards modernizing library services. By providing a digital infrastructure
for efficient resource management, the system not only meets current needs
but also lays the foundation for future innovations in library science. The
journey from traditional manual systems to a digitalized framework
underscores the adaptability and resilience of libraries in the face of evolving
information management paradigms.

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