Applied Productivity Tools

EMPOWERMENT
TECHNOLOGIES
Applied
Productivity Tools
with Advanced
Application
Techniques
Productivity Tools
■It refers to the software that people use
to create and produce documents,
presentations, databases, charts, and
graphs.
■Productivity tools helps you create
professional quality documents,
presentation, graphics, and more.
Common productivity tools
1. Microsoft word
2. Microsoft excel
3. Microsoft PowerPoint
4. LibreOffice
In this time, we have many options to use of to
explore productivity software, like
LibreOffice, a Free and Open
Source Productivity Suite, which
matches and perhaps could even
exceed the overall features,
advantages, and benefits of their
counterpart.
Microsoft Word is a part of Microsoft
Office, but can also be bought
separately.
Microsoft Word
• Sometimes called Winword, MS Word, or Word,
Microsoft Word is a word processor published by
Microsoft. It is one of the office productivity
applications included in the Microsoft Office suite.
Originally developed by Charles Simonyi and Richard
Brodie, it was first released in 1983.
• Microsoft Word is available for Microsoft Windows,
Apple macOS, Android, and Apple iOS. It can also run
on the Linux operating system.
Microsoft Word
•What is Microsoft Word used for?
•Microsoft Word allows you to create
professional-quality documents, reports,
letters, and résumés. Unlike a plain text
editor, Microsoft Word has features
including spell check, grammar check, text
and font formatting, HTML support, image
support, advanced page layout, and more.
Microsoft Word
•A part of Microsoft office package. It
provides to create a letter, application
or any type of document that may
contains text, pictures, table, graphics
and other more special effects, styles
& formats applicable in the paragraph
and documents.
Microsoft Word
• It provides to create paragraph in
attractive style. This package allow
to save your document with .doc (in
Old version) and .docx (in Newer
Version) at any given location of
computer hard drive partition.
Similar to other word processors, it has helpful
tools to make documents.
• Spelling & grammar checker, word count (this
also counts letters and lines)
• Speech recognition
• Inserts pictures in documents
• Choice of typefaces
• Tables
• Displays synonyms of words and can read out
the text
• Prints in different ways
MS-Word 2013 Screen Component.
•First screen of ms-word display

all the features provided by the
application. When You will
open Ms-Word 2013 a window will
display like below contains
number of components.
• Title bar is a bar that is present
Title Bar on the top of the window that
contains file name with
application name in center and a
Quick Access Toolbar at left and
control menu at right.
Quick Access Toolbar Title Bar
• This toolbar contains some

command button to use quickly
without searching anywhere the
particular command that are
present in the Quick Access
Toolbar. By default it display
save, undo and redo button.
Quick Access Toolbar Title Bar Close Button
• Control menu display at the

right side in the Title bar. It
display Close, Restore,
Minimize, Ribbon display
options, and Help.
Tab
• Tab is a category name of

feature option. Each tab has
a separate ribbon that
contains a number of
features button divided into
group. Tab is present at the
below of Title bar. Ex – File,
Home, Insert, etc.
• Tabs can also be customized
through word Option.
Tab
Ribbon
• Ribbon is like a bar that is a

collection of Tab category
options. One Ribbon may
divide into more than one
group. As an example Home
tab Ribbon is divide into five
groups- Clipboard, Font,
Paragraph, Styles and
Editing.
Quick Access Toolbar Title Bar Dialog box launcher Close Button
Tab
Ribbon
• A dialog box launcher is a

small icon that appears
in a group. Users click
this icon to open related
dialog boxes or task
panes that provide more
options that relate to the
group.
Tab
Ribbon
• Status Bar displays at the

bottom of the Word
Document Window. It shows
the Status of Current open
document. like- Page number,
Number of Pages, Number of
word, Languages, and more
of options can be enable to
show on the status bar
through Right click on the
Status Bar
status bar.
• There are two types of Scroll

Tab Bar. Horizontal and Vertical
Ribbon Scroll Bar. By default Vertical
Scroll Bar is displayed at the
right side of the window,
when page will be wider
through Zoom in option and
page not fully display
horizontally, Horizontal Scroll
Bar display automatically at Scroll Bar
this time.
Status Bar
Tab
Ribbon Horizontal Ruler
• The Ruler is located below the

Ribbon around the edge of the
document. It is used to change
the format of the document,
i.e. it helps you align the text,
Vertical Ruler tables, graphics and other Scroll Bar
elements of your document. It
uses inches or centimeters as
the measurements unit and
Status Bar gives you an idea about the size
of the document.
Tab
• Microsoft Word provides a

functionality to apply zoom-
in and zoom-out operations
on a document. When we
apply the zoom-in operation,
Vertical Ruler it enlarges the size of text Scroll Bar
whereas applying the zoom-
out operation reduces the
size of text.
Status Bar Zoom Control
• The document
area is the
Tab
area where
Ribbon the user types
Horizontal Ruler
the text in a
Word
document. It
is a blank
section of a
Vertical Ruler
word Scroll Bar
processor. It
allows the
Working Area
user to create
Status Bar content.
Zoom Control
Tab
Vertical Ruler Scroll Bar
Working Area
Status Bar Zoom Control
Mail Merge
Mail Merge
• It is a Word’s way of generating mass
mailings.
• It involves combining a list of names
and addresses to individually address
to each person / receiver on the list.
• You can use Mail Merge to create
envelopes or address labels, as well
as form letters.
Mail Merge
Mail Merged involved the following documents;

✓ Main document – this document contains text
and graphics. Example body of the letter.
✓ Mailing list – this is your data source that is used
to populate information in the letter. It contains
names and address of the recipients.
✓ Merged document - this document the
combination of the main document
• Microsoft Word
Activity 1 – Mail Merge

See pages 3-5
Empowerment
Technologies
Presentation Software
•A presentation software is an
interactive and engaging slide that
displays information. It also allows
to create slide shows that present a
topic, and a lecture to motivate, to
communicate, and persuade the
audience.
5 Most Commonly Used
Presentation Software
•Visme
•Prezi
•Microsoft Powerpoint
•Canva
•Google Slides
•Keynote
Microsoft PowerPoint
Microsoft Powerpoint
•PowerPoint is a presentation program
developed by Microsoft that creates
dynamic slide presentations. These
presentations can include animation,
narration, charts, images, videos,
and much more.
Microsoft Powerpoint
•It is most often used for business
and school presentations.
•Abbreviated as PPT
File type Extension
PowerPoint 97-2003 Presentation .ppt
PowerPoint Presentation .pptx
PowerPoint Macro-Enabled Presentation .pptm

Dialog box launcher
Slide Views Buttons

Working
Area
Slide
Area
Horizontal
Scroll Bar
The PowerPoint Window
•The following screenshot shows

the different parts of the
PowerPoint window. You must try
to familiarize yourself with the
basic and advanced functions of
PowerPoint.
Title Bar
Title Bar is the upper
portion of the PowerPoint
window. It shows Quick
Access Toolbar, the name
of the opened file along
with the name of the
program, sign-in, ribbon
display, maximize,
minimize, and close
buttons.
Quick This bar located at the top-
left corner of the window. It
Access is a group of commonly
Toolbar used commands which
makes easy to execute
certain procedures. Mostly
it contains Save, Undo,
Redo, Run Slide commands,
etc. You can customize this
toolbar to your need
Control
Menu/
buttons
They are small buttons
located in the upper right
part of the window. It allows
to minimize, maximize the
size of the window, and
close the current
document.
Ribbon Display Option
Ribbon The Ribbon is the second section of the PowerPoint window. It consist
of the following components.
• Menus − They located at the top section below the title bar and
contain groups of related commands i.e. File, Home, Insert, Design,
Transitions, Animation, Slide Show, Review, View, Help menus.
• Groups (Group Name) − Groups are the combination of organized
related commands. Each group name appears below the group
section.
• Commands (Group of Command) − They are the predefined
instructions of the executable program. It exists in the form of Icons
in the ribbon, e.g a group of Slide which contains new slide, layout,
reset, section, etc.
Tab Tab is a category name of
In the File tab, you can open feature option. Each tab has
Menus a separate ribbon that
the Backstage view which
allows you to access the contains a number of
basic commands in features button divided into
PowerPoint i.e. create a group. Tab is present at the
new presentation, open below of Title bar. Ex – File,
existing ones, save Home, Insert, etc.
presentation, print option,
share, export and many
other options.
Dialog
box
launcher
A dialog box launcher is
a small icon that
appears in a group.
Users click this icon to
open related dialog
boxes or task panes that
provide more options
that relate to the group.
There are three types of Scroll Bar. Horizontal and Scroll
Vertical Scroll Bars. The Vertical Scroll Bar displayed
at the right side of the window, when page will be Bar
wider through Zoom in option and page not fully
display horizontally, Horizontal Scroll Bar display
automatically at this time. The Vertical Scroll Bar
displayed at the left side of the window, is to view the
slide pane.
This panel allows you to manipulate the
percentage (%) of vision of the page
currently being worked on. You can
decrease or increase the zoom factor by the
zoom-out symbol (represented by minus -),
zoom-in (sum symbol +) respectively.
The maximum zoom-in is 400% and

minimus is 10% in PowerPoint.
Zoom
Panel
They are the four buttons left to the Zoom control contains a series of
icons. It allows you to switch among the PowerPoint views.
• Normal view − This shows normal view of the presentation with the
slide sheet on the right and slide thumbnails to the left. This view
allows you to select the working slide and also rearrange them.
• Slide Sorter view − It displays all the slides in a tabular form. This view
allows you to arrange the slides only.
• Reading View − This window will allow you to read the slide carefully.
However, you cannot perform any editing.
• Slide Show − This displays/runs all the slides along with animations,
sounds that you have given to the presentation.
Slide Views
Buttons
Status bar
It is a bar located in the lower
area of the powerpoint
document window that shows
information related to the
current page such as the slide
number.
This panel allows you to add an opinion on
the slide that is activated for those who are
in charge of modifying this document. It is
not displayed during the presentation. It
can observe and take into consideration
your message.
Notes
Section
Slide area – It is the area where the slide or document is going to work.
It allows updating, editing and adding, deleting content, inserting
images, shapes to the selected sheet. It has a series of panels such as
notes and zoom, which simplify the work.
Slide Area
Slide sheet
Slide sheet – It is the sheet that shows
you a scheme with a title and work area.
Besides that, it allows you to visualize a
thumbnail of the created slide
Help
In previous versions, it appeared an icon
above, next to the title bar that offered you
general information about functions and
powerpoint aspects. In the most recent
versions, it is included in the menu bar with
the name of Help. selecting the Help menu
and click on “?”. It will open the PowerPoint
help window where you can browse from.
The second help is a search bar with a light
bulb icon that tells me (tell me). You can
also makes search for a particular
command.
The menus and toolbars
•PowerPoint for Microsoft 365 PowerPoint
2021 PowerPoint 2019 PowerPoint 2016
PowerPoint 2013 PowerPoint 2010
Working with the ribbon
• When you open a PowerPoint document, the ribbon
appears as a row of labels, or what we call tabs.
• The commands and functions that were formerly in menus
and toolbars in earlier versions of PowerPoint are still
there.
1. Home
The Home tab holds the Cut and Paste features, Font
and Paragraph options, and what you need to add and
organize slides.
2. Insert
Click Insert to add something to a slide. This includes

pictures, shapes, charts, links, text boxes, video and
more.
3. Design
On the Design tab, you can add a theme or color

scheme, or format the slide background.
4. Transitions
Set up how your slides change from one to the next on the Transitions
tab. Find a gallery of the possible transitions in the Transition to This
Slide group – click More button at the side of the gallery to see all
of them.
5. Animations
Use the Animations tab to choreograph the movement of things

on your slides. Note that you can see many possible animations in
the gallery in the Animation group, and see more of them by
clicking More
6. Slide Show
On the Slide Show tab, set up the way that you want
to show your presentation to others.
7. Review
The Review tab lets you add comments, run spell-

check, or compare one presentation with another
(such as an earlier version).
8. View
Views allow you to look at your presentation in

different ways, depending on where you are in the
creation or delivery process.
9. File
At one end of the ribbon is the

File tab, which you use for the
behind-the-scenes stuff you do
with a file, such as opening,
saving, sharing, exporting,
printing and managing your
presentation. Click the File tab
to open a new view called the
Backstage.
9. File
Click from the list on the side

to do what you want to do;
for example, click Print to
find the options and settings
for printing your
presentation. Click Back to
return to the presentation
that you were working on.
10. Tools tabs
When you click some parts of your slides, such as

pictures, shapes, SmartArt or text boxes, you might
see a colorful new tab appear.
10. Tools tabs
In the example above, the Drawing Tools tab appears

when you click a shape or text box. When you click a
picture, the Picture Tools tab appears. Other such tabs
include SmartArt Tools, Chart Tools, Table Tools and
Video Tools. These tabs disappear or change when you
click something else in your presentation.
Custom Animation
Custom Animation ➢ Animation is a simulation of movement created by
displaying a series of pictures, or frames.
➢ Animation on computers is one of the chief ingredients
of multimedia presentations.
➢ There are many software applications that enable you to
create animations that you can display on a computer
monitor.
➢ One of this application software are presentation
software that you can use to create a slide show for your
presentation.
➢ Some of the popular software that are available online
for free or for purchase are WPS Office, LibreOffice, and
MS-PowerPoint.
•Microsoft PowerPoint
Steps in applying animation effect to an
object:
1. On a slide in Normal view, select the object
you want to animate.
2. Select Slide Show – click Animations tab,
in the Animation group, select your desired
effect or click dropdown button to choose
more effects. To preview the animation, click
the Preview button to play.
Add a motion path animation effect
You can apply motion path animation
effects to an object to move in a
sequence that tells an effective story.
Add a motion path to an object
1. Select the object that you want to animate.
2. On the Animation tab, click Add
Animation.
3. Scroll down Motion Paths and select one.
- If you want to create a customize path,
Select Custom Path option, and draw path
that you want the object to move.
Editing motion paths
1. to do things like to change the direction of
the motion path, edit the individual points of
the motion path, or to lock ( make it so others
can’t change your animation ) or unlock the
animation, Effect Options.
2. to preview the motion path, click the
object on the slides, and click Animation and
select Preview.
Remove an animation effect from an
object
1. On the slide in a Normal view,
select the object from which to
remove the effect.
2. On the Animation tab, in the
Animation group, click None to remove
the effect.
Custom animations and timing
• Entrance effects can be set to objects so that they enter
with animations during Slide Show.
• Emphasis effects animate the objects on the spot.
• Exit effects allow objects to leave the Slide Show with
animations.
• Motion Paths allow objects to move around the Slide Show.
Each effect contains variables such as start (On click, With
previous, After previous), delay, speed, repeat and trigger.
✓This makes animations more flexible and interactive, similar
to Adobe Flash.
Activity 3 - Slideshow Presentation
•Direction: Create your own
slideshow presentation that
consist of 6 slides. You can choose
your own topic for this activity.
Also, apply animation effects and
motion path to enhance your
presentation. Present your output
to your teacher.
Hyperlink
Empowerment Technology
Hyperlink
A hyperlink or simply a link, is a reference data
that the reader can directly follow either by
clicking or tapping. Hyperlinks are found in
nearly all Web pages, allowing users to click
their way from one page to another. In text
hyperlinks are often color blue and underlined.
When you move the cursor over a hyperlink,
whether it is text, button or an image, the
arrow cursor should be change to a small hand
pointing to the link.
Hyperlinks have to basic parts:
1. The Address – can be webpage, email
address, or other location they are linking.
2. The Display – can be picture or shape.
Example:
• https://www.microsoft.com – address
• microsoft - display text
• https://www.microsoft.com – address at the
same time display text
Link to a website
1. Opening PowerPoint Program. (Click Start button, type PowerPoint and press
Enter).
2. Select the text, shape, or picture that you want to use a hyperlink.
3. Select Insert tab and in the Links group,
click Link.
4. Select Existing File or Web page, and choose the:
• Text to display: type the text that you want to appear as hyperlink.
• ScreenTip: Type the text that you want to appear when the user hovers over
the hyperlink (optional).
• Current Folder, Browsed Pages,
or Recent Files: Select where you want to link to.
• Address: if you haven’t already selected a location above, insert the
URL for the website you want to link to.
5. Select OK.
Link a slide in the same presentation
1. Opening PowerPoint program. (click Start button, type PowerPoint and
press Enter)
2. Select the text, shape, or picture that you want to use as a hyperlink.
3. Select Insert tab > Links group, click Link button and select an option:
• Place in This Document: Link to a specific slide in your presentation.
• Create New Document: Link from your presentation to another
presentation.
• E-mail Address: Link a displayed email address to open up a user's
email program.
4. Fill in the Text to display, ScreenTip, and where you want to link to.
5. Select OK.
Change the color of a hyperlink
You can also change the color of a hyperlink. If
you want to change the display text of a link to
blue or any other color.
1. Select the hyperlink you want to re-color.
2. On the Home tab of the ribbon, select down
arrow next to the Font Color button to open
the menu of colors.
3. Select the appropriate color that you want
for the hyperlink.
Integrating Images
Integrating Images
In Microsoft word processing you can do a lot of things to
make your documents look good and presentable. One of
its function is to integrate image. Word processing refers
to an application program for manipulating text-based
documents; the electronic equivalent of paper, pen,
typewriter, eraser, and most likely, dictionary and
thesaurus.
Word processors run the scope from simple through

complex, but all ease the tasks associated with editing
documents (deleting, inserting, rewording, and so on).
Integrating images and external
material in word processors
•To integrate or combine pictures or
external material in word
processors.
a. Drag and Drop - Drag pictures
then drop in a word processor.
b. Copy and paste the image
c. Insert the pictures
Electronic
Spreadsheet
Electronic Spreadsheet
According to emerald.com electronic spreadsheet is
probably the most useful general-purpose software
for the microcomputer user. Almost all spreadsheets
are now packaged in combination with other
applications, such as database system and graphic
capabilities.
Electronic spreadsheet refers to a collection of
text and numbers laid out in a rectangular
grid. It is an application program commonly
used for budgeting, inventory management,
decision making, forecasting and other
finance-related tasks.
It replaces the traditional financial modeling tools,
the accountant’s columnar pad, pencil and
calculator. It a spreadsheet program, data and
formulas used to calculate those data are entered
into ledge-like forms (Spreadsheets or Worksheets)
for analysis, tracking, planning, or “what-if”
evaluations of the impact of real or proposed
changes on an economic strategy.
A great free alternative spreadsheet
program is LibreOffice Calc, and
OpenOffice spreadsheet program.
Microsoft
EXCEL
Microsoft EXCEL
• Excel is a spreadsheet application developed and published
by Microsoft. It is part of the Microsoft Office suite of
productivity software.
• Unlike a word processor, such as Microsoft Word, Excel
organizes data in columns and rows. Rows and columns
intersect at a space called a cell. Each cell contains data,
such as text, a numerical value, or a formula.
• Excel was originally code-named Odyssey during
development. It was first released on September 30,
1985.
Microsoft EXCEL
•Excel is a tool for organizing and performing
calculations on data. It can analyze data,
calculate statistics, generate pivot tables,
and represent data as charts or graphs.
•For example, you could create an Excel
spreadsheet that calculates a monthly
budget, tracks associated expenses, and
interactively sorts the data by criteria.
Advanced and complex formulas and
computations
Common Error Values That You Can
Encounter from Faulty Formulas
1.#DIV/0! appears when entering a formula that
performs explicit division by zero (0), using a
reference to a blank cell or to a cell that
contains zero as the divisor in a formula or
function that performs division or running a
macro that uses a function or a formula that
returns the #DIV/0! error. The solution is to
make sure that the divisor in the function or
formula is not zero (0) or blank or change the
cell reference in the formula to another cell
that does not contain a zero or a blank value.
2. ##### - appears when the column is not wide
enough to display the content and/or dates and times
are negative numbers. The solution is to increase the
column width.
3. #NAME? appears when the formula refers

to a range name that doesn't exist in the
worksheet. This error value appears when
you type the wrong range name or fail to
enclose in quotation marks some text used in
the formula, causing Excel to think that the
text refers to a range name.
#NAME?
4. #N/A – appears when
A) an inappropriate value was given for the lookup_value argument
in the HLOOKUP, LOOKUP, MATCH, or VLOOKUP worksheet function,
B) the VLOOKUP, HLOOKUP, or MATCH worksheet function was used
to locate a value in an unsorted table,
C) an array formula (array formula: A formula that performs
multiple calculations on one or more sets of values, and then
returns either a single result or multiple results.
Array formulas are enclosed between braces { } and are entered by
pressing CTRL+SHIFT+ENTER.) is using an argument that is not the
same number of rows or columns as the range that contains the
array formula,
D) one or more required arguments were omitted from a built-in or
custom worksheet function,
E) a custom worksheet function that you use is not available and
F) a macro that you run enters a function that returns #N/A.
Solution is optionally, if error checking is turned on in Excel, click the button that appears next to the cell
that displays the error, click Show Calculation Steps if it appears, and then click the resolution that is
appropriate for your data.
5. #NULL! appears most often when you

insert a space (where you should have used a
comma) to separate cell references used as
arguments for functions.
7. #REF! appears when Excel encounters an

invalid cell reference, such as when you
delete a cell referred to in a formula or paste
cells over the cells referred to in a formula.
8. #VALUE! Appears when you use the wrong type of argument
or operator in a function, or when you call for a mathematical
operation that refers to cells that contain text entries.
For example, the formula =A1+B1, where A1 contains the
string "Hello" and B1 contains the number 3, returns the
#VALUE! error.
Formula
• is an equation that performs
operation on worksheet data.
A formula in Microsoft Excel
always begins with an equal sign
(=).
Arithmetic operations
• Advanced and Complex Formulas and Computations
• 1. Empowerment Technologies
• 2. It features calculation, graphing tools, pivot tables, and a macro programming language. It can compute costs incurred in the creation of projects, or create tables for findings in the researchers, and then create reports for business or research that you
are doing. It is also a collaboration tool for financial analysis or modelling.
• 3. Title Bar Ribbon Quick Access Toolbar View Buttons Zoom Controls File Tab
• 4. New Tabs Formulas Data View
• 5. Formulas Data View
• 6. Sheets Tab Create New Sheet
• 7. Cells Columns Rows Formula BarName Bar
• 8. A formula is an expression which calculates the value of a cell. Functions are predefined formulas and are already available in Excel.
• 9. Functions Built-in Formulas Operator Asterisk (*) = Multiplication Operator Caret (^) = Raises Number to a Power Operator Plus (+) = Addition Operator Minus (-) = Subtraction Reference Name of specific cell to use Constants Values entered directly into a
formula
• 10. FUNCTION PURPOSE =SUM Calculates the SUM of the values of a range of cells. =AVERAGE Calculates the ARITHMETIC MEAN of a range of cells or values. =MAX Gives the MAXIMUM value in a range of cells or values. =MIN Gives the MINIMUM
values in a range of cells or values. =COUNT Counts the number of cells in a range of cells or values. =IF Shows a series of calculations using the same formula, but a different value for each calculation to determine whether the formula is true or false.
• 11. FINANCIAL FUNCTIONS PMT Computes the payment required to amortize a loan over a specified number of periods. IPMT Computes the interest portion of an individual loan payment, assuming a constant payment and interest rate. NPER Computes the
number of periods required to amortize a loan, given a specified payment. SLN Calculates a straight-line depreciation for an asset.
• 12. LOGICAL FUNCTIONS IF Applies a logical test that results in a True or False. Nested IF Creates a hierarchy of tests. AND Returns FALSE if any of its arguments are false, and returns TRUE only if all of its arguments are true.
• 13. TEXT FUNCTIONS CLEAN Removes all nonprintable characters. CONCATENATE Combines text from multiple fields into one cell. EXACT Compares two text strings to see if they are the same. LEFT Returns the first num_characters in a text string.
UPPER Converts text into all-uppercase characters (SHIFT + F3).
• 14. DATE & TIME FUNCTIONS TODAY() Inserts the current date NOW() Inserts both the current date and time. WEEKDAY Returns the day of the week for a specific date. DAYS Calculates the number of days between two dates.
• 15. LOOKUP AND REFERENCE FUNCTIONS VLOOKUP Searches the first column of a table_array and returns a value from the same row in the column indicated by col_index_num. HLOOKUP Searches the first row of table_array and returns a value from
the same column, in the row indicated by row_index_num. ROWS Returns the number of rows in the specified range.
• 16. MATH & TRIG FUNCTIONS SUMIF Combines the IF and SUM functions to add specific values in a range according to the criterion you supply. COUNTIF Similar to SUMIF, but count cells in the specified range that match your specified criterion.
PRODUCT Multiplies all of its arguments. ROUND Rounds a number by using this function for a specific number of digits.
• 17. Function Formula Sum =SUM( ) Average =AVERAGE( ) Today() =TODAY() Concatenate =CONCAT( ) =FUNCTION(Cells) Cell Formula , Separated cells : Range of consecutive cells ( ) [ } Enclosure of cells * - / x Basic Operations
• 18. FUNCTION FORMULA Sum =SUM( ) Average =AVERAGE( ) Max =MAX( ) Min =MIN( ) FUNCTION FORMULA Count =COUNT( ) CountA =COUNTA( ) Concatenate =CONCAT( ) Round =ROUND( )
• 19. EASY WAY 1. Create the table with rows & columns of data. 2. Select all the desired cells. 3. Go to the HOME/FORMULA tab, find the AUTOSUM Command. 4. Click the dropdown arrow and select the desired function.
• 20. 1. Create the table with rows & columns of data. 2. Select all the desired cells.
Order of Operations
• Key Terms
• Mail Merge – a feature that allows you to create documents and combine or
merge them with another document or data file.
• Form Document – the document that contains the main body of the message
we want to convey or send.
• Data File – includes the individual information or data or the recipient’s
information.
• Merge Field/Place Holder – marks the position on your form document where
individual data or information will be inserted.
• .JPG – file extension for the Joint Photographic Experts Group picture file.
• .PNG – file extension for Portable Network Graphics image file.
• .GIF – file extension for the Graphics Interchange Format image file.
• Clipart – line art drawings or images used as a generic representation for ideas
and objects.
• Smart Art – predefined sets of different shapes grouped together to form
ideas that are organizational or structural in nature.
• Text Wrap – adjusts how the image behaves around other objects or text.
https://jempizzicato.wordpress.com/
Sources:
• https://support.microsoft.com
• https://edu.gcfglobal.org/en/word2013/getting-to-know-word/1/
• https://cdn.ablebits.com/_img-blog/mail-merge/mail-merge-from-
excel.png
• https://www.computerhope.com/jargon/m/microsoft-word.htm
• https://www.computerhope.com/jargon/e/excel.htm
• https://support.microsoft.com/en-us/office/how-to-correct-a-div-0-
error-3a5a18a9-8d80-4ebb-a908-
39e759a009a5#:~:text=Microsoft%20Excel%20shows%20the%20%2
3DIV,as%20shown%20in%20this%20picture.

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EMPOWERMENT

•First screen of ms-word display

• This toolbar contains some

• Control menu display at the

• Tab is a category name of

• Ribbon is like a bar that is a

• A dialog box launcher is a

• Status Bar displays at the

• There are two types of Scroll

Ribbon Horizontal Ruler

• The Ruler is located below the

Ribbon Horizontal Ruler

• Microsoft Word provides a

Ribbon Horizontal Ruler

Vertical Ruler Scroll Bar

Mail Merged involved the following documents;

Activity 1 – Mail Merge

PowerPoint 97-2003 Presentation .ppt

PowerPoint Presentation .pptx

PowerPoint Macro-Enabled Presentation .pptm

Slide Views Buttons

•The following screenshot shows

The maximum zoom-in is 400% and

Click Insert to add something to a slide. This includes

On the Design tab, you can add a theme or color

Use the Animations tab to choreograph the movement of things

The Review tab lets you add comments, run spell-

Views allow you to look at your presentation in

At one end of the ribbon is the

Click from the list on the side

When you click some parts of your slides, such as

In the example above, the Drawing Tools tab appears

Word processors run the scope from simple through

3. #NAME? appears when the formula refers

5. #NULL! appears most often when you

7. #REF! appears when Excel encounters an

• 4. New Tabs Formulas Data View

• 5. Formulas Data View

• 6. Sheets Tab Create New Sheet

• 7. Cells Columns Rows Formula BarName Bar

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