Enterprise Legal Management Solution

Table of Contents

Company & Product Portfolio 3

Contract Lifecycle Management 4

Litigation Management 5

IP Lifecycle Management 6

Compliance Management 7

​2
Company & Product Portfolio
Provakil is a legal operations management suite designed to streamline, automate and manage
processes for a legal team.

With 4+ years of extensive field experience and strong technological know-how, we have a
thorough understanding of your business needs as a legal team focussing on litigation
management, contract management, intellectual property management, compliance
management and practice management (for law firms).

Customers:

​3
Contract Lifecycle Management

The contract management system is built for medium and large enterprises to manage their
contracting process effectively through custom workflow design, document assembly and
intelligent data extraction. The key features of this product include:

● Contract Requisition - Request forms from business teams to provide key inputs into
contract generation requests depending on the type of contract and other factors.

● Document Assembly - Automatic generation of standardized and non-standardized

contract documents based on approved library of contract clauses and terms.

● Workflow Builder - Building custom workflows for authoring and approval of contracts
based on contract types, contract value and other factors. Workflows include
permissions, approvals, exception handling, notifications.

● Contract Negotiation - Detailed workflows for negotiation and exception handling

between different stakeholders.

● Document Versioning - Versioned history of the contract documents with logs of

changed clauses, approvals etc.

● Document Comparison ​- OCR based comparison of scanned documents with digital

contract versions to highlight any deviations

● Contract Repository - Searchable contract repository with contract details, timelines

and audit trail

● MIS Reporting - Customizable dashboards and reporting for high-level view of all
enterprise contracts

● Redlining & Contract Review ​- Customizable workflows for contract review process
including redling, asynchronous collaboration and other review processes

● E-sign Integration - API integration with e-signature services like docusign, zoho sign
and Legality for electronic signatures

● Contract Repository - Searchable contract repository with contract details, reminders,

key metrics, timelines and audit trail

​4
Litigation Management

The litigation management system helps companies effectively manage their legal disputes
from pre-litigation stage to post litigation compliance. The key features of this product include:

● Automated case updates - Provakil automates all case updates from 8000+ courts
across India including Supreme Court, High Courts, District Courts, Major Tribunals,
Consumer Forums etc. This data is structured by processing over 1 Lakh PDF
documents to extract meaningful information like dates, bench and other case details.

● Proactive Alerts - Companies are alerted when new cases are filed against them, their
subsidiaries, directors, borrowers and key clients.

● Case Repository - The Provakil system acts as the repository of all cases and disputes
where different stakeholders can collaborate and share information

● Customized MIS Reporting - Provakil system has customizable dashboards and reports
to ensure that all stakeholders have a clear and transparent view of all pending
litigation, court compliances, emerging liabilities etc.

● Task, Notes, Calendar & Email - Provakil is the primary workspace for the legal team
and helps them collaborate effectively by use of task management, notes, calendar and
email integration

● Document Automation - Standard templatized documents can be automatically

generated from the system to avoid replication of manual effort.

● Document Management - All case documents are hosted in the Provakil system for
teams to share and access documents easily.

● External Counsel Management - Managing all data and updates from external counsels
on the cases.

● Legal Spend Management - Provakil allows companies to effectively budget, track and
manage all legal expenses including lawyers invoices, court fee, travel and other
expenses.

● Legal Notice Management - Provakil offers detailed workflows for managing legal
notices sent or received by the company with detailed timelines.

​5
 ● Reminders and Notifications ​- Email and mobile notifications and reminders can set
based on different workflows and events.

● API Integration - Provakil allows for API integration with 3rd party systems to ensure
necessary data linkages for automation.

IP Lifecycle Management

The intellectual property management system is designed to help companies manage their
intellectual property assets (trademarks, patents, designs and copyrights) through automation
of data updates from the Indian IP registry and tools for collaboration and record keeping.

Trademark, Design & Copyright Management

● Automatic updates for IP Applications - Automatic updates on Trademark, Design and

Copyright status changes, documents and other information and deadlines on IP filings
in the registry.

● Compliance Calendar - Fully automated compliance calendar to track deadlines for new
filings and renewals in the registry for Trademark.

● Repository - All important information regarding IP assets including documents,

description etc. is stored in the system by syncing the data with the registry and
allowing users to add data.

● Collaborative Workspace - Provakil acts as the collaborative workspace for teams to

manage, share and work on IP matters and filings and manage external counsels
working with the company.

● External Counsel Management - Managing all data and updates from external counsels
on the cases.

● Trademark Watch ​- Provakil uses artificial intelligence to find potential infringements to

a company’s Trademark portfolio by finding similarities between the Trademark assets
filed by other proprietors and automatically notifying the users of potential
infringements.

● Trademark Search ​- Provakil user artificial intelligence to perform automated searches

in the Trademark registry to identify existing Trademark held by other entities.

​6
 ● Expense Management - Expense tracking system to ensure all client and non-client
expenses of the firm are tracked properly.

● Task, Notes, Calendar & Email - Collaboration for the team members using tasks and
notes and integrations with calendar and email

● Customized MIS Reporting - Customized dashboards and reports for tracking IP

portfolio.

Patent Management

● Automatic Patent Application Tracking ​- Automatic updates on status changes and

documents updation for Patent applications from the IP registry’s website.

● Compliance Calendar(Upcoming) ​- Automatic compliance tracking based on field of

inventions, date of filing, publication date, and Patent documents.

● Collaborative Workspace - Provakil acts as the collaborative workspace for teams to

manage, share and work on IP matters and filings and manage external counsels
working with the company.

● External Counsel Management - Managing all data and updates from external counsels
on the patent applications.

● Document Management - All patent application documents are hosted in the Provakil
system for teams to share and access documents easily.

● Task, Notes, Calendar & Email - Collaboration for the team members using tasks and
notes and integrations with calendar and email

● Customized MIS Reporting - Customized dashboards and reports for tracking IP

portfolio.

Compliance Management

The compliance management system is designed to ensure that enterprises are compliant with
the central and local regulation applicable to their business and establishments. It maps all
compliances to the officers responsible for their execution and provides centralized dashboards
to track the compliance.

​7
● Compliance Master - A centralized repository of all statutory and regulatory
compliances categorized by function, frequency and responsible authority.

● Organizational Maps - A mapping of all companies employees roles and locations

where compliances have to be performed and tagging of relevant employees to those
compliances

● Compliance Workspace - A compliance workspace for all the employees which shows
them all the compliance due by them with deadlines and required details for those
compliances

● Dashboards and Reports - Detailed dashboards across the organization to track

completion of compliances by location, business division, regulatory bodies etc.

● Notifications and reminders ​- Regular notifications and reminders to users for

completion of the compliance and updation of necessary proof on the system

● Compliance Checks - Auditing of the compliance by reporting managers before the

compliances are marked as complete

​8