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Comprehensive Healthcare Simulation
Series Editors: Adam I. Levine · Samuel DeMaria Jr.
Michael A. Seropian
George R. Keeler
Viren N. Naik Editors
Comprehensive
Healthcare
Simulation:
Program & Center
Development
Comprehensive Healthcare Simulation
Series Editors
Adam I. Levine
Department of Anesthesiology
Mount Sinai Medical Center
New York, USA
Samuel DeMaria Jr.
Department of Anesthesiology
Mount Sinai Medical Center
New York, USA
This new series focuses on the use of simulation in healthcare education, one of the
most exciting and significant innovations in healthcare teaching since Halsted put
forth the paradigm of "see one, do one, teach one." Each volume focuses either on
the use of simulation in teaching in a specific specialty or on a cross-cutting topic of
broad interest, such as the development of a simulation center. The volumes stand
alone and are also designed to complement Levine, DeMaria, Schwartz, and Sim,
eds., The Comprehensive Textbook of Healthcare Simulation by providing detailed
and practical guidance beyond the scope of the larger book and presenting the most
up-to-date information available. Series Editors Drs. Adam I. Levine and Samuel
DeMaria Jr. are affiliated with the Icahn School of Medicine at Mount Sinai,
New York, New York, USA, home to one of the foremost simulation centers in
healthcare education. Dr. Levine is widely regarded as a pioneer in the use of
simulation in healthcare education. Editors of individual series volumes and their
contributors are all recognized leaders in simulation-based healthcare education.
Comprehensive
Healthcare Simulation:
Program & Center
Development
Editors
Michael A. Seropian George R. Keeler
Department of Anesthesiology SimResults
and Pediatrics Madison, WI
Oregon Health & Science University USA
Portland, OR
USA
Viren N. Naik
Department of Anesthesiology and
Pain Medicine
University of Ottawa
Ottawa
ON
Canada
This Springer imprint is published by the registered company Springer Nature Switzerland AG
The registered company address is: Gewerbestrasse 11, 6330 Cham, Switzerland
Preface
v
Acknowledgment
The editors wish to thank and acknowledge all the authors who contributed to this
publication. The willingness of authors to offer their time and expertise should be
appreciated by the simulation community as a whole. It is important for all to
remember that people do not have to contribute…. they choose to!
vii
Contents
ix
x Contents
Index�������������������������������������������������������������������������������������������������������������������� 145
Contributors
Jennifer A. Calzada, MA, MPH Tulane Center for Advanced Medical Simulation
and Team Training, Tulane University School of Medicine, New Orleans, LA, USA
Helen Catena, BA, RN KidSIM Program, Alberta Children’s Hospital, Calgary,
AB, Canada
Adam Cheng, MD, FRCPC Department of Pediatrics and Emergency Medicine,
University of Calgary, Calgary, AB, Canada
C. Donald Combs, PhD Eastern Virginia Medical School, School of Health
Professions, Norfolk, VA, USA
Thomas A. Dongilli, AT, CHSOS, FSSH Department of Anesthesia, University of
Pittsburgh, WISER Center, Pittsburgh, PA, USA
Kristyn Gadlage, BE Society for Simulation in Healthcare, Dyersburg, TN, USA
Vincent J. Grant, MD, FRCPC Departments of Pediatrics and Emergency
Medicine, University of Calgary, Calgary, AB, Canada
KidSIM Program, Alberta Children’s Hospital, Calgary, AB, Canada
eSIM Provincial Simulation Program, Alberta Health Services, Calgary, AB, Canada
Jeffrey D. Howells, MBA, MS Louisiana State University Health Sciences Center
at Shreveport, Shreveport, LA, USA
Lennox Huang, MD Chief Medical Officer, The Hospital for Sick Children, 555
University Ave, Toronto, ON, Canada
Lucas Huang, BS Electrical Engineering B-Line Medical, LLC,
Washington, DC, USA
Gabriel Keeler, BA in International Business EvalueServe, Inc., Raleigh, NC, USA
George R. Keeler, BA, MA English Education, MBA SimResults,
Madison, WI, USA
Teri J. Keeler, BBA, Finance; CPA Department of Surgery, University of
Wisconsin School of Medicine and Public Health, Madison, WI, USA
xi
xii Contributors
Overview
C. D. Combs (*)
Eastern Virginia Medical School, School of Health Professions, Norfolk, VA, USA
e-mail: combscd@evms.edu
It is always useful to begin with definitions. They help establish clarity about the
concepts. The definitions of governance and organizational structure are as follows:
• Governance
Governance is the establishment of policies, and the continuous monitoring to
ensure their proper implementation, by the members of the governing body of an
organization. Governance includes the mechanisms required to balance the pow-
ers of the members (with the associated accountability) and their primary duty of
enhancing the prosperity and viability of the organization (http://www.business-
dictionary.com/definition/governance.html, n.d.). Governance is the framework
of rules and practices by which a board of directors ensures accountability, fair-
ness, and transparency in a company’s relationship with its all stakeholders
(financiers, customers, management, employees, government, and the commu-
nity).The corporate governance framework consists of the following: (1) explicit
and implicit contracts between the company and the stakeholders for distribution
of responsibilities, rights, and rewards; (2) procedures for reconciling the some-
times conflicting interests of stakeholders in accordance with their duties, privi-
leges, and roles; and (3) procedures for proper supervision, control, and
information flows to serve as a system of checks and balances (http://www.busi-
nessdictionary.com/definition/corporate-governance.html, n.d.).
• Organizational Structure
It is the typically hierarchical arrangement of lines of authority, communica-
tions, rights, and duties of an organization. Organizational structure determines
how the roles, power, and responsibilities are assigned, controlled, and coordi-
nated and how information flows between the different levels of management. A
structure depends on the organization’s objectives and strategy. In a centralized
structure, the top layer of management has most of the decision-making power
and has tight control over departments and divisions. In a decentralized structure,
the decision-making power is distributed, and the departments and divisions may
have different degrees of independence (http://www.businessdictionary.com/
definition/organizational-structure.html, n.d.).
When establishing a new program, careful attention should be paid to specify-
ing the organizational structure. Organizational structures are primarily commu-
nication flowcharts—up, down, and lateral. Consequently, poorly conceived
organizational structures will result in ineffective communication and misdirec-
tion from the mission. Well-designed organizational structures will produce effi-
cient communication channels and encourage fast, clean decisions.
Organizations can be structured by function, in the case of simulation pro-
grams, for example, the structure could reflect the education, assessment, pro-
gram development, and fund-raising functions of a program; by geography, in
the case of a program with multiple, independent sites; or by customers, medi-
cine, nursing, patient safety, or risk management as examples.
1 Governance and Organizational Structure 5
Hospital
Governing Board
Hospital CEO
Simulation Advisory
Program Council
• Organizational Charts
The organizational chart is intended to serve as a clear visual representation
of the lines of authority and responsibility in the organizational structure. Three
examples illustrate some of the more common charts (Figs. 1.1, 1.2, and 1.3).
The first chart (Fig. 1.1) represents a simple, generic structure where the sim-
ulation program is situated in a hospital. Clearly, the governing board of the
hospital sits at the top of the structure, and the hospital CEO is responsible to the
Board for assuring the implementation of the policies adopted by the Board. In
Chart 1, the CEO has three direct reports—vice-presidents for nursing, medical
affairs, and operations. The simulation program reports to the vice-president for
operations. When the simulation program is in this position, the understanding
portrayed by the chart is that the simulation program activities are primarily
expected to serve hospital units located within the operations’ portfolio such as
patient safety, risk management, and human resources. In addition, perhaps, the
program may also address education and training needs within the nursing and
medical affairs divisions of the hospital. Ultimately, in this structure, the vice-
president for operations is the primary client. Usually, a simulation program will
also establish an advisory council that includes representatives from the major
users of the program’s activities and that provides advice concerning their needs,
their suggestions for future activities of the program, and their evaluation of the
effectiveness of the program. Obviously, this chart could have been drawn such
that the simulation program reports through one of the other vice-presidents. The
main point is that the chart should clarify how a simulation program fits into the
larger hospital organization.
The second chart (Fig. 1.2) illustrates how a simulation program might fit
within the structure of an academic institution. In this instance, the program is
6 C. D. Combs
Academic Institution
Governing Board
President
Simulation Advisory
Program Council
Simulation Program
Administrative Assistant
Advisary Commitee Directo r Research coordinator
Associate Director
Associate Director Associate Director Planning, Budget and Medical Director
Standardized Patients Simulation Technology Business Development
SP Educator 1 Simulation
Techician 1
SP Educator 2
Simulation
SP Educator 3 Techician 2
SP Educator 4
Depending on the organizational structure, the most important resources and part-
nerships can be found among the professions—medicine, nursing, or allied health—
or among the relevant functions of the organization, education and training, patient
safety, and risk management, which support the simulation program’s activities.
The foundation of the structure is reflected in the organizational mission and the
simulation programs’ subsidiary mission in support of the organization. Partners
should be sought who, through funding or involvement in program activities, have
a shared interest in the development and success of the simulation program.
Key Approaches
The director of a simulation program must know what the program is expected to do
before the processes for doing it can be designed. Again, the mission of the organi-
zation and program, as well as the policies and expectations of the host organiza-
tion, is central to establishing a simulation program structure that facilitates activities
that meet expectations.
8 C. D. Combs
Pearls
Key Take-Aways
• Clarity of governance: know what you are supposed to do and how.
• Clarity of structure: know who you report to and their priorities.
• The mission defines what the program is expected to achieve.
• Governance and organizational structure must reflect the mission.
Overview
Engaging leaders is a key competency for successful simulation programs and sim-
ulation leaders. Effective communication is the first step to engagement and can
take many forms. Tailoring communication in both structure and content can
increase the likelihood of achieving buy-in.
Engagement starts with knowing and understanding your audience. The following
key points apply to both written and verbal communication.
The first step for many is to identify potential decision makers and influences in
an organization. In some cases, this will be relatively straightforward and can be
found on an institutional org-chart. Some decision makers and influencers may not
appear on organizational charts or hold official titles.
Once you have identified an audience, the next step is to try and understand your
audience and what they value. In design thinking, this is called “deep empathy.” Box
2.1 identifies some considerations:
L. Huang (*)
Chief Medical Officer, The Hospital for Sick Children, 555 University Ave, Toronto, ON,
Canada
e-mail: lennox.huang@sickkids.ca
© Springer Nature Switzerland AG 2020 9
M. A. Seropian et al. (eds.), Comprehensive Healthcare Simulation: Program
& Center Development, Comprehensive Healthcare Simulation,
https://doi.org/10.1007/978-3-030-46812-5_2
10 L. Huang
After identifying and understanding your potential audience, one needs to decide
on your purpose/goals for communicating with your audience. Timing is important
at this stage, and it is important to not to engage top-level decision makers too early
or to involve them in relatively minor decisions that might be made by other leaders
in an organization. Identifying the purpose behind engaging a leader or influencer is
important because structuring an effective meeting with that individual starts with
outlining the purpose of that meeting.
Traditionally, communication of science or healthcare information starts with a
hypothesis, followed by data and then the conclusions. Communicating to influence
often reverses this by leading with the conclusion/impact and then building in sup-
portive information in the form of data and stories. It’s also important to remember
that verbal communication is generally inefficient, and it is better to be focus on a
limited number of key points rather than overwhelming people with information
(Box 2.2).
Key Approaches
Be Opportunistic
• There’s something I’m working on that will really make a difference to the
hospital. Can I take a minute to share it with you?
• We’ve figured out a way to improve our hand hygiene compliance by 20%.
Describe no more than three key benefits to what you have to sell (how will
things be different).
• For example, nurse X was telling me how much he/she looks forward to
our simulation days and how none of the other hospitals in the area are
doing this.
(optional) Explain your role and how you’ll contribute to the success of
what you have to sell.
Offer and be prepared to answer questions.
Get a commitment.
The classic elevator pitch is less common now that people are often accessible
through email and social media. May organizations are also changing how they
structure the physical workspace with leaders being placed where they can more
easily interact with frontline employees. Pitches may now take the form of 140
character tweets or single images.
Tell a Story
The best story is often the simplest. One example of a story structure comes
from Pixar:
Once upon a time there was ___. Every day, ___. One day ___. Because of that,
___. Until finally ___.
When applied to simulation it might take the following form:
For as long as I can remember, our approach to onboarding new clinical staff was
to have them sit through a half day of power point slides. Every 6 months, our new hires
gather in the auditorium to hear how our code and telecommunications systems work
and how to activate our emergency response team. One day a new hire spoke up and
asked whether there was a more effective way to teach this content. Because of that we
explored using simulated scenarios that illustrated our hospital systems. Now new staff
actively practice these skills before needing to apply them in a real scenario.
Stories are often more memorable than data, and they are more likely to shift
perceptions and culture. Being able to tell a story involves planning out the content,
the timing, and the delivery. Stories can also be an effective way to impart feelings
such as joy, anxiety, or pride. Planning a story can be as simple as writing it, or it
can involve other creative techniques such as drawing. Consider using storyboard-
ing where steps are drawn out to tell a message.
The most valuable ideas come from the intersection of these three concepts
(Fig. 2.1). You should be prepared to address each of these elements when engaging
decision makers and influencers. The most common pitfall is to not consider desir-
ability from a broad perspective or to ignore the viability of a particular project.
Feasibility and viability often require data and may involve significant resources.
When possible, a basic business plan or model can help bring a proposal to fruition.
Desirable Feasible
Sweet
Spot
The
Sweet
Viable Spot
Pearls
Key Take-Away
Achieving executive buy-in requires communication skills, preparation and
engagement. Executive buy-in is imperative for the success of any simulation
program.
Suggested Reading
Carnegie Associates. How to win friends & influence people in the digital age. Simon &
Schuster; 2011.
Carnegie D. How to win friends and influence people. Simon & Schuster/Dale Carnegie; 1936.
Kelly T, Kelly D. Creative confidence: unleashing the creative potential. Crown Business; 2013.
Peters T. “The wow project” (PDF). Fast Company, 24; 1999. p. 116.
Pink DH. To sell is human: the surprising truth about persuading, convincing, and influencing oth-
ers. Edinburgh: Canongate; 2014. Print.
Establishing your Vision, Mission,
and Strategy 3
George R. Keeler
Overview
Vision, mission, and strategy statements are essential for building an effective simu-
lation program. They are the foundation for facility and program design, as well as
the strategic business and marketing plans.
Strategy A method or plan chosen to bring about a desired future, such as achieve-
ment of a goal or solution to a problem [1]. Strategy is more about what you are
G. R. Keeler (*)
SimResults, Madison, WI, USA
COMMUNICATING
PURPOSE TO
STAKEHOLDERS
going to do, whereas tactics are the actions and activities by which a strategy is
implemented.
Example: Leverage relationships with department chairs and heads, as well as
simulation champions to achieve buy-in for the simulation program within the orga-
nization (see Fig. 3.1).
All service lines should start by constructing a sound business plan which aligns
with the strategic business plan of the larger organization. This step also holds true
for simulation programs. It all starts with a business plan. And the foundation of the
plan is built upon clear, compatible vision, mission, and strategy (Fig. 3.2).
It is imperative for the success of a program that the vision, mission, and strategy
should be well developed and documented with input from organizational leader-
ship and key players, such as simulation champions. Buy-in from these individuals
creates stakeholders in the program. Well-developed business plans add credibility
to an entity and its management team. Without these three key elements, a business
plan is incomplete.
Vision
Program Facility
Mission
Design Design
Strategy
Business
Plans
Department chairs, heads, chiefs, and administrators: These leaders and manag-
ers are some of the most influential people for your client base. Thus, input and
buy-in from them are crucial.
Simulation champions and experts within the organization: This group is critical
for the execution of strategy and tactics. They need to believe in and fully support
the vision, mission, and strategy of the program.
Business planning and analytical groups within the organization: These profes-
sional teams can be extremely helpful in developing the vision, mission, and strat-
egy. This group can assure that both the format and content are congruent with those
of the organization.
External Resources
Other simulation programs and simulation societies and their members offer a
wealth of knowledge and experience. They can help to define the differentiators of
your program and offer guidance in creating the vision, mission, and strategy of
your program.
Input from patients and their family members is most certainly applicable. They
are part of the healthcare team.
Business and simulation consultants may be extremely valuable for designing
and executing surveys and assessments for your client base and in developing suc-
cinct business plans.
Key Approaches
The development of vision, mission, and strategy statements is a dynamic and itera-
tive process. Review of the organization’s annual reports, business plan, and vision
and mission statements is essential. Meetings and brainstorming sessions with
18 G. R. Keeler
leadership and champions define and refine the details of the statements of the simu-
lation program, thus making the statements concise and precise. Such meetings and
sessions also create ownership in the program and its direction.
Pearls
Clear, realistic vision, mission, and strategy statements, which are compatible with
the larger organization’s plans and goals, are vital for strategic business planning.
They offer direction and credibility to the program and its management. The process
of developing these statements creates alliances, collaborations, and stakeholders.
Although the process may seem arduous, it is well worth the journey.
Vague or no statements lead to lack of direction, plans, and support. All of which
are detrimental to the success of any program. Therefore, you must invest up front
the time and effort to define the vision, mission, and strategy of the program. Such
an investment pays great dividends.
Key Take-Away
Vision, mission, and strategy are imperatives for success.
Reference
1. BusinessDictionary.com.
Suggested Reading
“Building a healthcare simulation program” – METI healthcare human patient simulation confer-
ence, Tampa, February 2011.
“Developing an effective and efficient marketing plan for your simulation program,” – the interna-
tional meeting for simulation in healthcare, San Francisco, January 2014.
Basic Business Planning
4
Gabriel Keeler, George R. Keeler, and Teri J. Keeler
Overview
This chapter provides an executive-level view of the purpose and key elements of an
effective business plan. We begin by reviewing some common definitions, then pro-
vide details on the key components of a comprehensive business plan, and, finally,
review some of the best practices for communicating the plan to leadership.
If you have been in business at any level, you have heard management discuss the
need for a “plan.” So, what is it and why should you have one? And, perhaps most
importantly, what comprises a successful business plan?
Entrepreneur provides a comprehensive viewpoint of a business plan:
A business plan is a formal written document containing business goals, the methods on
how these goals can be attained, and the time frame within which these goals need to be
achieved. It also describes the nature of the business, background information on the orga-
nization, the organization’s financial projections, and the strategies it intends to implement
to achieve the stated targets. In its entirety, this document serves as a road map that provides
direction to the business [1].
G. Keeler (*)
Evalueserve, Inc., Raleigh, NC, USA
G. R. Keeler
SimResults, Madison, WI, USA
T. J. Keeler
Department of Surgery, University of Wisconsin School of Medicine and Public Health,
Madison, WI, USA