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Manage the database V2.

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VIII. Media Library

Index ORGANIZE THE MEDIA LIBRARY Add a folder Modifiy the folders Order the folders ADD A FILE OR A LINK TO THE MEDIA LIBRARY

The Media Library is the tool for stocking documents, images and links that are used by the databases for contacts, requirements, legal justifications, etc… Every file is registered in a folder created by the administrator of the system. The folders form the Media Library's tree, which has te be ordered in a logical way to rapidly find any files existing in the Media Library. Here are several examples of logics that can be used to create and ordonate the folders of the Media Library: – the ranking by elements of the step's sheet (contacts, requirements, legal justifications, etc.): each folder is named after this element and it contents any file used in this particular element of the step's sheet. the ranking by entities in charge: each folder is named after the entity in charge and it contents every file that is used in the steps involving this particular entity in charge. the hybrid ranking: each folder is named after an entity in charge and has sub-folders for each part of the step's sheet.

Those examples are not exhaustive: other logics can be used as long as they allows the user to rapidly find any file in the Media Library. We can edit, modify, rename and delete the registered files directly from the interface of the Media Library.

ORGANIZE THE MEDIA LIBRARY
1. Add a folder

eREGULATIONS SYSTEM - ADMINISTRATION MANUAL Manage the database V2.5

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1 Click on Content > Media library

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The Media Library is displayed

Click on Add media folder to 3 create a folder in the Media Library's tree
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A window pops up: the window for creating a folder

5 Enter the name of the folder

6 Click on the parent folder

For now, we will not fill the field Description.

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Click on Save

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The created folder appears in the Media Library's tree

eREGULATIONS SYSTEM - ADMINISTRATION MANUAL Manage the database V2.5

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Repeat the steps 3 to

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until completion of the Media Library's tree

2. Modify the folders Click on on the right of the folder to be modified The modification window of the folder pops up

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3 Do the necessary changes

4 Do not forget to Save

3. Order the folders Click on on the left of the parent folder of the folders to be ordered The modification window of the parent folder pops up

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eREGULATIONS SYSTEM - ADMINISTRATION MANUAL Manage the database V2.5

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In the List sub folders part, play
3 with the arrows

to arrange

the folders

4 Don't forget to Save

ADD A FILE OR A LINK TO THE MEDIA LIBRARY
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From the Media Library, click on Add media The window for adding a new media pops up

3 Fill the field Name of media

Add the media by clicking on
4 Browse and selecting it from the

hard drive If the media has the following format: .doc, .pdf or . xls, add an 5 image attached for preview. This image must be at the 110 x 140 px format.
For now, we will not fill the field Description of media.

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Click on the parent folder where the media will be registered

7 Don't forget to Save
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The media appears in the expected folder in the Media Library

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For adding a link with Add web link, we shall follow the same procedure and enter the expected web address in the URL field.

We can display the list of elements of a folder by clicking on . We can then rank the elements by: - Name of file - Type of file - Size - Date of creation

Any element registered in the Media Library can be modified by clicking on the icon on the right side of the element (behind the Command part). We can also visualize the element by clicking on or delete the element with the icon . , download the element by clicking on

eREGULATIONS SYSTEM - ADMINISTRATION MANUAL Manage the database V2.5

Pour le moment, on ne remplit pas le champ Description.

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