FINAL UPDATE

ESSAI MOTEUR

ARMED GUARDS NEW REGULATION

Dear Capt,
Good day,

Enclosed you will find the request form (needed for armed guard application) and the procedure for
your guidance.

We would like to draw your attention that guards embarkation and disembarkation is performed only
from 06.00hrs LT to 18.00hrs LT AGW/SWP.

Armed guards will disembark in case the vessel is instructed to call the jetty as per port regulation.

Good day!

We confirm our capacity to provide squad (4) of Togo GSF on board subject vessel calling Lome port.

Kindly see attached our procedure for embarkation/disembarkation as well as request form which
should be fill by Master/vessel and send back to us for necessary arrangements.

HANDOVER
Dear Deniz,

Please see attached received from your crew dept. to embark joiner today and disembark leavers
tomorrow this will allow enough time for necessary handover.

Could you please advise if we need to cover the hotel charge for the C/O Yakovlyev Mykhaylo or is on
TMS account !
Good day dear Serap,

We received a while ago the result for the off-signers. Mr Kargi can not travel because this test is
(probable to covid )

We can order a new test for him tomorrow 07th on express basis to get the result same date
evening.

Thanks to advise !

PS : for the meantime, he will be place on quarantine on his hotel room for 2nd test confirmation.

Good day dear Serap,

Kindly note that the covid test report is received and all the 3 crews are NEGATIVE and are allowed to
embark.
Crew will be transferred to port for their embarkation onboard

Good day dear Capt, ric, as per our ph/conv, note that crew will be onboard max in 2 hours from
now.

OPC

Dear Captain,

We have received instruction to courrier the

Original Port Clearance to the next port agent.

Kindly provide next port agent details for OPC

dispatching.

Note that the vessel made all fast safely at the jetty, reverting with full report after autorities
clearance.

Dear All

Kindly disregard below mail due to wrong date mentioned below Highlighted in Red to read as 24 th ,
have already re sent with corrected date in a separate email
Note that vessel has safely casted off from the jetty at 1800 hrs on 18th.
Cargo documents and agency SOF will follow.
Good day dear Eecatl,

Good day dear Capt,

Be informed that inward pilot is on route to vessel. Estimated time of berth is around 1200 – 1300
hrs.

Keeping you closely informed.

…………………….

Good day dear Eecatl

We are glad to let you know that berthing green light has been received and vessel instructed as well.

Keeping you informed on progress.

………………

GARBAGE PLASTIC – CAN BOTTLES

Dear Master,

Good day,

Please see below cost for garbage disposal.

Cost per CBM = 25EUR

Garbage boat = 250EUR

Basis below quantity, total cost = EUR 397.50.

Awaiting yours for necessary arrangements.

BILGE & SLUDGE DISPOSAL AT LOME ANCH

Dear Capt Dimitris,

Good day,

Here is the all included charge breakdown for your approval :

1 – Bilge/sludge cost : Euro 1680

2 – barge cost : Euro 600

3 – garbage cost : Euro 300 (lumpsum for 10cbm)

Total = Euro 2580 , except error.

Capt Fernando, the provider confirm can collect also the food waste. Advise the food waste is a part
of the 10 cbm !

Thanks and best regards

Edem SAFOE

De : DEBO [mailto:debo@gtmailplus.com]
Envoyé : lundi 17 janvier 2022 09:25
À : 'West Atlantic Ports Services Togo' <waps_togo@westatlantic-group.com>; 'Northsea Shipping &
Management Operations' <Operations@northseashipmanage.com>
Cc : 'Kascim Jabou' <k.jabou@westatlantic-group.com>; 'Northsea Disbs'
<disbs@northseashipmanage.com>; finance_togo@westatlantic-group.com
Objet : RE: MT Debo/ Bilge & Sludge Disposal at Lome Anch

Dear Edem good morning ,

About 10 cbm of garbage including oily rags .

How about food waste ? pls ask the receiver as well .

Best regards,
From: West Atlantic Ports Services Togo [mailto:waps_togo@westatlantic-group.com]
Sent: Monday, January 17, 2022 8:42 AM
To: 'Northsea Shipping & Management Operations' <Operations@northseashipmanage.com>; 'DEBO'
<debo@gtmailplus.com>
Cc: 'Kascim Jabou' <k.jabou@westatlantic-group.com>; 'Northsea Disbs'
<disbs@northseashipmanage.com>; finance_togo@westatlantic-group.com; 'West Atlantic Ports
Services Togo' <waps_togo@westatlantic-group.com>
Subject: MT Debo/ Bilge & Sludge Disposal at Lome Anch

Good day dear Capt Fernando,

Advise the total qty of garbage to remove !

Thanks and best regards

De : Northsea Shipping & Management Operations [mailto:Operations@northseashipmanage.com]

Envoyé : lundi 17 janvier 2022 08:34
À : West Atlantic Ports Services Togo <waps_togo@westatlantic-group.com>
Cc : DEBO <debo@gtmailplus.com>; Kascim Jabou <k.jabou@westatlantic-group.com>; Northsea
Disbs <disbs@northseashipmanage.com>; finance_togo@westatlantic-group.com; Northsea Ops
<operations@northseashipmanage.com>
Objet : Re: MT Debo/ Bilge & Sludge Disposal at Lome Anch

Gd day,

We need an all inclusive cost for all disposals.

Best Regards,

Capt. Dimitris

Northsea Shipping & Management S.A.

As Agents Only

On 17 Jan 2022, at 10:22, West Atlantic Ports Services Togo <waps_togo@westatlantic-group.com>

wrote:
Dear Capt. Fernando,

Good day,

Well noted and waiting for your office approval.

Thanks and best regards

De : DEBO [mailto:debo@gtmailplus.com]
Envoyé : lundi 17 janvier 2022 06:59
À : 'West Atlantic Ports Services Togo' <waps_togo@westatlantic-group.com>
Cc : 'Northsea Shipping & Management Operations' <operations@northseashipmanage.com>;
'Kascim Jabou' <k.jabou@westatlantic-group.com>; 'Northsea Disbs'
<disbs@northseashipmanage.com>; finance_togo@westatlantic-group.com
Objet : RE: MT Debo/ Bilge & Sludge Disposal at Lome Anch

Dear Edem good morning ,

Message below duly noted . In need of approval from the office before

We can dispose the garbage .

Best regards,

Capt. Fernando Q. Ignacio

Master of MT DEBO

From: West Atlantic Ports Services Togo [mailto:waps_togo@westatlantic-group.com]

Sent: Sunday, January 16, 2022 11:17 PM
To: DEBO <debo@gtmailplus.com>
Cc: Northsea Shipping & Management Operations <operations@northseashipmanage.com>; Kascim
Jabou <k.jabou@westatlantic-group.com>; Northsea Disbs <disbs@northseashipmanage.com>;
waps_togo@westatlantic-group.com; finance_togo@westatlantic-group.com
Subject: Re: MT Debo/ Bilge & Sludge Disposal at Lome Anch
Good day dear Capt Fernando,

Yes we can collect garbage on this barge only the barge will return to port.

Once the job is confirmed, we will check this ask with the provider.

We remain at your disposal.

Thanks and best regards

Le 16 janv. 2022 à 16:52, DEBO <debo@gtmailplus.com> a écrit :

Dear Edem good afternoon ,

Below message duly noted with thanks .

On that barge is it possible also to Landed garbage for disposal ?

Best regards,

Capt. Fernando Q. Ignacio

Master of MT DEBO

From: West Atlantic Ports Services Togo [mailto:waps_togo@westatlantic-group.com]

Sent: Sunday, January 16, 2022 4:36 PM
To: Northsea Shipping & Management Operations <operations@northseashipmanage.com>
Cc: Kascim Jabou <k.jabou@westatlantic-group.com>; DEBO <debo@gtmailplus.com>; Northsea
Disbs <disbs@northseashipmanage.com>; waps_togo@westatlantic-group.com
Subject: Re: MT Debo/ Bilge & Sludge Disposal at Lome Anch
Good day dear Capt Dimitris,

Please note that due to the few qty, hereby is the quotation from the vendors

€40/m3 plus €600 as barge cost.

(€40 x 42 mts )+ 600 = €2280 all charge incl

Thanks and we are at your disposal and waiting for your approval.

Thanks and best regards

Le 16 janv. 2022 à 15:57, Northsea Shipping & Management Operations

<operations@northseashipmanage.com> a écrit :

Dear Sirs,

Please revert ASAP on Master’s below.

Best Regards,

Capt. Dimitris

Northsea Shipping & Management S.A.

As Agents Only

From: WEST ATLANTIC PORTS SERVICES [mailto:waps_togo@westatlantic-group.com]

Sent: 16 January, 2022 14:50
To: 'DEBO' <debo@gtmailplus.com>; 'Northsea Shipping & Management Supply'
<supply@northseashipmanage.com>
Cc: technical@northseashipmanage.com; operations@northseashipmanage.com; 'Kascim Jabou'
<k.jabou@westatlantic-group.com>; 'West Atlantic Ports Services Togo' <waps_togo@westatlantic-
group.com>
Subject: RE: MT Debo : URGENT DISCHARGE OF BILGE AND SLUDGE
Dear Captain,

We confirm safe receipt of your below inquiry.

Ckecking with the provider and reverting.

Thanks and best regards

De : DEBO [mailto:debo@gtmailplus.com]
Envoyé : dimanche 16 janvier 2022 12:10
À : 'WEST ATLANTIC PORTS SERVICES' <waps_togo@westatlantic-group.com>; 'Northsea Shipping &
Management Supply' <supply@northseashipmanage.com>
Cc : technical@northseashipmanage.com; operations@northseashipmanage.com
Objet : MT Debo : URGENT DISCHARGE OF BILGE AND SLUDGE

Dear Mr. Abdallah good afternoon ,

We need urgent slop barge to discharge Bilge 30 cbm and Sludge 12 cbm

Total 42 cbm .

Pls. give us quotation and availability of Slop barge .

Best regards,

BUNKERING
Dear Mr Abhijeet Chatterjee,
Good day,

Kindly advise the schedule of the bunker barge ! our lady SAFESEA NEHA III is free on scene waiting
for barge schedule.
Waiting your swift feedback.
++++++
Could you please advise the schedule of your bunker barge since our lady GRACY is still waiting.

DESLOPPING
Good day,

Kindly advise cost and availability per cbm for deslopping at Lome port / offshore Lome.

Your prompt response is much appreciated.

++++++++

Dear Sir,

We confirm capacity to perform deslopping ops at Lome.

This is offered at $45 for Quantity between 50 to 100CBM and $40 for quantity above 100CBM.

We remain fully at your service.

Thanks.

+++++
Good day,

We confirm capacity to de-slop at Lome and we will need LOA (letter of authorization) from the
vessel for port formalities.

Kindly revert with quantity to de-slop for appropriate PDA.

+++ BERTHING PROSPECT +++

Dear Capt Evgeny,
Good day,
We are pleased to inform you that berthing green light is in
place for your good vessel.
The vessel alongside the jetty will cast off this AM.
May your lady contact Lome port Control on VHF channel 14/16
for pre-berthing exchange communication.
Pilot boarding time will be advised.
Kindly confirm safe receipt.

Kindly be informed that we have STSL Terminal Green Light to berth your vessel upon cast off of PS
LONDON today. For your information, her current ETD is today 26.01.2020 @/around 13:00 hrs LT.

Please liaise with Lome Port Control on VHF ch.14 for Pilot boarding time and keep us continuously
updated.

Please liaise with Lome Port Control on VHF ch.14 for Pilot boarding time and keep us continuously
updated.

As per Pilot instruction your good vessel must be at pilot station @ 12.00.

Keep watch on VHF Ch. 16/14/10 for more instruction.

Please liaise with Lome Port Control on VHF ch.14 for Pilot boarding time and keep us continuously
updated.

Keep watch on VHF Ch. 16/14/10 for more instruction.

Hose disconnection is in progress and documentations is ongoing

 DISCHARGING WILL RE-START IN +/- 03 HOURS AS PER TERMINAL ADVICE.

 Good day dear Eecatl,

Below is the last update, still waiting for shore readiness to re-start the discharging.
Further to my below:
09.30 LT – discharge suspended.
Discharged 1,025 MT.
To go 975 mt, awaiting shore readiness.



DIFFERENTS MESSAGES IMPORTANTS

 1- Please note pilot is for 10 AM (1hours from now)

Same time pape rwork is in progress onboard.

Keeping you informed.

2- Be informed that documentation completed and waiting for outward pilot for 1000 hrs.

Keeping you closely informed.

3-

0 Keeping you closely informed.

4- Note that outward pilot is on board and un-mooring ops started.

Reverting while vessel cast off from the jetty.

Good day,

Kindly note that vessel casted off from the jetty at 1025 hrs lt.

Vessel will be heading to next port.

We will revert with Agency full SOF and cargo documents.

Good day !
Dear Sir,

We confirm safe receipt of your below message.

Due to the time limit we will proceed to the express Covid Test on 18-06-
2021 and result will available the same date evening.
Our operation planR
18-06-2021.
- 0800 LT: service boat alongside the vessel for disembarkation
- Express Covid Test
- Re-embarkation after Covid Express Test
- 1900 LT : Test result available

19-06-2021.
 - 0700 LT : service boat alongside for final disembarkation to catch his
flight.

Good day dear Capt,

Your last is well received and we will comply accordingly, find the revised plan for
adoption :

Below is the revised plan for 2 leavers on 27th/06

26th/06
- Disembarkation for express covid test for 3RD/OFF AHMED GAAFAR &
3RD/OFF AHMED IBRAHIM
- Special arrangement to accommodate them at hotel
- Covid result test available on 26/06 evening
- Departure/raptriation on 27th/06

revised plan for 1 leaver on 29th/06

28th/06
- Disembarkation for express covid test for Capt
- Special arrangement to accommodate them at hotel
- Covid result test available on 28/06 evening
- Departure/raptriation on 29th/06

Plan for joiners

24th/06

- 3 joiners arrived today (two 3rd off + 1 Messman)

- Covid test result available tomorrow 25/06/2021
- We will embark them on board subject to vessel arrival (before 1500 hrs)
and Negative result test
- Otherwise, embarkation on next day 26th/06 (with same boat to disembark
the leavers)
NB 1 : Note that the joining Master is arriving on 26th/06 and will board the
vessel on 27th/06 agw
NB 2 : waiting for MSN ARRON JULE SALUDAR flight details

Thanks to advise with your comment

SPECIAL AGENCY APPOINTMENT ACCEPTANCE /OFFSHORE

LOME

+++ AGENCY APPOINTMENT ACCEPTANCE /OFFSHORE LOME +++

Dear Sirs,

Good day!

We appreciate your e-mail of 14th Dec 2021 nominating us as Agent for

the subject vessels call at Lomé Anchorage.

PROFORMA D/A

An all-inclusive proforma D/A will be forwarded to you in due course.

REFERENCE NUMBER

The reference number for vessel’s call will be WAPSTG/21/313 and should
be quoted in all related correspondences.

We thank you for this opportunity to provide agency services to you as we

reiterate our commitment of constantly improving our operations in order
to serve you better.

Looking forward to your continued patronage.

Undersigned will be the PIC for this call.

Note that we will need the certificate of registration and a formal

letter duly signed by the previous owners showing that they are
the real owner delivering the vessel to the new owner. We will
submit this 2 documents to port authorities.
PROTOCOLE COVID19 TEST
1-

Good day dear Charalampos,

Note that Mr LAYSON is retested positif to coronavirus after the second test.

We are in contact with the government doctor and the first proposition is to keep him in quarantine
at the hotel since the government center is fully booked.

The doctor Will visit him tomorrow 14th December.

We will update you on the progress and the protocol as soon as possible.

2-

Dear sirs,

Good day,

Note that some drugs are purchased as per doctor instruction to enable Mr Layson start his care
today. He is allow to stay confined in hotel.

The next test is schedule after 7 days as per agreed with the doctor.

NB

11/12/2021 : Arrival at lome/1st test on arrival - positive

13/12/2021 : 2nd confirmation test – positive

14/12/2021 : Doctor visit at hotel-medecine purchase

Next test after 7 days (20th Dec)

-----------------------

CHOIX DU BOAT – PROVISION & CREW BOAT

Good day dear Sirs,

As per the below message, provision quantity is about 4000kg and for the
delivery along with crew, a tug boat (1000€ ) is needed.
But for cost saving we suggested to use 02 boats (300€ each, total charge
600€):
- 01 for crew embarkation / disembarkation (offsigner master)
- 01 open boat for provision delivery.
Dear Captain, kindly provide LOA for provision delivery with boat MORE
BLESSING.
Thanks to advise with your comment.
Mr Alex ric, we confirm safe receipt of your below message and you can proceed
with port formalities once Master will send the LOA.

Your below is well received. We can combine crew with provision only if we hire a Tug boat which is
more expenses (Euro 1200) than to hire 2 small bots --- 1 cover boat for crew only (Euro 400) and 1
open boat for provision (Euro 400).

NB : cover boat for crew change have no deck to carry items.

We remain at your disposal.

Dear Capt,
Good day,

Kindly find hereunder our operation plan for 5 ON + 05 OFF

05 ONSIGNERS
16/09 Arrival at lome airport/ express test on arrival
Covid test result available at evening or lately AM on 17th

17/09 Embarkation of all the 05 onsigners (subject to negative results)

17 PM to 18 AM : Hand over between on and offsigners

05 OFFSIGNERS
18/09 Disembarkation of all the 5 offsigners / express test for 03 off
Special authorization / hotel

19/09 – rapatriation of 02 offsigners

20/09 – rapatriation of 01 offsigner

02 remaining crew will wait at hotel pending for their flights and covid test arrangement.

Thanks to revert if this plan is suitable or any suggestion will be welcomed.

DOCUMENTS POUR CLEARANCE EN URGENCE

Good day dear Capt. Juan

We confirm safe receipt of attached document and we will get inward clearance prior to your
arrival.
Good day dear Capt,
Please send us urgengtly below documents get inward clearance prior to
your arrival.
1 – Maritime Health Declaration
2 – List of last ten (10) port of call
3 – Crew list specifying joining date and port of each crew member.

get inward clearance prior to your arrival.

Be informed that the flight K is delayed.

We wil get back as soon as the flight is confirmed.

Keeping you posted.

Note that I tried to reach the doctor and he advise me that the result is not good
(PROBABLE TO COVID).

In this case, they will continue the care and perform 5th test on 4th or 5th May.

Dear Dudley,
Good day,

We are back to update on the 3 suspected covid cases among the onsigners.

We went to clinic this afternoon and the doctor advise the result is still positive (1
on PINK STARS and 2 on LAKE STARS) but the lab is still making additional test to
confirm the status.
We will be able to give firm confirmation tomorrow 15th around noon.

Ref below. Request arrange Covid test for the 3 on-signers tomorrow early
morning, so that we get the report by afternoon.
If the report is « Negative », then you can embark all the on-signers onboard.
At the same time you may disembark the off-signers for their Covid test.

We are back to update on the 03 on-signers.

- Mr PATEL Divyesh is test Negative

- Mr TANK Chetan Nango and Mr SHARMA Monou results are not good
(PROBABLE TO COVID).
Tomorrow the laboratory will make an additional test for Mr TANK Chetan Nango
and Mr SHARMA Monou to confirm the status.

Well noted the below, many thanks for the update.

Many thanks for your below.
Your below has been well received and noted.

===================================

Dear Master,
Good day,
Please be informed that your good vessel is cleared to anchor at Lome port.
Kindly take your arrival time as free pratique granted.
Contact Togo Navy for confirmation.
Thanks & Regards
====================================
o.ahawo@togoport.tg

Dear Master,
Documents well received. Same will be forwarded to concern authorities for clearance.

Thanks.

======================================

Good Day Captain,

I hope you are well.

Your ETA update is well received and all formalities have been duly taken for guards embarkation on
arrival.

2 hours to your arrival at Lomé RV, please contact the Togolese Navy on VHF Channel 10/16 and
request green light, once granted, kindly proceed to the Navy's given position at 3Nm of the break
water for armed guards embarkation.

Please do note that due to the CODVID-19 pandemic, ome vessels arriving Lomé waters may need to
undergo screening by the port of health services – please note that this exercise may cause delays on
guards embarkation.

Although the LNAG aim to embark and disembark the immediately upon the vessels arrival at the RV
position, operations can take up to 2 hours to be completed successfully.

Good day.

We are pleased to inform you that off signing crew have been picked from
hotel and actually at the Airport. Boarding formalities are completed and
ready for departure.

Please find below drafted port clearance to be fill and send back to us for
port clearance issuance.

Be informed that Mr ZIAD arrived safely at airport and departure formalities

completed.
He is presently at the boarding gate waiting to depart Lome.
Boarding formalities are completed and there are presently at the
boarding gate waiting to depart Lome.

ARMED GUARDS

Dear Mr Dimitra Matraki

Greetings from WAPS TOGO,

Your inquiry is well received and we can arrange for Togo navy armed guards on-board the vessel.
Vessel will come directly at offshore lome to embark guards and will come back same position to
disembark the guards after her loading operation at Kpeme

Cost for armed guards is :

First day : 1450 usd

Each subsequent day : 1120 usd

NB : attached is the guards deployment procedure and WAPS agency full style for your perusal

We remain at your disposal

----------------------------------

Good day !
Dear All,

Be informed Mr has arrived safely at Lomé Airport on 27.06.2021 @

12.57LT.

Keeping you updated.

Note that arrival formalities have been done and Capt. Bhatti arrived safely at his
hotel and duly installed pending result / embarkation.

Good day dear Capt,

Note that service boat will be alongside around 0730 hrs to pickup the off-signers.

Thanks to let them be ready for prompt service.

DEPARTURE from HOTEL to AIRPORT

We are pleased to inform you that off-signers have been picked from their hotel
and are heading to the Airport.

Be informed that off-signers have safely arrived at Airport and departure formalities started.

Boarding formalities are completed and they are presently at the boarding
gate waiting to depart Lomé.

We are glad to inform you that Capt. BHATTY result is out and he is tested
NEGATIVE.
Capt. BHATTI will be on board your good vessel in the next 02 hours agw.

Please, note that Capt. BHATTI will be picked at hotel after lunch.
He will board the vessel around 02.00 PM.

Good day dear Captain,

Note that service boat will be alongside around 0730 hrs to pickup
the off-signers.

Thanks to let them be ready for prompt disembarkation.

Dear Sirs,

Please be informed that 01 leaver has safely checked - in and completed his boarding
formalities today 13.10.2019 @ 12.06 hrs LT.

He is presently at the boarding gate pending his boarding / departure.

Good day dear Sirs,

Note that 4E is on route via service boat CHARIOT 4 to your position.
Thanks to confirm once he board safely your good vessel

SEA TRIAL
Please be informed that vessel will carry out sea trail tomorrow 08th/AM. In
order to avoid any inconvenience for vessel’s movement, we are requesting
to your good office to inform Togo Navy accordingly.

Reverting for further updates.

++++++++++++++++++++
Kindly inform that vessel is preparing for sea trial today AM. Please notify Togo Navy for vessel’s
movement.

Awaiting for your prompt response.

+++++++++++++++++++++++++

Dear Capt. John Carlo,

Good morning!

Your below request is well noted.

Togo Navy ops desk has been duly notified.

Upon readiness, please call Togo Navy on CH 10 to obtain your green light.

Thanks & Best Regards,

+++++++++++++++++++++++++++++++++++++++++++++++++
++++++++
Bonjour Messieurs,

Notre Navire ERRINA demande un green light pour un essai moteur d'environ 2h à 3 h de temps. Le
navire restera dans la zone de mouillage.

Ci-dessous la requête :

====

Pls kindly arrange GL from Togo Navy for vessel sea trial for 2-3 hrs and return back to the anchorage
thereafter. Vessel will keep only 1nm distance from the anchored vessel at the anchorage.

======

Merci de valider son opération.

FRESH WATER

Well noted. we will supply tomorrow AM.

Kindly send LOA with water barge name : SATORI.

Thanks and waiting the LOA and the schedule confirmation.

Good Day !
Dear Captain,

The barge ''GLORIA'' is heading to your vessel for Provisions and stores delivery.

Good day dear Capt,

Kindly provide LOA for water barge SATORI.

we will start the supply today.

We will inform you once port formalities completed and once the barge will leave the port.

//////////////

Pls note, Vessel intends to request supply of Drinking water Qty 200 MT for Ships Crew daily
consumption.

Your below request is well received.

Checking with supplier and reverting.

Dear Master,

Sequel to our below, please find below quote from supplier for your kind guidance/advice.

================================

Please kindly find below offer:

Fresh water — $40 x 200 MT = $8000

=================================

If I don’t mistake on Lake Stars we haved had a quote of Eur 25/mt which is abt 30$/mt….
how come it is now 40$/mt

is there more than one supplier ?

Just let me know

=========================
Dear Master,

Documents well received. Same will be forwarded to concern authorities for clearance.

Thanks.

Good Day !

Dear Captain,

The barge ''GLORIA'' is heading to your vessel for Provisions and stores delivery.

===================================

FREE PRATIQUE
Dear Master,
Good day,
Please be informed that your good vessel is cleared to anchor at Lome port.
Kindly take your arrival time as free pratique granted.
Contact Togo Navy for confirmation.
Thanks & Regards

We confirm safe receipt of the pre-arrival documents and we will get inward clearance prior your
arrival.

Good Day Captain,

I hope you are well.

Your ETA update is well received and all formalities have been duly taken for guards embarkation on
arrival.

2 hours to your arrival at Lomé RV, please contact the Togolese Navy on VHF Channel 10/16 and
request green light, once granted, kindly proceed to the Navy's given position at 3Nm of the break
water for armed guards embarkation.
 Please do note that due to the CODVID-19 pandemic, ome vessels arriving Lomé waters may need
to undergo screening by the port of health services – please note that this exercise may cause delays
on guards embarkation.

Although the LNAG aim to embark and disembark the immediately upon the vessels arrival at the RV
position, operations can take up to 2 hours to be completed successfully.

=================

CONFIRMATION DE LIGNE AERIENNE

+++ TOP URGENT – TOP URGENT +++

Dear Qatar airline,

Good day,
Kindly note that pur guest will be taking the flight in next few hours. We are still waiting for your
confirmation on the OKTB letter.

+++++

Dear Sirs,

Good day,

Could you please confirm attached OKTB ! note that the correspondance airline KP send his
confirmation and missing only for Turkish airline.

Dear ……….,
Good day,

We are sorry for this matter we experience some times specially from Qatar airline.

Please note as per attached emails, all effort were done from our side to get Qatar airline
approval via email since they do not have local office here in Lome.

LoG/OKTB attached
Approval from correspondance airline (asky) attached
Our reminder to Qatar attached (we never received a reply from them)
We recommend to use Ethiopian or Airfrance directly since we have their local office in Togo
and for any emergency we can go to their office to sort the case.
We remain fully at your service.
+++++++++

Thanks and waiting yours.

Line confirmation

Dear QR Team,
Good day !
Kindly find enclosed the confirmation of ASKY Airline.
We are still waiting for your confirmation.

===============================

We confirm safe receipt of attached document and we will get inward clearance prior to your
arrival.
Can you please revert with your ETA !

24 hours Prior to your arrival, kindly send below documents for arrival clearance :

1: Maritime declaration of health

2: last ten port of call list

3: crew List including embarkation port and date.

----=====================
Good day dear Sir,

Could you please provide vessel email address enabling to open communiciation with pre-arrival
instructions !

Good day dear Capt,

We confirm safe receipt of your ETA and shall convey to parties involved.
Kindly send the pre arrival documents

1 Maritime declaration of health

2 last ten port of call

3 crew list including embarkation place and date.

PORT CLEARANCE

Below information are needed for clearance issuance.

VESSEL :
FLAG :
IMO NUMBER :
CREW including Master :
MASTER NAME :
SHIP OWNER :
LAST PORT : Offshore Lome - Togo
DEPARTURE DATE :
NEXT PORT AFTER LOME :
CARGO ON BOARD (Grd & Qty) :

PORT CLEARANCE 2
Good day dear capt,

Please find the draft copy and confirm all is in good order enabling us to get custom signature.

For your information, your departure green light is in place, once guards are off, liaise with Togo navy
and proceed.

Scanned color copy of clearance will follow

OPC - PARCEL - DISPATCHING - ALERT

Note that as per Charterer instructions, the OPC will be dispached to your agent at the next port by
DHL.
A scanned copy will be sent to you.

Could you please assist with MATADI (Ango-Ango) agent details for OPC dispatching !

Kindly help to provide address which DHL can collect.

kindly revert with your DHL account in order to dispatch the samples.
Could you please revert with DHL Account for attached shipment dispatching.

Dear Ayomide,

Good day,

Note that due to curfew on service boat, we must receive port clearance information from Master
before noon in order to prepare and deliver the OPC before 1600 hrs.

Service boat cost is Euro 350 up to 10 NM

Kindly advise whether we can proceed with the Original !

++++++++

Good day dear Capt,

Since the parce lis small and to save the boat cost, can you please check with the charterer agent if
there will be a boat coming to your position in next coming days (if yes we can combine)
If no, advise if we can hire a speed boat to deliver !

ASK DHL ACCOUNT

Dear Master,

We confirm receipt of subject landed bunker today 23.2.2021.

We notice there is no DHL account to use for the dispatch.

Kindly confirm if WAPS should use their account and send relevant charge to your good selves.

Awaiting yours.

We acknowledge receipt of your below

Good day dear Capt,

Enclosed is the departure port clearance.

Please confirm safe receipt and compliance.

+++++ PROCEDURE FOR CREW CHANGE AT LOME ++++ 2

Dear Capt,

Good day!

Kindly be guided on the follows:

Joiners:

1. Joiners flight details; Scanned PP & SBK copies will be required for LoG
issuance / insertion.

2. Joiners' PCR test results (obtained 72 hrs prior to arrival) will be required
for QR codes issuance.

3. Joiner to book for COVID-19 test on www.voyage.gouv.tg (arranged from our side),

4. Joiner will be subjected to COVID-19 test upon arrival at Lome airport,

5. Hotel Accommodation will require for joiner pending test result prior to their embarkation.
(Results are available 24 hours after the test)

6. Important information
Due to the high prevalence of virulent variants of coronavirus in Brazil, India, South Africa, United
Kingdom, Russia and Portugal, travellers arriving in Togo from these countries will be subject to
mandatory quarantine for a period of ten (10) days in state-sanctioned quarantine facilities. Affected
travellers must pay the full cost of accommodation in the designated quarantine facilities.

Leavers
1. All leavers should be disembarked for COVID-19 test and re-embarked on board pending results,

2. It is only upon getting their results that leavers can be disembarked from vessel for
departure/treatment,

3. Leavers results (also received 24 hours later) will be required prior to

check-in/boarding/departure.

4. Important information
Due to the high prevalence of virulent variants of coronavirus in Brazil, India, South Africa, United
Kingdom, Russia and Portugal, travelers arriving in Togo from these countries will be subject to
mandatory quarantine for a period of ten (10) days in state-sanctioned quarantine facilities. Affected
travelers must pay the full cost of accommodation in the designated quarantine facilities.

+++++ PROCEDURE FOR CREW CHANGE AT LOME - TOGO ++++

NEW
Dear ……,

Greetings from Lome,

We confirm capacity to perform below mentioned crew change at Lome.

Kindly be guided on the follows:

Joiners:

1. Joiners flight details; Scanned PP & SBK copies will be required for LoG
issuance / insertion.

2. Joiners' PCR test results (obtained 72 hrs prior to arrival) will be required
for QR codes issuance.

3. Joiner to book for COVID-19 test on www.voyage.gouv.tg (arranged from

our side),

4. Joiner will be subjected to COVID-19 test upon arrival at Lome airport,

5. Hotel Accommodation will require for joiner pending test result prior to
their embarkation. (Results are available 24 hours after the test)

Leavers
1. All leavers should be disembarked for COVID-19 test and re-embarked
on board pending results,

2. It is only upon getting their results that leavers can be disembarked

from vessel for departure/treatment,

3. Leavers results (also received 24 hours later) will be required prior to

check-in/boarding/departure.

Good day,

We acknowledge good receipt of your below mail/attachment and we confirm our full attendance.

Please note that all travelers in/out of Togo are subjected to PCR test on arrival/departure and result
of the test will be out 24hrs later.

However should you request the joining Master to proceed on arrival to join the vessel without test
result, we can arrange special authorization (EUR120/crew).
As regards to leaving Master, he can proceed to have PCR test and result will be out after 24hrs else
he can do express PCR test which result will be out within the day.

We remain at your disposal for any further clarification.

Kindly advise number of crew ON and OFF as well as their nationality and the vessel last ten port of
call to provide PDA.

We confirm safe receipt of the documents and same will be forwarded to concern authorities for
clearance.

We have checked and all is in order at our side. Same has been send to port for
inward clearance.

We will get back if there is any other requirement.

The OPC will be delivered to your good vessel by the service boat

Kindly informed that as per Port Health Autorities, vessel’s SSCEC is

expired.

Your need to renew same in order to clear your arrival at Lomé anchorage.

Please note that this is offered at USD350.

Awaiting your approval for necessary arrangements.

FREE PRATIQUE

Good Day !

Dear Captain ……,

Our Pre-arrival information & requirements refers, kindly note that free pratique is not requested /
granted at Lome Anchorage.

Kindly take your arrival time as free pratique time.

Please confirm safe receipt.

We confirm safe receipt of your below and we would like to inform you that Free pratique is not
applicable at offshore Lomé, hence Master to consider vessel EOSP time as FREE PRATIQUE time and
proceed.

Free Pratique will be granted also when the vessel will be at jetty and after Port Health officers
inspection.

ARMED GUARDS REPORT

Attn: LONGLONG / WALLEM

WAPS REFERENCE: WAPSTG/21/206

VESSEL GENCO PREDATOR

OPERATIONS GSF SERVICE
PORT LOME TOGO
EMBARKATION DATE 17 AUG 2021

Dear All,

Greetings!

Please be updated as follows:

General Security Force / Armed guards are onboard and on duty.

17.08.2021

1040lt (GMT) – Togo Navy armed guards embarked.

13.09.2021

No incident reported.

DIVERSES PHRASES

Sorry to disturb , kindly stamp the document MDH as it will be rejected without stamp.

Naval Clearance in place for your departure anytime you are free and ready.

Kindly keep us posted.

Please confirm same will be disclosed to Togo Navy.

Please do revert urgently with LOA for engineer and technician transfer.

ACKNOWLEDGEMENT ARMED GUARDS

Dear Jean-Jacques and Mr Longlong,

Good day!
We appreciate your e-mail of 14th Aug, 2021 nominating us as Security
Agent for the subject vessels call at Lomé.
PROFORMA D/A
reverting

REFERENCE NUMBER
The reference number for vessel’s call will be WAPSTG/21/206 and
should be quoted in all related correspondences.
We thank you for this opportunity to provide security agency services to
you as we reiterate our commitment of constantly improving our
operations in order to serve you better.
Enclosed is the Armed guards deployment procedure and request
form which needs to be filled by Master and send back for further
application.
Looking forward to your continued patronage.
PIC
Mr JABOU Kascim / Country Manager (+228) 96 80 13 27
Mr SAFOE Edem / Head Of Operations (+228) 96 80 13 25
Mr MOUSSA Abdallah / Operations Officer (+228) 96 41 98 98

AIR INDIA Contact Details - Air India

LUB LOADING
Dear Amarachi,

Good day,

Please note that service boat will cost €300.

If the lubs are deliver at jetty/seaport, logistics to transfer lubs into boats are €20/lub.

Else if delivered to our office we need the weight/liters of one lub to advise the logistics cost involved
to transfer to port through custom clearance

+++
Dear Edem,

What if we have the lub and we just want you to deliver from land:

Give cost for 1 lub

50lubs delivery

Awaiting yours.

Good dear Capt,

Kindly advise if charterer Agent or cargo surveyor will have any boat to your vessel position
tomorrow 25th. If yes we suggest you to send them a separate email asking to collect a small package
(from Waps Agency) and deliver to the vessel.

Please copy us in the email follow up