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GAP ANALYSIS - Contractor Work Permit System
Saudi Aramco Proponent MGEPD
Contract Number PKG#9
Contractor A-HAK
Subcontractor
Date of Review 12/10/2024
Name & Badge Number of Reviewer/s Edgardo E. Sennido II, 8691633
Contractor Work Permit System
PROCESS Reference
STEP (GI 2.100) Status Gap % Findings Corrective Action
1Responsibilities Clearly Identified
Issuers Responsibilities Clearly Identified Sec. 5.2 Compliant 0% None
Receivers Responsibilities Clearly Identified Sec. 5.3 Compliant 0% None
Gas Testers Responsibilities Clearly Identified GI 2.709 Compliant 0% None
Identifies responsible training organization and requirements Sec. 6.0 Compliant 0% None
Contractor Work Permit System identifies Stop Work Authority
wherein all personnel, Contractor & Subcontractor have the authority
GI 2.100 Compliant 0% None
and obligation to stop the work if any unsafe behavior or condition is
observed.
Are employees aware and proactively practicing their Stop Work
GI 2.100 Compliant 0% None
Authority if any unsafe behavior or condition is observed?
2 Qualifications, Certifications & Approval
Contractor Work Permit System is subjected to review and approval The Contractor Internal Work Permit system not
Sec. 15.1.3 Non Compliant 100%
of Proponent Organization Director yet approved by SAPO Director
Training and qualifications are clearly identified for Work Permit
Sec. 6.0 Compliant 0% None
Issuers and Receivers
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Contractor Work Permit System identifies refresher Training
Sec. 6.0 Compliant 0% None
requirements clearly for Work Permit Receivers and Issuers
Do Work permit issuers and receivers have sufficient knowledge and
experience, be capable of recognizing hazards and competent in the Sec. 6.1 Compliant 0% None
requirements of the work permit system?
Maintain records till the end of the
project of the Contractor’s certified/
Contractor Work Permit System specifies how and where records of Contractor Internal Work Permit does not specify
Sec. 5.1.8 Non Compliant 0.75 Approved by SAPO work permit
the certified work permit issuers/receivers will be maintained. the record keeping of Trained/Approved WPR/WPI
issuers/receivers and designated
representatives.
3
General Requirements
Are work permit issuer and receiver certificates valid & approved by
authorized personnel of the project for the type of work to be Sec. 6.13, 7.4 Compliant 0 None
performed?
Contractor Work Permit System specifies the requirement of joint site
Sec. 7.6.5 Compliant 0% None
inspection of Permit Issuer and Receiver prior to issue work permits.
Contractor Internal Work Permit system does not
Is joint site inspection conducted by work permit issuer and receiver Issuer along with Receiver shall make
clearly mention the requirement of joint site
before issuing the permit and after work completion before closing Sec. 10.2 Non Compliant 100% an initial job-site inspection of the work
inspection of Permit Issuer and Permit receiver
the permit? area to review the scope of the work.
sfter work completion before closing the permit.
Are proper work permits obtained before work is started in
accordance with GI 2.100, Work Permit System, GI 2.709, Gas Testing Sec. 7.3 Compliant 0% None
Procedure, and the Saudi Aramco Safety Handbook?
Are issued work permits accurately filled up, wherein Work Permit
Receivers are only allowed to fill up Work Description, all other Sec. 7.5, 7.6 Compliant 0% None
information in the permit shall be filled up by work Permit Issuer?
Contractor Work Permit System specifies the requirement of fulltime
presence of Work Permit Receiver on site, otherwise, shall be
Sec. 7.15 Compliant 0% None
replaced by another certified Work Permit Receiver if need to leave
the site.
The Contractor Internl Work Permit system does
Supervisor/ Foreman must be present
Are Work Permit Receiver and Site Supervisor/Foreman fulltime not mention specifically that Site
Sec. 5.3.5 Non Compliant 50% on-site at all times when the activity is
present on site during work execution? Supervisor/Foremn fulltime present on site during
being performed.
work execution.
Does work permit receiver make sure that all work permit conditions
Sec. 5.3.5 Compliant 0% None
and applicable SA safety and health requirements are being met?
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Contractor Work Permit System specifies the maximum duration or
Sec. 7.11 Compliant 0% None
validity of issued Work Permit Issuer and Receiver Certificates.
Contractor has determined high risk activities that require
Sec. 5.1.3 Not Applicable 0% None
implementation of the Permit to Work System. Permit Receivers are to remain on the
job site at all times. However, if a
receiver must leave the immediate
The Contractor Internl Work Permit does not work area, he shall give the permit to
Contractor Work Permit System specifies that all personnel who are specify that all personnel who are not actively another SA-certified permit receiver.
not actively involved in performing, managing or reviewing the work Sec. 10.3 Compliant 100% involved in performing, managing or reviewing the This alternate receiver shall be agreed
being performed must be kept away from the job site. work being performed must be kept away from the to in advance by the issuer and the
job site. alternate receiver’s name, certificate
number, and badge number shall be
recorded on the work permit by the
Contractor Work Permit System specifies that prior to executing work, issuer.
all equipment, sources of energy (electrical, mechanical, hydraulic,
Sec. 10.5 Not Applicable 0% None
chemical, pneumatic, etc.) and hazardous materials shall be isolated
in accordance with GI 6.012
Contractor Work Permit System identifies scope and specific
restricted areas that require implementation of the work permit
process e.g., areas where hydrocarbons, flammable liquids or gases,
or toxic agents are handled, stored, in bulk quantities, confined Sec. 5.1.2 Not Applicable 0% None
spaces, work near pre-existing live overhead or underground utilities,
roadways, or previously installed uncomissioned overhead or
underground utilities or facilities etc.
Contractor Work Permit System identifies specific restricted activities
that require implementation of the work permit process, no matter
the location. These include activities that present a potential hazard
Sec. 5.1.2 Compliant 0% None
to personnel, facilities, equipment or contractor operations e.g.,
Radiography, confined spaces, lock out tag out, critical or heavy lifts,
work near live or uncomissioned utilities etc.
Contractor Work Permit System identifies low risk activities that are
exempt from the work permit process. Jobs able to be conducted Sec. 5.1.2 Compliant 0% None
safely in restricted areas without work permits.
Contractor Work Permit System identifies criteria for personnel who
are authorized to countersign work permits when work extends into
the battery limits of other contractors or, 3rd party, or other
contractors who may be working within the issuing organizations
Sec. 7.8 Not Applicable 0% None
battery limits. They should be individuals who have supervisory
responsibilities of work areas and have the authority over activities
that occur, and personal that work in those areas, to ensure that safe
working conditions are maintained.
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Contractor Work Permit System specifies how regular work permit
reviews will be conducted (including job site inspections) to verify the
Sec. 5.1.10 Compliant 0% None
work permit process is implemented in accordance with the
procedure.
The Contractor Work Permit System requires a All permit will require a Job Safety
Contractor Work Permit System requires a documented 1) work
documented 1) work method statement, 2) Hazard Analysis (JSA)/ Hazard Analysis /
method statement, 2) Hazard Analysis or Job Safety Analysis to be
Sec. 2.2 Non Compliant 75% Analysis or Job Safety Analysis to be attached to Method of statement for work
attached to the work permit package specific to the task to be
the work permit package specific to the task to be activities to be conducted under scope
performed.
performed. of PTW prior to issue.
Contractor Work Permit System includes requirements for
atmospheric testing, e.g. maximum and minimum acceptable limits in Sec. 2.1 Compliant 0% None
accordance with Saudi Aramco GI 2.100 and 2.709
The Contractor Work Permit System does not
Contractor Work Permit System identifies the specific type of Multi Gas Detector with pump will be
identify the specific type of atmospheric test
atmospheric test equipment to be used, daily function/calibration used. Gas Monitor will be calibrated at
GI 2.709 Non Compliant 75% equipment to be used, daily function/calibration
testing requirements, and periodic 3rd party calibration testing due intervals that are usually every 03
testing requirements, and periodic 3rd party
frequency. months.
calibration testing frequency.
Contractor Work Permit System identifies the maximum duration of
Sec. 7.12 Compliant 0% None
work permits and procedures for extending permits if necessary
Contractor Work Permit System identifies conditions and procedures
Sec. 8.0 Compliant 0% None
for suspension, cancellation of work permits.
Contractor Work Permit System identify requirements to close work
Sec. 9.0 Compliant 0% None
permits.
Contractor Work Permit System includes requirements for records
Sec. 10.9 Compliant 0% None
retention.
Contractor Work Permit System incorporates the excavation safety
provisions and checklists from Construction Safety Manual Chapter II- CSM II-1 Compliant 0% None
1 Excavations and Shoring.
Contractor Work Permit System specifies that all SA and non-SA
underground cables or utilities are located and marked prior to CSM II-1 Not Applicable 0% None
excavating.
4
Hot Work Permits
Contractor Work Permit System identifies requirement for a Trained
Fire Watch to remain at the location at least 30 minutes after Sec. 12.7 Compliant 0% None
completion of hot work activities.
Contractor Work Permit System specifies requirement for presence of
Sec. 12.6 Compliant 0% None
fire extinguishers during hot work.
Contractor Work Permit System specifies that hot work is not
Sec. 12.5 Compliant 0% None
permitted if the atmosphere is above 0% LEL.
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The Contractor Work Permit System does not
Contractor Work Permit System specifies the removal, segregation, or all ignition sources and combustible
specify the removal, segregation, or protection of
protection of combustible materials from sparks in proximity of hot Sec. 12.8 Non Compliant 50% material are away from all hot work
combustible materials from sparks in proximity of
work. area .
hot work.
5 Confined Space Permits
Contractor Work Permit System requires a designated Trained
Confined Space Entry (CSE) Supervisor when there is job inside Sec. 14.8 Compliant 0% None
confined space.
Contractor Work Permit System requires a Trained CSE standby man
Sec. 14.8 Compliant 0% None
to always be present while personnel are inside confined space.
Contractor Work Permit System requires a trained CSE standby man
to demonstrate he has ability to Signal an Emergency, Effectively
Compliant 0% None
communicate to first responders and summons help to his specific
location in an emergency
Contractor Work Permit System requires trained CSE standby man to
keep Accurate record of personnel entering and exiting confined Sec. 14.9 Compliant 0% None
space and have permit, and entry log posted at the entrance location
Contractor Work Permit System requires a confined space entry plan
that includes
a) hazard evaluation review (hazards within the space and the
adjacent area).
b) Location and method of each isolation point of the confined space.
c) Procedures for flushing, purging and/or ventilating the confined A detailed written Confined Space
space as required. Emergency Plan is required for each
d) Access/egress requirements, including necessary barriers to The Contractor Work Permit System does not Confined Space entry aside from the
Sec. 14.12 Non Compliant 100%
prevent unauthorized entry. specify requires a confined space entry plan general PROJECT’s Emergency Response
e) Types and frequency of atmospheric testing. Plan. This Confined Space Emergency Plane
f) Types of equipment required for the entry (e.g., scaffolding, air shall be part of the Confined Space Permit.
movers, communication and rescue equipment), PPE and fall
protection plan/equipment as required.
g) Potential hazards that could develop as a result of simultaneous
operations adjacent to the confined space.
h) Emergency response/rescue procedures
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The Contractor Permit to Work System does not
Contractor Permit to Work System specifies that designated confined specifies that designated confined space entry standby man shall never attempt to enter
space entry standby man shall never attempt to enter the confined standby man shall never attempt to enter the the confined space and shall remain at the
designated confined space entry point until
space and shall remain at the designated confined space entry point Non Compliant 100% confined space and shall remain at the designated relieved by another qualified standby man
until relieved by another qualified standby man or until confined space entry point until relieved by another or until all entrants have exited the
all entrants have exited the confined space qualified standby man or until confined space.
all entrants have exited the confined space
Contractor Work Permit System Requires Atmospheric Gas testing to
Sec. 10.6 Compliant 0% None
meet requirements of Saudi Aramco GI 2.709
6 Cold Work Permits
Contractor Work Permit System specifies that Cold work can still The Contractor Work Permit System does not cold work can still involve hazards that
involve hazards that must be evaluated during the joint site Sec. 11.3 Compliant 0% specify that Cold work can still involve hazards that must be evaluated during the joint site
inspection. must be evaluated during the joint site inspection. inspection.
The Contractor Work Permit System does not
Contractor Work Permit System specifies that basic precautions of specify that basic precautions of conducting atmospheric gas tests, wearing
conducting atmospheric gas tests, wearing personal protective atmospheric gas tests, wearing personal protective personal protective equipment (PPE),
equipment (PPE), use of barricades and warning signs, and any special Sec. 11.3 Non Compliant 100% equipment (PPE), use of barricades and warning use of barricades and warning signs,
work procedures may still be required for cold work signs, and any special work procedures may still be and any special work procedures may
activities. required for cold work still be required for cold work activities.
activities.
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Overall Gap Analysis Result 18% GAP
Start Completed GAP STATUS Action By
Date Date
Closed
Closed
Closed
Closed
Closed
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Open
Closed
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Closed
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Closed
# Saudi Aramco: Company General Use
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Closed
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Closed
# Saudi Aramco: Company General Use
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Closed
Open
Closed
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# Saudi Aramco: Company General Use
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Open
Closed
Closed
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# Saudi Aramco: Company General Use
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Open
Closed
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Open
# Saudi Aramco: Company General Use
