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10 th REGIONAL MIDYEAR CONVENTION

GENERAL GUIDELINES
1. There will be (11) non-academic events for this years regional midyear convention. 1. The Search for Ambassadors of Goodwill 2011 2. On the Spot Essay Writing Contest 3. Multimedia Extemporaneous Speaking 4. Chalk Art 5. Junk Art Making Contest 6. Laro ng Lahi 7. JPIA Best Dance Crew 8. So You Think You Can Dance: A Lyrical Hiphop Dance Competition 9. Video-K 10. The Next Youtube Sensation 11. LyriX at MusiCA: A Song Writing Competition for NFJPIA X and CARAGA (All non-academic events stated above were under the approval of the executive board during the 1st Regional Executive Board Meeting at Middleton Apartelle, Carmen, Cagayan de Oro City on June 18-19, 2011) 2. The participants for each non-academic event must be bona fide members of NFJPIA Federation Year 2011-2012. 3. All participants must be a registered delegate of the 10 th Regional Midyear Convention.

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(A participant is not allowed to join any non-academic event unless he/she has registered and paid the assessed rates for the convention. This is to show fairness as to those participants whom are not residing within the area where the convention was held.) 4. Failure to follow guidelines two (2) and three (3) means disqualification of the participants. 5. The local chapter must confirm to the vice president for non-academic affairs should they join any non-academic event on or before September 3, 2011 either through email or text message. (Please refer at the contact information at the last page.) 6. Each local chapter must submit the entry form attached herein together with all soft copy requirements for non-academics (except AOG) through email on or before September 7, 2011. (This is to verify that all participants are certified members of the NFJPIA FY 11-12.) 7. Failure to comply with guidelines five (5) and six (6) means non participation in any non-academic event. (The vice president for non-academic affairs will post all participating local chapters per event on the official website of RFJPIA at www.theworksheet.weebly.com after the date of confirmation or submission of entry form.) 8. A local chapter representative must submit on the 1st day of the convention during registration a long brown envelope per non-academic event containing photocopies of the school I.D. per participant. (In the event that a delegate will partake two or more events, then, he/she must photocopy his/her school I.D. respective to the number of events he/she will be participating.) 9. A local chapter representative must also submit all hard copy requirements during registration placed inside a long brown envelope.

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10. Every participant is not restricted as to the number of non-academic events that he/she will be joining. (A delegate must be aware of those events that are simultaneously held.) 11. Any changes on the list of participants per event are allowed only until the 1st day during registration. (If there are changes as to the participants per event, then, the local chapter representative must inform the vice president for non-academic affairs on or before the 1st day during registration and such that the person who will take over must comply with the said requirements to avoid disqualification.) 12. The order of performance for cultural events shall be determined through drawing of lots during registration. 13. The participants must be at the venue (30) minutes before the scheduled time of contest. (Participants are no longer allowed to do their performance once their turn for performance is done.) 14. Participants under the influence of liquor and/or narcotics are prohibited from performing. 15. Using of props in all non-academic events is allowed except hazardous elements like fireworks, ladder, any form of vehicle, sharp objects, etc. 16. Costumes must be decent and must be fully supported. 17. All entries submitted to the NFJPIA Region X and CARAGA Council shall become their property. 18. There shall be a five (5) point deduction per rule violated on the final score. 19. Deduction shall be made by the Chairman of the Board of Tabulators. 20. The local chapter will be informed with their deductions before the awarding of winners.

21. The decision of the Board of Judges, once announced, is final.

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22. Awarding of winners will be done on the last night on September 18, 2011. 23. Any queries or clarifications with regards to the guidelines for non-academic events must be raised to the vice president for non-academic affairs a week before the convention. (This is important so that the vice-president for non-academic affairs can still revise the guidelines before the convention. Thus, inform all local chapters a week before the convention concerning the revisions made.) 24. Any protests questioning the validity of the guidelines for non-academic events during the event will no longer be entertained.

ART AND LITERATURE EVENTS

ON THE SPOT ESSAY WRITING CONTEST
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1. The contest shall have one category, English.

2. Each local chapter can send only one (1) contestant. They must be bona fide

members of the NFJPIA F.Y. 2011-2012. 3. Participants must be at the venue of the contest thirty (30) minutes before the start of the contest and must sign-in upon arrival at the contest venue. 4. There will be a common theme to be provided by the Regional Vice President for Non-Academics. 5. The theme on which the contestants will base their works shall be an abstract picture. 6. The abstract picture shall be revealed on the day of the contest, fifteen (15) minutes before the contest proper. 7. The contestants will be given two (2) hours to complete their piece. 8. The materials will be provided by the facilitators of the event. 9. The essays of the contestants shall be judged based on the following criteria: CONTENT ORGANIZATION CREATIVE INTERPRETATION RELEVANCE TO THE THEME TOTAL 20% 20% 30% 30% 100%

10. There shall be a two (2) point deduction per judge per rule violated.

11. The decision of the board of judges is final and non-negotiable.

12. There will only be three (3) proclaimed winners: Champion and 1st and 2nd

Runners-up. 13. The announcement of the winners of the contest will be done during the Awarding Ceremony.

14. The essay that will win will be published in the official publication of the NFJPIA Region X and CARAGA Council.

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15. All entries submitted to the NFJPIA Region X and CARAGA Council shall

become their property.

ART AND LITERATURE EVENTS

MULTIMEDIA EXTEMPORANEOUS SPEAKING
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1. The contest shall have one category, English.

2. Each local chapter can send only one (1) contestant. They must be bona fide

members of the NFJPIA F.Y. 2011-2012. 3. Participants must be in their proper business attire.
4. Participants must be at the venue of the contest thirty (30) minutes before the

start of the contest and must sign-in upon arrival at the contest venue. 5. The order of performance shall be determined by drawing lots fifteen (15) minutes prior the schedule of the contest. 6. A multimedia video shall be played ten (10) minutes prior to the contest. This video shall serve as the theme of the speech. 7. The contestants shall be called and will be shown the same multimedia video. Three (3) minutes would be given to the said contestant to prepare his/her speech prior to his delivery. 8. For clarifications about the contest piece, the contestants shall only approach the delegated facilitators of the contest. Prior to their turns to deliver, contestants shall not talk to anybody else except to the facilitators. 9. A contestant is not allowed to witness the performance of other contestants prior to his/her turn of delivery. 10. There shall be a designated area for the contestants waiting for their turns to watch the video and deliver. Those who are unable to appear one (1) minute after the judges had called them shall be deemed disqualified.
11. Delivery time shall be kept at a minimum of two (2) and a maximum of five (5)

minutes. A delivery that falls of or exceeds the time range is subject to a twopoint deduction per judge.
12. The official timekeeper will raise a paper indicating the second (2nd) minute of

delivery by the contestants. By the fourth (4th) minute, the timekeeper will raise
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another paper indicating that the contestants have only one (1) minute to start concluding their delivery. After the fifth (5th) minute, the timekeeper will raise another paper indicating that the contestants are overtime. Contestants are not allowed to continue when the sixth (6th) minute strikes. 13. Contestants are not allowed to use any voice amplifier.
14. There shall be a two (2) point deduction per judge per rule violated.

15. The performance of the contestants shall be judged according to the following criteria: CONTENT: RELATION TO THE VIDEO ORGANIZATION LANGUAGE USAGE DELIVERY: VOICE GESTURES AND BODY MOVEMENTS AUDIENCE IMPACT TOTAL 16. The decision of the judges is final and non-negotiable.
17. There will only be three (3) proclaimed winners: Champion and 1st and 2nd

25% 20% 15% 20% 15% 5% 100%

Runners-up. 18. The announcement of winners of the contest will be done during the Awarding Ceremony.

ART AND LITERATURE EVENTS

CHALK ART
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1. There shall be one only one group per local chapter consisting of three (3) persons per group. Each member should be a bona fide member of the NFJPIA F.Y. 2011-2012. 2. Participants must be at the venue of the contest thirty (30) minutes before the start of the contest and must sign-in upon arrival at the contest venue. 3. There will be a common theme to be provided by the Regional VP for NonAcademics, which the group contestant shall interpret and translate into an artwork using colored chalks. 4. The theme shall be given on the day of the contest, fifteen (15) minutes before the contest proper. 5. The group contestants will be given two (2) hours to complete their artwork. 6. The group contestants may add caption, not more than fifty (50) words, that will explain their artwork. 7. The materials (colored chalks and erasers) will be provided by the facilitators of the event. 8. A control number will be given to each group participant to avoid biased judging. This control number will be made confidential to the organizers of this event. Thus, each group participant is not allowed to put any markings that will be an evidence to show their identity. 9. The artworks of the group contestants shall be judged based on the following criteria: VISUAL IMPACT (color sense, arrangement, balance) CREATIVE INTERPRETATION THEME TOTAL 30% 30% 40% 100%

10. There shall be a two (2) point deduction per judge per rule violated. 11. The decision of the board of judges is final and non-negotiable. 12. The announcement of the group winners will be done during the awarding ceremony.

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13.

All entries submitted to the NFJPIA Region X and CARAGA Council

shall become their property.

ART AND LITERATURE EVENTS

JUNK ART MAKING CONTEST
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1. There shall only be one group per local chapter consisting of three (3) to five (5) members per group. Each member should be a bona fide member of the NFJPIA F.Y. 2011-2012.
2. Participants must be at the venue of the contest thirty (30) minutes before the

start of the contest and must sign-in upon arrival at the contest venue. In case they will be late, they will still be allowed to join the contest.
3. The organizers will be the ones to provide the scrap materials. The participants

are the ones to provide tools limited to the following: scissors, cutter, glue, adhesive tape (irrespective of size), glue gun, stick glue, ruler or any measuring tools and pencil. 4. The group is only allowed to make one (1) piece. 5. There will be a common concept to be provided by the Regional Vice President for Non Academics to the contestants with regards to the piece that they will be making. 6. The contest is good for three (3) hours only. Late participants must also submit their entry at the end of the contest, regardless of the time of their start.
7. A control number will be given to each group participant to avoid biased judging.

This control number will be made confidential to the organizers of this event. Thus, each group participant is not allowed to put any markings that will be an evidence to show their identity. 8. The artwork of the group contestants shall be judged based on the following criteria: CRAFTSMANSHIP BALANCE AND ARTISTIC ELEMENTS RELEVANCE TO THE CONCEPT EFFORT AND OVERALL IMPACT 30% 30% 20% 20%
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TOTAL

100%

9. There shall be a two (2) point deduction per judge per rule violated.

10. The decision of the board of judges is final and non-negotiable.

11. There will only be three (3) proclaimed winners: Champion and 1st and 2nd

Runners-up.
12. The announcement of the group winners will be done during the Awarding Ceremony. 13. All entries submitted to the NFJPIA Region X and CARAGA Council shall

become their property.

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PHYSICAL ACTIVITY
LARO NG LAHI
1. There shall only be one (1) team per local chapter consisting of eight (8)

members: four (4) boys and four (4) girls. They must be bona fide members of NFJPIA F.Y. 2011-2012. 2. Participants must be at the venue of the contest thirty (30) minutes before the start of the contest and must sign-in upon arrival at the contest venue. 3. Every member of the group must be in appropriate attire:

JPIA shirt Jogging pants Rubber shoes

4. Wearing of slippers, sandals, shorts, or any clothing not mentioned above is

strictly prohibited. 5. The group is not allowed to join the contest if any member from the group is not in appropriate attire. 6. The group is also advised to bring their own bottled water, towels, etc. 7. Each team will play together of the following games: a) b) c) d) e) Sack-race Kadang-kadang Talong2x Lakad pato Ball relay

8. The mechanics of the game will be announced before each game starts. 9. The organizers will be the ones who will provide the materials for the game. 10. The announcement of the winners of the contest will be done right after the official tabulators of the contest certify the decision of the board of judges. 11. The decision of the Board of Judges shall be final and non-negotiable.
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12. There will be proclaimed three (3) winners per game: Champion and 1 st and 2nd

Runners-up.
13. The team who will garner the highest score after combining all five (5) games will

be proclaimed the over-all champion for this event. 14. The awarding of winners of the contest will be done during the Awarding Ceremony.

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CULTURAL EVENTS
JPIA BEST DANCE CREW 1. There shall be one GROUP participant for each local chapter. They must be bona fide members of the NFJPIA F.Y. 2011-2012. 2. Participants must be at venue of the contest thirty (30) minutes before the start of the contest and must sign-in upon arrival at the contest venue.
3. The order of performance shall be determined by drawing lots on the 1 st day of

the convention during registration. 4. Participants are NOT allowed to leave the contest venue unless with proper permission from the authorized facilitator of the contest. 5. Each group should consist of at least eight (8) but not more than ten (10) members.
6. Accompaniment is limited only to tapes or CDs. 7. The performance is limited to 1 dance number and medleys are allowed. All

Tapes or CDs must be submitted to the Regional Vice President for NonAcademics on the 1st day of the convention during registration.
8. Before every performance, there shall be a 30 second introductory message

similarly patterned with the ABS-CBNs Showtime. This introduction shall have no bearing in the total score of the participating team. However, special award will be given to the local chapter with the best introduction.
9. The presentation should not exceed five (5) minutes including the entrance and

exit. For the 1st thirty (30) seconds exceeding time, there shall be a two (2) point deduction per judge and if the exceeding time will be more than thirty (30) seconds, there shall be a five (5) point deduction per judge.
10. Costumes must be decent and must be fully supported. Topless for male

participants are strictly prohibited.

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11. There shall be a 5-point deduction per judge per rule violation and shall be made by the Chairman of the Board of Tabulators, duly concurred by the members and in consultation with the board of Judges. 12. In an effort to judge the contest objectively and equally, the following criteria will be considered by the judges and assigned a point value in each area. CRITERIA FOR JUDGING SHOWMANSHIP: COMPLEXITY OF MOVEMENTS COORDINATION CHOREOGRAPHY: INTERPRETATION STYLE AND EXECUTION ORIGINALITY COSTUME STAGE PRESENCE AUDIENCE IMPACT TOTAL 30% 10% 15% 15% 10% 10% 5% 5% 100%

13. The decision of the Board of Judges shall be final and not negotiable. 14. Announcement of winners shall be at the Awards Night of the Convention.

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CULTURAL EVENTS
SO YOU THINK YOU CAN DANCE: A LYRICAL HIPHOP DANCE COMPETITION 1. There shall be one (1) PAIR participant for each local chapter. The contestants must be bona fide members of the NFJPIA F.Y. 2011-2012. 2. The pair may be composed of one (1) male and one (1) female or a combination of either both male or female. 3. Participants must be at the venue of the contest thirty (30) minutes before the start of the contest proper and must sign-in upon arrival at the contest proper. 4. The order of performance shall be determined by drawing lots on the 1 st day of the convention during registration. 5. Participants are NOT allowed to leave the contest venue unless with proper permission from the authorized facilitator of the contest. 6. The participants are given the freedom to choose their own song but inclusion of effects is not allowed. 7. Accompaniment is limited only to tapes or CDs. 8. The performance is limited to one (1) dance number and medleys are not allowed. All Tapes or CDs must be submitted to the Regional Vice President for Non-Academics on the 1st day of the convention during registration. 9. The presentation should not be less than two (2) and must not exceed three (3) minutes including the entrance and exit. For the 1 st thirty (30) seconds exceeding time, there shall be a two (2) point deduction per judge and if the exceeding time will be more than thirty (30) seconds, there shall be a five (5) point deduction per judge. A less than two (2) minutes performance will have a five (5) point deduction per judge. 10. There shall be a 5-point deduction per judge per rule violation and shall be made by the Chairman of the Board of Tabulators, duly concurred by the members and in consultation with the board of Judges.

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11. Obscene or subjective movements are strictly prohibited. 12. Costumes must be decent and must be fully supported. 13. In an effort to judge the contest objectively and equally, the following criteria will be considered by the judges and assigned a point value in each area. SHOWMANSHIP (Grace and poise, stage presence, Rapport with partner & coordination) CHOREOGRAPHY/CREATIVITY LYRICAL INTERPRETATION COSTUME TOTAL 35% 35% 20% 10% 100%

14. The decision of the board of judges is final and irrevocable. 15. Announcement of winners shall be at the Awards Night of the Convention.

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CULTURAL EVENTS
VIDEO-K 1. There shall be one (1) participant for each local chapter. The contestant must be bona fide member of the NFJPIA F.Y. 2011-2012. 2. Participants must be at the venue of the contest thirty (30) minutes before the start of the contest proper and must sign-in upon arrival at the contest proper. 3. The order of performance shall be determined by drawing lots on the 1 st day of the convention during registration. 4. The contestants will undergo two (2) rounds; the elimination round and the final round. 5. During the elimination round, the contestants must wear their JPIA local chapter shirt. 6. In the elimination round, contestants will have the prerogative to choose their song. 7. 15 minutes before the contest proper starts, the contestants can then select a song from the song list. 8. The performance of the contestants in the elimination round will be judged based on the following criteria: VIDEOKE MACHINE SCORE JUDGES SCORE: VOICE QUALITY STAGE PRESENCE CHOICE OF PIECE AUDIENCE IMPACT TOTAL GRAND TOTAL 40% 35% 15% 10% 100% 40%

60% 100%
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9. Only five (5) contestants will proceed to the final round. 10. The order of performance for the final round shall be determined by drawing lots right after the top 5 finalists were proclaimed.

11.

In the final round, the finalists will not be the one who will choose their

song for their final performance. Instead, they will undergo an on the spot drawing of lots to determine the song that they will be singing. These songs will be prepared by the Regional Vice President for Non-Academics. 12. The contestants in the final round must be in formal attire. 13. The performance of the contestants in the final round will be judged based on the following criteria: VOICE QUALITY STAGE PRESENCE COSTUME AUDIENCE IMPACT TOTAL 40% 30% 20% 10% 100%

14. The decision of the board of judges is final and irrevocable. 15. Announcement of winners shall be at the Awards Night of the Convention.

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CULTURAL EVENTS
THE NEXT YOUTUBE SENSATION (Music Video Edition)
1. This contest is basically an imitation to the original music video.

2. There shall be one (1) entry per local chapter.

3. The solo/group performer must be bona fide members of the NFJPIA F.Y. 2011-

2012. 4. The singer/group is allowed to either have lip sync or to use their original voice. 5. The entry must copy the scenario of the original music video but should add some twist to make it more entertaining. 6. The scenes must not be vulgar or obscene. 7. The music video should be at least three (3) but not exceed five (5) minutes. 8. Each local chapter is free to contact non JPIAns to assist them in the technical aspect. 9. The local chapter must also submit the original music video they portrayed.
10. The entry and the original music video must be at the hands of the Regional Vice

President for Non-Academics on or before September 3, 2011 (Saturday) either through email at vpnonacad.nfjpiaxcaraga@gmail.com or through cargo. Shipping details: To: Kalvin Kier A. Talines Address: GSIS Housing Village, Iponan, Cagayan de Oro City Contact no.: 0935-980-2236 11. Late submission of entries is no longer accepted.

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12. The entries will all together be uploaded at Youtube by the Regional Vice President for Non-Academics. 13. The local chapter will receive a text message from the Regional Vice President for Non-Academics informing that their entry was already uploaded at Youtube. 14. The text message contains the title of the entry per local chapter.
15. The number of views and not the likes from the entry has bearing in the criteria

for judging.
16. The cut-off date for viewing of entries at Youtube will be on September 14, 2011

at exactly 12 midnight.
17. A photocopy of a valid school I.D. of the singer or each member of the group

must be placed inside a long brown envelope and submitted to the Regional Vice President for Non-Academics on the 1st day of the convention during registration.
18. The entries will be played and judged on the 2nd night of the convention.

19. The entries will be judged base on the following criteria: NUMBER OF VIEWS JUDGES SCORE: CREATIVITY VISUAL IMPACT AUDIENCE IMPACT TOTAL GRAND TOTAL 40% 40% 20% 100% 20%

80% 100%

20. The decision of the board of judges is final and irrevocable.

21. Announcement of winners shall be at the Awards Night of the Convention. 22. All entries submitted to the NFJPIA Region X and CARAGA Council shall

become their property.

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CULTURAL EVENTS
LyriX at MusiCA A Song Writing Competition for NFJPIA X and CARAGA 1. This contest is open to all JPIAn songwriters and hit makers. 2. The entry must encapsulate the heart, personality and identity of JPIAns all over Region X and CARAGA. 3. There should be one (1) group for each local chapter. A group should consist of a minimum of four (4) and a maximum of eight (8) members (composers, singers, and instrumentalists combined). Every member from the group must be bona fide members of NFJPIA F.Y. 2011-2012. 4. The group is allowed to compose and submit only one (1) English song. 5. All entries must be original compositions and must not infringe on any copyright of any other rights of any party. 6. The lyrics of the song must coincide with the theme: RFJPIA: Through diversity and beyond, we stand with one goal at hand. 7. The lyrics must also be supported with an explanation relevant to the theme with a maximum of 250 words. 8. The lyrics of the song and its explanation must be submitted to the Regional Vice President for Non-Academics through email at vpnonacad.nfjpiaxcaraga@gmail.com on or before September 7, 2011. 9. All entries must have a filename in the following format: Local Chapter LyriX at MusiCA Ex. University of the Philippines LyriX at MusiCA

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10.

A photocopy of the school I.D. of all members from the group placed

inside a long brown envelope must be submitted to the Regional Vice President for Non-Academics on the 1st day of the convention during registration. 11. Presentation of entry will be on the 2nd night of the convention on September 19, 2011. The presentation should not exceed six (6) minutes including the entrance and exit. 12. Participants must be at venue of the contest thirty (30) minutes before the start of the contest and must sign-in upon arrival at the contest venue. 13. The order of performance shall be determined by drawing lots on the 1 st day of the convention during registration. 14. Participants are NOT allowed to leave the contest venue unless with proper permission from the authorized facilitator of the contest. 15. The organizers of the event will be the one who will provide the instruments. 16. The group is allowed to bring their own instruments. 17. Criteria of the contest are as follows: MELODY 15% LYRICS 30% (relevance to the theme) ORIGINALITY 20% STAGE PERFROMANCE 25% OVER-ALL IMPACT 10% TOTAL 100% 18. The decision of the board of judges is final and irrevocable. 19. Announcement of winners shall be at the Awards Night of the Convention.

20. The winning entry will serve as the Regions official theme song which will be performed and played during conventions, or any other regional activity, and wherever the region is represented. 21. All entries submitted to the NFJPIA Region X and CARAGA Council

shall become their property Prepared by,

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Kalvin Kier A. Talines Regional Vice President for Non-Academics NFJPIA Region X and CARAGA F.Y. 2011-2012 0935-980-2236 vpnonacad.nfjpiaxcaraga@gmail.com

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