Topic 1: Essential Source Documents
1. Which of the following is not an essential source document in a business transaction?
o A. Invoice
o B. Receipt
o C. Letter of recommendation
o D. Purchase Order
2. What is the main purpose of a source document?
o A. Decoration
o B. Entertainment
o C. Proof of transaction
o D. File compression
3. Which source document is used when goods are returned to a supplier?
o A. Receipt
o B. Credit Note
o C. Quotation
o D. Purchase Order
4. A receipt is usually issued by:
o A. Buyer to seller
o B. Government to public
o C. Seller to buyer
o D. Accountant to bank
5. A delivery note is used to:
o A. Request payment
o B. Prove goods were delivered
o C. Cancel an order
o D. Advertise new products
6. Which document comes before the delivery of goods?
o A. Receipt
o B. Invoice
o C. Purchase Order
o D. Credit Note
7. The invoice includes all of the following except:
o A. List of items sold
o B. Total cost
o C. Bank statement
o D. Payment terms
8. A quotation is best described as:
o A. A bill for goods bought
o B. A request to purchase goods
o C. A document stating prices before sale
o D. A refund form
Topic 2: Types of Source Documents
9. Which source document shows that a customer has made payment?
o A. Purchase Order
o B. Credit Note
o C. Receipt
o D. Quotation
10. Which of these documents is issued when goods are returned?
A. Debit Note
B. Invoice
C. Delivery Note
D. Quotation
11. Which document shows the seller's request for payment?
A. Purchase Order
B. Invoice
C. Receipt
D. Credit Note
12. A goods received note is used to:
A. Confirm payment
B. Confirm receipt of items by a buyer
C. List prices of products
D. Cancel a purchase order
13. Which source document is issued after payment is made?
A. Invoice
B. Receipt
C. Delivery Note
D. Quotation
14. A debit note is generally issued by the:
A. Buyer
B. Seller
C. Transporter
D. Accountant
Topic 3: Application Software
15. Which of the following is an example of application software?
A. Windows
B. MS Word
C. BIOS
D. Linux Kernel
16. A spreadsheet application is best used for:
A. Writing letters
B. Editing images
C. Performing calculations
D. Playing music
17. What is the purpose of database software?
A. Drawing cartoons
B. Editing audio
C. Managing data
D. Creating slides
18. Which of the following is not an application software?
A. PowerPoint
B. Adobe Photoshop
C. Microsoft Word
D. Device Driver
19. Which application is best for making presentations?
A. MS Word
B. MS PowerPoint
C. MS Excel
D. CorelDraw
20. What is the main use of word processing software?
A. Surfing the internet
B. Editing videos
C. Typing and formatting text
D. Printing images
21. MS Excel is mainly used for:
A. Drawing
B. Emailing
C. Spreadsheets
D. Word processing
22. An example of a free application software is:
A. MS Word
B. Photoshop
C. LibreOffice
D. AutoCAD
Topic 4: Document Editing (6 Questions)
23. Which of the following is used to change text appearance?
A. Format Painter
B. AutoSum
C. Insert Table
D. Slide Master
24. The function "undo" allows a user to:
A. Save a document
B. Delete the entire document
C. Reverse the last action
D. Open a new document
25. What is the use of the spell checker in a word processor?
A. Translates documents
B. Finds and corrects spelling errors
C. Changes font size
D. Adjusts margins
26. Which key combination is used to copy text?
A. Ctrl + X
B. Ctrl + V
C. Ctrl + C
D. Ctrl + Z
Answer: C
27. What tool would you use to align text to the center?
A. Italic
B. Bold
C. Center Align
D. Text Wrap
28. A header in a document appears:
A. Only at the bottom
B. In the middle of the page
C. At the top of the page
D. Only on the last page
Topic 5: Filing and Its Importance (6 Questions)
29. What is the main purpose of filing in an office?
A. Decoration
B. Music storage
C. Information retrieval and record keeping
D. Making sales
30. A good filing system should be:
A. Costly and complex
B. Complicated and hard to access
C. Organized and easy to retrieve
D. Manual only
31. Which of the following is not a method of filing?
A. Alphabetical
B. Chronological
C. Numerical
D. Random
32. Filing helps in:
A. Making calls
B. Watching videos
C. Quick access to documents
D. Playing games
33. Which of the following describes manual filing?
A. Uses computers
B. Uses cloud storage
C. Uses filing cabinets and folders
D. Uses mobile apps
34. A filing system that uses dates is called:
A. Alphabetical filing
B. Numerical filing
C. Chronological filing
D. Manual filing
Topic 6: Keyboard Mastery
35. Which finger is used to type the letter ‘A’ on a QWERTY keyboard?
A. Left index
B. Left pinky
C. Right thumb
D. Right index
36. What is the home row in keyboarding?
A. The number row
B. The top row of letters
C. The middle row where fingers rest
D. The function key row
37. Which key is used to capitalize a single letter?
A. Tab
B. Alt
C. Shift
D. Ctrl
38. The backspace key is used to:
A. Add spaces
B. Delete text to the left
C. Move cursor forward
D. Insert paragraphs
39. Which finger is typically used to press the spacebar?
A. Left pinky
B. Right ring
C. Thumbs
D. Right index
40. A person with good keyboarding skills should focus on:
A. Looking at the keyboard
B. Using only two fingers
C. Accuracy and speed
D. Using one hand only
