The North Carolina Virtual Public School

DLA Webinar: Preparing for the Summer Session

School Support Services

May 2009
 Webinar Agenda
• Purpose of Training
• Role of the DLA
• Registration
• First 10 Days
• Continuing Support
• Issues and Resolutions
• Orientations
• Best Practices
• Credit Recovery
• Textbooks
• Paradigm Shift Course and DLA SPA
• Resources
 Roles and Responsibilities

The role of the Summer Session DLA

-Registered correctly (check prerequisites, make

sure students are enrolled in summer, not fall.)
-Distribute student checklist with NCVPS and
school expectations
-Ensure students have connectivity
-Ensure students have materials
-Contact
-Act as liaison between student and instructor
-Drop by 10th Day if not participating
 Summer Options
Type of Course Environment

• Accelerated • Lab Setting

• Credit Recovery • From Home

Note: Each requires 3 – 5 District Support

hours of seat time per day,
• District
five days a week.
• School
 Credit Recovery
Five Questions
1. Is the credit recovery program aligned to the North Carolina Standard
Course of Study, and how much will the school need to modify the
material for the students?

2. How do students move through the credit recovery program and how
is their learning supported?

3. Does the credit recovery program meet the individual learning needs
of the students?

4. Does the credit recovery program prepare students for the next level
of instruction?

5. What happens if students do not master the material the first time –
what happens next?
 Credit Recovery
• Courses available: Civics and Econ
o Physical Science
o US History, Civics and Economics
o Algebra 1, Algebra 2, Geometry
o English 1, English 2, English 3, English 4
• Designed for the student who has failed the course
and needs to repeat the course.
• Intended for course recovery, not a remediation only
tool.
• Based on course mastery.
 Credit Recovery
• Instructional Flow of each Unit:
o pre-assessment
o instruction
o mastery assignments
o remediation of concepts as needed
o post-assessment
• Student paced
• Pacing Guides provided
• High level of teacher support and interaction
• Bi-weekly progress reports for all stakeholders
 Registration
Two-Step Process
– Enter biographical data for each student.
– Register students for classes

• See our DLA Quick Registration Guide

• Watch Registration Video
• See the Summer Catalogue
Important Dates
 The 1st Ten Days
• Create group emails for students and instructors.
• Encourage students to complete the orientation.
• Ensure students can login and access the
course.
• Day 2 Activity Report.
• Day 5 June 19: Last day to enroll.
• Day 6 Activity Report.
• Day 10 June 26: Last day to drop without
penalty.
 Initial Support

Strategies
– DLA checklist
– Student checklist
– Monitor grades
– Print rosters at start of summer school
– Quick list of support numbers
– Group email for students
– Orientation and white papers
– MOA for students
 Issues and Solutions
Issue: Student cannot contact the instructor.
Solution: Have the student copy in the DLA when
there’s a communication Issue with an instructor.

Issue: The DLA cannot contact the instructor.

Solution: Copy in the Regional Consultant in your
communication with the instructor.

Issue: Student has problems with Blackboard.

Solution: Presidium 1-866-223-1028 - 24/7.
 Issues and Solutions
Issue: Student has problems with content in the
course.
Solution: The student must contact the instructor
with all content- related questions.

Issue: The student wants to drop.

Solution: Drop deadline with no penalty: June 26.

Issue: Student does not know who to ask for help.

Solution: The student should start with the DLA.
See our orientation information.
 Orientations for Students and Parents

Utilize Current NCVPS Online Orientations

• Student Support Services Orientation (For students)
• Blackboard Student Orientation (available first day of
class)

• Student Orientation Videos

o Orientation 1 for the start of the semester.
o Orientation 2 for the middle of the semester.
o Orientation 3 for the end of the semester.

• White Papers (see resources)

 Summer School School-Based Best Practices

• Labs open for help during the day either at

the school level or district level.
• Tutors or mentors available for courses.
• Letter to parents explaining your school’s
e-learning process, including the
expectations for the students, such as lab
requirements, etc.
• Weekly contact (phone or email) with
students who are not in a lab setting.
 Support for Struggling Students
• IEP/504
• Teacher Mentors
• Peer Tutoring
• Communicate with Teachers and Parents
• Counsel/Coach
• Provide Helpful Guidelines to Follow
 Tips for Lab Management

Strategies that have been implemented to

facilitate the lab more effectively.
• Exit Ticket
• Monitoring Spreadsheet
• Students Submit Progress Checks
• Circulate
• Follow IEP/504 Guidelines
 Communication
• Teacher Contact
o Organize Teacher Contact Information
o Introduction Email
o Monitor student communication
o Contact teachers at first sign of trouble
• Parent Contact
o Let parents know they can monitor progress
o Encourage parents to ask questions
• Student Contact
o Create group email
 Textbook and Course Materials
• Textbook and materials list is posted in the DLA Spa
under the Textbook tab.

• Complete textbook and course materials list by

courses (includes ordering information and
estimated costs).

• State Adopted texts versus non-state adopted

(power point located in the Spa that shows both
processes)

• Partner with school and central office textbook

coordinators and school bookkeeper.
 Textbook and Course Materials
• District/School responsibility for ordering and
purchasing textbooks and materials.

• Texts provided from Outside Providers (OSU and

FLVS).
 A New Vision for Training
• Paradigm Shift: A DLA Guide to Supporting 21st
Century Learners
o The purpose of this course is to help you create
a plan to implement distance learning and
support steps at your school.

• DLA Spa
o This is a spot for you to come and collaborate with
your colleagues and view and NCVPS updates, e-
lerts, newsletters, podcasts, professional
development, etc.
 Resources
• DLA Checklist
• DLA Quick Registration Guide
• Student Checklist
• Student FAQs
• Orientation Paper (What makes a good
online learner/student checklist, etc.)
 Registration System
Registration Link:
http://registration.ncvps.org/login.php LEA Partnership
Registration System
Registration System
 Registration System

To drop a student on or before the 10th day, drop directly in

the registration system. After the 10th day, you must use our
drop form.
 Registration System

Adding