Seminar 5

Safety Management System

6 June 2006

Mike Connell
Dannae Campbell
Sarah Sinclair
Wayne Williams

WorkSafe Victoria is a division of the Victorian WorkCover Authority

What is a Safety Management System?

An orderly arrangement of interdependent
activities and related procedures that drives an
organisations performance.
1996

A Safety Management System is an integrated set

of work practices, beliefs and procedures for
monitoring and improving the safety and health of
all aspects of your operation.
CASA, July 2002

What is a Safety Management System?

That part of the overall management systems
which includes organisational structure, planning
activities, responsibilities, practices, procedures,
processes and resources for developing,
implementing, achieving, reviewing and
maintaining the OHS policy, and so managing the
risks associated with the business of the
organisation.
AS/NZS 4801, 2001

What is a Safety Management System?

What do we make of this?
A mixed bag
Software not hardware (paper warfare)
Can be repetitive or mundane

But VITALLY important!!

What is a Safety Management System?

Security
Policy
Road
Safety
Plan
Audit
Plans

Safety
Alcohol Policy

& Drugs
Policy

Safety
Drills

Policy

Continuous
Improvement

Mgt.
policy
Process

Safety (HSE Cases)

Task

No Structure

Structure

Our Challenge today

Explain what is needed under the Regulations
Show what makes a good SMS
Reconfirm the importance of the SMS at a MHF
Show what to look for in Round 2 review and
revision of the SMS

AND make it interesting!!

Program for today

Regulations
>What do they ask for?
>What does WorkSafe look for?
Break

SMS approaches in use at MHFs

SMS elements required for risk control
Questions
Break

Program for today

Case Study of SMS element failure
(Piper Alpha)

Experience from Round 1 and Annual Inspections

Break

Auditing and Performance Monitoring

Operator presentation Round 2 review & revise SMS
Melbourne Water Ms Charmaine Quick

Guidance for Round 2 submission

Questions

Safety Case Assessment

and the MHF Regs

What is Safety Case Assessment?

A process which uses desktop assessment and onsite
verification to see if you comply with the regulations.
i.e. meet the performance standard

Our performance standard for assessing your SMS:

The MHF regulations and known SMS Standards which you may
subscribe to. (eg. Australian Standards, your own corporate
policies)
Our assessment tools: Focus Rule 7 Safety Management
Systems, Focus Rule 8 Safety Case Demonstrations and your
own SMS KPIs

Why do WorkSafe verify the SMS?

Verification obtains evidence to show that your SMS is implemented
and functional as you describe it.
We also verify that your employees
have access to the SMS
understand their duties in following procedures
have been provided information, instruction and training
where practicable have been consulted in SMS development/
changes
have been involved in review/revise process

Examples of information needed to assess & verify your SMS

Your SMS summary and selected procedures

Samples of auditing and proof of corrected non conformances
Proof of monitoring of SMS KPIs
Work Safes observations from oversight and annual inspection
Review of changes as a result of the review and revise
Training records
Interviews with your employees, contractors and HSRs
Position descriptions
Contractual details if the management of control measures is
outsourced

Why do WorkSafe perform these processes ?

Because of your need to

demonstrate compliance
before you can get a licence
What are the drivers for demonstration?

Drivers for demonstration - The CEO signed statement

Reg 402(3)(a) and (d)

A Safety Case must contain a signed statement by

which the operator certifies that The summary of the SMS is an accurate summary
The persons who participate in the implementation of
the SMS have the knowledge and skills necessary to
enable them to perform their allocated tasks and discharge
their allocated responsibilities in relation to the SMS

Drivers for demonstration - Granting of a licence

803(1)(a)

The Safety case has been prepared in accordance

with regulation 402
Reg 402

The content of the safety case must be sufficient

for the purposes of
(a) Demonstrating that the safety management system provides a
comprehensive and integrated management system for all
aspects of control measures adopted in relation to hazards and
major incidents

Have you given your assessor enough information for

them to confidently state that demonstration is
adequate?

Because WorkSafe can suspend or cancel licences

Regulation 808(2)

The Authority may suspend or cancel a licence if the Authority is

satisfied that (a) The SMS for the licensed MHF no longer provides a
comprehensive and integrated management system for all
aspects of control measures adopted in relation to hazards and
major incidents

Granting of licence
The Authority may grant a licence if,
803(1)(b)

The applicant has complied with provisions of part 3 of the Regs;

Part 3 of the MHF regs:

SAFETY DUTIES OF THE OPERATOR

Safety duties of operators

Regulation 301(1)

The operator of a major hazard facility MUST ESTABLISH

and IMPLEMENT a SMS for the major hazard facility

When is your SMS established?

When is your SMS implemented?

Safety duties of operators

Regulation 301(2)

The operator MUST USE the Safety Management System as

the PRIMARY MEANS of ensuring SAFE OPERATION of
the Major Hazard Facility
Does not say preventing Major Incidents
What does primary means mean to your site?

Safety duties of operators

Regulation 301(3)

The Safety Management System so established MUST

(a) provide a COMPREHENSIVE and INTEGRATED management
system for all aspects of CONTROL MEASURES adopted
under Part 3
(b) be DOCUMENTED
(c) Be so set out and expressed that its contents are readily
ACCESSIBLE and COMPREHENSIBLE to persons who use it
Are you confident that your SMS supports your CMs for all aspects?

Is your SMS providing comprehensive (effective)

management of your control measures?

Safety duties of operators

Reg 301(4)

The SMS MUST

STATE the operators safety POLICY, including the operators broad
AIMS in relation to the SAFE OPERATION of the major hazard facility;
State the operators SPECIFIC safety OBJECTIVES;
DESCRIBE the SYSTEMS and PROCEDURES by which
these OBJECTIVES are to be ACHIEVED;
Describe how COMPLIANCE with PART 3 & PART 5 is to be achieved;
(part 3: Safety duties of operator), part 5 (consulting, informing instructing and training)
INCLUDE all matters specified in SCHEDULE 2

Safety duties of operators

Schedule 2 Additional matters to be included in the SMS
Safety policies and objectives
Organisation and personnel
Operational controls
Compliance with part 3 & part 5 of the regulations
Management of change
Performance monitoring
Principles and standards and
Audit will be covered
Performance monitoring
later in this presentation
Audit

Safety duties of operators

Reg 301(5)

The operator must REVIEW and as necessary REVISE the Safety

Management System if

a MODIFICATION is made to the major hazard facility;

a MAJOR INCIDENT occurs at the major hazard facility;
whether or not the circumstances mentioned in paragraph (b)
or (c) occurs, AT LEAST ONCE EACH 5 YEARS.
To what extent are you going to review/revise your SMS?
Document this in your review/revise plan

Safety duties of operators

Reg 307(1)(d) Safety roles for employees

The operator of a MHF must develop a role for the operators
employees including the specific procedures they would be
required to follow to assist the operator in relation to
Establishing and implementing a SMS under regulation 301.
Who writes and/or updates your SMS?
Who implements your SMS?
Who is responsible for making sure your SMS is adhered to?

Interpretation of terms
Comprehensive?
Describes the way that all safety issues including control
measures are managed
Clear link between CM management and the SMS
Integrated?
The structure is logical, systematic
Logical tie-ins to other management systems
Corporate systems do not contradict onsite systems
Comprehensible?
Abbreviations and terms used mean something to employees
Consideration of language issues

Interpretation of terms
Implemented?
Procedures are approved and in circulation
Evidence is available completed forms and/or checklists
Employees are trained and knowledgeable
Accessible?
Employees are aware how to obtain the most up to date or
relevant procedures
Employees can obtain the SMS information needed to support
control measures

Consulting, informing, instructing and training

Reg 501 Consultation with health and safety representatives
501(1)(d)

The operator of a MHF who is establishing and implementing a

SMS under regulation 301 must if practicable consult with the
HSR of each designated work group to which the operators
employees belong
What has happened now with the new Act?

OH&S Act 2004 Duty of employers to consult

Part 4, section 35(1)

Duty to consult is now wider than MHF regulations originally intended

for SMS
Where practicable employers need to consult with employees* on:

Proposed changes about conduct of work

Provision of information/ training
Identifying/assessing hazards
Making decisions about controls
* Employee includes, independent contractors and any
employees of independent contractor

Consulting, informing, instruction and training

502(1) (d)

The operator of a MHF must provide their employees

with such information, instruction and training in relation
to
- the content and operation of the SMS generally as
are necessary to enable the employees to perform
their work in a manner that is safe and without risk to
health

Consulting, informing, instruction and training

503 (b)

Further information and access to documents

The operator of a MHF must ensure that the SMS, the SC
and the Emergency Plan or copies of these documents are
readily accessible to the operators employees

Are you confident that your employees

always have easy access to the most up
to date information?

Duties of employees

Reg 601 (1) (a)

An employee at a MHF must follow the operators

procedures relating to the prevention and control of
major incidents within the MHF
Your SMS should tell your employees what they
have to do to remain safe!

The Safety Case

Reg 402(1)(a)

Content of the SC
A safety case prepared or revised under this Part must
Contain a summary of the content of the SMS
established under regulation 301
Are you satisfied that your summary adequately
describes how your SMS works?

The Safety Case

Reg 402(1)(c)

Include the information specified in schedule 4

A statement as to how existing control measures and the SMS are
capable of maintaining safe operation of the MHF
At all points in the SC where the matter addressed is covered by the
SMS a clear reference to the relevant part of the documented SMS
A description of those parts of the documented SMS which address
the maintenance of the SMS (that is, its ongoing effective
implementation and its ongoing improvement)
The SC describes your SMS and justifies
decisions based on assessment of risk

Safety Management Systems

Theory & Practice

Sarah Sinclair
Business Improvement Unit, WorkSafe Victoria
WorkSafe Victoria is a division of the Victorian WorkCover Authority

Definition of a Management System

Orderly arrangement of interdependent

activities and related procedures that
drives an organisations performance

SMS - controlling risk through a

management process

Common Elements of Management Systems

ISO 14001 Environmental
Management Systems

Environmental
Policy

Planning

Implementation
& Operation

AS 4801
BS OHSAS 18001 Safety
Management Systems
OH&S
Policy

Planning

Implementation
& Operation

Checking &
Corrective Actions

Checking &
Corrective Actions

Management
Review

Management
Review

Measurement
& Evaluation

OHS Management System Model - AS 4801

Continual
Improvement

OHS Policy

Planning

Management
Manageme
Review
Revie

nt

Measurement
Checking
& Evaluation
Correctiv

&
Actio

Implementation
Implementation
& Operation

Orderly Arrangement - Key Elements of a SMS

Policy

Organising

HSE Model
(HSG65)
Audit

Policy
development

Organisational
development

Planning &
Implementing

Measuring
Performance

Reviewing
Performance

Developing
techniques of
planning,
measuring and
reviewing

Orderly Arrangement - Key Elements of a SMS

Policy

Organising

Audit

Planning &
Implementing

Measuring
Performance

Reviewing
Performance

Policy
Effective health and safety
policies set a clear
direction for the
organisation to follow.

Orderly Arrangement - Key Elements of a SMS

Policy

Organising

Audit

Planning &
Implementing

Measuring
Performance

Reviewing
Performance

Organising
An effective management
structure and arrangements
are in place for delivering the
policy.

Orderly Arrangement - Key Elements of a SMS

Policy

Organising

Audit

Planning &
Implementing

Measuring
Performance

Reviewing
Performance

Planning
There is a planned and systematic approach to
implementing the health and safety policy
through an effective health and safety
management system.

Orderly Arrangement - Key Elements of a SMS

Policy

Organising

Audit

Planning &
Implementing

Measuring
Performance

Reviewing
Performance

Measuring
Performance
Performance is measured
against agreed standards to
reveal when and where
improvement is needed.

Orderly Arrangement - Key Elements of a SMS

Policy

Organising

Audit

Planning &
Implementing

Measuring
Performance

Reviewing
Performance

Auditing and
Reviewing of
Performance
The organisation learns from
all relevant experience and
applies the lessons.

More simply.

PLAN
ACT

Health
&
Safety
CHECK

DO

Activity
Allocate all Schedule 2 SMS requirements into the key elements of
your SMS (regardless of what you call the key elements)
Policy

OH&S
Policy
Organising

Planning
Audit

Implementation
& Operation

Checking &
Corrective Actions

Management
Review

Planning &
Implementing

Measuring
Performance

Reviewing
Performance

Frequently Asked Questions

How big should the SMS be?
What should the SMS be called?
Should the SMS be integrated with other systems eg
quality?
How many topics/groupings should there be in the SMS?
Should the SMS be on paper or electronic?

Answers.
Be appropriate for your site

History of your SMS?

Corporate (appears from on high)

Built from ground up
Tacked onto quality system (ISO 9000 or Lloyds accredited)
Bought off-the-shelf model from consultant
SafetyMAP
AS 4801
From supplier or customer

Which SMS is best?

Suit your site (eg number of people, type of
hazards, experience with systems etc)
Meet MHF Regulations

MHF Regulations & SMS

SAFETY MANAGEMENT SYSTEM (Reg 301)
SAFETY ROLE FOR EMPLOYEES (Reg 307)
IDENTIFY MAJOR INCIDENTS & HAZARDS (Reg 302)
ASSESS RISKS LIKELIHOOD & CONSEQUENCE (Reg 303)
DECIDE ON CONTROL MEASURES (Reg 303(4))
IMPLEMENT CONTROL MEASURES (Reg 304)
MONITOR AND REVIEW (Reg 306)
Consulting, Informing, Instructing Training (Part 5)

SMS & Control Measures

Regulation 301(3)
The SMS must provide a comprehensive and
integrated management system for all aspects of
control measures adopted under Part 3.
SMS

Control
Measures

SMS & Control Measures

Level 1

Corporate Safety Management System

Level 2

Local procedures and practices (design, maintenance & operation)

Level 3

Causes

Hazards

Threats

Outcomes

Incidents

Prevention
Controls

Mitigatio
n
Controls

MI Potential

Pitfalls of Safety Management Systems

Off the shelf
Global system
Head office audits us once every few years
Based purely on the regulations
External accreditation
Quality safety
Occurred prior to restructure
Outsourcing
Auditing unrealistic

Thank you

WorkSafe Victoria is a division of the Victorian WorkCover Authority

SMS and risk control

The Role of SMS elements in Major Incident

prevention and control

Learning from others experience

Buncefield Oil Storage Depot - UK

The Incident
6.00AM Sunday 11 December 2005
Several explosions. At least one of massive
proportions
Large fire engulfed more than 20 large fuel storage
tanks
On-site consequences
43 people injured, none seriously
Fire burnt for several days
Large number of tanks destroyed

Buncefield Oil Storage Depot - UK

Off-Site Consequences
Significant damage to commercial and residential
neighbours
2000 people evacuated
Sections of M1 Motorway closed
Very large smoke plume over Southern England
Air pollution
Large quantities of foam and water
Contaminated water courses and ground water

Buncefield Incident - Direct Cause

HSE/EA investigation has now determined direct
cause: still investigating root causes.
Tank 912 . overflowed at around 05.30 hours
.. while being filled at a high rate
Large vapour cloud formed and flowed off site
First explosion at 06.01
Several as yet unanswered questions:
- Why was the overflow not detected for so long?
- Why was there so much explosive force?

Buncefield Fuel Storage before incident

Buncefield During the incident

Buncefield after the incident

Tank Farm Layout

Basic Layout of Tank 912

Exercise
What control measures
were in place?
could have been in place?
were they effective?

Control Measure Effectiveness

Control Measures
Preventive
Level meter & alarm
Independent HLA & Trip
ATG system
Operator surveillance?
Mitigative
Ignition source control
Fire water system
Bunding

Effectiveness
Failed before alarm
Flow continued
Did not prevent overflow
Did not prevent overflow
Vapour cloud went off site
Pump house destroyed
Penetrations / joints failed

Exercise

What SMS elements were needed

to ensure that the Control
Measures worked when required?

Associated SMS Elements

Control Measures
Preventive
Level meter & alarm
Independent HLA & Trip
ATG system
Operator surveillance?
Mitigative
Ignition source control
Fire water system
Bunding

Supporting SMS
Testing & inspection?
Critical Function Testing?
PM program?
Operating Procedures &
Training
(Design stds/ purchasing
specs?)
Design Standards?
Maintenance & inspection?

Albright & Wilson incident from Seminar 3

Albright and Wilson,

Avonmouth, UK 1996
A road tanker of sodium chlorite
was accidentally off-loading to two
tanks containing epichlorohydrin
due to a mix-up with delivery
documentation.

What control measures

could have been in place
here?

Albright & Wilson incident

What SMS elements were needed

to ensure that the Control
Measures worked when required?

Texas City Incident from Seminar 3

Texas City, March 2005
Fire and explosion; 15
dead, over 170 injured

What control
measures could
have been in
place here?

Texas City incident

What SMS elements were needed

to ensure that the Control
Measures worked when required?

Swiss Cheese Model

Some holes due
to active failures

Hazards

Losses

Other holes due

to
latent conditions

Successive layers of defences, barriers, &

safeguards

Control Measures and SMS

Level 1

Corporate Safety Management System

Level 2

Local procedures and practices (design, maintenance & operation)

Level 3

Causes

Hazards

Threats

Outcomes

Incidents

Prevention
Controls

Mitigatio
n
Controls

MI Potential

Lessons for SMS at MHFs

Identify ALL control measures needed to reduce
risk SFARP
Check that there are SPECIFIC SMS elements for
all specific control measures (dont just rely on
corporate SMS)
Make sure that the SPECIFIC elements are
IMPLEMENTED, FUNCTIONAL (as in the Safety
Case) and AUDITED

Questions?

76

Lunch

Piper Alpha, North Sea

July 6, 1988, killed 167 men
Most of the victims suffocated
in toxic fumes which
developed after a gas leak
set off the blasts and
sparked the fire
In November 1990 Lord
Cullen's report into the
disaster severely criticised
safety procedures on the rig
owned by Occidental Oil

Piper Alpha, North Sea

A litany of deficiencies

What SMS elements should have/

could have functioned effectively to
prevent or mitigate this disaster?

Lessons from Round 1 assessment

Lessons from Annual Inspection

Lessons from Round 1 assessment

SC outline Proposed SMS was ambitious for resources

available, and left too late
In some cases this meant shorter licences for sites
who developed their SMS from scratch and
could not demonstrate full implementation/SMS
operating history

Lessons from Round 1 assessment

Fit for purpose SMS
Difficulty in fitting a 1000 page corporate SMS into a 10 person site
Underestimated the time taken to modify fine detail in corporate
standards to satisfy the regulations
Most Corporate SMS met the high level requirements of the regime
but not the fine detail

Lessons from Round 1 assessment

SMS development have a realistic outlook

A mature SMS is likely to
take 5-10 years and a
few review cycles to
create
A SMS in development is
probably going to take
1-2 years to write and
2-3 years to bed in

Lessons from Round 1 assessment

MHF regs dont cover aspects such as document control

Some sites have found that integrating their
EMS/QMS/SMS works for them

Where major hazards and general OHS are managed through

separate systems, there are likely to be efficiency benefits from
integrating systems as far as feasible
(Demonstrating reg 301 Primary means)

Lessons from Round 1 assessment

Using 3rd parties to write an SMS wasnt always successful

Findings during Round 1 indicated that, in some cases, third parties

who had been contracted to develop the SC and SMS were working
on a different schedule to which the operator intended
In some cases the operator was not being properly informed about,
or was not acting on, the results of the third partys development
work
Operators must ensure that there is appropriate management and
monitoring of any activities of third party organisations that are
critical to SMS development and the control of major hazards

Lessons from Round 1 assessment

Monitoring/audit /review
A number of examples were identified where operators auditing
processes did not detect problems with implementation of
management systems
This was due to auditing processes which focussed on the
documentation (desktop only) and did not audit use of systems
on the ground
Auditing at MHFs needs to address not only the contents of the
safety management system, but also that it is implemented to the
operators satisfaction and functional
i.e. managing the risk as intended

Lessons from annual inspection

Management of Change
Often applied only to equipment changes and does not cover
organisational or procedural changes
Risk assessments are not being formalised in the manner
specified in the procedure
Safety Case not updated in timely manner to reflect change
Training
Aspects of training not formalised
Core training not identified in Safety Case
Training on high risk activities not prioritised
Poorly resourced (more significant in sites which are RTOs)

Lessons from annual inspection

3rd party management
3rd parties give detailed technical reports back to operator but
no review/actioning of non conformances are done by site
Assets managed by third parties are not kept on sites radar i.e.
not in maintenance programs. Therefore test interval not known
by operator and can not be tracked
Contractual arrangements do not define KPIs or COPs - 3 rd
party
Outsource to subcontractor and MHF unaware and has no
control

Lessons from annual inspection

Permit to Work
Lists of personnel for authorising and receiving permits were
not current
Permit issuers/receivers not formally trained
Authorisations not conducted diligently

Reasons for improvement notices issued during Round 1

SMS element no longer represents actual site practice

Employees not trained in aspects of SMS needed for their work
Employer did not consult with HSR about changes when it was
practicable
Sites not auditing
SMS element not implemented
Sites not updating the SMS after a modification

Coffee time

Auditing
Occupational Health &
Safety Management
Systems
Wayne Williams
Management Systems Branch, WorkSafe Victoria
WorkSafe Victoria is a division of the Victorian WorkCover Authority

OHSMS :

Its only common sense

OHSMS Audit
Stage 1
SA
Y

Does the
organisation follow
its own system
procedures, and
are they effective?

DO

W
HA
T

EY
TH

TH
EY

T
HA
W

Does the
organisation have a
system that meets
the required
standard?

Stage 2

Standard
eg SafetyMAP, AS 4801

Stage 1 & Stage 2 =

Standard

Systems more to them than meets the eye

The day to day stuf
What they want us to see

The support structures

Whats being kept

from us

Evidence gathering

Audit decision

Evidence gathering

Examination of documented procedures

Interviews & discussions with employer &

employee representatives

Workplace observation & verification

Examination of records

Evidence value

Valid .relevant to audit criterion

Authentic....authorised document

Current.actioned, recorded, up to date

Reliableheard from source, observable

Consistent..sampled from a number of sources

Sufficient.enough examples/samples

The Audit Process

Preaudit meeting
Document review (desk top activity)
Opening meeting
On site audit activities
Exit meeting & preliminary results
Draft report
Comment & feedback analysed & included
Findings in final report
Recommendations to management
Corrective action plan evaluated
Monitor & follow up

Audits benefits and limitations

evaluates the effectiveness of systems

identifies opportunities for improvement
puts regular attention on critical areas
demonstrates commitment
verifies legal compliance

- relies on auditor knowledge, skills, experience

knowledge of legislation, attention to detail
- depends on audit standard, audit brief and audit process
eg time allowed, people made available etc
- continuous improvement may NOT be the primary goal
eg certification, self insurer/MHF licence

If at first you dont succeed . Give up

Safety Management System

Key Performance Indicators

Developing SMS KPIs - Regulatory driver

Reg 310(4)(e), schedule 2 (7)

SC is to include performance standards for measuring the

effectiveness of the SMS which:
Relate to all aspects of the SMS (not just MI)
Are sufficiently detailed to ensure that the effectiveness is
apparent from the documentation
Include steps to be taken to continually improve all aspects of
the SMS
SC to include a description of the way in which these
performance standards are met

Developing KPIs A simplified approach

Get a team of people together - management reps/HSRs/OHS specialists/
SMS owners/ other interested employees
Have available your safety objectives for the site
Have access to your SMS procedures and personnel who understand how
they work on site
Have an understanding of the difference between lead/lag indicators and how
they may be measured.
Set the context of the meeting
Workshop possible KPIs
Gain general consensus
Collect and collate the KPIs over a 3-6 month period
Hold review meeting and revise if necessary

Developing SMS KPIs

Challenge is to develop KPIs which support the operator's safety
objectives
Consider SMART - Specific, Measurable, Achievable, Realistic, Targeted
Obtaining management commitment - KPIs can not be developed in
isolation
KPIs should mean something to the people in your organisation
KPIs are not set in stone as your safety culture changes so may your
KPIs

Examples of SMS KPIs

Permit to work

Incident or near miss caused by a failure of this

system
% permits audited compliant with procedure

Management of change Incident or near miss caused by a failure of this

system
% of plant mod forms completed satisfactorily
% temporary changes beyond their time limit
Operating procedures

% of procedures completed per plan

% of procedures reviewed as per plan

Auditing

% audits completed to schedule

# non conformances closed out/ month

Preparing for Round 2 Review/Revise SMS

Charmaine Quick
Manager, M&E Asset Management and Asset Information
Melbourne Water Corporation

Round 2 SMS Review/ Revise

What are the drivers for improving your SMS?

Those you define in your own SMS

Regulatory drivers in OH&S Act

& Regulations

How do you go about it?

SMS Your drivers

Your outputs

Your inputs

Whats driving
your SMS?

Safer site
Safety culture
More productive
More efficient

Review and revise - Regulatory driver

(301(5)(c))

Taken from Guidance note 29

Define inputs

Defined Outputs

Performance monitoring information

Changes to SMS (MOC)
Control measures review
Control measures performance
review
New knowledge
Incident reviews
Organisational changes
Change in responsibilities /
accountabilities
Changes in corporate SMS policy
Changes in auditing processes

Updated SMS
Updated summary of
SMS in the SC
Update KPIs
Training needs for
employees
Implementation plan for
changes
SAFER SITE!

Reviewing your SMS is a team effort

An approach for Round 2

Start with list/register of CMs and SMS elements needed to
support them
Check if there have been CHANGES to/in:
- Revised CMs from review to date
- SMS revisions in MoC register
- SMS issues identified in Root Cause Analysis of incidents
- Performance issues from monitoring & auditing

Identify and implement any corrective actions needed to

address performance issues (if not already done)
Update SMS (and summary) if needed

Sources of additional information

Guidance note 29 - Safety Case Review/ Revise
Guidance note 12 - Safety management system
Focus rule 7 Safety Case Assessment - safety management
systems
Focus rule 8 Safety Case demonstrations
Australian government OHS management systems Safety MAP
4th edition workbook
AS/NZS 4801:2001 Occupational health and safety management
systems specification and guidance for use
AS/NZS 4804:2001 Occupational health and safety management
systems, general guidelines on principles, systems and supporting
techniques.

Sources of Additional Information

Guidance note on industry lessons from developing and
implementing the safety case in Victoria (Pacia -2003)
Successful health and safety management, HSG65, ISBN 0
7176 1276 7
Preparing safety reports: control of major accident hazard
regulations 1999, HSG190 HSE Books, ISBN 0 7176 1687 8
Major accident prevention policy and safety management
system (Part 2, chapter 4)
API publication 9100, model environmental health and safety
management system and guidance

Questions?

WorkSafe Victoria is a division of the Victorian WorkCover Authority