Process Risk Management

Module 5
Reporting

Overview
1.

Reporting Overview

2.

Reporting Tips

3.

Accessing the Reports

4.

Reviewing the Report

5.

PRM Scorecards

1. PRM Reporting Overview

PRM has its own reporting module which allows users to produce
reporting to effectively monitor the PRM status for your business unit.
The key reports available include:
Report

Description

Example

Action
Plan
Report

The Action Plan report lists actions plans, both open and closed
including the description of the action plan, due date, etc.
Hints:
Ensure you select the appropriate year- i.e. for 2009 action plans,
select 2008 from the drop down box at the top LHS of the screen.
Action plan reports are generated by year. Ensure you run the
relevant years for the action plans, i.e. 2008 & 2009 if you have open
action plans for 2008 & 2009.

Validation
Report

Tracking
Report

The Validation report lists the activities and required practices that are
to be tested and the status of each required practice. This report is
useful to track the status of each required practice test. PRM
Coordinators should be reconciling the status of required practice tests
and their own site schedules.
The Tracking report provides a summary of the PRM program at a
business unit site level, including status of validations and action plans
(current and prior year).

Action Plan
Example Report

Validate Example
Report

Tracking Example
Report

2. Reporting Tips
During the year, the number of validations to test in the region may
force the system to produce two versions of the GMAP Validation
report. You will need to extract both versions to ensure that you
have all the information relevant to your business unit. These
reports are titled:
PRMValidateReportDetails_2008_GMAP.zip
PRMValidateReportDetails_2008_GMAP_1.zip
The GMAP reports list all data relating to the Asia Pacific region.
Once the reports are downloaded into Excel, it is recommended that
you filter the reports to review the site that you are interested in.

3. Accessing the reports

Step 1: Log into the application
Step 2: Select the Reports tab at the top of the screen

3. Accessing the reports

Step 3: Select the most appropriate report for needs by
clicking on the text.

3. Accessing the reports

Step 4: Select the appropriate year
Step 5: Select the appropriate region. For Holden sites select
the file *GMAP.zip

4. Reviewing the reports

Report

Description

Example

Action
Plan
Report

The Action Plan report lists actions plans, both open and closed
including the description of the action plan, due date, etc.
The useful columns to review are highlighted in yellow in the
attached file.

Validation
Report

The Validation report lists the activities and required practices that are
to be tested and the status of each required practice.
The useful columns to review are highlighted in yellow in the
attached file.

Tracking
Report

Action Plan Report

Validation Report

The Tracking report provides a summary of the PRM program at a site

level, including status of validations and action plans (current and prior
year).
Tracking Report

The useful columns to review are highlighted in yellow in the

attached file.

5. PRM Scorecards
Provide a high level summary of the
required practice testing status
action plan status; and
key messages.
Provided to the PRM Coordinators monthly at the PRM Status
Meeting.
Provided to the Senior Leadership Team monthly.
Presented to the RMC (Risk Management Committee) on a
quarterly basis.
Note: Examples of the scorecards can be viewed on the
following two slides.

3. PRM Status Summary Scorecard

10

5. PRM Scorecards Action Plan Scorecard

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