AIR WEAPONS COMPLEX

Civil Engineering Department

BUILDING EMERGENCY
POWER SUPPLY SYSTEM

Extension of Electric Supply Sub Station,

H-Block, Air Weapons Complex,
Wah Cantt.

Zainab Ali, Syed Zeeshan Hassan, Mohammed Umer

PROCEEDINGS
• The company
• Documents
▫ Form of Tender
▫ Conditions of Contract
▫ Performance bond
▫ Bill of Quantity
• Activities
• Planning Process
• Risks
COMPANY
• Electromech Services made the bid for a project.

▫ A proposal is a precisely structured document, which

should meet the requirements contained in the
official Request for Proposal (RFP).

▫ Electromech had the required competence in the

organization to meet the needs of Air Weapons
Complex.
COMPANY
• The company is ISO certified:

▫ No compromises on safety.
▫ Uses only high quality materials, prohibiting use of
substandard materials.
▫ Is customer driven organization.
DOCUMENTS

• Form of Tender

• Conditions of Contract

• Bill of Quantity/Specifications
FORM OF TENDER
• Includes:
▫ Tender Price
 Rs .995 million

• Acknowledging the satisfaction against the

provided resources

• Undertake to cater any change during the project

but against a prevailing price at that moment.
FORM OF TENDER

• Verification of no hidden charges, extra fees or any

other information.

• All rates are fixed and inclusive of duties or other

taxes.
FORM OF TENDER
• Confirming time of completion:
▫ Within 4 months from the issuance date of work
order.

• Agreement to pay all costs incurred during the

preparation of the contract.

• If failed to complete the project in time, forfeiture

of the earnest money would commence on the
company.
FORM OF TENDER
• Earnest Money:

▫ An earnest payment (sometimes called earnest

money or simply earnest, or alternatively a good-
faith deposit) is a deposit towards the purchase
of real estate or publicly tendered government
contract.
FORM OF TENDER

• Certifying no involvement in discretionary or

fraudulent acts.

• Signed by the MD of Electromech and two

witnesses.
CONDITIONS OF CONTRACT
1. Amount of earnest money/performance security.
▫ 1% on amount less than 25lacs and 2% above 25lacs
2. Proposed time for completion of work.
▫ 4 months
3. Percentage of retention money.
▫ 5% of the value of gross monthly payments
4. Income tax.
▫ 5% or as per Government orders
CONDITIONS OF CONTRACT
5. Time of Payments.
▫ Within 15 days
6. Defect liability period.
▫ 12 months
7. Amount of liquidated damages for delay.
▫ Rs. 5000/ calendar day
8. Secured advance.
▫ 75% advance
9. Escalation
CONDITIONS OF CONTRACT

10. Deduction of water charges.

▫ @ .4% of the work done

11. Valuation of variation items.

▫ AWC to approve the rates of extra items
AGREEMENT OF CONTRACT

• Both AWC head and MD of Electromech signs the

agreement after clearing all their issues.
PERFORMANCE BOND

• The contractor shall duly perform and observe all

the terms, provisions, conditions and stipulations
of the contract.
BILL OF QUANTITY

• A bill of quantities (BOQ) is a document used in

tendering in the construction industry in which
materials, parts, and labor (and their costs) are
itemized.
BILL OF QUANTITY

• Summary of Tender Cost:

▫ Civil Works= Rs. 354,230

▫ Electrical Works= Rs. 10.13 million
▫ Generator Room= Rs. 272,835

▫ Grand Total= Rs. 10.76 million

ACTIVITIES
• Building a Generator Room
▫ With 24 preceding activities with its given
description

• Power Supply System for Plant Room in H-Block

▫ 40 preceding activities
SPECIFICATIONS

• All general and descriptive information related

with the items to be used in this project are

defined.
PLANNING PROCESS
• Diagrammatic approach was used.

▫ Prepared by a “taking off” process in which the cost

of a structure (power plant) is estimated from
measurements in the architect's drawings.

• Helps in planning the processes in a better way.

RISKS
• Contract Risks:

▫ Failure of acquiring the tender.

▫ Termination of the contract due to any faulty work.

• Cost Risks:
▫ Rampant Inflation.

• Political Risk:
▫ Political unrest and uncertainty.
END NOTE

• The contractor is responsible for completion of the

project in time and also ensuring that the integrity
of the project is preserved.
THANK YOU