 Click on start menu

 Click on programs

 Click on Ms-Office

 Choose Ms-Excel
To open new file create new spread
sheet
Click on windows button and
select new
From the window select blank
document to open
presenting data in cell Rows and Column
Top Alignment To increase the width of column
Middle Alignment  Place the cursor between the
Bottom Alignment two column and drag it to
increase width
Left Alignment
Middle Alignment
Right Alignment

To increase the width of the

row
Place the cursor between two
rows and drag it to increase
width

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Cut, Copy and Paste Font Tab
 Cut: Click on text and select cut  Font type
 Short cut Key: Ctrl+X  Font Size
 Increase Font Size
 Copy: Click on text and select
 Decrease Font Size
copy
 Bold(Ctrl+B)
 Short cut key: Ctrl+C  Italic(Ctrl+I)
 Paste: Click paste  Underline(Ctrl+U)
 Short cut key: Ctrl+V  Borders
 Fill color
 Font Color
Merge and Center the Text
To Merge the cells select two cells
and click on merge and center
This make the text to appear as one
Cell and text will be centered
Adding and Deleting Rows and Columns

To Insert a new cell, column

and row and sheet click on
Insert
To delete a cell, column, row
and sheet click on Delete
Auto Sum

Auto sum automatically

Perform calculation without
Giving any formulae

Click on picture and Clip Art

to activate it

Click to insert an organization chart

Insert Menu
Different types of chart
Text box purpose is to allow
User to input text

Header and Footer sit along the

top and bottom of page. This
Is where you can add the date,
time, page number and more …

It is text with special effects

You can insert symbols especially if you

cant write it by using the key board.
To write any mathematical equations click
on Symbols
Conti….

 To sort and filter cells in

ascending or
These are the function in
descending order
formulae tab. Choose from a set
of Excel 2007
Built-in functions.
Functions are divided into
Groups for easy access.
To sort from smallest to largest
 Select a cell in the column you want to sort (a column with numbers).
 Click the Sort & Filter command in the Editing group on the Home
tab.
 Select From Smallest to Largest. Now the information is organized
from the smallest to largest amount
You can sort in reverse numerical order by choosing From Largest to
Smallest in the list.
 Selecting cells
 To select a range of cells in a
column/row, click the left mouse
button in a cell & drag the
mouse pointer to highlight the
cells of your choice
Editing
 To rename a worksheet:
 double-click the sheet tab
 type the new name
 press ENTER
 You can also Delete & Insert a
Worksheet as well.
Save your work Book
To save a workbook, click the
Office button, click Save As.
 Save As allows you to
name the file and choose a
location to SAVE the
spreadsheet.
Choose SAVE As if you'd
like to SAVE the file for
the first time or if you'd
like to SAVE the file as a
different name.
 Select Save if the file has
already been named.
Exercise 1
Working on Formulas
 Enter data into spread sheet and perform the following
 Addition(+)
 Subtraction(-)
 Multiplication(*)
 Division(/)
 Formulae:= C1+D1
 Formulae must always start
with (=)
 Enter the respective cell address
into formulae bar or in cell area
 Similarly calculate for all
arithmetic Operations
Exercise 2
Working on functions
 Enter the given data into excel and perform the following
 Sum,sumif
 Average
 Minimum
 Maximum
 Grand Total
 Rank
 Minimum of Grand Total
 Maximum of Grand Total

NOTE: Functions are predefined formulas in Excel.

=SUM(C2:F2)
Sum is the predefined
Function in Excel
C2 and F2 are the cell
references
Sumif
 To sum cells based on one CRITERIA (for example, higher than 9), use
the following SUMIF function (two arguments).

 To sum cells based on one CRITERIA (for example, green), use the
following SUMIF function (three arguments, last argument is the range
to sum).
Average ,min, Max Rank
Average Minimum =if(H2>90;”A”;If(H2>80;”B”;If(H2>
=average(C2:F2) =min(C2:F2) 70;”C”;If(H2>60;”D”;”F”))))

Maximum
=max(C2:F2)

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Grand Total
=sum(G2:G5)

Minimum of Grand
Total
=min(G2:G5)

Maximum of Grand
Total
=max(G2:G5)
Exercise 3
Count, countif, Date and Time function
Enter the below given data into excel sheet and perform the
following

Count the number of

Products
Enter Date
Enter Time

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To count the total number of product for the above shown table
Function : =Count(A5:A7)

To Insert Date and Time

•Goto the formulae tab
•Click on Date & Time
•Choose Date from the below
Given option
Enter direct function in formulae
tab as follows
=Date(2014;2;14)

=Time(2:20:30)

countif

To count cells based on one CRITERIA (for example, higher

than 9), use the following COUNTIF function.
Year, Month, Day
 To get the year of a date, use the
YEAR function.
Note: use the MONTH and DAY
function to get the month and
day of a date.
Current date & time
 To get the
current date and time, use the
NOW function.
Note: use the TODAY function to
get the current date only. Use
NOW()-TODAY() to get the
current time only (and apply
a Time format).
Hour, Min, Sec Logical
Function If Function
 To return the hour, use the  The IF function checks whether
HOUR function a condition is met, and returns
one value if TRUE and another
value if FALSE.
 1. Select cell C2 and enter the
following function.

Note: use the MINUTE and SECON

function to return the minute
andsecond.  The IF function returns Correct
because the value in cell A1 is
higher than 10.
Median & Mode Standard Deviation
 To find the median (or middle  To calculate the standard
number), use the MEDIAN deviation, use the STEDV
function. function.

 To find the most frequently

occurring number, use the
MODE function.
Large Function Small Function
 To find the third largest number,  To find the second smallest
use the following LARGE number, use the following
function. SMALL function.
Exercise 4
 Add 3 days to the current date
=Date(2014;2;14)+3
 Find factorial of a number
=Fact(2)
 Square of a number
=Sqrt(10)
 Find Rank to find A or B
=if(column>90;”A”;”B”)