How to Prepare Slides for a

Business Presentation
•Advanced Business Writing Assignment: The Progress Report
Start with a title slide

Identify yourself and the aim of your

presentation.
Plan for uniformity

• Use the same background for all the

slides:
– Same Color
– Same Design
Plan (cont’d)

• Consider using one of the software templates

to help you organize your information.

TIP
The project status template in
PowerPoint is helpful
for this assignment.
Prepare Your Slides

• Choose words carefully.

• Aim for:
– No more than seven words per line.
– No more than seven total lines.
– No more than 7x7=49 words per slide.
Use Visual Elements When
Appropriate

– Charts
– Graphs
– Pictures
– Clip art
– Lists
Visual Elements (cont’d)

• Use only one dominant visual per slide.

• Keep it simple.

TIP
Go to Insert--Picture
to find the Microsoft clip
art choices.
.
Visuals (cont’d)

• Be sure to document borrowed images.

– Use footnotes if appropriate.
– Get written permission for public
presentations.
Proofread Carefully

• Use a spell checker.

• Double-check proper name spellings.
• Use punctuation correctly.
• Make sure lists are parallel.
Use Animation for Online
Presentations

• Use the “effect” feature for movement

of text lines onto screen.
• Use the “transition” feature for
movement between slides.

•Note: You can find these features in View--Slide Sorter in Office 2000.
•In XP, find them under Slide Show.