BIS Module 3

• Computer Based Reservation System

• Global distribution system
• Inter sells agencies
• Central reservation system (CRS).
• Affiliate and Non affiliate systems – Property level
reservation systems
• Reservation inquiry
• Determination of availability
• Creation of reservation record
• Maintenance or reservation records
• Generation of reports
• New developments
• Reservation through the Internet
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Computer Based Reservation System

Customer life cycle

Master Data
- Enquiry Master Data • Room types
Transaction data • Room rates (wef)
- Results display Data dictionary
- Select rooms or data about Transaction data
Data • Day wise
- Block rooms reservation
- Receive payment (Currency, payment type) details
• Number of guests
- Allocate rooms
- Confirm reservation

Master data: Train list, dep and arrival time, Class types in a train
Transaction Data: Tickets booked, cancelled, ticket amount, from
and to on a ticket.
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Computer Based Reservation System
• Displays room availability, make individual and group
reservations, track guest advance payments and travel
agent commissions
• Generate reports of Guest arrival, reservation forecast and
preregistration
Most common sources of reservation are:
• Central reservation system
• Global distribution system
• Intersell agencies
• Cluster reservation office
• Property direct reservation system
• Internet distribution system

Telephone, mail, Fax, Website

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Central reservation system (CRS)
▫ Platform to book rooms in member hotels ( many times hotels
from same group, ex: Oberoi group)
▫ Select City, Hotel, Room
▫ Aims to maximize room booing by cross selling rooms

Two types of CRS

▫ Affiliate System – Same group hotels or chain
▫ Non-Affiliate System : Non-related hotels
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Global distribution system.
• Hotel Reservation system is connected to GDS.
• A platform to book
• Hotel-Rooms
• Rental Car
• Cruise
• Airline
Telephone was the first channel.

SABRE, US in 1960’s by American airlines

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Inter sells agencies
• There are many types of central reservation system that
provides contracts to handle more than one product line.
• An intersell agency is one of them.
• Intersell agencies manage reservation services for
▫ airline companies
▫ car rental companies
▫ hotel properties in a 'one call does it all' approach
Property Level Direct Reservation System

Many Hotels manage their booikg by their own website.

Approx. 40%-50%
 BIS Module 3
• Reservation Module – Process flow diagram and DFD
▫ Reservation inquiry
▫ Determination of availability
▫ Creation of reservation record
▫ Maintenance of reservation records
▫ Generation of reports
▫ New developments
▫ Reservation through the Internet
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Process flow Symbols
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Reservation inquiry :
▫ Potential guests making enquiry for rooms.
▫ Through Telephone, website, email, etc…
▫ Group or individual, convention hall, table, etc..
▫ Record is created for an Enquiry
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Determination of availability
▫ Accept the reservation request
▫ Find out available room
 If room available, indicate tariff
 Block room if suits guests requirements/budget
 If no suggest alternative room
 If no rooms are available, suggest alternate property/Cross selling

Challenges:
▫ Achieving 100% occupancy
▫ Overbooking considering expected cancellations
▫ Non-availability of all rooms in good condition
Open days, Special event days, season period, dynamic
pricing
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Creation of reservation record

▫ Record of guests booking before they arrive
▫ Details of check-in, checkout, number of guests, ……….
▫ Data collection through form by guests or by front office

List the data elements collected by front office form

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Creation of reservation record ( Copy)

▫ Record of guests booking before they arrive
▫ Details of check-in, checkout, number of guests, preference
for food, address, contact details, payment method, cab
request, corporate or individual, special rate, etc…
▫ Data collection through form by guests or by front office

Room reservation confirmation

▫ Agreement between two parties
▫ May or may not involve advance payment
▫ Prepares for cancellation charges, if required

List the data elements collected by front office form

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Maintenance or reservation records
• Supports change
• Supports cancellation

Class assignment
Prepare process flow chart for complete reservation process and
cancellation process.
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Generation of reports

• Reports help management to plan for future and take action on

customer complaints.
• Daily reservation report
• Daily occupancy report
• Commission agent report
• Turn away report – helps expansion plans
• Revenue forecast report
• Reports for different periods
• ..
• ..
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New developments and Reservation through the
Internet (ICT)

▫ Dynamic and Differential pricing

▫ Yield management sw
▫ Airbnb
▫ Home stay
▫ Oyo hotels
 Trends
Catering to millennials. ...
Tech explosion. ...
Influx of international visitors. ...
Increased emphasis on health and well-being. ...
Need for seamless technology. ...
Sustainability rules. ...
New roles for staff. ...robots
Destination promotion

https://www.smartmeetings.com/news/trends/74256/top-
10-trends-impacting-hospitality-industry
Thank You