Professional Documents
Culture Documents
Salutation
This is also known as the greeting. The person’s name
should be followed by a colon (:) or left blank. Do
not use a comma. (Commas are permissible for use
in personal letters; not business letters.)
Dear Mr. Smith: If you know the name of the person
to whom you are writing.
Dear Ms. Chambers: If you are not sure of the
marital status of a female recipient.
Ladies and Gentlemen: If you have no idea as to the
name of the recipient.
Cont...
Body
The body of the letter contains four basic parts and
should be three or four paragraphs long. These
paragraphs should attract the employer’s attention;
state your interest in the company and position;
arouse the employer’s desire to interview you; and
request that the employer take action in the form of
an interview.
Cont...
First Paragraph
Identify the purpose of the letter—why you are writing.
Be specific. Tell the reader how you learned about a job opening.
Tell the employer what job you want.
Examples:
In response to the advertised position in The Evening Sun on July12,
please consider my résumé in your search for an office assistant.
I was pleased to hear from Jeremy Green that you will soon have a
vacancy for a Marketing Assistant. I am very interested in this
position. With the skills that I possess, I know that I could be an asset
to your company.
I am writing to apply for the Photographic Assistant position as
advertised in the November 1 edition of The Evening Sun.
Cont...
Second Paragraph
Third Paragraph
Emphasize what you can do for the company. Outline a
relevant career goal. For example, if you are
applying for sales positions, do not say that you are
training to be an airline pilot. Expand on the most
relevant points of your resume.
Example:
Because I am energetic, reliable, and resourceful, I
would be an asset to your organization. I am
willing to learn new things and be the best
employee that I can be.
Cont...
Fourth Paragraph
Request action. For example, indicate your desire for a personal
interview and that you're able to meet with the employer at
their convenience. Include your cell phone number and when
it would be a good time to call.
Some advertisements ask you to include salary
requirements. You can choose to ignore this. You can either
wait until the interview to talk about money and mention a
broad salary range.
Examples:
You can reach me on my cell phone any day after 4 p.m. E-mail
is also a great way to contact me as I check it daily. I look
forward to hearing from you soon. Thank you for your time
and consideration.
The last part....
MIND MAPPING
GAME
In this part of the game, we will devide the class into
groups.. Each group consists of 4-5 members. Then,
they are suppose to make a brainstorming or mind
mapping of one job duties.
Organizing
meetings
Maintaining
correspondence
A Assisting the
SECRETARY chair
Upholding legal
documents Keeping
records