Shipping Bill Demo

1. Role of Unit Maker/CHA user

1. Preparation of a Shipping Bill
2. Submission of Shipping Bill to Unit Approver
3. Printing of Physical Copy of Shipping Bill
4. Printing of Physical Copy of GR Form

2. Role of Unit Approver

1. Verification of Shipping Bill
2. Submission of Shipping Bill to customs
3. Shipment Success
4. Payment of Shipping Bill
5. Handling Query raised by DC Customs

3. Role of DC Customs Officials

1. Assessment of Shipping Bill
Preparation of Shipping Bill
by Unit Maker/CHA user
 Click on “Search Picker” to search
for the Customs House Code

Click on “Shipping
Bill Form”

Select Type of Exporter

from drop down

User has to fill

Consignee Details

Preparation of Shipping Bill by Unit

Maker/CHA
 Continuation of
‘General Details ‘Tab

Tick if no Foreign
Exchange involved

Click on Save after

entering the details

Preparation of Shipping Bill by Unit

Maker/CHA
 On saving the Shipping Bill, a Unique Request id is generated

The shipment details are to be

entered in this tab

Mode of transport has to be selected

Preparation of Shipping Bill by Unit

Maker/CHA
If Mode of Transport is Air, Airway Bill
details to be entered

Click on Save button after entering the

details

Preparation of Shipping Bill by Unit

Maker/CHA
If Mode of Transport is Sea/Land.
enter Bill of Lading Details

Preparation of Shipping Bill by Unit

Maker/CHA
The Invoice Details have to be entered in this section

Click on ‘Add’ button

to add Invoice details

To adjust the net

realizable value

If ‘No’ , Buyer details has to be entered. Else, the

buyer details will be auto populated

Preparation of Shipping Bill by Unit

Maker/CHA
 Continuation of
‘ Invoice Details’ Tab

The Applicable Charges

details have to be entered
The Charges can be specified either in
terms of rates (%) or Amounts.

On selection of Currency,
Click on Save after entering the details Exchange rates shall be auto
populated

Preparation of Shipping Bill by Unit

Maker/CHA
 Continuation of
‘ Invoice Details’ Tab

The Invoice which is saved

will be displayed here.

By Clicking on Delete button the

selected invoice can be deleted

Multiple Invoices can be added by

clicking on ‘Add’ button

Preparation of Shipping Bill by Unit

Maker/CHA
 The item details corresponding to the
invoice can also be uploaded from excel
sheet . The format in which the excel
sheet to be prepared is provided in the
website

After adding Invoice, click here

for uploading the file containing
the item details

The user may also upload the invoice /

packing list in excel format from here

Preparation of Shipping Bill by Unit

Maker/CHA
 The Item Details have to be added in this section

The list of invoices (added through ‘Invoice

Details’ tab) is displayed here. The user has
to select the invoice to add items in it

The user has to select an

Invoice by ticking here

Multiple Items can be added by

clicking on ‘Add’ button

Preparation of Shipping Bill by Unit

Maker/CHA
 Continuation of
‘Item Details ‘ Tab

The user can search for RITC/ITCHS

code by clicking here

As a user clicks on the search

icon besides RITC/ITCHS Code
field, the search section opens

Preparation of Shipping Bill by Unit

Maker/CHA
 User has to enter the first 4 digits of a RITC
No. & click here to search for the RITC No

As User clicks on search button,

all item codes starting with those
4 digits are displayed here

User can select a

RITC No. by
clicking here The user can close the
Search Section by clicking User can view the description of any item
here code & then select appropriate RITC No.
 Continuation of
Select if applicable ‘Item Details ‘ Tab

Tick if applicable

Multiple CESS details can be

added by using ‘Add’ button

Click on Save

Tick if applicable

Multiple Job Work Details can

be added by using Add button

Click on Save

Preparation of Shipping Bill by Unit

Maker/CHA
 Tick if applicable Continuation of
‘Item Details ‘ Tab

Multiple License details can be

added by using Add button

Click on Save

Tick if applicable

Tick if applicable

Click on Save

Preparation of Shipping Bill by Unit

Maker/CHA
 Continuation of
‘Item Details ‘ Tab

The Item which is saved

will be displayed here.

Multiple Items can be added

by clicking on ‘Add’ button
By Clicking on Delete button the
selected item can be deleted

Preparation of Shipping Bill by

Unit Maker/CHA
The Item which are added
will be displayed here.

The Item which is saved will be

displayed here.

Preparation of Shipping Bill by Unit

Maker/CHA
 The Item which is saved will be
displayed here.

If there are many items in a shipping Bill, user can choose to consolidate items based on RITC
No & Unit of Measurement for the purpose of printing the Shipping Bill. This facility has
been provided so that the shipping bill print out can be generated in lesser no. of pages.

The user can consolidate items by

clicking on Consolidate Items checkbox

Preparation of Shipping Bill by Unit

Maker/CHA
 The user will have to enter the Item
Description for consolidated Item
which will be printed on Shipping Bill

After entering the Item

Description click on save button

If user ticks as “Consolidate”, Based on RITC & Unit Of Measurement, the Items will be
consolidated by the system & displayed in this page

Preparation of Shipping Bill by Unit

Maker/CHA
After saving the details click
on proceed button to go to
confirmation screen

Preparation of Shipping Bill by Unit

Maker/CHA
Submission of Shipping Bill by Unit
Maker/CHA User to Unit Approver
 After preparing the Shipping Bill &
checking the calculations, the Unit
Maker /CHA user may submit the
Shipping Bill to Unit Approver

click here to submit the

Shipping Bill to Unit Approver

Submission of Shipping Bill by Unit Maker/CHA to

Unit Approver
After clicking on ‘Submit’ button,
Confirmation screen appears

Submission of Shipping Bill by Unit Maker/CHA to

Unit Approver
 Continuation of
Confirmation screen

The contents of the entire Shipping Bill is displayed

to help the user to confirm submission

User can click on Back button if he wants

Click here to submit the Shipping Bill to change the item description
to ‘Unit Approver User’

Submission of Shipping Bill by Unit Maker/CHA to

Unit Approver
 If Unit Maker/CHA User prepares a Shipping Bill but does not
User can click on Request Id to
submit, the Shipping Bill will remain in his Inbox
view contents of Shipping Bill

Submission of Shipping Bill by Unit Maker/CHA to Unit

Approver
Submission of Shipping Bill by Unit
Approver to DC Customs
 This is Unit Approvers Inbox

Click here to open

the request
As a Unit Maker or CHA user submits the Shipping
Bill, it comes to Unit Approver’s Inbox

Submission of Shipping Bill by Unit Approver to

Customs
 This is Unit Approvers Inbox

Click here to open As a Unit Maker or CHA user submits the Shipping
the request Bill, it comes to Unit Approver’s Inbox

Submission of Shipping Bill by Unit Approver to

Customs
Unit Approver can view and
edit the entire Shipping Bill

Submission of Shipping Bill by Unit Approver to

Customs
 Continuation of
‘General Details’ Tab

Unit Approver may

1. Cancel the Shipping Bill or
2. Send back the Shipping Bill to user who
has prepared it or
3. Submit the Shipping Bill to DC Customs

These are the Action options

available to Unit Approver

After selecting “Request

Status”, click on Submit

Submission of Shipping Bill by Unit Approver to

Customs
 After clicking on Submit button,
Confirmation Screen appears

Click here to submit the

Shipping Bill to DC Customs

Submission of Shipping Bill by Unit Approver to

Customs
Payment of Shipping Bill
by Unit Approver
Shipping Bill
251000015232
Printing of Shipping Bill for submission to DC Customs
To print , search for the Shipping Bill
through ’Search Request’ link & Open the
Shipping Bill by clicking on Request id

Upon successful submission of a form by

the Unit Approver for the first time, a
Shipping bill No. & Date is generated.

Print of Shipping Bill can be

obtained by Unit maker or
CHA user or Unit Approver

Printing of Shipping Bill

Click here to print
the Shipping Bill

Printing of Shipping
Bill
 Select ‘1’ to print Trial Copy
Select ‘3’ to print 3 copies
Select ‘5’ to print 5 copies
for submission to DC Customs

Printing of Shipping Bill

 This is the original copy of the Shipping Bill for
submission to customs.
The duplicate, triplicate copies are also generated in this
same page. User can view the same by scrolling

This is SB No. generated by the system after

submission of Shipping Bill to Customs

Printing of Shipping Bill

Printing of GR Form for submission to DC Customs
To print , search for the Shipping Bill
through ’Search Request’ link & Open the
Shipping Bill by clicking on Request id

Print of GR Form can be obtained

by Unit maker or CHA user or Unit
Approver

Printing of GR Form
Click here to print
the GR Form

Printing of GR Form
 This is the original copy of the GR Form for
submission to customs.

This is the original copy of the GR

Form for submission to customs.
 Assessment of Shipping Bill by DC Customs

• As Unit Approver submits the Shipping Bill online, DC Customs will be

able to view it
• The DC Customs officials shall assess the Shipping Bill only after receipt
of the physical copies of the Shipping Bill (print obtained from SEZ Online
System) along with the supporting documents
• Assessing Officer will assess & update the status of Shipping Bill in SEZ
Online System & also affix his signature & stamp on physical copies of
the Shipping Bill.
• Let Export would be granted by either the Customs Assessor or the
Authorized Officer
 Shipment Success
• As DC Customs grants ‘Let Export’, the Shipping bill will come back to the
inbox of the Unit Approver in SEZ Online system
• The unit Approver has to enter the EGM Details of the export & update
the status of the Shipping Bill as “Shipment Success” and submit the
request
• The Shipping Bill then, moves to DC Customs for issuance of Proof of
Export.
This is Unit Approvers Inbox

Click here to open The status of the request

the request will be ‘Let Export’

Shipment Success
Enter mandatory
EGM Details

After entering mandatory EGM Details click on save

button to save the details Shipment Success
Select status as Shipment
Success and submit the
request

Shipment Success
 Handling Query raised by DC Customs
• If the Customs Assessing Officer finds a discrepancy or needs a
clarification with respect to the Shipping Bill, he may raise a ‘Query’

1.Submit
2.Raise Query
Unit Approver Customs Assessor
3.Query Response

• If Customs Assessing Officer raises a query, the Shipping Bill will go

back to Unit Approver
• The Unit Approver can view the Shipping Bill from his Inbox & reply to
the ‘Query’. The unit will also be able to edit the Shipping Bill
 This is Unit Approvers Inbox

The status of the request will

Click here to open
be ‘Raise Query’
the request

If DC Customs raises a query, the request

will come to unit Approver’s Inbox

Handling Query raised by DC Customs

 This is the Remarks entered by the DC
Customs giving details of the Query

After opening the request, Click here (Remarks history

Link) to view the Query raised by the Customs Official

Handling Query raised by DC Customs

Unit Approver may
1.Forward the Query to user who had prepared
the Shipping Bill or
2.Reply to the Query himself

Handling Query raised by DC Customs

 If Unit approver selects ‘Request
Status’ as ‘Query Response’, External
Remarks column is displayed

After entering External

Remarks, as user clicks on
submit , the Shipping Bill The Unit approver can reply to the Query
goes back to DC Customs by entering remarks in ‘External Remarks’
Column. The details entered here can be
viewed by Customs Assessor

Handling Query raised by DC Customs