Project Help

Heightening Engagement and Linkages with Parents

 Gender Number of Number of
Pupils Teachers


Male 155 1

Female 143 9

Total 298 10

 EVANGELINE C. CORDOVA
 School Head

Name of School: San Nicolas Elementary School

Address: San Nicolas, San Simon, Pampanga
 Attendance of Parents on School Assembly for three consecutive years SY
2015-2018

School Year Card’s Out H.R. P.T.A General Assembly

Meeting

62 66 57
2015-2016
55 60 58
2016-2017

67 55 62
2017-2018

Analysis
The table reveals that parents need an intensive motivation and invitation to at
least be willing to partcipate in any school assembly.
 Background
 San Nicolas Elementary School believes in building a strong
relationship between school personnel and parents for a better school
performance. Hence, the collaboration between the two parties is necessary
so as to ensure the holistic development of a child. In line with this the
school does its best to provide different activities that require the
involvement of parents in achieving a common goal which is for the
betterment of the child. General Assembly, Cards’ Out and HRPTA
Meeting are activities done in partnership with the parents to uphold the
mission and vision of the school towards achieving a high proficiency level
thus, producing a functionally literate individual.
However, for the three consecutive years the attendance of parents in
every school assembly conducted was poor. Convincing the parents to
attend such, become the struggle of the school since they are also part of the
school success.The failure met was a clear indication that there should be a
program to be crafted to immediately address the issue. The school, then,
decided to conduct a CI program to identify the best solution to be used to
win the interest of the parents to attend assembly conducted by the school.
 STAGE 2 ANALYZE
Step 5: Do the Root Cause
Step 6; Develop Solution
Step 7: Finalize Improvement
Plan

STAGE 1 ASSESS
STAGE 3 ACT
Step1: Get Organized
Step8: Pilot the Solution
Step2: Voice of the Customers
Step9: Roll out the Solution
Step3: Walk the Process
Step10: Check the Progress
Step 4: Identify Prioity
Improvement Plan

CIP
METHODOLOGY
Stage 1
ASSESS
Objective:
 To organize a team that will initiate the conduct of
CI Program.
To gather data to be used in crafting the CIP for better
collaboration between parents and school.
 Catalina M. Bungay
TEAM LEADER

Marife D. Caliwag
Communication
Joan D. Mangalindan
Rowena S. Simibulan Facilitator
Scribe
Process Observer
 2015-2016
2016-2017 2017-2018
Grade
level Quarter Quarter Quarter

1st 2nd 3rd 4th 1st 2nd 3rd 4th 1st 2nd 3rd 4th

K 12 18 11 15 13 15 11 17 16 11 15 12
I 12 15 16 12 13 16 13 13 13 12 11 11
II 13 18 11 13 12 15 16 17 16 12 11 13
III 17 11 13 16 16 16 17 17 18 12 13 11
IV 16 12 13 13 15 13 16 15 15 11 12 11
V 11 13 13 15 13 16 12 13 15 16 16 17
VI 12 14 15 12 11 15 17 17 16 15 11 11
Total 93 101 92 96 93 106 102 109 109 89 89 86
Analysis
Considering the result recorded on the table about the parents' partcipation during cards' out gave an
alarming effect to the school performance as far as the pareents involvement in every school activity is
concerned.
 2015-2016
2016-2017 2017-2018
Grade
level
Quarter Quarter Quarter

1st 2nd 3rd 4th 1st 2nd 3rd 4th 1st 2nd 3rd 4th

K 13 18 11 15 13 13 11 13 15 11 15 12
I 15 16 18 15 13 15 13 13 13 12 11 11
II 15 17 13 16 12 13 16 17 16 12 11 13
III 15 15 13 17 16 15 16 13 18 12 14 11
IV 17 12 15 13 15 13 16 15 15 11 13 11
V 16 13 12 15 13 16 12 13 15 16 16 17
VI 15 14 16 12 11 15 17 17 16 15 11 11
Total 106 105 98 103 93 100 101 101 108 89 91 86

Analysis
Based on the result provided on the table, it seems that there is weak relationship between parents and
school due to the lack of parent's involvement in HRPTA conducted for the three consecutive years
 2015-2016 2016-2017 2017-2018
Grade level 1st Sem 2nd Sem 1st Sem 2nd Sem 1st Sem 2nd Sem

K 22 18 23 22 18 17
I 13 17 18 17 11 12
II 18 15 17 16 12 12
III 15 16 12 15 13 13
IV 12 11 15 11 15 15
V 13 22 11 12 18 11
VI 13 15 18 13 18 18
Total 106 114 114 106 105 98

Analysis
Based on the result provided on the table, it seems that parents do not foster any interest in attending
general assembly thus resulting to the communication gap between parents and school.
 Thedecreasing number of
parents participation and
involvement in every school
assembly conducted for three
consecutive years 2015-2018.
Date: July 10, 2018

Objective:
Identify the reasons that
hinder parents'
involvement and
appearance in every
school assembly
Total population of parents 298

Total number of respondents 50

1.What will make you interested in participating in any school
assembly?
2.Why do you think there are assemblies conducted in
schools?
3.What hinders you from attending a school assembly?
4.How will you manage your time so as to attend school
assembly?
5.When is the best time to show that you are supportive
parents as far as your children's education is concerned.
Parents’ response to Weight {%} Number of responses
each question during {50 Respondents}
focus group discussion
1.1.Magkaroon ng pa raffle
{To have a raffle draw}
24% 12
1.2 Wala, di ako interesado sa anumang
assembly.
16% 8
{Nothing, I am not interested in any
assembly}
1.3 Magpokus sa ikabubuti ng bata kaysa
fund raising .
32% 16
{Focus on the betterment of the pupils
rather than focusing on fund raising}

1.4 Ipakita ang kahalagahan naming mga

magulang.
14% 7
{Show us the importance of our
presence.
1.5 Magkakaroon ng masinsininang
talakayan para sa ikabubuti ng paaralan
14% 7
tungo sa mabuting pundasyon ng
edukasyon.
{To have an intensive discussion for the
betterment of the school towards a better
funditioning education.}

2.1 Para pag usapan ang fund raising

{To talk about fund raising}
10% 5
2.2 Para ipaalam ng mga guro ang
kalagayan ng aming mga anak.
24% 12
{So that teachers can inform us about the
issues concerning our children.}

2.3 Para bigyan kami ng impormasyon

tungkol sa grading system.
26% 13
{To give us information about the grading
system.}

2.4 Ewan namin,nakakasira lang ito ng

oras.
6% 3
{We don’t know, it is just a waste of time}

2.5 Para magkaroon ng mabuting samahan

sa pagitan ng mga magulang at mga guro.
34% 17
{To build a better relationship between
parents and teachers.}

3.1 Gawaing bahay

{Household chores}
10% 5
3.2 Trabaho {job /work}
20% 10
3.3 Yung mga pinapanood kong telenovela
{The Telenovela}
14% 4
3.4 Kulang sa oras {availability of time is
not enough}
30% 15
3.5 Responsibilidad na ibigay ng guro
{responsibility that might be given by the
26% 13
teacher }
4.1 Tapusin ng maaga ang gawaing
bahay.{Do household chores as early as
24% 12
possible}
4.2 Mag leave ako sa aking trabaho kung
kinakailangan.{I will file a leave of
18% 9
absent if needed.}
4.3 Hindi muna ako manonood ng mga
telenovela.{I will refrain from watching
22% 11
telenovelas}.
4.4 Maglalaan ako ng sapat na oras sa
bawat pulong ng isinasagawa ng paaralan
26% 13
para lalo kong matulungan ang aking anak
sa larangan ng edukasyon.{I willl give an
ample time to every assembly conducted
by the school to help my child in terms of
education.}

4.5 Ikakansela ko ang aking 10% 5

lakad at itutuloy sa ibang araw
para bigyan ng oras ang
pagpupulong .{I will cancel and
reschedule any activity I have for
that day so as to give time to
school assembly.
5.1 Kapag sila ay aking 14% 7
tinuturuan {whenever I am
teaching them}
5.2 Kapag binibili ko lahat ng 16% 8
kanilang kagamitang
pampaaralan.{whenever I am
buying all the materials they
need in school.}
5.3 Kapag ako ay lumalahok sa 34% 17
anumang pulong sa paaralan
{whenever I am participating
any school assembly.}

5.4 Kapag binibigyan ko sila ng 22% 11

mga pabuya.{whenever I am
giving them incentives.}

5.5 Kapag hinahayaan ko silang 14% 7

mag- aral kaysa sa tumulong sa
mga gawaing bahay.{Whenever I
am letting them focus their
attention on their studies rather
than helping me in doing
househoold chores analysis.}
 Date: July 17,2018

Objective:
Introduce the parents to the
importance of having a
collaboration with the teachers
through school assemblies.
 S I P O C

Supplier Input Process Output Customers

PSPS Invitation Communicative Increase number of 50 ponents

Principal Attendance Responsive Process parents’ participation
Teacher Pamphlets and involvement
Parents Agenda during school
assembly.

STEPS

Visitation Acquisition Competition

of Parents Dessimination of the details of
Confirmation
Distribution of for an of imformation discussed information
of
Invitation.
Participants. intensive through school during that answer
assembly. school all the
affirmation querrie.
. assembly.
 School Assembly to be Have the parents fill up Furnish the office a copy
State the agenda of your
conducted is announced the attendance sheet for of the minutes of the
assembly.
during flag ceremony. documention purposes. meeting.

Instill in the pupils’ mind

Identify he parents who
the importance of
did not show interest in Properly discussed the
following the project
the conducted school details of your agenda.
PIPO (Parensts In Pupils
assembly.
Out).

Accompany the
attendance sheet with
pictures to strengthen
your documentation.
The achievement of at least 75%
level of participation of parents
in attending school assemblies
such as cards' out, HRPTA and
general assembly.
1.Through the help of guidance leader,identify the number of parents who
commonly attended and failed in participating school assemblies such as
cards’ out HRPTA meeting and general assembly.
2.The crafting of the CI program will then be based on addressing the issue
about parents’ attendance during school assembly.
3.The CI program intends to help the school in identifying the best solution to
be implemented to increase the number of parents ‘ participation in every
school assembly conducted.
4.The CI Team will initiate the implementation and execution of the program
to be pilloted by the 50 parents from Grade 1 -Love and Grade 1 –Faith.
5.Direct monitoring from the CI team to assure its proper implementation
thus increasing the number of parents’ participants during school
assemblies.
Date: July 24, 2018

Objective:
To immediately attend and
give solution to the issue on
how to increase parents’
participation in every school
assembly conducted.
To win the interests of the
parents toward attending
school assemblies to increase
the number of participants thus,
strengthening the relationship
between the school and the
community.
 Have the parents fill
School assembly to be Assessment of the
up the attendance
conducted is  State the agenda conducted school
sheet for
announced during of your assembly. assembly.
documention
flag ceremony.
purposes 



A letter of reminder Identify he parents

should be proviided  Properly Provide the parents
who did not show
to parents to discussed the an evaluation tool to
interest in the
strengthen the details of your identify their point of
conducted school
invitation towards the agenda. view regarding the
conduct of school assembly
 assembly
assembly. 

 .
Instill in the pupils’ The result may be
Home visitation to Let the secretary take used as basis for
mind the importance
seek parents reaction down the minutes of adjustment on the
of following the
in failing to attend the meeting. next school assembly
project PIPO (Parents
school assembly. to make it more lively
In Pupils Out) and interesting.

Confirmation from Have an open

Accompany the  Furnsh the office a
the parents to communication to
attendance sheet with copy of the
identify the number strengthen the
pictures to strengthen minutes of the
of the participants as relationship between
your documentation. meeting.
early as possible. teachers and parents.
ANALYZE
 August 1, 2018

Objective:
To identify the root cause that
serves as a hindrance in
achieving at least 75% level of
parents' participation in any of
the school assembly conducted.
 Frequency of Magnitude of
Occurrence Impact
5 Very High 5 Very High
Root 4 High
3 Medium
4 High
3 Medium Total Rank
Cause 2 Low
1 Very Low
2 Low
1 Very Low

Root Cause Instead of attending

school assembly they 4 3 12 2
#1 rather do activities that
lighten up their day like
watching telenovelas and
taking a nap.

Root Cause House Hold 3 3 9 3

#2 Chores

Root Cause Poor Time 5 5 25 1

#3 Management
 PROCEDURE PEOPLE
The school To win the
achieved its Parents interests of the
goal of winning Lack of parents toward
interest
the intersest of the
Time
Teachers attending school
parents toward in attending enthusiastic
Inconvenience school assemblies to
attending school facilitator
assemblies to increase assemblies Leader increase the
the number of number of
participants to participants,
strenghten the thus,
relationship between Unavailability of Inadequate
venue for materials used
strengthening
the school and the Lack of letter
community. assembly of invitations in assembly the relationship
between the
school and the
community.

SITE MATERIALS
Date August 2, 2018

Objective:
To formulate better solutions
that can be used to
immediately address the issue
about parents' poor
participation in any school
assembly.
SOLUTION A SOLUTION B SOLUTION C

Furnish the parents a Conduct assembly Convey to parents the

formal letter of based on the availabily importance of time
invitation ahead of time of parents. management through
so they may consider seminar/ symposium.
this activity to their
schedule.
 Cost Results/ Impact Probability of Total
5 very high 15 very high Success Points
4 high 12 high 10 very high
Solutions 3 medium 9 medium 8 high
2 low 6 low 6 medium
1 very low 3 very low 4 low
2 very low

Solution A 3 medium 12 high 8 High

Furnish the parents a formal letter of 23
invitation ahead of time so they may consider
this activity to their schedule.
Solution B 2 low 12 high 6 medium
Conduct assembly based on the availabily of 20
parents.
Solution C 4 High 9 medium 8 high
Convey to parents the importance of time 21
management through seminar/ symposium.

Analysis: Solution A is the best solution considering the result stated in the
Decision Matrix Chart to further address the issue about the poor number of
parents, participation during the school assemblies conducted.
 Date: August 7,2018

Objective:
To Further improve the CI
program before the
implementation takes place so
as to attain 75% level of
participation of parents in any
school assembly.
 Activities June July Aug Sept Oct Nov Dec Jan Feb Mar

Check and analyze the attendance sheet during school

assembly conducted for three consecutive years (2015-
2018) up to the recent school year 2018-2019.

Formulate a team that will certainly initiate the

implementation of the CI Program to properly address
the issue.

The CI team continuously monitor the effectiveness of

program in terms of increasing the number of parents to
any school assembly.

Roll-out the solution

JULIE M. ALFARO
General PTA President
San Nicolas Elementary School

Sir / Madam:

Greeting of Peace!

Please be informed that there will be a General Assembly on July 20, 2018 at School Covered Court.

Your presence will be highly appreciated.

God Bless you!

Very truly yours,

EVANGELINE C. CORDOVA
Principal 1


Date: August 15,2018

Objective:
To implement and pilot solution A
to make sure of its effectiveness and
efficiency in addressing the issue
about the poor number of parents’
participation in the school assemblies.
 Analysis: The pictures depict the remarkable effect of the CI Program
due to the increase of number of parents' partcipation in the general
assembly conducted.
ANNIE R. MAURICO
General PTA Vice President
San Nicolas Elementary School

Sir / Madam:

Greeting of Peace!

Please be informed that there will be a General Assembly on July 20, 2018 at School Covered Court

Your presence will be highly appreciated.

God Bless you!

Very truly yours,

EVANGELINE C. CORDOVA
Analysis: After the implementation of the CI Program an
enormous number of parents were recorded during the
HRPTA meeting.
Dear, Parent

Greeting of Peace!

Please be informed that there will be a General Assembly on July 20, 2018 at School Convered Court.

Your presence will be highly appreciated.

God Bless you!

Very truly yours,

EVANGELINE C. CORDOVA

PRINCIPAL 1
I. Prayer…………………………………………………….. Parent

 Nationalistic Song……………………………………. Parent

 Thought for the day ………………………………... Parent

 Welcome remarks……………………………………... Adviser

 Roll Call …………………………………………………... Parent

 Presentation by group ………………………….... Parents

II . Open forum …………………………………… Parent /Teacher

Distribution of cards
 Allotted Time
3:00-3-15 3:15-3:45 3:45-4:45 4:45-5:00

Activities Registration Mini Program Open forum Distribution

of Cards
 Dear, Parent

Greeting of Peace!
Please be informed that there will be a General Assembly on July 20, 2018 at School Convered Court.

Your presence will be highly appreciated.

God Bless you!

Very truly yours,

EVANGELINE C. CORDOVA
Princpal 1


 MATRIX – GENERAL ASSEMBLY

Allotted Time 8:00-8:15 8:15-8:45 8:45-12:00

Activities Registration Mini Program Focus Group

Discussion
Dear, Parent

Greeting of Peace!
Please be informed that there will be a General Assembly on July 20, 2018 at School Convered Court.

Your presence will be highly appreciated.

God Bless you!

Respectfully yours,

EVANGELINE C. CORDOVA
PRINCIPAL 1
I. National Anthem ……………………………………….Parent

Prayer
…………………………………………………..Adviser

Thought
………………………………………………...Parent

II. Remarks …………………….Evangeline C. Cordova

School Head

Roll Call ………………………………………Parent

Presentation ………………………………Parents
III. Discussion of Monthly Topics

Parent
EMCEE
 MATRIX HRPTA MEETING

Alloted Time
3:00-3:15 3:15-3:45 3:45-5:00

Discussion of topic
Activities Registration Mini Program assign to each
group.
Group 1 behavior
Group2 Reading
Skill
Group 3 Numeracy
Skill
Date: September 5, 2018

Objective:
To implement Solution A to
all parents concern to increase
their participation during
school assemblies.
Cards out
 Date: March 8, 2018
Objective:
To assess the effectiveness of the
program in increasing the number of
parents’ participation in every school
assembly conducted such as
cards’out, general assembly and
HRPTA meeting.
 2015-2016 2016-2017 2017-2018 After the implementation of
the CI Program
Gra Quarter Quarter Quarter
de 2018-2019
level Per Quarter
1st 2nd 3rd 4th 1st 2nd 3rd 4th 1st 2nd 3rd 4th Grade 1st 2nd 3rd 4th
Level

33 33 33 32
K 12 18 11 15 13 15 11 17 16 11 15 12 K

46 47 47 47
I 12 15 16 12 13 16 13 13 13 12 11 11 II

51 52 52 52
II 13 18 11 13 12 15 16 17 16 12 11 13 II

41 42 42 42
III 17 11 13 16 16 16 17 17 18 12 13 11 III

42 42 42 42
IV 16 12 13 13 15 13 16 15 15 11 12 11 IV

37 38 38 38
V 11 13 13 15 13 16 12 13 15 16 16 17 V

36 37 37 37
VI 12 14 15 12 11 15 17 17 16 15 11 11 VI
Total 93 101 92 96 93 106 102 109 109 89 89 86
Total

Analysis the table shows the intensity brought by the use of the CI Program due to the
considerable number of parents' participation during cards' out.
 2015-2016 2016-2017 2017-2018 After the implementation of the
CI Program
Grade 1st Sem 2nd Sem 1st Sem 2nd Sem 1st Sem 2ndSem
level 2018-2019 Per Quarter
K 22 18 23 22 18 17 Grade 1st 2nd 3rd 4th

I 13 17 18 17 11 12
k
33 33 33 32
II 18 15 17 16 12 12
I
46 47 47 47
III 15 16 12 15 13 13
II
51 52 52 52
IV 12 11 15 11 15 15
III
41 42 42 42
V 13 22 11 12 18 11
IV
42 42 42 42
VI 13 15 18 13 18 18
V
37 38 38 38
Total 106 114 114 106 105 98
VI
36 37 37 37
TOTAL

Analysis The table shows the intensity brought by the use of the CI Program due to the
considerable number of parents' participation during cards' out.
 Every school strives to achieve a better relationship between parents and
teachers to strengthen the goal of building a child friendly school. In line
with this San Nicolas Elementary School does its best and continuously
exert extra effort in attaining such. Different school assemblies were
conducted to make the parents and teachers at ease with each other. Thus,
strengthening the relationship between the two parties.
However, school assemblies failed to accomplished its main purpose
due to the poor participation of parents. Hence, the school organized a team
that will help formulate a better solution to immediately address the issue
through a CI Program.
The CI Program aims to give us the best solution after identifying the
root cause of the problem/issue. Thus, San Nicolas Elementary School has
proven the worth of CI Program after its implementation. It turned out to
be a success due to the increase number of parents’ participation in the
school assemblies conducted.
Reaching-out to parents and striking the wall that divides between the
two parties became easy to achieve with the proper implementation of the
CI Program.