Communication for

Work purposes
OBJECTIVES:
◦ Create clear, coherent and effective
communication materials.
◦ Present ideas persuasively using appropriate
language registers, tone, facial expressions
and gestures.
◦ Adopt awareness of audience and context in
presenting ideas.
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◦ Writing Business letters
◦ Writing Memorandum or memo
◦ Writing Minutes of meeting
◦ Making program proposal for
addressing issues
Business letter
• An expression of buying and selling acts.
• It is consist of the letterhead, date line,
inside address, salutation, body, closing/
complimentary close, signature line and
notations.

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Letterhead- found at the uppermost part of the letter. It contains the full
name of the company, complete address, contact number, and others.
Date line- typed two spaces below the letterhead
Inside address- contains the name of the person (with title like MS.,
MRS., ATTY., DR., PRESIDENT, MANAGER) or company.
Salutation- greets the addressee with the use of positive words ended
with a colon. The most formal is Sir and Madam. Lower than these are
Dear Sir or Dear Ma’am.
Body- begins two spaces below the salutation. It contains greetings,
purpose/ reason of the letter, and expression of courtesy or gratitude.
Closing/ Complimentary close- comes 2-4 spaces below the body and
uses comma (,). It should be used based on degrees of formality.
Signature line- consist of the Full name of the writer below the signature.
Notations
Identification initials-initials of the writer/dictator
Enclosure- attachment to the letter (Enc.)
Carbon copy- a copy of the letter is also sent to another
person (CC)
Blind copy- if the writer decides to give a copy of the letter to
a person not referred to in the address. It is not reflected on
the original copy. It is sometimes called ‘blind carbon
copy’.(bcc)
Postscript- added after the last notation. It is a device for
emphasis. (PS)
Formats and Style of Business Letter

• Full Block Style

• Modified Block Style
• Semi-Block Style

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Memorandum/Memo
A memo is a brief letter written within the business
organization. Officers or employees of a business
firm communicate with each other within the
premises of the company by means of memos.
A higher ranking officer writes this to command,
request, or call employers’ attention to important
matters.
Memorandum style
LETTERHEAD

MEMORANDUM

DATE: ___________________

TO: _____________________

FROM: __________________

SUBJECT: _______________

___________________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________________

______________________________________________________________________________________________________________________.

PENNED SIGNATURE (OPTIONAL)

_____________________________
“
“
Minutes of Meeting
◦ This is an instant written record of a
meeting or hearing typically describing the
events of the meeting and may include a
list of attendees, a statement of the issues
considered by the participants, and related
responses or decisions for the issues.
Proposal Report
It offers a solution or a
suggestion to a technical
problem or a response to a
request from a client.
Parts of a Proposal Report
I. Front Matter III. Conclusions
1. Title page
IV. End Matter
2. Table of Contents
3. Cover Letter
4. Abstract/ Executive Summary
II. Introduction
a. Statement of the problem
b. Statement of purpose
c. Scope
d. Plan of Work
e. Budget or Cost Analysis
Title page
◦ This page has the complete and fully
capitalized of the proposal as its
topmost part. It contains also the
writer’s name, the client’s name with
address and date of submission with
proportional spacing.
Table of contents

◦ A consistent numbering of the

topics that may use the
traditional system or modern
system.
Cover Letter
◦ It is also called the letter of
transmittal that formally
introduces the proposal to the
client by telling the subject and
the purpose of the proposal.
Abstract

◦ Gives the major aspects of the

proposal in only 50-250 words. It
tells about the problem,
objectives, benefits, methods,
cost, and others.
 Introduction
◦ This page gives the overview of the proposal
which contains the following:
◦ Statement of the problem- description of the
problem that wants to be solved. It is consist of
a background in context.
◦ Statement of the purpose- Starts with an
introductory statement in one sentence, then
states the goal (main purpose) and specific
objectives.
Introduction
◦ Scope and limitation- explains the

coverage and time frame.

◦ Plan of work- the intended course of

action is fully explained here.

◦ Budget or cost analysis- the estimated

amount of money and time needed for

the completion of the project.
Conclusions
◦ This part should impress
upon the mind of the clients
by summarizing and
stressing again its strong
points.
End matter
◦ Includes glossary,
bibliography using APA
style or appendices.
SAMPLE
PROJECT
PROPOSAL

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 Activity:
Write a proposal report for addressing
healthcare, education, business and
trade, law, media, science and
technology following the format.